VIEWS: 16 PAGES: 10 POSTED ON: 4/21/2010
GULF COAST HURRICANE RESPONSE & RECOVERY - 2005 FROM: Area Command Team 1 SUBJECT: Severe Weather Contingency Planning TO: In-briefing IMT’s and LMT’s The ongoing tropical storm season offers several threats that can significantly affect your team’s operation, including protracted rain events, tornadoes and hurricanes. Teams need to plan for these events from two different perspectives: 1. Protection of team personnel & resources by sheltering-in-place, relocation or a combination of the two. and, 2. Hosting other teams and/or responders that have to evacuate their location. Hurricane Rita graphically demonstrated the needs to accurately assess the potential threats and develop a phased response plan. Even though there was plenty of advance warning of the hurricane, the actual path and threat severity to IMT / LMT locations changed right up until Rita made landfall. Teams throughout the area had to be ready to shelter-in-place, relocate or host with little advance notice. Area Command will make strategic decisions concerning who goes where and who hosts whom based on your plans plus current information from predictive services. Teams will make their tactical decisions in response to this guidance. In addition to your normal resources, we encourage teams having internet access to utilize the following sites: • www.crownweather.com/tropical.html This provides comprehensive information about the latest tropical storm(s) • www.dotd.louisiana.gov/press/traffic_cameras/traffic.asp Good links to current incident reports statewide from the Louisiana State Patrol plus construction areas, road closures and alerts Several planning tools are included with this packet for your use. Your input concerning ways to improve the process for future use will be appreciated. Call Mike McMeekin at 406-531-0301 if you have questions or comments. PAGE 1 OF 10 SEVERE WEATHER CONTINGENCY PLANNING Task: Assess potential/probable severe weather-related hazards, classify affected populations covered by the Team’s assignment, prepare and disseminate a contingency plan, then update & implement as appropriate. Provide original plan plus all updates to Area Command promptly upon completion. Assessment: Utilize an assessment & classification tool to identify potential hazards and specify who would be affected. An assessment template is provided with this packet if the Team does not already have one. Contingency plan: The contingency plan must, at a minimum, cover the following topics: Specific severe weather-related hazards identified in assessment Identification of non-Team personnel and resources covered by the plan Monitoring and emergency information dissemination procedures Team authorities for issuance of evacuation warnings and orders Emergency communication arrangements and assignments Personal kit requirements for sheltering-in-place and evacuation Locations for sheltering-in-place Evacuation procedures ♦ Primary and alternate routes ♦ Reporting (staging) locations ♦ Transportation assignments & check-off (if applicable) Personnel accountability (including contact list with cell & satellite phone numbers) Durable assets to be relocated if time permits / Protection procedures for the rest Continuity of command during severe weather emergency Post-emergency redeployment and resumption of mission Reporting to Area Command: Threat assessment & contingency plan (original and all updates) Regular totals of personnel and related vehicles covered by the plan1 ♦ Team personnel & vehicles ♦ Non-team personnel & vehicles covered by the plan Verified threats to team personnel and/or resources resulting from severe weather Any implementation of the plan in response to a severe weather threat 1 209 info or separate memo if the totals would be different or require explanation PAGE 2 OF 10 The written threat assessment is necessary documentation for the Team and Area Command that each potential threat was reviewed. Consider “Low probability / High risk” threats that could unexpectedly arise and would impact the team’s safety or operation. Any identified threats not listed on the checklist should be explained in #11. Note: An electronic version of the assessment checklist is available from Area Command if needed. For developing threat situations such as hurricanes and floods, the Team’s personnel and resources, as well as ancillary personnel & resources the Team supports, should be classified according to the level of risk presented by the threat(s). For the sake of consistency, please use the following classification definitions in developing your plan: ♦ At Risk: Good probability of threat to life and health of team personnel within 48 hours. Good probability of destructive threat to physical resources under the team’s control within 48 hours. ♦ Potentially at risk: Possibility of threat to life and health of team personnel with 72 hours. Possibility of destructive threat to physical resources under the team’s control within 72 hours. ♦ Not at risk: Low probability of threat to team members and/or resources under the team’s control. PAGE 3 OF 10 SEVERE WEATHER THREAT CONTINGENCY PLANNING MODEL ISSUE AT-RISK POTENTIALLY-AT- NOT-AT-RISK RISK Coordinated plans to Coordinated plans to minimize negative minimize negative effect effect on core task of on core task of the the function function Clearly defined Clearly defined responsibilities for responsibilities for tasks Coordinated plans to tasks associated with associated with minimize negative relocation or other relocation or other threat effect on core task of threat response response Effect on the function function(s) being Clearly defined Clearly defined supported by the Clearly defined authorities for authorities for response team authorities for response tasks & tasks & related costs response tasks & related costs related costs Clearly identified Clearly identified responsibilities for responsibilities for dispute resolution when dispute resolution team and function being when team and supported do not agree function being supported do not agree Means to keep Means to keep everyone regularly everyone regularly updated with accurate, Means to keep everyone updated with timely information regularly updated with accurate, timely about pending event accurate, timely information about information about pending event Safety & pending event Team personnel accountability during relocation Personnel available Relocate to safe satellite for immediate “Stay vs. Go” location if tasks can be (temporary?) decisions performed from a remote redeployment to Personal safety needs location support other teams for personnel who in Area stay PAGE 4 OF 10 Supplies & equipment necessary for personnel who stay to be fully self-sufficient for one week ISSUE AT-RISK POTENTIALLY-AT- NOT-AT-RISK RISK What can be protected What can be protected in in place place Steps taken to prepare What can be relocated to Ability to host teams resources for rapid safe satellite location(s) or elements relocation if necessary evacuated from Steps taken to prepare another location Time & resources resources for rapid Team resources necessary for planned relocation if necessary Resources available relocation for immediate Time & resources (temporary?) Clearly defined necessary for planned redeployment to authorization process relocation support other teams for relocation in Area expenses Clearly defined authorization process for relocation expenses Team Viable alternatives if Viable alternatives if communications existing networks existing networks become inoperable become inoperable Utilize not-at-risk Utilize not-at-risk sites sites already already supported by supported by teams in teams in the Area Identify & analyze the Area or use other the team’s ability to Relocation identified location Identify other suitable host a team that safe locations & must relocate Anticipated effects of determine availability other vehicle traffic Release of Identify, and resolve Identify, and resolve if contracted if possible, possible, contractual resources contractual issues issues related to early related to early release release of resource of resource Public ? ? ? information Liaison with Identify areas of support other & disagreement of the PAGE 5 OF 10 government plan by other entities government entities; particularly local and state Articulate dispute resolution authority SEVERE WEATHER THREAT RESPONSE PHASES & IMPLEMENTATION “TRIGGERS” ISSUE AT-RISK POTENTIALLY-AT- NOT-AT-RISK RISK Verify all Verify all information Verify all information for for accuracy information for accuracy accuracy Disseminated to all team Disseminated to all members at team members at predetermined intervals Disseminated to all predetermined by predetermined means team members at Threat status intervals by predetermined updates & predetermined means Dissemination intervals by response mechanism in place for predetermined briefings Dissemination urgent updates that means mechanism in place would affect planning or for urgent updates that implementation Dissemination would affect planning mechanism in place or implementation for urgent updates that would affect planning or implementation Task implementation Task implementation is is probable within an possible within an announced & announced & acknowledged time acknowledged time period period Response Warning Confirmation that Deadline established for necessary completing necessary preparations are preparations & having completed and that acknowledged acknowledged Task implementation is mandatory and will commence with an Response Order announced & acknowledged time period Written assessment of Resume assigned Phased recovery N/A safety & functional operational support PAGE 6 OF 10 issues at evacuated (or function(s) in the designated alternate) site planned sequence Determine conditions under which it is safe for necessary team members to return to area Develop coordinated plan for resumption of the assigned operational support function(s) PAGE 7 OF 10 HELPFUL TIPS FROM AREA TEAMS & OTHER SOURCES ISSUE AT-RISK POTENTIALLY-AT- NOT-AT-RISK RISK If the function being supported by the team will continue to operate or otherwise require support Relocation at the new ICP, does the team need to deploy an advance task force to make preparations Define check-in period Define check-in period within which each within which each section Relocation section chief must chief must account for account for personnel personnel Determine if “rest Determine if “rest overnight” locations are overnight” locations are Relocation necessary to meet safety necessary to meet safety & & work/rest needs work/rest needs Response Team personnel are Team personnel are busy tasks busy & tired; & tired; disseminate disseminate response response instructions in instructions in writing writing whenever possible whenever possible Records & Clearly assign Clearly assign sensitive responsibility for responsibility for removal, materials removal, security & security & storage of team storage of team records records and other sensitive and other sensitive materials materials Deliveries & Determine cutoff time Identify outstanding Ability to stage resource to stop receiving resources orders that must interrupted orders deliveries be cancelled deliveries for other teams PAGE 8 OF 10 Pop Pro™ Population Protection Worksheet ASSESSMENT & CLASSIFICATION CHECKLIST (Based on evaluation of emergency conditions within the specified area at on .) TIME DAY & DATE THREAT ASSESSMENT: Y N 1. Respiratory: Y N 2. Thermal (fire): Y N 3. Explosive: Y N 4. Chemical contamination: Y N 5. Biological / Viral: Y N 6. Criminal action: Y N 7. Debris: Y N 8. Floodwater: Y N 9. Visibility reduction: Y N 10. Emergency response activities: Y N 11. Other: AFFECTED POPULATIONS: PAGE 9 OF 10 Y N A. Responders: Y N B. Response support: Y N C. Residents: Y N D. “Special-needs” groups: Y N E. Recreationists: Y N F. Travelers: Y N G. Other: PAGE 10 OF 10
"HAZARDOUS WEATHER CONTINGENCY PLANNING"