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Agenda Item 5
Dyfed-Powys Police Authority
Protective Services Sub Committee
28th September 2009
Report of the Chief Executive: The discussion of terms of reference, a
forward work programme for the forthcoming year and monitoring of
performance indicators
Recommendation
To note:
Terms of Reference for the Sub Committee.
To agree:
A forward work programme for the forthcoming year.
Monitoring of performance indicators.
Monitoring the specific schedules and sections of the Terrorist Act
of stop and search related indicators as required by the Prevent
Delivery Plan.
1. Terms of Reference:
At the Planning Performance and Scrutiny Committee (PP&S) meeting on
7th September 2009, Members agreed to delegate the following terms of
reference to a newly created Protective Services Sub Committee:
To monitor and review the performance of the Force in
relation to Protective Services and take any necessary
action.
Membership of the Sub Committee was also agreed for the forthcoming
year as follows:
Professor Ian Roffe, as Chair of PP&S;
Mr Peter Gray, as Lead Member for Protective Services and Link
Member for Counter-Terrorism and Domestic Extremism;
Mr Alun Lloyd Jones, as Link Member for Firearms and Public Order;
Mrs Ann Williams, as Link Member for Public Protection;
Cllr David Neale, as Link Member for Strategic Roads Policing, Critical
Incidents and Civic Contingencies;
Cllr David Evans, as Link Member for Major Serious Organised and
Cross-Border Crime;
Mr Alasdair Kenwright, as a non-Protective Services portfolio Member
from PP&S.
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2. Forward work programme:
Following agreement of the terms of reference for each Committee at the
Annual General Meeting on 22nd June 2009, each Committee has
developed a forward work programme for the forthcoming year.
It is suggested that it is good practice for the Protective Services Sub
Committee to adopt this approach in order to ensure that the terms of
reference in relation to Protective Services are satisfactorily addressed. A
forward work programme will also allow Members, the Secretariat and the
Force to plan ahead in relation to the work required by the Sub Committee.
Further to the above, Mr Peter Gray, the Lead Member for Protective
Services, has provided the Secretariat with a list of suggested items for
consideration by the Sub Committee; this is attached as Appendix A to this
report. Mr Gray’s has been a contributory factor in drafting the agenda for
today’s meeting and has also contributed to the suggested items for a
forward work programme as detailed below.
3. Potential items for consideration as part of the forward work
programme:
The potential items for consideration cover the Police Authority’s
responsibilities in terms of Force monitoring and scrutiny. In order to assist
with the delivery of the Strategic Plan, each area of responsibility within
the forward work programme will be considered against the 5 Ps within the
current draft of the Strategic Plan, but this may be subject to change:
People
Perception
Planning
Performance
Probity
Furthermore, in order to help prepare for the forthcoming Police Authority
Inspection, each area of responsibility within the forward work programme
will be considered against the relevant Police Authority Inspection
Assessment themes as appropriate:
Inspection theme 1: Setting strategic direction and priorities
Inspection theme 2: Scrutinising performance outcomes
Inspection theme 3: Achieving results through engagement and
partnerships
Inspection theme 4: Ensuring value for money and productivity
2
Suggested items are therefore as follows:
Strategic Potential item Inspection
Plan Theme theme
People N/A N/A
Perception N/A N/A
Planning To receive regular updates on the Force 2
Strategic Assessment and Regional
Strategic Assessments.
Performance To scrutinise Force performance in relation 2
to the delivery of the 13 areas of Protective
Services.
To monitor agreed Performance Indicators 2
as set out in section 4 of this report.
To receive regular Lead/Link Member 2
briefings on their respective areas of
Protective Services.
To receive regular updates on progress 2
against the WECTU/Force CONTEST
Prevent Delivery Plan.
To monitor ongoing developments with the 2
APA Framework that may impact on
performance monitoring of Protective
Services.
To consider how the Prevent agenda is 2
being moved forward in the 4 Community
Safety Partnerships in the Force area.
To gather intelligence on the approach 2
adopted by other Police Authorities to the
scrutiny process applied to Protective
Services in order to measure the
effectiveness applied of this Authority’s
approach.
To receive feedback on the inspection 2
findings undertaken by bodies such as the
HMIC on the respective PS areas.
To consider the minutes of the Force 2
Protective Services Project Board.
To consider the minutes of the Force 2
Prevent Steering Board.
Probity N/A N/A
Once the items within a forward work programme have been agreed, a
comprehensive whole Police Authority forward work programme will be
developed to cover each Committee in a table detailing what is scheduled
for each meeting and who is responsible within the Force or Authority. This
programme will be presented for consideration to the full Police Authority.
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4. Monitoring of Performance Indicators:
The Association of Police Authorities (APA) guidance document published
in November 2008, “Guidance for police authorities on the performance
monitoring and scrutiny of protective services”, states that the Assessment
of Policing and Community Safety (APACS) provides a set of performance
indicators that the Home Office (for which HMIC will shortly take over
responsibility) will use to track performance in local areas.
This guidance states, “that the serious crime and protection domain of
APACS reflects the work of the police and others in preparing for, and
dealing with, critical incidents and major events which are infrequent but
potentially very harmful and disruptive when they occur. Consequently,
this domain of APACS, will be a particularly useful tool for police
authorities in monitoring and scrutinising performance against the delivery
of protective services.”
Indicators relating to Protective Services within the APACS framework
already form part of the Force Performance Briefing document prepared
and presented by Corporate Services at each Planning, Performance and
Scrutiny Committee on a quarterly basis and are subsequently scrutinised
at that Committee.
It should also be noted that the introduction of the rounded assessment,
which will effectively supercede the APACS framework, will incorporate
Protective Services indicators within the domains of Local Crime and
Policing and Protection from Serious Harm.
The APA guidance details further diagnostic tools which could be
monitored by police authorities in order to apply scrutiny of Protective
Services, these include:
National Protective Services Analysis Tool (NPSAT)1;
ACPO minimum standards for delivery of protective services and
HMIC’s specific grading criteria;
Other potential indicators.
The Policy Officer with a portfolio for Protective Services (Claire Godden)
has completed some preliminary work in relation to the three points above
and explored with the Force whether the indicators cited within the APA
guidance documented are:
Reported on currently;
Not reported on currently but can be collated;
Cannot be reported on currently.
1
NPSAT is an electronic tool that provides comparative data on indicators of the
demand/threat in each of the 43 police forces in England and Wales for serious organised
crime, major crime and strategic roads policing. The purpose of the tool is to provide
authorities and forces with an indicative view of where demand is highest to supplement their
own analysis and to inform discussions that police forces will have with HMIC and the Home
Office on how to improve their delivery of protective services.
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It was pleasing to note that the majority of indicators set out within the APA
guidance are either reported on currently, or can be collated and reported
to the Authority if necessary. Indicators which cannot be reported on
currently largely related to information that is collated by partners.
In considering the above, the Police Authority now needs to decide
whether they are content with simply monitoring the indicators as currently
presented within the Performance Briefing document at PP&S, or whether
they consider it necessary to broaden the scope and scrutinise additional
indicators as set out within the APA guidance document at the Protective
Services Sub Committee.
It should be noted however that neither approach will at present offer a
definitive list of indicators to the whole scope of Protective Services as the
APA guidance at present only incorporates a limited number of protective
services areas.
If the Authority wish to expand the scope of indicators currently reviewed,
the Secretariat can if required draft a proposed framework for
consideration at the next Sub Committee meeting on 5th November 2009.
In addition to this, the Police Authority should be aware of the requirement
for the Police Authority in conjunction with the Force to assess the impact
of specific schedules and sections of the Terrorist Act relating to stop and
searches of people, property and vehicles believed to be involved in
terrorist activity in general, and at specific locations i.e. ports and borders.
The Sub Committee may wish the Secretariat to finalise indicators with the
Force in this respect.
5. Financial Implications
None.
6. Race and Equality Impact
None.
7. Human Rights Implications
None.
8. National Park Implications
None.
9. Appendices
None.
10. Background papers
None.
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11. Contact details
Author: Alex Maskell/Claire Godden
Email: alex.maskell@dyfed-powys.pnn.police.uk /
claire.godden@dyfed-powys.pnn.police.uk
Telephone: 01267 226440
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Appendix A: Suggested agenda items provided by Mr Peter Gray
AGENDA ITEMS: FIRST MEETING- TAKING STOCK
Aim To ensure efficient and effective policing of the PS core
business areas.
Objectives To review the PS Threats/Risks facing the Force, receive
the Chief Constable’s proposals for a proportionate
response, and examine the required PS resources to meet
such commitment.
TOR’s Sub-Group - Strengths/Weaknesses
Link Members
Navigating the ‘Cluttered Landscape’ HO / ACPO / APA / WAG / WECTU / ?
Prevent/Pursue Overlap
PP&S / CEC / F&GP / Professional Standards – Overlap
Identification of Force & Regional Leads (names and
contact numbers)
Documentation and Policies WECTU/ Force CONTEST Prevent Delivery Plan
APA Framework
Force Strategic Assessment
WCT Strategic Assessment (collaboration agenda)
Others
Suggested Work Programme Options
Formal Rolling Programme
Examples of Best Practice
Review of Threats/Risks
Measuring Success (Performance Indicators)
VFM and Productivity (?)
Working Methodology Circulation of Information (not restricted to Link
responsibilities)
Secure E-mail facilities (deletion of Restricted
Information on Home PCs)
Video Conferencing (security restrictions)
Milestone Events Inspections – Force/Authority
Deadlines
Publication of Policies
Submissions to Home Office/APA/ WECTU
Dates of Meetings PS Project Board
Prevent Group
PAW CT Leads, etc
Reporting Procedures Force to Sub-Group
Link Members to Sub-Group
Sub-Group to PP&S
Sub-Group/PP&S to Authority
Outstanding Actions + PP&S (07/09/09) Action In hand - Who? What? How? When?
Milford Haven Action required
Revision of Progress
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