Furlough FAQ

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					                   Furlough FAQ – Classified Staff

I am not full time. How do I know how many hours of Furlough Time Off (FTO) I
can take in a week?

For most classified staff (see exceptions below), full-time employees can take up to 8
hours of furlough in one week. Those that are less than full time are able to take a
percentage of 8 hours as a maximum in one week. Example: An employee with an 80%
appointment can take up to 6.4 hours of furlough in one week; an employee with a 60%
appointment can take up to 4.8 hours of furlough in one week.
Exceptions: Those within certain unions (WPEC, SEIU) are able to take 10 hours of FTO
in a week if they usually work a 10 hour shift.

Do I have to use a full 8 hours of FTO when using furlough, or can I break it down
by a few hours of a day. If so, what is the minimum number of hours I can take of
FTO on a given day?

Classified staff can take furlough days in 2-hour increments An employee with less than
100% appointment can only take a prorated amount of time. Note: although it can be
taken in 2-hour increments, exempt [not hourly] classified staff must take exactly 8 hours
of furlough during a week in which they use furlough time (note: exceptions are for those
in WPEC and SEIU who regularly work 10 hour shifts, in which case they can take up to
10 hours in a week). Example: a full-time exempt [not hourly] classified employee who
chooses to use 2 hours of furlough on a Monday must use 6 additional hours that same
week so that the weekly total is 8 hours.

Can I take a furlough day before and after a holiday?

An employee may take a furlough day on either the day before or after a paid state
holiday, but cannot take furlough days on BOTH the day before and after a paid state
holiday. In other words, in order to be given holiday pay for a state holiday, an employee
cannot take a furlough day the day before the holiday (or the weekend leading up to the
holiday) AND the day after the holiday (or the weekend that proceeds the holiday).
Example: If an employee takes a furlough day on December 30 (which is a mandatory
furlough day for many employees), that employee cannot also take a furlough day on
January 4. In this example, if the employee wished to take off on January 4, that
employee could use a personal holiday or a vacation day on January 4.

How long do I have to use my FTO hours?

The furlough days are mandatory for both Fiscal Year 2009-2010 and 2010-2011. Since
these are based on fiscal year, the first 8 furlough days (prorated for those less than
100%) must be used by the end of the current fiscal year. Classified Staff have until June
19, 2010 (the end of the last pay period in FY 2009-2010) for the first year and until June
20, 2011 (the end of the last pay period in FY 2010-2011) to use their furlough.

                                                     Dept of Family Medicine; September 4, 2009
                                                        Classified Staff - Furlough FAQ - Page 1
How do I report my Furlough hours?

For all classified staff, a column has been added for Furlough Time Off (FTO). The
updated time sheets for classified staff can be found on the Classified Forms page our
DFM Inside Website.
Note that there are separate forms for non-exempt (hourly) staff and exempt staff. For
both non-exempt and exempt staff, the time sheets have been updated to include Furlough
Time Off (FTO).

How many hours am I allowed to work on a week in which I use Furlough Time Off
(FTO)?

Non-Exempt (hourly) Classified Staff are able to take FTO in 2-hour increments
(prorated for those less than 100%). Normally, a Non-Exempt Classified Staff would
work a 40-hour week (prorated for those less than 100%) less the number of hours taken
for FTO. With permission of one’s supervisor, Non-Exempt Classified Staff are able to
work more than the usual 40-hour work. However, an employee would not earn overtime
pay until the number of hours actually worked (or number of hours worked combined
with vacation or holiday hours taken) is above 40 hours. Example 1: A full-time Non-
Exempt Classified Staff takes 8 hours of FTO and works 36 hours; although the total
hours accounted for equals 44 hours, the number of hours actually worked is only 36;
thus, this employee would not receive overtime pay. Example 2: A full-time Non-Exempt
Classified Staff takes 8 hours of FTO and works 42 hours; although the total hours
accounted for equals 50 hours, the number of hours actually worked is 42; thus, this
employee would received overtime pay for 2 hours.

Exempt Classified Staff: On a week in which Exempt Classified Staff use FTO, they
must report their FTO time as well as the hours they worked. Since Exempt Classified
Staff must use exactly 8 hours (prorated for those less than 100%) of FTO in a week in
which they use FTO, they must work exactly 32 hours (prorated for those less than
100%) during that week. In essence, during a week in which Exempt Classified Staff use
FTO, they are hourly employees. Since Exempt Classified Staff are not allowed overtime,
they must not work more than 32 hours. Conversely, they may not work less than 32
hours (prorated for those less than 100%) during a week in which they use furlough
unless they use vacation or holiday.

What if I resign or retire during these two years? How will that affect my furlough?

The university will prorate pay and furlough day usage for people leaving throughout the
year and make adjustments to account for any over or under usage of furlough.

If I have to work on a mandatory Furlough day, do I get a floating Furlough day?

Yes. If an employee has to work on a mandatory furlough day, that employee may take a
furlough day on a different date.


                                                   Dept of Family Medicine; September 4, 2009
                                                      Classified Staff - Furlough FAQ - Page 2
I see that my paycheck is already reduced because of FTO. Does this mean that
when I take the FTO hours, my check will not be further reduced?

For non exempt (hourly) classified staff, paychecks are automatically reduced each
paycheck to account for furlough. Therefore, there will be no further reduction of pay
during the pay period in which the employee took a furlough day off.
Exempt classified staff do not have their paychecks automatically reduced each
paycheck; instead, their pay will be reduced as they use Furlough Time Off (FTO).

Will these furlough days affect my vacation and sick leave hours?

No. The furlough days will not affect the amount of vacation and sick leave hours that
you accrue.

Do the days I take as a furlough day have to be pre-approved by my supervisor?

Furlough days may take the place of vacation or sick leave. When used to replace a
vacation day or a scheduled medical office visit, the furlough day should follow the same
process as all other vacation days or scheduled medical office visits.

Can I use Furlough Time Off (FTO) in place of sick leave?

Yes, an employee may use FTO in place of sick leave.

Can I be required to take certain days as furlough in order to help manage this
process in our lab or work unit?

No, the only mandated days are those established by the campus. For the remaining days,
employees can request to use furlough days using the same process established in a unit
for the scheduling of other time off such as vacation and personal holidays.

Since I will be taking furlough days off, I may use less vacation. How many vacation
days can I carry over from one fiscal year to the next?

Classified Staff: 40 hours may be carried over from one year to the next (if less than
100%, then prorated to appointment percentage). The vacation carry-over MUST be used
by June 30th of the next year.

Classified Staff also have the option of putting unused vacation time into Sabbatical. There are a
number of options to qualify for putting unused vacation time in Sabbatical. Here are the various
benchmarks:
     You have accumulated at least 15 years but less than 25 years of continuous service. You
         may elect to use your annual leave (vacation) up to a maximum of 40 hours.
     You have accumulated 25 or more years of continuous service and you may elect up to a
         maximum of 80 hours.
     You have accumulated 520 hours of sick leave in an eligible position (WSEU, WPEC,
         State Engineering Association, Wisconsin Science Professional or Classified Non
         Represented) and may elect to use up to 40 hours of annual leave

                                                         Dept of Family Medicine; September 4, 2009
                                                            Classified Staff - Furlough FAQ - Page 3
For specific information per bargaining unit, please refer to:
University of Wisconsin Classified Leave Provisions: See link below:
http://www.bussvc.wisc.edu/ECBS/lev-class-sabbatical-uw1015.pdf.




                                                       Dept of Family Medicine; September 4, 2009
                                                          Classified Staff - Furlough FAQ - Page 4

				
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