1 SCOPE OF WORK This CONTRACT includes the determination of required right-of-way limits and the preparation of roadway construction plans for the replacement of two bridges (Bridges 121.9 and 122.2) on SR 35 between Harperville and Walnut Grove in Scott and Leake County. The following engineering services shall be performed by the CONSULTANT on behalf of the COMMISSION in accordance with this CONTRACT at the direction of the Roadway Design Division Engineer or his designee, unless otherwise modified by the COMMISSION. A project schedule is required. Work progression is to proceed in accordance with the attached agreed project schedule. A monthly status report is required. This report is to be submitted between the 18th and 25th of each month to the Roadway Design Division Engineer, the assistant Roadway Design Division Engineer and the appropriate Roadway Design Section Engineer. This monthly report is to be submitted by the CONSULTANT, and will update the COMMISSION on the status of the project. Recent milestones in plan development, such as the submittal of plans for review, shall be documented. Also the target dates for the future milestones should be included. 1. TYPICAL ITEMS/MATERIALS PROVIDED BY MDOT: Based upon availability, MDOT will provide within normal resources of MDOT, the following: 1. Maps, aerial photographs, and other cartographic items as may be available; 2. Original field survey, and any additional field survey required for the project; 3. Available old construction plans, drawings, and maps pertinent to the project; 4. Traffic data, including volume, classification, and turning movement counts, required for the analysis and provided for the specific CONTRACT; 5. Available traffic growth rates, design and peak hour factors; 6. Copies of MDOT publications, regulations, and standards, as applicable. Examples include, but are not necessarily limited to, County and City Traffic Books, Classification Reports; 7. Copies of previous studies/analyses, environmental assessments, conceptual plan, and other information pertaining to the project; 8. Names, addresses, and telephone numbers of points of contact which may prove useful to the CONSULTANT in conducting this analysis; 9. A single point of contact within MDOT for day-to-day coordination of each CONTRACT; 10. Pavement design for mainline and detours, and local roads if necessary; 2 11. Special provisions, interim standard specifications, and pay item numbers that are presently being utilized by MDOT that are not shown in the MDOT Standard Specification book; 12. Computer file (depending on availability) may include CADD files, GIS data, or Survey Control Points set by District Surveyors on or near the project; 13. Bridge recommendation including approximate abutment location and minimum finished grade elevations on all sites with a drainage area equal to or greater than 1000 acres; 14. A complete set of construction plans for the new bridges. 2. GENERAL REQUIREMENTS: As directed, the CONSULTANT shall provide engineering/technical assistance to perform specific assignments requiring needed expertise or staff resources unavailable to MDOT. Manuals, guides, and specifications applicable to this CONTRACT shall be those approved and/or adopted by MDOT and/or the COMMISSION and in effect on the effective date this CONTRACT unless otherwise specified in the CONTRACT or subsequently directed by MDOT or the COMMISSION during the course of this CONTRACT. Roadway design will be in compliance with the COMMISSION’S MDOT Roadway Design Manual, and supplemented with AASHTO’s Policy on Geometric Design of Highways and Streets; MDOT Standard Drawings (roadway and bridge); MDOT Roadway CADD Manual; MDOT Standard Specifications for Highway Construction; Manual on Uniform Traffic Control Devices (MUTCD); and MDOT Survey Manual. The latest edition of the aforementioned documents shall be used. Hydraulic design shall conform to the COMMISSION’S Design Manual, FAPG(s) 23 CFR 625, 630 and 650, 44 CFR Part 60.3(d)(3), Mississippi House Bill 8 and Federal Emergency Management Agency regulations and any other State or Federal regulation as appropriate. This project shall be performed using English units, unless stated otherwise by the COMMISSION. All plan sheets shall be developed with Microstation V8 XM, or later, and GeoPak. The CONSULTANT shall not begin work in any phase of this CONTRACT until a written NOTICE TO PROCEED for that individual phase has been issued. The COMMISSION reserves the right to not issue a NOTICE TO PROCEED until work in the previous phase has been completed. All preliminary plans shall be marked “PRELIMINARY, NOT FOR CONSTRUCTION” on each sheet. Once plans are complete, the “PRELIMINARY” markings shall be removed, and the title sheet shall be signed and sealed/stamped by the CONSULTANT’s engineer. If the scope of 3 the CONSULTANT’s work is limited to certain aspects of the plans, the scope shall be briefly noted near the seal/stamp (e.g., “ROADWAY AND LIGHTING ONLY” or “BRIDGE AND RETAINING WALL ONLY”). If multiple CONSULTANTS develop the plans, each firm shall sign and seal/stamp the title sheet. It is the responsibility of the CONSULTANT to request and receive approval from the Project Manager prior to making any changes to plans developed under this contract. This requirement includes plans developed by any subconsultants. Other provisions herein notwithstanding, in emergencies due to bridge damage, verbal notice with a follow-up letter of authorization may be given to the CONSULTANT by MDOT’s Chief Engineer, or his designee to assess the damage, make recommendations for remedial safety measures and obtain essential information for preparing an estimate of time and cost. As a minimum, the Scope of Work shall be divided into two phases as follows: PHASE A: RIGHT OF WAY PLANS Part 1 -- Pre-Design Conference Part 2 -- Conceptual Plans Part 3-- Preliminary Right-of-Way Plans Part 4-- Field Inspection Plans Part 5 -- Final Right-of-Way Plans PHASE B: CONTRACT PLANS Part 1 -- Design Conference Part 2 – Office Review Plans Part 3-- Final Contract Plans OVERVIEW OF REQUIRED SUBMITTAL FORMAT: Printed Sheets Printed Sheets Print Type (True 1/2 TIFF Images CADD Files (Full Scale) Scale) Plans XS Plans XS Plans XS Plans XS Conceptual Plans 1 Set 1 set Yes Yes Preliminary ROW 1 Set Yes Draft Field 1Set 1 Set Inspection Field Inspection 1 Set 1 Set Yes Yes 4 Draft Final ROW Yes Final ROW 1 Set 1 Set Yes Yes Yes Yes Final ROW 1 Set 1 Set Yes Yes Yes Yes Revisions Office Review 1 Set 1 Set Yes Yes* Final Plans** 1 Set Yes Yes Yes * Only required for projects whose total Earthwork volume is greater than 200,000 C.Y. ** See Plan Requirements for Roadway Plans and for Bridge Plans in the section below. ROADWAY PLAN REQUIREMENTS: Roadway plans submitted in the form of original drawings shall be ink drawings (plots) on vellum or opaque paper. Bridge plans submitted in the form of original drawings shall be ink drawings (plots) on Polyester Translucent Matte Film. Original matte film drawings may have a matte surface on either or on both sides and shall be no less than 0.003 inch or more than 0.004 inch in thickness. Photographic reproducibles may be submitted in lieu of ink drawings, provided that said reproducibles are on 0.004 inch translucent polyester film which incorporates a silver halide emulsion image on a permanent type. Diazo or ammonia type reproductions will not be acceptable nor will adhesive drafting aids be acceptable on final plans. All additions or revisions shall be done by CADD. All additions or revisions will require the submittal of revised CADD files on CD/DVD with a project description (including Project Number, Route, and County) and the word, “REVISION,” and the date written on the exterior of the disk or CD/DVD. A. Scale of Drawings: Plans shall be prepared at the following scales: RURAL URBAN (1) Plan/Profile Sheets with Geometrics Horizontal - - - - - - - - - 1" = 100' 1” = 20’ Vertical - - - - - - - - - 1" = 10' 1” = 5’ (2) Form Grades for Channelized Intersections And Interchange Ramps - - - - - 1” = 20’ 1’ = 20’ (3) Detail Geometrics for Channelized Intersections 1” = 20’ 1” = 20’ (4) Cross-Sections - - - - - - - - 1” = 10’ 1” = 5’ (5) Scales for Bridge Sheets shall conform to the Specifications described in the Bridge Division CADD Manual (6) Other sheets at appropriate scale. B. Size of Drawings: Sheet size and margin dimensions for Bridge sheets shall conform to the specifications described in the Bridge Division CADD Manual. All other drawings shall measure 22x36 inches and shall have a left-hand margin of 1-1/2 inches, top & bottom margins of 1/2 inch, and right-hand margins of 1/4 inch. Trim lines will not be necessary on these plans. 5 C. Size of Lettering: The COMMISSION’s policy requires the contract plans to be a 50% reduction of the original plans; therefore, the CONSULTANT shall provide a minimum letter size of 1/8 inch (preferably 0.15 inch) in order to be legible when reduced to 50% of the original size. All plans submitted by the CONSULTANT shall conform to the quality standards adopted by the COMMISSION as shown in the Design Manual and the Project Director may reject any plans not conforming to these standards. D. TIFF Images: Although not required at this time, the COMMISSION reserves the right to additionally require the CONSULTANT to submit Final Plans as TIFF images as described in Roadway Design Division's CADD Manual in addition to or in place of printed plans. Office review plans shall be submitted in the 2 formats (A & B) shown below. Final cross sections shall be submitted in format A. A. Black & White Tiff Images (22”x34.6”, 300DPI) in CCITT Group 4 format on CD/DVD or other approved media as described in Roadway Design Division’s CADD Manual. B. Printed ½ Scale Plan Sheets. 3. SPECIFIC WORK REQUIREMENTS FOR PHASE A: FINAL RIGHT OF WAY PLANS: The CONSULTANT shall not begin work on PHASE A until a NOTICE TO PROCEED has been issued. Roadway plans shall conform to Roadway Design Division’s CADD specifications as described in Roadway Design Division’s CADD USER’S MANUAL. When field inspection plans are submitted, all hydraulic calculations (for drainage areas under 1000 acres) shall be included. Unless stated otherwise in the CONTRACT, the following specific requirements are typical for this phase: Part 1 - PRE-DESIGN CONFERENCE The purpose of the conference is to discuss COMMISSION procedures, contract administration, data required by this CONTRACT, the design criteria, and other matters as the parties deem necessary. After the Pre-Design Conference, the Project Director shall authorize the CONSULTANT to proceed with the preparation of the conceptual design plans. Part 2 - CONCEPTUAL PLANS 6 The CONSULTANT shall prepare and submit conceptual plans for the project to include, where applicable: A. ROADWAY PLANS: Title Sheet(s), typical sections, plan-profile sheets, traffic control sheets, special design sheets where needed, phase construction sheets as required (plan & elevation). The CONSULTANT will investigate all local roads within the project limits to determine if realignments are necessary. Factors which may dictate realignments include, but are not limited to, angle of intersection, sight distance, crossover locations, and offset intersections. Survey for realignments will be performed prior to printing Preliminary RIGHT-OF-WAY plans to ensure approval by the COMMISSION (a site visit by the CONSULTANT may be needed prior to survey). If CONSULTANT is not performing the survey, any proposed realignment will be sent to the COMMISSION to ensure accurate alignment information. One (1) set of conceptual plans and cross sections, including all tiff files, shall be submitted to the COMMISSION for review and approval. Allow approximately three (3) weeks for review by the COMMISSION. Part 3 - PRELIMINARY RIGHT-OF-WAY PLANS The CONSULTANT shall prepare and submit preliminary right-of-way plans in accordance with the COMMISSION’S format based on the approved conceptual plan. The preliminary right-of- way plans shall contain the title sheet, typical sections, and plan and profile sheets showing all geometrics, profile grades, construction limits, and preliminary right-of-way limits. The preliminary right-of-way limits should be set to provide approximately twice the normal right-of- way border width, which should represent what is expected to be the worst-case right-of-way for the project. Part 4 - FIELD INSPECTION PLANS The CONSULTANT shall prepare and submit field inspection plans in accordance with the COMMISSION’S format based on the approved conceptual plan. The field inspection plans shall contain, as a minimum: A. ROADWAY PLANS: Title sheet, typical sections, preliminary listing of pay items, plan and profile sheets showing all geometrics, profile grades, construction limits, cross-sections, right-of-way limits, size and location of all drainage structures, as well as any traffic control that will be required during construction. Cross drain structures will be plotted on the cross sections. The right-of-way limits will be based on the normal border width, and will represent the actual proposed right-of-way for the project. After the field review is conducted, the CONSULTANT shall provide the COMMISSION with written updated right-of-way and construction cost estimates. These estimates shall be based on historical cost data from similar MDOT projects. When field inspection plans are submitted, all hydraulic calculations (for drainage areas under 1000 acres) shall be included. 7 B. ROADWAY AND BRIDGE: Any other incidental drawings needed to show pertinent topographical features or special treatments shall be included with these field inspection plans. Any remedial measures required by the COMMISSION’S S.O.P. TMD-20-14-00- 000, Standard Procedures for Construction of Roadways Through High Volume Change Soils, must be identified and incorporated into the design of right-of-way plans. The CONSULTANT shall submit one (1) set of plans for review by the COMMISSION prior to requesting the field inspection. The COMMISSION shall mark on these copies of the plans all revisions or changes required and return same to the CONSULTANT. Allow approximately three (3) weeks for review by the COMMISSION. After completing any revisions, the CONSULTANT shall submit to the COMMISSION one (1) set of field inspection plans for a field inspection with representatives of the COMMISSION and the CONSULTANT at a date mutually agreed upon by both parties. Allow approximately three (3) weeks from the submittal date of the reproducibles for scheduling and completing the field inspection. Part 5 - FINAL RIGHT-OF-WAY PLANS Subsequent to the field inspection, the CONSULTANT shall make all necessary changes which arise during the inspection. After completion of all revisions and changes requested by the COMMISSION, the CONSULTANT shall furnish tiff files of the of draft final right-of-way plans and cross-sections for review by the COMMISSION. The COMMISSION shall note all revisions or changes required and return same to the CONSULTANT. Allow approximately four (4) weeks for COMMISSION review. Upon completion of any and all changes, the CONSULTANT shall submit plan sheets of the project which show the right-of-way and all public and private utility locations and ownerships which will be affected by the construction. The CONSULTANT shall submit one (1) set of cross sections for the project. All related electronic files for these right-of-way plans shall be submitted along with the plans on CD/DVD with a project description (including Project Number, Route, County) listed on the exterior of the disk along with the words “Final RIGHT-OF-WAY.” In lieu of CD/DVD, the CONSULTANT may transmit the files by FTP or e-mail. The electronic CADD files may be in a compressed (zipped) format. The CONSULTANT shall, if requested by the COMMISSION, attend any meetings concerning the project. Any changes or revisions required as a result of the above reviews shall be considered as part of the covered work. NOTE: Preliminary Right-of-Way Plans, Field Inspection Plans, Final Right-of-Way Plans and Revised Right-of-Way Plans shall be submitted in the following two formats: a) Black & White TIFF images (22”x36”, 300DPI) on CD/DVD or other approved media as described in Roadway Design Division’s CADD Manual. b) Printed ½ Scale Plan Sheets. 4. SPECIFIC WORK REQUIREMENTS FOR PHASE B: CONTRACT PLANS: 8 PHASE B shall consist of all services required for the production of final contract plans. The CONSULTANT shall not begin work on PHASE B until a written NOTICE TO PROCEED for PHASE B has been issued. Roadway plans shall conform to Roadway Design Division’s CADD specifications as described in Roadway Design Division’s CADD USER’S MANUAL. When field inspection plans are submitted, all hydraulic calculations (for drainage areas under 1000 acres) shall be included. Unless stated otherwise in the CONTRACT, the following specific requirements are typical for this phase: Part 1 - DESIGN CONFERENCE The purpose of the Design Conference is to discuss any updated procedures or policies the COMMISSION may have enacted that would impact the final design phase of the project. These items would not be considered extra work but would help to minimize the number of corrections that are generated at the Office Review stage. The design conference may also require a visit to the project site. .Part 2- OFFICE REVIEW PLANS After the office review plans (100% plan development, pending final review) are complete, the CONSULTANT shall submit one (1) set of reproducible plans and quantity calculations for review by the COMMISSION. A final office review will be required and the CONSULTANT shall be required to attend. Allow approximately three (3) weeks from the submittal date of the reproducibles for scheduling and completing the office review. In the office review, the COMMISSION shall review and mark the plans with all required revisions. After the office review is conducted, the CONSULTANT shall provide the COMMISSION with a written updated construction cost estimate. This estimate shall be based on the plan quantities and historical cost data for the pay items. . Part 3- FINAL CONTRACT PLANS The final contract plans shall include all items required in the final right-of-way plans and all other information such as, but not limited to: ROADWAY PLANS: Title sheet; detailed index; general notes; typical sections; summary of quantities; estimated quantities; plan-profile sheets; special design sheets; traffic control plan; complete form grades for channelized intersections (in accordance with current Design Manual, at 25 feet intervals); detailed pavement marking sheets; Right-of-Way Coordinate Sheet(s), final cross-sections; and all notes and data used to develop the plans.