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2009 ANNUAL TOWNSHIP MEETING MINUTES (IN ALPHABETICAL ORDER – PLEASE SCROLL DOWN) PLEASE NOTE: BAY, BOYNE VALLEY, PEAINE AND ST. JAMES TOWNSHIPS CHOSE NOT TO SCHEDULE. CHANDLER TOWNSHIP – OCTOBER 19, 2009 @ 8:00 PM Chairman Way opened the meeting at 8:00 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson and Shelley Kondrat attended, along with Chandler Township trustees Christy Mason & Sam Strong, clerk Myron Matz and treasurer Kathrin (Sue) Austin. Mr. Strong said CCRC keeps placing cold patch on Springvale Road shoulder at drop offs near the golf course, and the material ends up in the ditch. Mr. Thompson had a crew there today adding Cemex gravel and hot mix to ensure cold patch will remain in place longer, as well as areas on Fraley Road and River Road. Mr. Matz: 1. Asked what material was used to patch Slashing Road. Mr. Harmon said CCRC placed hot mix directly from H&D, Inc. Hudson pit, which cost $50 per ton compared to cold patch at $106 per ton. 2. Asked if more brine will be spread; Mr. Harmon said it will be on Springvale and Fraley Roads in front of homes only and the township hall. Mrs. Mason asked if brine could be spread before the Mushroom Festival next spring. Mr. Harmon said Chandler Township receives brine applications first, when CCRC receives the brine. Mr. Harmon recommended gravel application on Springvale Road from Howard Road to North County Line Road. Mr. Strong said Lower Chandler Road near Fraley Road is all clay and the edges drop off unsafely; sometimes 2 cars cannot pass. Mrs. Austin: 1. Said Springvale Road (gravel portion) is icy most of the winter and asked what machine “scratches” the ice; Mr. Harmon explained it is a grader with a carbide tip blade. She requested the grading schedule; Mr. Harmon said if the road gets bad, she should call CCRC and the foreman will send the grader when possible. 2. Said the culvert near her residence freezes and floods every winter; she thanked CCRC for responding to her requests in a timely manner. 3. Praised River Road reconstruction project (Melrose Township), as did Mrs. Mason. Mr. Harmon said Melrose Township paid $250,000 toward said project and the countywide road millage paid approximately $290,000. He explained the County Board appointed Steering Committee members to prioritize road projects. For 2010, the Steering Committee recommended reconstructing Boyne City-Charlevoix Road from Young State Park to Sumner Road, or possibly to Horton Bay. Mr. Strong asked when Boyne City-Charlevoix Road will receive federal ISTEA money; Mr. Harmon said $1 million in 2012 (the entire project is currently estimated at $6.5 million). Mr. Strong asked when the City of Boyne City is reconstructing Division Street; Mr. Harmon said in 2010. Mr. Harmon noted the cities and village gave their stimulus money portion to the Road Commission to reconstruct Peninsula Road (South Arm Township) from the Advance Road intersection to Dutchman’s Bay Road in 2010. Mr. Matz: 1. Requested ditching on Chandler Hill Road and Slashing Road (near Stafford Road); Mrs. Austin said the beavers are damming Spring Brook Creek; Mr. Thompson will investigate. 2. Requested CCRC revenue update; Mr. Harmon and Mrs. Kondrat said revenue is down again this year; only one month has been up from last year. 3. Requested seasonal road blading before deer hunting begins; Mr. Harmon agreed, weather permitting. 4. Received complaints when the tractor-mower is vertical and trims back trees and brush; Mr. Harmon said it will look fine when the trees leaf next spring. 5. Said the tractor-mower driver mowed over a 4” yellow foam rubber mattress, sending pieces all over the place; a resident cleaned it up. Mr. Thompson will investigate. 6. Asked if loggers have to return road tax money to repair damaged by their abuse; Mr. Harmon said no. Though CCRC receives approximately $46,000 per year in MDOT forest funds for this reason. Mrs. Kondrat said this never covers all costs; 2008 expenditures were approximately $85,000. 7. Asked if CCRC could remove a dead tree near the town hall on Mr. Gaylord’s property; Mr. Thompson will investigate. Mr. Strong said there is also a “widow-maker” tree on the corner of Townpump Road as well. Mr. Harmon would like to produce gravel in Chandler Township and requested the township board inform him of any possible gravel sources. Chairman Way adjourned the meeting at 8:35 PM. CHARLEVOIX TOWNSHIP – OCTOBER 19, 2009 @ 6:00 PM Chairman Way opened the meeting at 6:00 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Darcy Phelps and Shelley Kondrat attended, along with Charlevoix Township supervisor Dale Glass. Mr. Glass presented road work item list for this fall and 2010 projects as follows: 1. Intersection shoulder gravel addition at Mt. McSauba and Pleasant, Waller and Old Orchard, Northpoint Woods and Waller, Martin and Waller; Mr. Phelps will send crew out. Mr. Harmon suggested paving and curbing these troublesome intersections; Mr. Glass said Charlevoix Township will consider this in 2010. 2. Crack repair required on Bay, Waller and Mt. McSauba (this street also has many potholes). Mr. Harmon suggested crack fill projects proposal for 2010 completion. Mr. Phelps said Mt. McSauba potholes and cracks will be repaired. 3. Beechwood Road cul-de-sac widening and paving is a 2010 project. It is narrow and has many potholes from garbage trucks, school buses, etc. 4. Mercer Road reconstruction in 2010; Mr. Phelps said the whole road is settling. Mr. Vanek presented Mr. Glass with CCRC bid documents privatizing subdivision-type snowplowing this coming winter. Charlevoix Township subdivisions will be plowed by a contractor and Mr. Harmon requested a list of property owners and addresses so CCRC can mail an explanation letter. Chairman Way adjourned the meeting at 6:54 PM. EVANGELINE TOWNSHIP – OCTOBER 27, 2009 @ 6:00 PM Chairman Way opened the meeting at 6:00 PM. Chairman Way, Commissioners Ogden and Saunders, County Commissioner Shirley Roloff, Road Commission manager Patrick Harmon, staff engineer James Vanek, road foreman Randy Thompson and clerk Shelley Kondrat attended, along with Evangeline Township supervisor Doug Shields and clerk Josette Lory. Mr. Shields noted the Evangeline Township Board endorses the proposed non-motorized trail, separated from the roadway but still within the 99-feet limits of the Boyne City-Charlevoix Road right-of-way. He feels the safety difference between a detached and an attached trail is “incomprehensible”. Mrs. Lory asked if issues with the proposed non-motorized trail (the trail) would change Boyne City-Charlevoix Road reconstruction progress; Mr. Harmon said it will not. He: Explained government monies are earmarked for specific projects; Enhancement Funds are earmarked for parks and recreation projects, whereas the countywide road millage and ISTEA funds are earmarked for road projects. Boyne City-Charlevoix Road reconstruction will begin in 2010 whether or not the trail funding is in place. Then another section will be reconstructed in 2012 using ISTEA funds. Believes the Top of Michigan Trails Council (TMTC) will continue to seek the detached trail, and if they are unsuccessful, 5-feet paved shoulders on each side of the Boyne City-Charlevoix Road can be added in the future (also eligible for Enhancement Funds). He added these right-of-way easements are not CCRC owned in deed for or by fee simple. Chairman Way explained when CCRC obtained right-of-way releases in the 1950’s (from 66-feet to 99-feet) the wording specifically stated “for highway purposes only”. Mr. Harmon read the specific wording as follows: “This release is executed for the sole and only purpose of conveying to the said County of Charlevoix a right-of-way over the above described lands for highway purposes and to permit the altering of the existing line of road on and to the parcel of land above described.” Mr. Harmon said CCRC attorney Joel Wurster and County Road Association of Michigan (CRAM) attorneys discussed right-of-way release language and agreed there wouldn’t be a very good defense if CCRC reconstructed the trail beyond the original 66-feet right-of-way, and it may even have effect on the 33-feet CCRC has absolute claim to. Mr. Harmon feels bicyclists will continue to use the shoulder even if a detached trail is constructed because by statute stop signs are required at every driveway and road crossing. Commissioner Ogden said TMTC representative John Kurtz has their attorney investigating the restrictive easement wordage, and has requested the Attorney General’s opinion. Also, Mr. Kurtz stated, at our general meeting, TMTC will contact each property owner individually to explain exactly how they wish to build the detached trail. TMTC realizes there are some areas where the trail will have to be along the road shoulder (Horton Bay Village, homes/buildings close to the roadway, etc). Commissioner Roloff is on the Parks and Recreation Committee and will host a meeting regarding the bike path at 7PM November 30, 2009 in the County Board chambers; each attendee will have 3 minutes to talk. She is adamant the County Board, CCRC, property owners and the public are informed properly about the trail this time, unlike the original plan and application. Mrs. Lory: Complimented Addis Road and Clute Road paving projects. She asked if other townships are paving roads wider (less edge failures and better longevity); Mr. Vanek said they are, typically as wide as possible, though none request grass shoulders as Evangeline Township does. Said Evangeline Township road millage failed in 2008, but will request 2 mills on the 2010 primary ballot. Requested information on township refuse collection. Mr. Harmon said Eveline and Wilson Townships have great programs, with scheduled drop offs at their township halls. Their costs were significantly less than when their program was roadside pick-up ($25,000 compared to $5,000-$7,000). Commissioner Roloff added the Recycling Committee holds bi-annual hazardous waste drop off at CCRC Ironton garage in the spring and CCRC Boyne City garage in the fall. Complimented new pavement construction at recycling bins at CCRC Boyne City garage. Asked what 2010 road projects CCRC recommends for Evangeline Township. Mr. Vanek feels their roads are in pretty good shape. Mr. Shields suggested Springwater Beach Road paving, though the residents may not approve. Commissioner Ogden suggested Afton stone addition, which settles almost to a hard surface road, & creates less dust & roughness. Mr. Shields: Commended Springwater Beach Road drainage project completed by CCRC crew; he has received many compliments because excess water is draining correctly for the first time in years. Asked if access materials from Boyne City-Charlevoix Road reconstruction are spoken for; Mr. Vanek said the surface would be milled and ground, then blended with gravel to create the base for paving. Is thankful CCRC and Evangeline Township work so well together. Chairman Way adjourned the meeting at 6:50 PM. EVELINE TOWNSHIP – OCTOBER 22, 2009 @ 7:00 PM Chairman Way opened the meeting at 7:05 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson, Darcy Phelps and Shelley Kondrat attended, along with Eveline Township supervisor John Vrondran and resident Robert Noll. Mr. Vrondran said Eveline Township Board decided against 2010 Loomis Road reconstruction, a $200,000 project that only serves 6 property owners. Their 2010 proposed road projects are: 1. Sanderson Road overlay (from Ferry Road to Hemingway Point Subdivision). Mr. Noll feels this project should be extended, and said the Road Commission should approve a narrower pavement specification so that the entire length of Sanderson Road could be paved to his subdivision. Mr. Noll received a $35,000 Rieth-Riley Construction, Inc. quote to pave the 300’ he is requesting. 2. Marshall Road drainage improvements and paving from Lake Shore Drive to the Clevenger Subdivision (a meeting with CCRC, Eveline Township, Wilson Township and Boyne City is required to discuss cost-sharing). Mr. Vrondran noted there are many residences that pay high taxes, including four subdivisions, which are served by Marshall Road. 3. Snyder Road overlay (currently a sealcoat surface). Mr. Vrondran said Eveline Township current road millage expires after 2010; he hopes Eveline Township residents will renew it in the difficult, economic times. Mr. Harmon noted CCRC Michigan Transportation Funds (MTF) are projected to be down by 5% again this year, and salt is up 21.3% from last year. He continued local taxpayers are going to have to fund road improvements because the government sure doesn’t support infrastructure. Mr. Vrondran noted crude oil costs are rising, which will increase asphalt and hot mix prices. Mr. Harmon said on last nights news the newscaster interviewed the Delaware State Senator, who said the stimulus package should have been put into infrastructure, making better roads and creating many jobs. Mr. Vrondran noted the “Cash for Clunkers” should have been designated toward purchase of American made vehicles. Mr. Noll requested Boyne City-Charlevoix Road update; Mr. Harmon said countywide road millage funds will fund 2010 reconstruction from Nelson Road to Sumner Road. Construction might possibly include an attached non-motorized path (5’ paved shoulders on either side of the road) if the enhancement grant funds specifically for non-motorized paths is approved. Then in 2012, Boyne City-Charlevoix Road is scheduled to receive almost $1 million in ISTEA funds, at which time the countywide road millage may be used to pay the $110,000 local match. Chairman Way adjourned the meeting at 8:02 PM. HAYES TOWNSHIP – OCTOBER 27, 2009 @ 8:00 PM Chairman Way opened the meeting at 8:00 PM. Chairman Way, Commissioners Saunders and Ogden, County Commissioner Shirlene Tripp, Road Commission manager Patrick Harmon, staff engineer James Vanek, road foreman Darcy Phelps and clerk Shelley Kondrat attended, along with Hayes Township trustee Jim Rudolph, supervisor Ethel Knepp and clerk Marlene Golovich. Mrs. Golovich complimented their 2010 summer road projects; Pincherry Road relocation, Burgess Road paving, Maple Grove Road paving and Afton stone application. Mrs. Knepp asked if Maple Grove Road south end survey is complete; there are field stakes in that area. The township would like this roadway widened, Afton stone application and erosion control project completed next spring before the swimming season. Mr. Harmon hasn’t received survey information to date; he will contact the surveyor. Mrs. Golovich said a property owner leveled the beach with a bull dozer, causing the road to wash into the beach area; Mr. Harmon said Charlevoix County Drain Commissioner made the DNR/DEQ aware of this. Mr. Phelps took pictures & will bring them to Mr. Harmon. Mrs. Knepp asked what road projects CCRC suggests for 2010. She receives many calls on Church Road near the creek because Bay Township did their section further down. Mr. Harmon said former manager Fred Welch did soil borings years ago, which went down through muck 70-feet to 80-feet and never hit the bottom; material addition would sink into the muck. Mr. Vanek will discuss ideas with NDG engineer Howard Haselschwardt. Mr. Harmon said fabric could be placed. Mr. Vanek can apply for a DNR/DEQ permit to see what they would allow as far as replacing the existing, inadequate culvert. If approved, it would be good for 3 years. Mrs. Golovich suggested Upper Bay Shore to the general store and Townline Road from Pincherry Road to US-31 for 2010 projects. Mr. Vanek will prepare wedge and overlay estimates. Mr. Vanek suggested Burgess Road reconstruction from Old 31 to US-31, which requires a large undercut; he will prepare an estimate. Commissioner Ogden said CCRC opened bids to contract snowplow subdivisions this past Monday as a comparison to hiring a part-time winter snowplow operator. Mr. Harmon requested a name and address list to make subdivision residents aware of contracted snowplowing; Mrs. Golovich said Paul Hoadley (Hayes Township assessor) could supply this information. Mrs. Knepp receives complaints that Emmet CRC US-31 portion is snowplowed sooner than Charlevoix CRC portion. Mr. Phelps said Emmet CRC usually plows their section 1/2 to 3/4 hour before Charlevoix does, which makes a big difference. Mr. Harmon reported complaints from the Conservancy regarding ATV’s using Struthers Road; they may seek an abandonment petition. Mr. Knepp doesn’t support this because it would landlock property. Mrs. Knepp feels Boyne City-Charlevoix Road bike path should be 5-feet paved shoulders on each side of the roadway. Mr. Harmon explained when CCRC obtained right-of-way releases in the 1950’s (from 66-feet to 99-feet) the wording specifically stated “for highway purposes only”. He read the specific wording as follows: “This release is executed for the sole and only purpose of conveying to the said County of Charlevoix a right-of-way over the above described lands for highway purposes and to permit the altering of the existing line of road on and to the parcel of land above described.” Mr. Harmon said CCRC attorney Joel Wurster and County Road Association of Michigan (CRAM) attorneys discussed right-of-way release language and agreed there wouldn’t be a very good defense if CCRC reconstructed the trail beyond the original 66-feet right-of-way, and it may even have effect on the 33-feet right-of-way CCRC already has absolute claim to. Mr. Harmon feels advanced high-speed bicyclists will continue to use the shoulder even if a detached trail is constructed because by statute stop signs are required at every driveway and road crossing. Commissioner Ogden said Top of Michigan Trails Council (TMTC) representative John Kurtz has their attorney investigating the right-of-way release wordage, and has requested the Attorney General’s opinion. If this opinion states easement wording stands, the only alternative is 5-feet paved shoulders. If not, Mr. Kurtz and TMTC will contact each property owner to explain the proposed detached trail. TMTC realizes there are some areas where the trail will have to be on the road shoulder (i.e. Horton Bay Village, buildings close to the roadway). Chairman Way adjourned the meeting at 8:50 PM. HUDSON TOWNSHIP – OCTOBER 22, 2009 @ 6:00 PM Chairman Way opened the meeting at 6:00 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson and Shelley Kondrat attended, along with along with Hudson Township clerk Frank Wasylewski and residents Marlene Guerin and Sally Coash. Mr. Wasylewski presented Hudson Townships Annual Meeting Agenda. Road projects: Kuzmik, Bingham, Woodin & Bows Lake: Mr. Wasylewski has received many compliments on these gravel application projects, though he personally has only driven Bingham Road, which is in very good condition. Mr. Vanek noted the project costs were $1,748 under bid. Otsego County cost share status for Woodin Road: Mr. Harmon said Otsego CRC manager Mike Roper talked with Corwith Township supervisor, who didn’t sound encouraging about sharing Woodin Road gravel application costs. Mr. Harmon will request Mr. Roper inquire again. Iron Bridge Road flooding: Mrs. Guerin presented October 22, 2009 photographs showing how extreme flooding is on seasonal Iron Bridge Road due to beaver dams. Adjacent property owner Robert Lee, Jr. claims the dams are on his property and threatens trappers and others if they try to remove the dams and trap the beavers. Mr. Harmon talked with Mr. Lee’s wife and she said the dams are on their property and anyone caught trespassing will be prosecuted, including Road Commission employees. Mr. Wasylewski asked what CCRC would do if dams (on personal property) were causing this much flooding on any other road in the county, wouldn’t CCRC then become involved? Mrs. Guerin said the DNR in Gaylord told her it would be a Road Commission problem to solve. Mr. Harmon said CCRC could have the area surveyed and flagged to determine state land from Mr. Lee’s property; the DNR could then remove the dams on state land and trap the beavers. Balog Road: Mr. Wasylewski asked if road name sign was replaced; Mr. Harmon said CCRC crew concreted the post into the ground so local residents can no longer remove it without using heavy equipment. He added Mr. Burrows wants the road abandoned so trespassers don’t drive onto his property, but the other property owners don’t support this; plus it would landlock Charlie Tobel’s property. Mr. Wasylewski asked if a “Dead End, No Outlet” sign could be placed; Mr. Harmon will investigate. Giem Road sign – follow up from last year’s meeting: Mr. Wasylewski stated MapQuest, GPS, etc. will navigate people unfamiliar with the area through Giem Road (from US131 to Camp Ten Road). Unfortunately, the road is treacherous to any vehicles smaller than a large 4X4. He requested an “Unimproved Road Ahead” sign be placed on Giem Road (at US-131), as well as having it so marked on MapQuest, GPS, etc. Mr. Harmon will talk with Antrim CRC manager Burt Thompson since the road is partly in their jurisdiction. Camp Ten Road…everyone’s question, WHEN? and, Road millage priority list: Mr. Wasylewski asked when Camp Ten Road wedge and overlay was scheduled using countywide road millage funds. Mr. Harmon said the County Board appointed a Road Millage Steering Committee to prioritize road projects, though the County Board has the final say. The committee initially chose the following projects to be funded by the first $1.4 million collected: 1. River Road reconstruction because Melrose Township contributed $250,000. 2. Peninsula Road reconstruction (South Arm Township) because the $340,911 American Recovery and Reinvestment Act (ARRA) stimulus money is designated to this project. 3. Boyne City-Charlevoix Road from Nelson Road to Sumner Road, which may include an attached non-motorized path (5’ paved shoulders on either side of the road) if the enhancement grant funds specifically for non-motorized paths is approved. Mr. Harmon noted the committee was given PASER information and crash data, as well as driving and rating all the roads; they will probably develop a 3-5 year priority list each year, though the list is subject to change (i.e. township contribution, federal funds). The Boyne City-Charlevoix Road is scheduled to receive almost $1 million in ISTEA funds in 2012, at which time the countywide road millage may be used to pay the $110,000 local match. Mrs. Guerin asked how many hours are spent patching Boyne City-Charlevoix Road compared to Camp Ten Road; Mr. Thompson said, though road maintenance is not separated by road name, it’s about equal. Mr. Harmon agrees Camp Ten Road, as well as Slashing Road and Springvale Road, are in worse condition than Boyne City-Charlevoix Road, but the committee prioritizes road projects funded by the countywide road millage. Commissioner Ogden noted Boyne City-Charlevoix Road is the major connector between Boyne City and Charlevoix, and it also has the highest traffic count in the county. Mr. Wasylewski noted Camp Ten Road was second on the countywide road millage project list; Mr. Harmon answered the road list was never prioritized. Mr. Wasylewski still feels the road list should be prioritized in the order of severity; he will solicit the County Board. Huffman Lake Road: Mr. Wasylewski feels Huffman Lake Road paving (from Camp Ten Road to Woodin Road) should be added to the road list if the countywide road millage renewal is requested after the current 15-years is complete; Mr. Harmon agrees. Mr. Wasylewski and Mrs. Guerin agree most Hudson Township roads are in good shape, excluding Camp Ten Road and Iron Bridge Road. Mr. Harmon said the residents who placed a gate blocking Townhall Road has lost their home to foreclosure; the gate is now removed, and CCRC has placed a road name and stop sign at the Hanson Road intersection. Now the roads can both be properly maintained. Chairman Way adjourned the meeting at 6:55 PM. MARION TOWNSHIP – OCTOBER 20, 2009 @ 6:00 PM Chairman Way opened the meeting at 5:55 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Darcy Phelps and Shelley Kondrat attended, along with Marion Township trustee Joe Seidel, supervisor Wilson “Bud” Boss, clerk Tim Matchett and treasurer Sonja Martin. Mr. Boss: Complimented Wickersham Road, Matchett Road and Beck Road wedge & overlay projects. Asked if Marion Township places a 2” asphalt surface over entire gravel portion of Wickersham Road, including the seasonal portion, would the road commission snowplow the entire length? Mr. Harmon said CCRC does not snowplow seasonal roads. Mrs. Martin suggested plowing just one lane down the middle; Commissioner Ogden said this is unwise due to liability should an accident occur. He added CCRC discourages 2” asphalt surfaces because projected longevity isn’t good; Mr. Boss said Marion Township Board is aware of this. Commissioner Saunders encouraged their Board to view current condition of 2” asphalt overlay on Upper Bay Shore (Hayes Township) before they make a final decision. Mr. Harmon and Mr. Vanek will inspect and report. Requested Clover Road mowed (cleared and brushed) 30’ wide next spring; Mr. Phelps will plan this. Requested traffic control when he cuts down and cleans up a large, dead tree on Barnard Road; Mr. Phelps will coordinate the work using proper signage. Said Mr. Smith continues to place items in Heise Road right-of-way. Mr. Harmon said Undersheriff Vondra sent Mr. Smith a warning letter about a month ago, giving him 10 days to remove his encroachments; he will call Undersheriff Vondra to investigate. Asked if snowplowing will continue all winter; Mr. Harmon said as long as there is money. The primary roads will be plowed on weekends when snow falls, but local roads won’t be plowed unless there is at least 6” of snowfall. Mr. Harmon explained Michigan Transportation Funds (MTF) decreased 4% from 2007 to 2008, and continues to decline, while winter salt increased 21.3% from 2008-2009. Mr. Boss said CCRC should spread salt only on curves and hills, and sand everything else like in days gone by. Mr. Matchett: Said culverts on Matchett Road on either side of his driveway require cleaning due to cattails; Mr. Phelps will schedule. Was surprised Matchett Road undercut was so inexpensive. Mr. Harmon thanked Mr. Matchett for allowing excess material to be dumped on his property, greatly lowering costs. Complimented Barnard Road overband crack fill project, but traffic control was insufficient. Mr. Vanek is rewriting the traffic control section for future bid specifications. Chairman Way adjourned the meeting at 6:35 PM. MELROSE TOWNSHIP – OCTOBER 20, 2009 @ 8:00 PM Chairman Way opened the meeting at 8:00 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson and Shelley Kondrat attended, along with Melrose Township supervisor Vern Goodwin and road committee chair Errol Lee. Mr. Goodwin and Mr. Lee noted Melrose Township accomplishments in 2009 – River Road, Shadow Trails, Bear River Road, South Shore Drive, Addis Road and Clute Road. Melrose Township plans to reconstruct Springvale Road in the future in conjunction with countywide road millage expenditures on same road. Mr. Goodwin: Said their 1 mil primary road millage is done this year; Melrose Township Board will place it on another ballot soon, but will earmark it for primary and/or local road projects. Said 2010 goal is to place Afton stone on 1/4 mile of Springbrook Road where homes are. Noted Melrose Township future goals are to wedge and overlay Old State Road, Springvale Road, Country Club Road, Bear River Road west of US-131, and to pave Maple Hill Road, North Shore Drive. Mr. Vanek noted North Shore Drive paving difficulties, which will be discussed at the time. Mr. Harmon said Romaniak and Bauman Roads are in good shape due to heavy brine application, full-width and full-length. Mr. Lee agrees, stating they only brined once this year. Mr. Lee: Feels Bear River Road project is superior to River Road project, noting the River Road transitions are “rough and humped”. Mr. Vanek explained Bear River Road has no “cold joints” due to the shorter project length; River Road was a much longer project, and “cold joints” were required. Mr. Harmon and Mr. Vanek will investigate two small areas on River Road where water stands in the roadway; the contractor will correct these areas. Complimented 2009 projects countywide; Mr. Harmon noted all but two projects came in under the engineer’s estimate. Mr. Thompson: Said Hillview residents currently seem to be more concerned with Springvale Road reconstruction. Mr. Lee noted the Hillview project would cost $186,000, and unless a curb is built on the eastern edge of the road to guide the water, or one of the highest downhill residents volunteer to have a detention area built on their property, the water will continue to flow into the yards and homes that are built lower than the roadway. He compares this project to the Fourth Street project in Walloon Village. Noted beavers continue to be a problem; Mr. Lee agreed, stating US-131 culverts on either side of Holmes Road are plugging, as well as culverts on Romaniak Road, Chairman Way adjourned the meeting at 8:40 PM. NORWOOD TOWNSHIP – OCTOBER 27, 2009 @ 7:00 PM Chairman Way opened the meeting at 7:00 PM. Chairman Way, Commissioners Saunders and Ogden, County Commissioner Shirley Roloff, Road Commission manager Patrick Harmon, staff engineer James Vanek, road foreman Darcy Phelps and clerk Shelley Kondrat attended, along with Norwood Township supervisor Frank Hamilton. Mr. Hamilton reported Charlevoix Conservation District Coordinator Kelly Martin said phragmites are thriving in Charlevoix County and would like to train an appointed CCRC employee to monitor their growth in ditches throughout the county. Mr. Hamilton said: Phragmite is a very thick and invasive weed. The roots will run underground 30-feet, then sprout; it will repeat this process over and over again. Digging it out only speeds its growth. There is a Round-up type spray proven very effective in killing these weeds. It was applied successfully along Fisherman’s Island State Park shoreline and is inexpensive; approximately $0.25 per frontage foot. Beaver Island used the spray and killed 90%-95% in their first application. Spring applications should be full length the first time, followed a week later with a spot spray if required. Hopefully starting applications in spring 2010 will aid in phragmite control. Maybe the Sheriff Deputies can assist since they drive the county, Mrs. Martin would educate them as well. Commissioner Roloff said the county Drain Commissioner Mark Seelye has been investigating phragmite growth throughout the county. All present feel “patrolling” should be a joint effort. Mr. Harmon asked if funding was available since CCRC funds decrease annually. Mr. Hamilton said Norwood Township, St. Mary’s Cement Plant and Fisherman’s Island State Park were allotted government funding, but never received it. To spray the entire county would cost approximately $5,000 if the county purchased and sprayed the material itself, but training would be required to earn a Class 6 Certification and be permitted. Commissioner Roloff noted the Charlevoix Lake Association is funding the Lake Charlevoix shoreline. Mr. Hamilton asked if local road paving specifications have been changed. Chairman Way said the proposed change will be discussed at CCRC November 9, 2009 regular Board meeting and would decrease pavement width to 20-feet pavement on dead end streets only. Mr. Hamilton asked if less footage would be accepted; Chairman Way answered no. Mr. Hamilton said Antrim CRC and AASHTO say road width can be decreased where warranted and practical. Commissioner Ogden explained AASHTO standards for decreasing low volume road widths to 18-feet is specifically for unpaved roads. Mr. Harmon said if Norwood Township intends to pave Lake Shore Drive from Norwood Village south, the Department of Environmental Quality (DEQ) representative will stake the roadway. Mr. Harmon, Mr. Vanek and Mr. Phelps feel there are no soil problems with this roadbed. Commissioner Ogden asked Mr. Hamilton if he feels Norwood Township road millage will pass in November 2009; Mr. Hamilton has a positive feeling on it, and they have already received 24 absentee ballots. Norwood Township is asking for $1 mil for 2 years because they currently have $1 mil for another year. After these expire, they will put 2mils on the ballot. Mr. Vanek and Mr. Harmon suggested a hot mix overlay on Cedarview (currently sealcoat), with a life expectancy of 15-20 years, compared to 5-6 years if seal coated. Mr. Hamilton feels seal coat would save the township money; Mr. Vanek explained a contractor would be expensive just to come and sealcoat this ½ mile road; he suggested Norwood Township do this in conjunction with other area townships to keep costs down. Chairman Way adjourned the meeting at 7:55 PM. SOUTH ARM TOWNSHIP – OCTOBER 20, 2009 @ 7:00 PM Chairman Way opened the meeting at 7:00 PM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson, Darcy Phelps and Shelley Kondrat attended, along with South Arm Township trustee Neil Olstrom, supervisor Bob Christensen, clerk Anita Stephens and Eveline Township supervisor John Vrondran. Mrs. Stephens asked what process is currently being done on several Boyne City streets. Mr. Harmon answered it is tar and chip followed by a slurry seal, which is a good process when done in warm weather, but not so good when done in colder weather. Mr. Thompson stated this process is simply preventive maintenance. Mr. Christensen: Said South Arm Township has the funds set aside to wedge and overlay Dutchman’s Bay Road, which requires no undercuts. Mr. Harmon said Northwest Design Group (NDG) has sent Peninsula Road plans to Lansing; the meeting with MDOT should be scheduled soon. Mrs. Stephens asked when the project would begin; Mr. Harmon said bids will be opened in February 2010 and the project is scheduled to begin in early June. He added Dutchman’s Bay Road wedge and overlay bids could be accepted soon after Peninsula Road bid opening. Said South Arm Township Board voted not to add gravel to Des Jardins Road because it only services one home; Mr. Harmon said CCRC will continue routine maintenance. Said Behling Road shoulders washout during heavy rains; he feels shoulder maintenance should be a priority so pavement edges don’t break off. Thanked CCRC for brine application, noting it was spread in a timely manner. Said Heritage Hills Subdivision is in terrible condition and some residents requested it be returned to gravel, but Mr. Christensen told them spring and fall could be very muddy and they would not be satisfied. Mr. Phelps said the patching crew is there regularly. Mr. Olstrom: Requested a culvert installation on Reich Road; Mr. Harmon and Mr. Vanek will investigate. Stated 2010 South Arm Township proposed projects are 1) Miles Road gravel application and 2) Dutchman’s Bay Road wedge and overlay (from Peninsula Road to Advance Road) in conjunction with American Recover and Reinvestment Act (ARRA) funded Peninsula Road project. Feels newer-type rumble strips in center and on edges of roadways will deteriorate due to winter maintenance, especially salt application; Mr. Harmon said they will probably be mandatory on future federal aid projects. Said Fair Road west of M-32 and not certified by CCRC is too expensive to upgrade, though the property owners may take the township to court. Chairman Way adjourned the meeting at 7:40 PM. WILSON TOWNSHIP – OCTOBER 19, 2009 @ 7:00 PM Chairman Way opened the meeting at 7:05 AM. Chairman Way, Commissioners Ogden and Saunders, Patrick Harmon, James Vanek, Randy Thompson and Shelley Kondrat attended, along with Wilson Township trustee Jeff Argetsinger. Mr. Argetsinger: 1. Complimented Jaquay Road project and asked if guardrail would be placed around the corner through the low area; Mr. Harmon said it will. Mr. Thompson added the spillway on the east radius at Behling may be completed tomorrow. 2. Said Wilson Township is planning Anderson Road wedge and overlay phases 1 & 2 projects for 2011. Mr. Thompson said crew is currently Dura patching; attempting to preserve the pavement until reconstruction. 3. Requested an estimate for Hull Street Afton stone application; Mr. Vanek will provide. Mr. Harmon suggested adding Afton stone to Wheeler Road, Cosier Road and Rogers Road as well. 4. Said Wilson Township plans to wedge and overlay Bergman Road in 2011, and would like to make it accessible all the way through (from BC-EJ Road to Pesek Road). 5. Asked if MDOT plans to repair M32; Mr. Harmon said in 2011, though they may mill & fill it in 2010. Commissioner Ogden added the drainage structure at M32 to M66 is collapsing due to substandard compaction or infiltration. Mr. Harmon: Explained Governor Granholm proposed cutting revenue sharing about 43% for townships. Asked when Wilson Township plans to install dry hydrants; Mr. Argetsinger replied in 2010. Mr. Thompson said Barber Road hill held up during power company installations. Mr. Argetsinger said Wilson Township plans to place Afton stone full-length on Barber Road eventually. Mr. Harmon noted culverts through swamp need replacing with 10’ longer culverts. Mr. Argetsinger noted Bergman Road culvert is plugged again and asked if it would be replaced. Mr. Thompson answered it will not, but CCRC may extend one end. Said beavers are falling trees in the Pearsall Road and the Sloop Road intersection area, and the beavers are plugging the Korthase Road culverts near Barber Road; Mr. Thompson will investigate. Chairman Way adjourned the meeting at 7:45 PM.
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