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Increasing Pupil Places Programme 2011
for Coventry City Council
File Ref. QENG—058 Coventry
Tender Ref. CC4 4.5/EW/6348
Tender Proposals for the selection of Partnering Contractor
for delivering the Increased Pupil Places Programme 2011
Farrans Construction Limited formally submit our Tender Proposals for the selection of
Partnering Contractor to deliver the Increased Pupils Places Programme 2011, Coventry.
The contents follows the numbering system contained within the tender documentation.
We also enclose supplementary evidence to responses given within our proposals contained
within the attached appendices.
Farrans have been based locally in East Anglia for over 50 years. Our regional office is
based at Waterbeach, Cambridge, and we manage all contracts in the East Anglia Region
from there. We also have offices in Edinburgh and Belfast. We have developed an
excellence in most aspects of building and civil engineering. As an accredited Investor in
People employer, we have a large and loyal staff of 250 technical staff and a long
established supply chain in most areas of the country, including Norfolk. The majority of
our work is for the public sector and we have invested heavily in the training and
development of our staff to maximise the added value that Farrans bring to a project.
In the East Anglia Region, the project types that we have successfully completed to date
include both new build and refurbishment works, including schools, offices, care homes
and commercial & industrial buildings. In 2009 our largest construction activity was
within the education sector. Part of our current workload is with Norfolk County Council
2nd Generation Framework for a variety of educational projects as well as Suffolk
Council Fire and Rescue Service for new and upgraded Fire Stations across the County.
For this project, we will bring a number of strong and experienced key construction
professionals who have extensive experience of managing the design and construction of
colleges and schools to a successful conclusion. We deliver quality projects, safely,
innovatively, with flexibility and embracing sustainability through:
• Design development—BREEAM ratings achieved of VERY GOOD and EXCELLENT.
• The construction methodology—efficient waste management & care for the environment.
• Creation of training & apprentice opportunities for the local community.
• Site specific, and regular audited, safety, environmental & quality management systems.
One of our current education projects, the Belfast Schools scheme, value £45m to Farrans, has been
selected as a Demonstration Project by Construction Excellence.
3.7 Organisation 3.6 Design Input 3.5 Risk Log 3.4 Partnering 3.3 Preliminaries 3.2 Programme 3.1 Conditions
Page –2-
Tender Ref. CC4 4.5/EW/6348
File Ref. QENG—058 Coventry
Farrans (Construction) Ltd
Contents
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
3.2 Programme
Section 3.1 - Conditions of Contract Page –4-
Section 3.2 - Programme and View of the Page –12-
3.3 Preliminaries
Budget
Section 3.3 - Preliminaries Page –34-
Section 3.4 - Partnering Performance Page –62-
Structures and Procedures
Section 3.5 - Risk Log
3.4 Partnering
Section 3.6 - Design Input
Section 3.7 - Contractor’s Organisation Page –74-
3.5 Risk Log
3.6 Design Input
3.7 Organisation
Farrans (Construction) Ltd Page –3-
Section 3.1 - Conditions of Contract
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
Through our Partnering experience throughout Norfolk, Essex and Suffolk we have undertaken 24 Nr
educational projects totalling over £51 million procured under the NEC Engineering and Construction
Contract Option C—Target cost with Activity Schedule.
We are extremely proud to confirm that ALL 24 Nr projects were delivered within budget, programme
3.2 Programme
and to recognised high standards of finish.
10 to 15%
5 to 10 % GAIN
3.3 Preliminaries
1st 5%
Breakeven CLIENT CONTRACTOR PAIN
0 10 20 30 40 50 60 70 80 90 100
PERCENTAGE SPLIT
FARRANS PROPOSALS IN RESPECT OF THE SHARING DIFFERENCE BETWEEN ‘FINAL PRICE’ FOR THE WORK DONE’ (THE ACTUAL COST) AND THE
‘FINAL TOTAL OF THE PRICES’ (THE TARGET PRICE)
3.4 Partnering
On specific contracts, namely through our Suffolk Partnership we developed a ‘Pain/Gain’ mechanism
for dealing with the outturn cost differences from the agreed target cost.
Reasoning
• Pain
We propose to play a full, equal role throughout the duration of the framework from appointment
to the completion of the after service care period. We are therefore prepared to accept equal re-
3.5 Risk Log
sponsibility for any ‘pain’ incurred on the project and submit a 50 / 50 pain share.
• Gain
We recognise that we have a commitment to bringing ‘added value’ to the project. It is through a
process of continuous improvement that we have successfully secured and delivered the 24 Nr
school partnering projects in the Region over the past 10 years. This in itself is a massive incentive
3.6 Design Input
to increase performance on an ongoing basis.
We therefore submit a gain share mechanism on a sliding scale starting at 30% Contractor, 70% Cli-
ent ending at 10% Contractor, 90% Client depending on the percentage gain achieved.
This we believe represents value for money for the Client whilst providing a further incentive for
our team members.
3.7 Organisation
• Track Record
On the projects finalised to date, the improvements against target have ALL been in the 0% - 5%
range. We have not had a scheme go over budget. We believe this reflects well on the accuracy of
the original targets and the efficiency in completing the projects.
Page –4- Farrans (Construction) Ltd
Section 3.1 - Conditions of Contract
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
FARRANS FEE (HEAD OFFICE OVERHEAD AND PROFIT)
Head Office (Dunmurry,Belfast
Services provided:- Charge
3.2 Programme
Managing Director
Accounts
Quality Assurance
0.65%
Health & Safety
Environmental Management
3.3 Preliminaries
Regional Office (Cambridge)
Services provided:-
Staff:-
Director
3.4 Partnering
Reginal Management
Contracts Management
M&E coordinator
2.10%
Quantity Surveying
Purchasing & Estimating
Administration Support
3.5 Risk Log
Plant Management
Office Administration:-
Rent & Rates
Power & Heat
3.6 Design Input
Premises Maintenance
IT Systems
Office Equipment
0.75%
Telephones
3.7 Organisation
Postage / Stationery
Publicity & Advertising
Training
Depreciation
TOTAL OVERHEAD 3.50%
PROFIT 2.50%
Farrans (Construction) Ltd Page –5-
Section 3.2 - Programme & View of the Budget
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
Programme Philosophy understanding of the projects develop working details for the
requirements, the high-level substructure, frame, masonry
We have identified 4 key elements including final
phases of the project from value engineering activities
dimensional/setting out
tender award to the end of the commence (items 7 to 12).
criteria. Detailed design ends
first year of user occupation: - The relevant parties and inputs with the issue of the furniture
3.2 Programme
being identified in our schedule (item 71 on the
• Establish target cost
response to Section 3.6 Design design and procurement
• Procurement Approach. programme).
• Construction Over the past ten years of Immediately on acceptance of
working with Suffolk, Essex and the target cost, official orders
• After service care for the groundwork package
Norfolk County Council on
can be placed. Full benefit of
3.3 Preliminaries
Establish Target Cost major primary school projects, the 2 week mobilisation period
we have noticed that schools (item 36) can therefore be
The initial activity, following
situated within urban areas utilised by the company
award, will be a half-day
need to be more robust in their responsible for ensuring
Partnering principles and
design, detailing and resources are available.
procedures workshop with the
construction than those in a During the mobilisation period,
team responsible for delivering
rural setting. We have there- we plan to carry out the
the project (item 4). The
fore included a specific item setting out to identify any
intent is to jointly develop the
3.4 Partnering
to investigate the design/ dimensional discrepancies and
partnering structure outlined
maintenance interface (item enable an efficient start on
within our submission, identify
10). This activity will be the site.
common objectives, establish
start of the team’s study into Design and Procurement
the progress made to date and
whole life cycle costs through-
agree the programmes for The design and procurement
out the detailed design phase
future works activities. Key programme is an expansion of
of the project. It should also
decisions on team member’s the detailed design period
significantly reduce the identified on the established
roles, procurement strategy
number of maintenance/
3.5 Risk Log
and the like can be discussed. target cost programme (item
remedial work issues arising 31).
A value management workshop after the school has opened.
It defines the procurement
with the client team (item 5)
The design development phase strategy and design interface
will follow to review the both prior to and following the
commences with the ground
client’s brief, obtain any placing of official orders. It
condition survey, and various
necessary clarifications and builds in an opportunity for
3.6 Design Input
stakeholder consultations greater supply chain
establish any specific client
(items 14 to 21). The aim involvement by focusing the
expectations for this project.
during this period is to provide attention on the timely issue of
For example sustainability,
sufficient information/degree information.
environmental, artwork,
of design certainty to evaluate
education in built However, we are aware that
and market test the various the front end of the
environment.
work packages to establish the programme can put an
3.7 Organisation
Furthermore, the person/body target cost (items 22 to 30). unreasonable amount of
responsible for making the pressure on design resources
Prior to the finalisation and and have therefore built in
appropriate design decisions,
acceptance of the target cost, float on many of the activities
for example room layout, detailed design needs to as well as maintaining an
colour selection needs to be commence in conjunction with overall float period on the
highlighted. the identified package main works programme.
contractors and our team,
Having established a clear (item 31). The intention is to
Page –6- Farrans (Construction) Ltd
Section 3.2 - Programme & View of the Budget
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
The individual float on traditionally tendered Primary summer holidays. It also
activities can be identified by School at Gislingham, Suffolk allows for the inclusion of a
the cross-reference to the using masonite external walling programme float (item 55) of
works programme. For supported as a combination of five weeks.
3.2 Programme
example, the roof finishes glulam beams (hall), structural After Service Care
activities end with item 23 steelwork and load bearing
We whole heartedly support
“lead in time” on 4th October masonry (classbases). The
Coventry County Council’s
2004. It is cross-referenced to co-ordination of the critical initiative to improve the after
a start on site date item 16 of activities comprising service care for the school
the work programme com- carpentry, bricklaying, during its first year of
mencing on 25th October 2004. specialist glulam and structural operation. The introduction/
3.3 Preliminaries
Therefore 21 days or three steelwork subcontractors reinforcing of formal
weeks float exists on the (operations 7 to 11 on or procedures covering hand over,
defect notification and a series
design and procurement proposed works programme)
of customer care meetings is
activities. proved difficult particularly already showing benefit at the
maintaining continuity through recently completed Moulsham
Construction
the winter period. High School. Furthermore, it
The construction programme combines well with the
We believe many of these customer care role to be
identifies the sequence of
issues could be overcome at undertaken by Tony Clarke
3.4 Partnering
operations along with the key (part time employee with the
the design stage under a
dates for availability of labour company after retirement)
partnering framework.
and material resources. It sets whose experience and
the requirements for the We consider a 48-week expertise in school
procurement programme construction period would be construction within the Regions
including design development. reasonable to undertake the will prove a major benefit.
works. Completion would
We have previously completed therefore be achieved on 2nd
the superstructure works on a May 2005 enabling the school
3.5 Risk Log
to get established prior to the
Schedule of After Service Care Commitment
Customer care meetings - monthly for first three months September to November 2005.
- three monthly from January 2006 until June 2006. 3.6 Design Input
Defects inspection meeting - B&CE works (6 month period) December 2005. Remedial items
signed off at January customer care meeting.
- M&E works (12 month period) July 2006.
Planting maintenance period - Two year planting maintenance period.
3.7 Organisation
Final completion discussion - Following 12 months occupation, in accordance with Suffolk
forum County Council’s sustainability policy item 6.1 and our quality
management system “Post Contract Review” procedures standard
agenda (Form F030) copy attached in Appendix B, a discussion
forum should be established. The objective is to review the
performance of the project, to provide feedback and capture any
observations to aid improved performance in the future. Ideally
the partnering team, premises manager and client’s briefing officer
will be in attendance.
Farrans (Construction) Ltd Page –7-
Section 3.2 - Programme & View of the Budget
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
Review of the budget stuff?
RAY
3.2 Programme
3.3 Preliminaries
3.4 Partnering
3.5 Risk Log
3.6 Design Input
3.7 Organisation
Page –8- Farrans (Construction) Ltd
Section 3.2 - Programme & View of the Budget
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
3.2 Programme
3.3 Preliminaries
3.4 Partnering
3.5 Risk Log
3.6 Design Input
3.7 Organisation
Final completion discussion - Following 12 months occupation, in accordance with Suffolk
forum County Council’s sustainability policy item 6.1 and our quality
management system “Post Contract Review” procedures standard
agenda (Form F030) copy attached in Appendix B, a discussion
forum should be established. The objective is to review the
performance of the project, to provide feedback and capture any
observations to aid improved performance in the future. Ideally
the partnering team, premises manager and client’s briefing officer
will be in attendance.
Farrans (Construction) Ltd Page –9-
Section 3.3 - Preliminaries
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
Statement
A fully detailed preliminaries breakdown is enclosed in line with the schedule provided within the
tender for each individually named site. Please refer to Appendix A.
Through working in partnership with Suffolk, Norfolk, and Essex County Councils over the past 10 years
3.2 Programme
we have moved from traditionally priced / valued preliminaries to an open book basis, in line with the
balance of the works.
This is our preferred method of working since it opens up the traditional preliminary item to joint
team control. The interface between design and preliminaries can therefore be actively managed. For
instance specialist third party insurance relating to piling operations, requirements / duration of scaf-
folding for particular elevation treatments, craneage requirements and the like. The elements there-
3.3 Preliminaries
fore detailed would form part of the target cost mechanism.
The only fixed element being:-
• Percentage for general overhead and profit.
• Fixed rate (variable duration) site management elements.
However, should the selection team prefer, we are prepared to stand by our suggested allowances and
provide these as a fixed element at the sums included.
3.4 Partnering
We would however, draw your attention to the following factors: -
• Scaffolding will be admitted to the target cost on an as used basis rather than a lump sum. Based
on the principle employed at the Pupil Referral Unit, scaffolding was carried out by Farrans and
included within the relevant package of works e.g. external walls, internal walls. We have there-
fore not included an allowance within the preliminaries for scaffold. Assuming Farrans would carry
out the scaffolding the rate will be at £11.66/m². Scaffold towers are also not included as they
will be provided by the package contractors for example mechanical, electrical and suspended
3.5 Risk Log
ceilings
• The teleporter will be costed as part of the external and internal wall packages and is there-
fore not included within the preliminaries.
• General attendance – in accordance with our policy of directly employing support operatives and
due to our multi skilled training programme the teleporter driver, scaffolder, general attendance
operatives will be provided in house and are therefore included.
3.6 Design Input
• Site management – our attendance includes for the full management input detailed within our re-
sponse to Sections 3.6 Design Input and 3.7 Organisations.
• Considerate Contractor Scheme – the site registration fee is fully included.
• Maintenance Manager – this sum includes for our participation in the preparation of the pre-
construction health and safety plan, operation, maintenance and record drawing manuals, health
and safety file along with after service care response detailed in Section 3.4 Partnering Perform-
3.7 Organisation
ance Structures and Procedures.
Page –10- Farrans (Construction) Ltd
Section 3.3 - Preliminaries
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
Labour Rates
As a company, we do not hold directly employed labour to carry out (for example) the traditional
trades of groundworks, brickwork and carpentry, the only directly employed labour is multi-skilled
general operatives that carry out operation of plant, scaffolding and general attendance duties. For a
3.2 Programme
framework of this size we would typically have 1 to 2 operatives. Our preliminaries breakdown states
the actual allowances per named site.
The work packages of groundwork, brickwork, carpentry are carried out by labour and plant subcon-
tractors typically reimbursed on a measured rate basis against an agreed schedule of rates. The com-
panies selected are mutually agreed between the Client, Consultants and ourselves based on quality,
cost, and track record.
3.3 Preliminaries
By outsourcing the traditional trades as outlined above, we do not incur a cost for the transporting of
operatives to and from the place of work. It also generates healthy competition when procuring the
work packages in the above manner. We have also in the past let the work packages on an open book
contract based on a target cost. Both options can be fully reviewed and decided upon by the partner-
ing team.
We enclose a build up to our cost of employing our directly employed multi disciplined operatives. The
annual pay review amount is included within the calculation.
3.4 Partnering
3.5 Risk Log
3.6 Design Input
3.7 Organisation
Farrans (Construction) Ltd Page –11-
Section 3.3 - Preliminaries
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
FARRANS SITE MANAGER RATE
DIVISION ENGLAND
3.2 Programme
DATE 20th April 2010
DATE EFFECTIVE FROM
£
3.3 Preliminaries
Basic Salary 35,000.00
Company Pension 17.00% 5,950.00
Guaranteed minimum bonus 500.00
sub total 41,450.00
Employers NI Contribution 12.80% 5,305.60
3.4 Partnering
sub total 46,755.60
Car allowance 6,200.00
Healthcare 268.00
Mileage allowance Av 50 mile/day@£0.12 x 5 1,380.00
days x 46 weeks
3.5 Risk Log
Total Per Annum £54,603.60
Total Per Calendar Week £1,050.07
3.6 Design Input
3.7 Organisation
Page –12- Farrans (Construction) Ltd
Section 3.3 - Preliminaries
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
FARRANS TRAINEE MANAGER RATE
3.2 Programme
DIVISION ENGLAND
DATE 20th April 2010
DATE EFFECTIVE FROM
£
3.3 Preliminaries
Basic Salary 35,000.00
Company Pension 17.00% 5,950.00
Guaranteed minimum bonus 500.00
sub total 41,450.00
Employers NI Contribution 12.80% 5,305.60
3.4 Partnering
sub total 46,755.60
Car allowance 6,200.00
Healthcare 268.00
Mileage allowance Av 50 mile/day@£0.12 x 5 1,380.00
days x 46 weeks
3.5 Risk Log
Total Per Annum £54,603.60
Total Per Calendar Week £1,050.07
3.6 Design Input
3.7 Organisation
Farrans (Construction) Ltd Page –13-
Section 3.3 - Preliminaries
3.1 Conditions
Tender Ref. CC4 4.5/EW/6348 File Ref. QENG—058 Coventry
FARRANS CONSOLIDATED LABOUR RATE
DIVISION ENGLAND
3.2 Programme
DATE 20th April 2010
DATE EFFECTIVE FROM
Operative Grade:- General / Multi Skilled £
3.3 Preliminaries
Basic Rate per 39 hour week 351.00
Basic Rate per Hour 9.65
Weekly Minimum earnings 376.35
Average weekly wages 39 hours @ basic rate 376.35
overtime 5 hours @ 1/2 rate 24.13
3.4 Partnering
Guaranteed minimum bonus 0.00
Total Payable to employee 400.48
Allowance for wet time 2 1/2 weekly wage 9.41
Holiday credits 28 days @ basic/5/46 45.82
Death benefit scheme 0.30
3.5 Risk Log
Easybuild Pension Scheme 2.50
National Insurance 12.80% 51.26
Tool Money 0.00
Total Cost on wages sheets 509.76
3.6 Design Input
Employers Liability Insurance 0.60% x payable to employee 2.40
Redundancy Sick Pay 0.50% x payable to employee 2.00
Total Per Week £514.17
Total Per Hour / 39 £13.18
3.7 Organisation
Page –14- Farrans (Construction) Ltd
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