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					Increasing Pupil Places Programme 2011
for Coventry City Council

                                                                               File Ref. QENG—058 Coventry
Tender Ref. CC4 4.5/EW/6348


Tender Proposals for the selection of Partnering Contractor
for delivering the Increased Pupil Places Programme 2011

Farrans Construction Limited formally submit our Tender Proposals for the selection of
Partnering Contractor to deliver the Increased Pupils Places Programme 2011, Coventry.


The contents follows the numbering system contained within the tender documentation.


We also enclose supplementary evidence to responses given within our proposals contained
within the attached appendices.


Farrans have been based locally in East Anglia for over 50 years. Our regional office is
based at Waterbeach, Cambridge, and we manage all contracts in the East Anglia Region
from there. We also have offices in Edinburgh and Belfast. We have developed an
excellence in most aspects of building and civil engineering. As an accredited Investor in
People employer, we have a large and loyal staff of 250 technical staff and a long
established supply chain in most areas of the country, including Norfolk. The majority of
our work is for the public sector and we have invested heavily in the training and
development of our staff to maximise the added value that Farrans bring to a project.


In the East Anglia Region, the project types that we have successfully completed to date
include both new build and refurbishment works, including schools, offices, care homes
and commercial & industrial buildings. In 2009 our largest construction activity was
within the education sector. Part of our current workload is with Norfolk County Council
2nd Generation Framework for a variety of educational projects as well as Suffolk
Council Fire and Rescue Service for new and upgraded Fire Stations across the County.


For this project, we will bring a number of strong and experienced key construction
professionals who have extensive experience of managing the design and construction of
colleges and schools to a successful conclusion. We deliver quality projects, safely,
innovatively, with flexibility and embracing sustainability through:

•   Design development—BREEAM ratings achieved of VERY GOOD and EXCELLENT.

•   The construction methodology—efficient waste management & care for the environment.

•   Creation of training & apprentice opportunities for the local community.

•   Site specific, and regular audited, safety, environmental & quality management systems.

One of our current education projects, the Belfast Schools scheme, value £45m to Farrans, has been
selected as a Demonstration Project by Construction Excellence.
                             3.7 Organisation   3.6 Design Input   3.5 Risk Log   3.4 Partnering   3.3 Preliminaries   3.2 Programme   3.1 Conditions
Page –2-




                                                                                                                                                  Tender Ref. CC4 4.5/EW/6348
                                                                                                                                                   File Ref. QENG—058 Coventry
Farrans (Construction) Ltd
Contents




                                                                                  3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                         File Ref. QENG—058 Coventry




                                                                                  3.2 Programme
          Section 3.1 - Conditions of Contract        Page –4-
          Section 3.2 - Programme and View of the   Page –12-




                                                                                  3.3 Preliminaries
                        Budget
          Section 3.3 - Preliminaries               Page –34-
          Section 3.4 - Partnering Performance      Page –62-
                        Structures and Procedures
          Section 3.5 - Risk Log




                                                                                  3.4 Partnering
          Section 3.6 - Design Input
          Section 3.7 - Contractor’s Organisation   Page –74-




                                                                                  3.5 Risk Log
                                                                                  3.6 Design Input
                                                                                  3.7 Organisation




Farrans (Construction) Ltd                                             Page –3-
                    Section 3.1 - Conditions of Contract
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                                                                        File Ref. QENG—058 Coventry




                    Through our Partnering experience throughout Norfolk, Essex and Suffolk we have undertaken 24 Nr
                    educational projects totalling over £51 million procured under the NEC Engineering and Construction
                    Contract Option C—Target cost with Activity Schedule.

                    We are extremely proud to confirm that ALL 24 Nr projects were delivered within budget, programme
3.2 Programme




                    and to recognised high standards of finish.


                        10 to 15%


                         5 to 10 %                                                                                                      GAIN
3.3 Preliminaries




                           1st 5%


                        Breakeven    CLIENT                                         CONTRACTOR                                          PAIN

                                     0      10       20        30         40        50        60        70        80         90         100

                                                                         PERCENTAGE SPLIT


                    FARRANS PROPOSALS IN RESPECT OF THE SHARING DIFFERENCE BETWEEN ‘FINAL PRICE’ FOR THE WORK DONE’ (THE ACTUAL COST) AND THE
                    ‘FINAL TOTAL OF THE PRICES’ (THE TARGET PRICE)
3.4 Partnering




                    On specific contracts, namely through our Suffolk Partnership we developed a ‘Pain/Gain’ mechanism
                    for dealing with the outturn cost differences from the agreed target cost.

                    Reasoning

                    •    Pain

                         We propose to play a full, equal role throughout the duration of the framework from appointment
                         to the completion of the after service care period. We are therefore prepared to accept equal re-
3.5 Risk Log




                         sponsibility for any ‘pain’ incurred on the project and submit a 50 / 50 pain share.

                    •    Gain

                         We recognise that we have a commitment to bringing ‘added value’ to the project. It is through a
                         process of continuous improvement that we have successfully secured and delivered the 24 Nr
                         school partnering projects in the Region over the past 10 years. This in itself is a massive incentive
3.6 Design Input




                         to increase performance on an ongoing basis.

                         We therefore submit a gain share mechanism on a sliding scale starting at 30% Contractor, 70% Cli-
                         ent ending at 10% Contractor, 90% Client depending on the percentage gain achieved.

                         This we believe represents value for money for the Client whilst providing a further incentive for
                         our team members.
3.7 Organisation




                    •    Track Record

                         On the projects finalised to date, the improvements against target have ALL been in the 0% - 5%
                         range. We have not had a scheme go over budget. We believe this reflects well on the accuracy of
                         the original targets and the efficiency in completing the projects.




                    Page –4-                                                                                            Farrans (Construction) Ltd
Section 3.1 - Conditions of Contract




                                                                                                       3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                                              File Ref. QENG—058 Coventry



FARRANS FEE (HEAD OFFICE OVERHEAD AND PROFIT)

        Head Office (Dunmurry,Belfast

        Services provided:-                                     Charge




                                                                                                       3.2 Programme
                             Managing Director

                                     Accounts
                             Quality Assurance
                                                                0.65%
                               Health & Safety

             Environmental Management




                                                                                                       3.3 Preliminaries
        Regional Office (Cambridge)

        Services provided:-

        Staff:-

                                      Director




                                                                                                       3.4 Partnering
                       Reginal Management

                    Contracts Management

                              M&E coordinator
                                                                2.10%
                         Quantity Surveying

                  Purchasing & Estimating

                    Administration Support




                                                                                                       3.5 Risk Log
                             Plant Management

        Office Administration:-

                                 Rent & Rates

                                 Power & Heat
                                                                                                       3.6 Design Input


                     Premises Maintenance

                                    IT Systems

                             Office Equipment
                                                                0.75%
                                   Telephones
                                                                                                       3.7 Organisation




                       Postage / Stationery

                    Publicity & Advertising

                                      Training

                                 Depreciation

                                                 TOTAL OVERHEAD 3.50%
                                                         PROFIT 2.50%
Farrans (Construction) Ltd                                                                  Page –5-
                    Section 3.2 - Programme & View of the Budget
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                                                      File Ref. QENG—058 Coventry




                    Programme Philosophy               understanding of the projects      develop working details for the
                                                       requirements, the high-level       substructure, frame, masonry
                    We have identified 4 key                                              elements including final
                    phases of the project from         value engineering activities
                                                                                          dimensional/setting out
                    tender award to the end of the     commence (items 7 to 12).
                                                                                          criteria. Detailed design ends
                    first year of user occupation: -   The relevant parties and inputs    with the issue of the furniture
3.2 Programme




                                                       being identified in our            schedule (item 71 on the
                    •   Establish target cost
                                                       response to Section 3.6 Design     design and procurement
                    •   Procurement                    Approach.                          programme).

                    •   Construction                   Over the past ten years of         Immediately on acceptance of
                                                       working with Suffolk, Essex and    the target cost, official orders
                    •   After service care                                                for the groundwork package
                                                       Norfolk County Council on
                                                                                          can be placed. Full benefit of
3.3 Preliminaries




                    Establish Target Cost              major primary school projects,     the 2 week mobilisation period
                                                       we have noticed that schools       (item 36) can therefore be
                    The initial activity, following
                                                       situated within urban areas        utilised by the company
                    award, will be a half-day
                                                       need to be more robust in their    responsible for ensuring
                    Partnering principles and
                                                       design, detailing and              resources are available.
                    procedures workshop with the
                                                       construction than those in a       During the mobilisation period,
                    team responsible for delivering
                                                       rural setting. We have there-      we plan to carry out the
                    the project (item 4). The
                                                       fore included a specific item      setting out to identify any
                    intent is to jointly develop the
3.4 Partnering




                                                       to investigate the design/         dimensional discrepancies and
                    partnering structure outlined
                                                       maintenance interface (item        enable an efficient start on
                    within our submission, identify
                                                       10). This activity will be the     site.
                    common objectives, establish
                                                       start of the team’s study into     Design and Procurement
                    the progress made to date and
                                                       whole life cycle costs through-
                    agree the programmes for                                              The design and procurement
                                                       out the detailed design phase
                    future works activities. Key                                          programme is an expansion of
                                                       of the project. It should also
                    decisions on team member’s                                            the detailed design period
                                                       significantly reduce the           identified on the established
                    roles, procurement strategy
                                                       number of maintenance/
3.5 Risk Log




                    and the like can be discussed.                                        target cost programme (item
                                                       remedial work issues arising       31).
                    A value management workshop        after the school has opened.
                                                                                          It defines the procurement
                    with the client team (item 5)
                                                       The design development phase       strategy and design interface
                    will follow to review the                                             both prior to and following the
                                                       commences with the ground
                    client’s brief, obtain any                                            placing of official orders. It
                                                       condition survey, and various
                    necessary clarifications and                                          builds in an opportunity for
3.6 Design Input




                                                       stakeholder consultations          greater supply chain
                    establish any specific client
                                                       (items 14 to 21). The aim          involvement by focusing the
                    expectations for this project.
                                                       during this period is to provide   attention on the timely issue of
                    For example sustainability,
                                                       sufficient information/degree      information.
                    environmental, artwork,
                                                       of design certainty to evaluate
                    education in built                                                    However, we are aware that
                                                       and market test the various        the front end of the
                    environment.
                                                       work packages to establish the     programme can put an
3.7 Organisation




                    Furthermore, the person/body       target cost (items 22 to 30).      unreasonable amount of
                    responsible for making the                                            pressure on design resources
                                                       Prior to the finalisation and      and have therefore built in
                    appropriate design decisions,
                                                       acceptance of the target cost,     float on many of the activities
                    for example room layout,           detailed design needs to           as well as maintaining an
                    colour selection needs to be       commence in conjunction with       overall float period on the
                    highlighted.                       the identified package             main works programme.
                                                       contractors and our team,
                    Having established a clear         (item 31). The intention is to

                    Page –6-                                                                          Farrans (Construction) Ltd
Section 3.2 - Programme & View of the Budget




                                                                                                                      3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                                                             File Ref. QENG—058 Coventry




The individual float on                    traditionally tendered Primary     summer holidays. It also
activities can be identified by            School at Gislingham, Suffolk      allows for the inclusion of a
the cross-reference to the                 using masonite external walling    programme float (item 55) of
works programme. For                       supported as a combination of      five weeks.




                                                                                                                      3.2 Programme
example, the roof finishes                 glulam beams (hall), structural    After Service Care
activities end with item 23                steelwork and load bearing
                                                                              We whole heartedly support
“lead in time” on 4th October              masonry (classbases). The
                                                                              Coventry County Council’s
2004. It is cross-referenced to            co-ordination of the critical      initiative to improve the after
a start on site date item 16 of            activities comprising              service care for the school
the work programme com-                    carpentry, bricklaying,            during its first year of
mencing on 25th October 2004.              specialist glulam and structural   operation. The introduction/




                                                                                                                      3.3 Preliminaries
Therefore 21 days or three                 steelwork subcontractors           reinforcing of formal
weeks float exists on the                  (operations 7 to 11 on or          procedures covering hand over,
                                                                              defect notification and a series
design and procurement                     proposed works programme)
                                                                              of customer care meetings is
activities.                                proved difficult particularly      already showing benefit at the
                                           maintaining continuity through     recently completed Moulsham
Construction
                                           the winter period.                 High School. Furthermore, it
The construction programme                                                    combines well with the
                                           We believe many of these           customer care role to be
identifies the sequence of
                                           issues could be overcome at        undertaken by Tony Clarke




                                                                                                                      3.4 Partnering
operations along with the key                                                 (part time employee with the
                                           the design stage under a
dates for availability of labour                                              company after retirement)
                                           partnering framework.
and material resources. It sets                                               whose experience and
the requirements for the                   We consider a 48-week              expertise in school
procurement programme                      construction period would be       construction within the Regions
including design development.              reasonable to undertake the        will prove a major benefit.
                                           works. Completion would
We have previously completed               therefore be achieved on 2nd
the superstructure works on a              May 2005 enabling the school




                                                                                                                      3.5 Risk Log
                                           to get established prior to the

Schedule of After Service Care Commitment

Customer care meetings                   - monthly for first three months September to November 2005.
                                         - three monthly from January 2006 until June 2006.                           3.6 Design Input


Defects inspection meeting               - B&CE works (6 month period) December 2005. Remedial items
                                         signed off at January customer care meeting.
                                         - M&E works (12 month period) July 2006.


Planting maintenance period              - Two year planting maintenance period.
                                                                                                                      3.7 Organisation




Final completion              discussion - Following 12 months occupation, in accordance with Suffolk
forum                                    County Council’s sustainability policy item 6.1 and our quality
                                         management system “Post Contract Review” procedures standard
                                         agenda (Form F030) copy attached in Appendix B, a discussion
                                         forum should be established. The objective is to review the
                                         performance of the project, to provide feedback and capture any
                                         observations to aid improved performance in the future. Ideally
                                         the partnering team, premises manager and client’s briefing officer
                                         will be in attendance.

Farrans (Construction) Ltd                                                                                 Page –7-
                    Section 3.2 - Programme & View of the Budget
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                    File Ref. QENG—058 Coventry



                    Review of the budget stuff?
                    RAY
3.2 Programme
3.3 Preliminaries
3.4 Partnering
3.5 Risk Log
3.6 Design Input
3.7 Organisation




                    Page –8-                                        Farrans (Construction) Ltd
Section 3.2 - Programme & View of the Budget




                                                                                                                      3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                                                             File Ref. QENG—058 Coventry




                                                                                                                      3.2 Programme
                                                                                                                      3.3 Preliminaries
                                                                                                                      3.4 Partnering
                                                                                                                      3.5 Risk Log
                                                                                                                      3.6 Design Input
                                                                                                                      3.7 Organisation




Final completion              discussion - Following 12 months occupation, in accordance with Suffolk
forum                                    County Council’s sustainability policy item 6.1 and our quality
                                         management system “Post Contract Review” procedures standard
                                         agenda (Form F030) copy attached in Appendix B, a discussion
                                         forum should be established. The objective is to review the
                                         performance of the project, to provide feedback and capture any
                                         observations to aid improved performance in the future. Ideally
                                         the partnering team, premises manager and client’s briefing officer
                                         will be in attendance.

Farrans (Construction) Ltd                                                                                 Page –9-
                    Section 3.3 - Preliminaries
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                                                          File Ref. QENG—058 Coventry




                    Statement

                    A fully detailed preliminaries breakdown is enclosed in line with the schedule provided within the
                    tender for each individually named site. Please refer to Appendix A.

                    Through working in partnership with Suffolk, Norfolk, and Essex County Councils over the past 10 years
3.2 Programme




                    we have moved from traditionally priced / valued preliminaries to an open book basis, in line with the
                    balance of the works.

                    This is our preferred method of working since it opens up the traditional preliminary item to joint
                    team control. The interface between design and preliminaries can therefore be actively managed. For
                    instance specialist third party insurance relating to piling operations, requirements / duration of scaf-
                    folding for particular elevation treatments, craneage requirements and the like. The elements there-
3.3 Preliminaries




                    fore detailed would form part of the target cost mechanism.

                    The only fixed element being:-

                    •   Percentage for general overhead and profit.

                    •   Fixed rate (variable duration) site management elements.

                    However, should the selection team prefer, we are prepared to stand by our suggested allowances and
                    provide these as a fixed element at the sums included.
3.4 Partnering




                    We would however, draw your attention to the following factors: -
                    •   Scaffolding will be admitted to the target cost on an as used basis rather than a lump sum. Based
                        on the principle employed at the Pupil Referral Unit, scaffolding was carried out by Farrans and
                        included within the relevant package of works e.g. external walls, internal walls. We have there-
                        fore not included an allowance within the preliminaries for scaffold. Assuming Farrans would carry
                        out the scaffolding the rate will be at £11.66/m². Scaffold towers are also not included as they
                        will be provided by the package contractors for example mechanical, electrical and suspended
3.5 Risk Log




                        ceilings
                        •       The teleporter will be costed as part of the external and internal wall packages and is there-
                                fore not included within the preliminaries.
                    •   General attendance – in accordance with our policy of directly employing support operatives and
                        due to our multi skilled training programme the teleporter driver, scaffolder, general attendance
                        operatives will be provided in house and are therefore included.
3.6 Design Input




                    •   Site management – our attendance includes for the full management input detailed within our re-
                        sponse to Sections 3.6 Design Input and 3.7 Organisations.
                    •   Considerate Contractor Scheme – the site registration fee is fully included.
                    •   Maintenance Manager – this sum includes for our participation in the preparation of the pre-
                        construction health and safety plan, operation, maintenance and record drawing manuals, health
                        and safety file along with after service care response detailed in Section 3.4 Partnering Perform-
3.7 Organisation




                        ance Structures and Procedures.




                    Page –10-                                                                              Farrans (Construction) Ltd
Section 3.3 - Preliminaries




                                                                                                                 3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                                                        File Ref. QENG—058 Coventry




Labour Rates

As a company, we do not hold directly employed labour to carry out (for example) the traditional
trades of groundworks, brickwork and carpentry, the only directly employed labour is multi-skilled
general operatives that carry out operation of plant, scaffolding and general attendance duties. For a




                                                                                                                 3.2 Programme
framework of this size we would typically have 1 to 2 operatives. Our preliminaries breakdown states
the actual allowances per named site.

The work packages of groundwork, brickwork, carpentry are carried out by labour and plant subcon-
tractors typically reimbursed on a measured rate basis against an agreed schedule of rates. The com-
panies selected are mutually agreed between the Client, Consultants and ourselves based on quality,
cost, and track record.




                                                                                                                 3.3 Preliminaries
By outsourcing the traditional trades as outlined above, we do not incur a cost for the transporting of
operatives to and from the place of work. It also generates healthy competition when procuring the
work packages in the above manner. We have also in the past let the work packages on an open book
contract based on a target cost. Both options can be fully reviewed and decided upon by the partner-
ing team.

We enclose a build up to our cost of employing our directly employed multi disciplined operatives. The
annual pay review amount is included within the calculation.




                                                                                                                 3.4 Partnering
                                                                                                                 3.5 Risk Log
                                                                                                                 3.6 Design Input
                                                                                                                 3.7 Organisation




Farrans (Construction) Ltd                                                                           Page –11-
                    Section 3.3 - Preliminaries
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                                                File Ref. QENG—058 Coventry




                                FARRANS                     SITE MANAGER RATE

                                DIVISION                    ENGLAND
3.2 Programme




                                DATE                        20th April 2010

                                DATE EFFECTIVE              FROM

                                                                                           £
3.3 Preliminaries




                                Basic Salary                                               35,000.00

                                Company Pension                                 17.00%         5,950.00

                                Guaranteed minimum bonus                                        500.00

                                                                              sub total    41,450.00

                                Employers NI Contribution                       12.80%         5,305.60
3.4 Partnering




                                                                              sub total    46,755.60

                                Car allowance                                                  6,200.00

                                Healthcare                                                      268.00

                                Mileage allowance           Av 50 mile/day@£0.12 x 5           1,380.00
                                                            days x 46 weeks
3.5 Risk Log




                                Total Per Annum                                           £54,603.60

                                Total Per Calendar Week                                    £1,050.07
3.6 Design Input
3.7 Organisation




                    Page –12-                                                                   Farrans (Construction) Ltd
Section 3.3 - Preliminaries




                                                                                                       3.1 Conditions
Tender Ref. CC4 4.5/EW/6348                                              File Ref. QENG—058 Coventry




              FARRANS                     TRAINEE MANAGER RATE




                                                                                                       3.2 Programme
              DIVISION                    ENGLAND

              DATE                        20th April 2010

              DATE EFFECTIVE              FROM

                                                                         £




                                                                                                       3.3 Preliminaries
              Basic Salary                                               35,000.00

              Company Pension                                 17.00%         5,950.00

              Guaranteed minimum bonus                                        500.00

                                                            sub total    41,450.00

              Employers NI Contribution                       12.80%         5,305.60




                                                                                                       3.4 Partnering
                                                            sub total    46,755.60

              Car allowance                                                  6,200.00

              Healthcare                                                      268.00

              Mileage allowance           Av 50 mile/day@£0.12 x 5           1,380.00
                                          days x 46 weeks




                                                                                                       3.5 Risk Log
              Total Per Annum                                           £54,603.60

              Total Per Calendar Week                                    £1,050.07


                                                                                                       3.6 Design Input
                                                                                                       3.7 Organisation




Farrans (Construction) Ltd                                                                 Page –13-
                    Section 3.3 - Preliminaries
3.1 Conditions



                    Tender Ref. CC4 4.5/EW/6348                                                      File Ref. QENG—058 Coventry




                                FARRANS                       CONSOLIDATED LABOUR RATE

                                DIVISION                      ENGLAND
3.2 Programme




                                DATE                          20th April 2010

                                DATE EFFECTIVE                FROM

                                Operative Grade:- General / Multi Skilled                        £
3.3 Preliminaries




                                Basic Rate per 39 hour week                                          351.00

                                Basic Rate per Hour                                                     9.65

                                Weekly Minimum earnings                                              376.35

                                Average weekly wages                   39 hours @ basic rate         376.35

                                overtime                                    5 hours @ 1/2 rate         24.13
3.4 Partnering




                                Guaranteed minimum bonus                                                0.00

                                Total Payable to employee                                            400.48

                                Allowance for wet time        2 1/2 weekly wage                         9.41

                                Holiday credits               28 days @ basic/5/46                     45.82

                                Death benefit scheme                                                    0.30
3.5 Risk Log




                                Easybuild Pension Scheme                                                2.50

                                National Insurance            12.80%                                   51.26

                                Tool Money                                                              0.00

                                Total Cost on wages sheets                                           509.76
3.6 Design Input




                                Employers Liability Insurance 0.60% x payable to employee               2.40

                                Redundancy Sick Pay           0.50% x payable to employee               2.00

                                Total Per Week                                                   £514.17

                                Total Per Hour / 39                                                  £13.18
3.7 Organisation




                    Page –14-                                                                         Farrans (Construction) Ltd

				
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