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                                       SCOPE OF WORK

This CONTRACT includes the determination of required right-of-way limits and the preparation
of roadway construction plans for the replacement of two bridges (Bridges 121.9 and 122.2) on
SR 35 between Harperville and Walnut Grove in Scott and Leake County.

The following engineering services shall be performed by the CONSULTANT on behalf of the
COMMISSION in accordance with this CONTRACT at the direction of the Roadway Design
Division Engineer or his designee, unless otherwise modified by the COMMISSION.

A project schedule is required. Work progression is to proceed in accordance with the attached
agreed project schedule.

A monthly status report is required. This report is to be submitted between the 18th and 25th of
each month to the Roadway Design Division Engineer, the assistant Roadway Design Division
Engineer and the appropriate Roadway Design Section Engineer. This monthly report is to be
submitted by the CONSULTANT, and will update the COMMISSION on the status of the
project. Recent milestones in plan development, such as the submittal of plans for review, shall
be documented. Also the target dates for the future milestones should be included.


1. TYPICAL ITEMS/MATERIALS PROVIDED BY MDOT:

Based upon availability, MDOT will provide within normal resources of MDOT, the following:

   1. Maps, aerial photographs, and other cartographic items as may be available;

   2. Original field survey, and any additional field survey required for the project;

   3. Available old construction plans, drawings, and maps pertinent to the project;

   4. Traffic data, including volume, classification, and turning movement counts, required for
      the analysis and provided for the specific CONTRACT;

   5. Available traffic growth rates, design and peak hour factors;

   6. Copies of MDOT publications, regulations, and standards, as applicable. Examples
      include, but are not necessarily limited to, County and City Traffic Books, Classification
      Reports;

   7. Copies of previous studies/analyses, environmental assessments, conceptual plan, and
      other information pertaining to the project;

   8. Names, addresses, and telephone numbers of points of contact which may prove useful
      to the CONSULTANT in conducting this analysis;

   9. A single point of contact within MDOT for day-to-day coordination of each CONTRACT;

   10. Pavement design for mainline and detours, and local roads if necessary;
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   11. Special provisions, interim standard specifications, and pay item numbers that are
       presently being utilized by MDOT that are not shown in the MDOT Standard
       Specification book;

   12. Computer file (depending on availability) may include CADD files, GIS data, or Survey
       Control Points set by District Surveyors on or near the project;

   13. Bridge recommendation including approximate abutment location and minimum
       finished grade elevations on all sites with a drainage area equal to or greater than
      1000 acres;

   14. A complete set of construction plans for the new bridges.


2. GENERAL REQUIREMENTS:

As directed, the CONSULTANT shall provide engineering/technical assistance to perform
specific assignments requiring needed expertise or staff resources unavailable to MDOT.

Manuals, guides, and specifications applicable to this CONTRACT shall be those approved
and/or adopted by MDOT and/or the COMMISSION and in effect on the effective date this
CONTRACT unless otherwise specified in the CONTRACT or subsequently directed by MDOT
or the COMMISSION during the course of this CONTRACT.

Roadway design will be in compliance with the COMMISSION’S MDOT Roadway Design
Manual, and supplemented with AASHTO’s Policy on Geometric Design of Highways and
Streets; MDOT Standard Drawings (roadway and bridge); MDOT Roadway CADD Manual;
MDOT Standard Specifications for Highway Construction; Manual on Uniform Traffic Control
Devices (MUTCD); and MDOT Survey Manual. The latest edition of the aforementioned
documents shall be used.

Hydraulic design shall conform to the COMMISSION’S Design Manual, FAPG(s) 23 CFR 625,
630 and 650, 44 CFR Part 60.3(d)(3), Mississippi House Bill 8 and Federal Emergency
Management Agency regulations and any other State or Federal regulation as appropriate.

This project shall be performed using English units, unless stated otherwise by the
COMMISSION.

All plan sheets shall be developed with Microstation V8 XM, or later, and GeoPak.

The CONSULTANT shall not begin work in any phase of this CONTRACT until a written
NOTICE TO PROCEED for that individual phase has been issued. The COMMISSION
reserves the right to not issue a NOTICE TO PROCEED until work in the previous phase has
been completed.


All preliminary plans shall be marked “PRELIMINARY, NOT FOR CONSTRUCTION” on each
sheet. Once plans are complete, the “PRELIMINARY” markings shall be removed, and the title
sheet shall be signed and sealed/stamped by the CONSULTANT’s engineer. If the scope of
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the CONSULTANT’s work is limited to certain aspects of the plans, the scope shall be briefly
noted near the seal/stamp (e.g., “ROADWAY AND LIGHTING ONLY” or “BRIDGE AND
RETAINING WALL ONLY”). If multiple CONSULTANTS develop the plans, each firm shall sign
and seal/stamp the title sheet.

It is the responsibility of the CONSULTANT to request and receive approval from the Project
Manager prior to making any changes to plans developed under this contract. This requirement
includes plans developed by any subconsultants.

Other provisions herein notwithstanding, in emergencies due to bridge damage, verbal notice
with a follow-up letter of authorization may be given to the CONSULTANT by MDOT’s Chief
Engineer, or his designee to assess the damage, make recommendations for remedial safety
measures and obtain essential information for preparing an estimate of time and cost.

As a minimum, the Scope of Work shall be divided into two phases as follows:

PHASE A: RIGHT OF WAY PLANS
Part 1 -- Pre-Design Conference
Part 2 -- Conceptual Plans
Part 3-- Preliminary Right-of-Way Plans
Part 4-- Field Inspection Plans
Part 5 -- Final Right-of-Way Plans


PHASE B: CONTRACT PLANS
Part 1 -- Design Conference
Part 2 – Office Review Plans
Part 3-- Final Contract Plans


OVERVIEW OF REQUIRED SUBMITTAL FORMAT:

                                          Printed Sheets
                       Printed Sheets
      Print Type                             (True 1/2       TIFF Images       CADD Files
                        (Full Scale)
                                              Scale)
                        Plans        XS   Plans       XS     Plans   XS    Plans      XS
  Conceptual Plans                        1 Set      1 set   Yes     Yes

  Preliminary ROW                         1 Set              Yes

  Draft Field                             1Set       1 Set
  Inspection
  Field Inspection                        1 Set      1 Set   Yes     Yes
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     Draft Final ROW                                          Yes

     Final ROW                             1 Set      1 Set   Yes      Yes      Yes      Yes
     Final ROW                             1 Set      1 Set   Yes      Yes      Yes      Yes
     Revisions
     Office Review                         1 Set      1 Set   Yes                       Yes*
     Final Plans**         1 Set                                       Yes      Yes      Yes


         * Only required for projects whose total Earthwork volume is greater than 200,000 C.Y.
         ** See Plan Requirements for Roadway Plans and for Bridge Plans in the section below.


ROADWAY PLAN REQUIREMENTS:

Roadway plans submitted in the form of original drawings shall be ink drawings (plots) on
vellum or opaque paper. Bridge plans submitted in the form of original drawings shall be ink
drawings (plots) on Polyester Translucent Matte Film. Original matte film drawings may have a
matte surface on either or on both sides and shall be no less than 0.003 inch or more than
0.004 inch in thickness. Photographic reproducibles may be submitted in lieu of ink drawings,
provided that said reproducibles are on 0.004 inch translucent polyester film which incorporates
a silver halide emulsion image on a permanent type. Diazo or ammonia type reproductions will
not be acceptable nor will adhesive drafting aids be acceptable on final plans. All additions or
revisions shall be done by CADD. All additions or revisions will require the submittal of revised
CADD files on CD/DVD with a project description (including Project Number, Route, and
County) and the word, “REVISION,” and the date written on the exterior of the disk or CD/DVD.

A. Scale of Drawings:
   Plans shall be prepared at the following scales:
                                                                 RURAL          URBAN
             (1) Plan/Profile Sheets with Geometrics
                 Horizontal - - - - - - - - -                    1" = 100'      1” = 20’
                 Vertical     - - - - - - - - -                  1" = 10'       1” = 5’
             (2) Form Grades for Channelized Intersections
                 And Interchange Ramps        - - - - -          1” = 20’       1’ = 20’
             (3) Detail Geometrics for Channelized Intersections 1” = 20’       1” = 20’
             (4) Cross-Sections      - - - - - - - -             1” = 10’       1” = 5’
             (5) Scales for Bridge Sheets shall conform to the Specifications described in the
                 Bridge Division CADD Manual
             (6) Other sheets at appropriate scale.

B.     Size of Drawings:

       Sheet size and margin dimensions for Bridge sheets shall conform to the specifications
       described in the Bridge Division CADD Manual. All other drawings shall measure 22x36
       inches and shall have a left-hand margin of 1-1/2 inches, top & bottom margins of 1/2
       inch, and right-hand margins of 1/4 inch. Trim lines will not be necessary on these plans.
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C.   Size of Lettering:

     The COMMISSION’s policy requires the contract plans to be a 50% reduction of the
     original plans; therefore, the CONSULTANT shall provide a minimum letter size of 1/8
     inch (preferably 0.15 inch) in order to be legible when reduced to 50% of the original size.
      All plans submitted by the CONSULTANT shall conform to the quality standards adopted
     by the COMMISSION as shown in the Design Manual and the Project Director may reject
     any plans not conforming to these standards.

D.   TIFF Images:

     Although not required at this time, the COMMISSION reserves the right to additionally
     require the CONSULTANT to submit Final Plans as TIFF images as described in
     Roadway Design Division's CADD Manual in addition to or in place of printed plans.
     Office review plans shall be submitted in the 2 formats (A & B) shown below. Final cross
     sections shall be submitted in format A.

     A.   Black & White Tiff Images (22”x34.6”, 300DPI) in CCITT Group 4 format on CD/DVD
          or other approved media as described in Roadway Design Division’s CADD Manual.

     B.   Printed ½ Scale Plan Sheets.



3. SPECIFIC WORK REQUIREMENTS FOR PHASE A: FINAL RIGHT OF WAY PLANS:

The CONSULTANT shall not begin work on PHASE A until a NOTICE TO PROCEED has been
issued.

Roadway plans shall conform to Roadway Design Division’s CADD specifications as described
in Roadway Design Division’s CADD USER’S MANUAL. When field inspection plans are
submitted, all hydraulic calculations (for drainage areas under 1000 acres) shall be included.



Unless stated otherwise in the CONTRACT, the following specific requirements are typical for
this phase:

Part 1 - PRE-DESIGN CONFERENCE

The purpose of the conference is to discuss COMMISSION procedures, contract administration,
data required by this CONTRACT, the design criteria, and other matters as the parties deem
necessary. After the Pre-Design Conference, the Project Director shall authorize the
CONSULTANT to proceed with the preparation of the conceptual design plans.


Part 2 - CONCEPTUAL PLANS
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The CONSULTANT shall prepare and submit conceptual plans for the project to include, where
applicable:

A.   ROADWAY PLANS: Title Sheet(s), typical sections, plan-profile sheets, traffic control
     sheets, special design sheets where needed, phase construction sheets as required (plan
     & elevation).

      The CONSULTANT will investigate all local roads within the project limits to determine if
     realignments are necessary. Factors which may dictate realignments include, but are not
     limited to, angle of intersection, sight distance, crossover locations, and offset
     intersections. Survey for realignments will be performed prior to printing Preliminary
     RIGHT-OF-WAY plans to ensure approval by the COMMISSION (a site visit by the
     CONSULTANT may be needed prior to survey). If CONSULTANT is not performing the
     survey, any proposed realignment will be sent to the COMMISSION to ensure accurate
     alignment information.


One (1) set of conceptual plans and cross sections, including all tiff files, shall be submitted to
the COMMISSION for review and approval. Allow approximately three (3) weeks for review by
the COMMISSION.

Part 3 - PRELIMINARY RIGHT-OF-WAY PLANS

The CONSULTANT shall prepare and submit preliminary right-of-way plans in accordance with
the COMMISSION’S format based on the approved conceptual plan. The preliminary right-of-
way plans shall contain the title sheet, typical sections, and plan and profile sheets showing all
geometrics, profile grades, construction limits, and preliminary right-of-way limits. The
preliminary right-of-way limits should be set to provide approximately twice the normal right-of-
way border width, which should represent what is expected to be the worst-case right-of-way for
the project.

Part 4 - FIELD INSPECTION PLANS

The CONSULTANT shall prepare and submit field inspection plans in accordance with the
COMMISSION’S format based on the approved conceptual plan. The field inspection plans
shall contain, as a minimum:

A.   ROADWAY PLANS: Title sheet, typical sections, preliminary listing of pay items, plan and
     profile sheets showing all geometrics, profile grades, construction limits, cross-sections,
     right-of-way limits, size and location of all drainage structures, as well as any traffic control
     that will be required during construction. Cross drain structures will be plotted on the
     cross sections. The right-of-way limits will be based on the normal border width, and will
     represent the actual proposed right-of-way for the project.

     After the field review is conducted, the CONSULTANT shall provide the COMMISSION
     with written updated right-of-way and construction cost estimates. These estimates shall
     be based on historical cost data from similar MDOT projects.

     When field inspection plans are submitted, all hydraulic calculations (for drainage areas
     under 1000 acres) shall be included.
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B.   ROADWAY AND BRIDGE: Any other incidental drawings needed to show pertinent
     topographical features or special treatments shall be included with these field inspection
     plans. Any remedial measures required by the COMMISSION’S S.O.P. TMD-20-14-00-
     000, Standard Procedures for Construction of Roadways Through High Volume Change
     Soils, must be identified and incorporated into the design of right-of-way plans. The
     CONSULTANT shall submit one (1) set of plans for review by the COMMISSION prior to
     requesting the field inspection. The COMMISSION shall mark on these copies of the
     plans all revisions or changes required and return same to the CONSULTANT. Allow
     approximately three (3) weeks for review by the COMMISSION. After completing any
     revisions, the CONSULTANT shall submit to the COMMISSION one (1) set of field
     inspection plans for a field inspection with representatives of the COMMISSION and the
     CONSULTANT at a date mutually agreed upon by both parties. Allow approximately three
     (3) weeks from the submittal date of the reproducibles for scheduling and completing the
     field inspection.


Part 5 - FINAL RIGHT-OF-WAY PLANS

Subsequent to the field inspection, the CONSULTANT shall make all necessary changes which
arise during the inspection. After completion of all revisions and changes requested by the
COMMISSION, the CONSULTANT shall furnish tiff files of the of draft final right-of-way plans
and cross-sections for review by the COMMISSION. The COMMISSION shall note all revisions
or changes required and return same to the CONSULTANT. Allow approximately four (4)
weeks for COMMISSION review. Upon completion of any and all changes, the CONSULTANT
shall submit plan sheets of the project which show the right-of-way and all public and private
utility locations and ownerships which will be affected by the construction. The CONSULTANT
shall submit one (1) set of cross sections for the project. All related electronic files for these
right-of-way plans shall be submitted along with the plans on CD/DVD with a project description
(including Project Number, Route, County) listed on the exterior of the disk along with the words
“Final RIGHT-OF-WAY.” In lieu of CD/DVD, the CONSULTANT may transmit the files by FTP
or e-mail. The electronic CADD files may be in a compressed (zipped) format. The
CONSULTANT shall, if requested by the COMMISSION, attend any meetings concerning the
project. Any changes or revisions required as a result of the above reviews shall be considered
as part of the covered work.

NOTE: Preliminary Right-of-Way Plans, Field Inspection Plans, Final Right-of-Way Plans and
Revised Right-of-Way Plans shall be submitted in the following two formats:

a)   Black & White TIFF images (22”x36”, 300DPI) on CD/DVD or other approved media as
     described in Roadway Design Division’s CADD Manual.

b)   Printed ½ Scale Plan Sheets.


4. SPECIFIC WORK REQUIREMENTS FOR PHASE B: CONTRACT PLANS:
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PHASE B shall consist of all services required for the production of final contract plans. The
CONSULTANT shall not begin work on PHASE B until a written NOTICE TO PROCEED for
PHASE B has been issued.

Roadway plans shall conform to Roadway Design Division’s CADD specifications as described
in Roadway Design Division’s CADD USER’S MANUAL. When field inspection plans are
submitted, all hydraulic calculations (for drainage areas under 1000 acres) shall be included.


Unless stated otherwise in the CONTRACT, the following specific requirements are typical for
this phase:

Part 1 - DESIGN CONFERENCE

The purpose of the Design Conference is to discuss any updated procedures or policies the
COMMISSION may have enacted that would impact the final design phase of the project.
These items would not be considered extra work but would help to minimize the number of
corrections that are generated at the Office Review stage. The design conference may also
require a visit to the project site.

.Part 2- OFFICE REVIEW PLANS

After the office review plans (100% plan development, pending final review) are complete, the
CONSULTANT shall submit one (1) set of reproducible plans and quantity calculations for
review by the COMMISSION. A final office review will be required and the CONSULTANT shall
be required to attend. Allow approximately three (3) weeks from the submittal date of the
reproducibles for scheduling and completing the office review. In the office review, the
COMMISSION shall review and mark the plans with all required revisions.

After the office review is conducted, the CONSULTANT shall provide the COMMISSION with a
written updated construction cost estimate. This estimate shall be based on the plan quantities
and historical cost data for the pay items.
.
Part 3- FINAL CONTRACT PLANS

The final contract plans shall include all items required in the final right-of-way plans and all
other information such as, but not limited to:

  ROADWAY PLANS: Title sheet; detailed index; general notes; typical sections; summary of
  quantities; estimated quantities; plan-profile sheets; special design sheets; traffic control
  plan; complete form grades for channelized intersections (in accordance with current Design
  Manual, at 25 feet intervals); detailed pavement marking sheets; Right-of-Way Coordinate
  Sheet(s), final cross-sections; and all notes and data used to develop the plans.

				
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