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SCHUYLER COUNTY SAFETY COMMITTEE
MINUTES
5/8/07
Attendance:
Rick Churches, Beth Covert, Thomas Donnells, Deana Haynes, Gail Hughey, Bill Kennedy,
Glenn Larison, David Lisk, John MacVittie, Tim O‟Hearn, Jayne Richardson, George Roets,
Jill Wicker
I. NYS Insurance Fund (NYSIF)
Gail introduced Deana Haynes, a field service representative/loss control
consultant for NYSIF.
Deana suggested we use their website, www.nysif.com as a resource for us.
II. Emergency Response Team
Discussed method of identification for team members.
Possibilities include but not limited to colored ID tags and/or
lanyards or colored dots.
The Emergency Action Plan will be distributed to each team member. Each
member will need to have a working knowledge of the Plan.
Reminder: Emergency Response Team training will be held Tuesday
5/15 at 2:30 pm.
Rick encouraged committee members to invite other employees to the
training - encouraged more volunteers.
III. County Highway CPR and First Aid training
Greg confirmed that this training is a requirement per OSHA regulations. He
is looking for resources to provide CPR and First Aid refresher training to
highway employees. Neither NYSIF nor Lovell Safety is able to provide this
type of training. Possible to join towns with their training. Continue to
examine our options.
IV. Home Visits
Bill went over a memo he sent to Public Health, DSS, Probation and Youth
Bureau asking them to review their departmental policy for assigning staff to
home visits. They are to provide this information, along with any risk analysis
that has been done, to the Safety Committee for their review.
V. New Business
All were in favor of adding Review & Approve minutes as a monthly
agenda item. There was discussion about the sharing of minutes, how it
should be done, etc. Tim will place this topic on the next Administrative
Council agenda for discussion.
Upon reviewing meeting minutes from 4/10 and 4/26, all security measures
and safety concerns regarding the new building project have been satisfactorily
addressed at this time.
SAFETY COMMITTEE MEETING
MINUTES
6/12/07
Attendance:
Rick Churches, Tom Donnells, Gail Hughey, Bill Kennedy, Glenn Larison, Tim O‟Hearn,
Jayne Richardson, Jill Wicker
I. Review and Approve Minutes (5/8/07)
Motion by Glenn Larison, second by Gail Hughey to approve the 5/8/07
minutes.
II. Bloodborne Pathogen Policy
Tim went through the draft policy with the following suggestions /
recommendations:
- Employee exposure determination
- Methods of Implementation and Control
Engineering Controls and Work Practices
Personal Protective Equipment (PPE)
Housekeeping
Laundry
- Post-Exposure Evaluation and Follow-up
- Record Keeping
Training Records
There was discussion on the need to make new employees aware of this plan upon
hire and the best way to accomplish same. The plan will be posted on the web as
well.
This policy is to be reviewed and discussed again next month with the input of
David Lisk and George Roets.
III. Emergency Response Teams
Rick asked that the ERT be taken back to the Administrative Council meeting
for a direction. The ERT meeting held on 5/15 was not productive.
IV. First Aid & CPR Training
Highway employees are mandated to have First Aid & CPR training. Rick
will meet with Greg for follow-up.
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V. AED (Automatic External Defibrillator)
Bill will look into the possibility of extending or upgrading the Sheriff‟s PAD
(Public Access Defibrillator) program to support AEDs in the new building
and seek grant funding to supply them.
Dave Lisk will be notified regarding locations of defibrillators.
Motion by Bill Kennedy, second by Glenn Larison to make the new human
services building in Montour Falls part of the PAD.
VI. Old Business
Dissemination of minutes –
Approved minutes will be available to all employees and will be posted on the
web.
VII. New Business
Bill read through home visit letters received from Probation and Public Health
along with verbal information from Social Services. Youth Bureau has yet to
respond. He noted there is no requirement to make home visits alone. Gail
noted this information will become part of the workplace violence prevention
assessment.
Gail added that she has received approx. 75% of employee surveys back as
part of the workplace violence prevention assessment.
Next meeting
Tuesday, July 10th at 2:30 pm
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SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
7/10/07
Attendance:
Bill Kennedy, Jill Wicker Tom Donnells, Gail Hughey, Glenn Larison, Beth Covert, Deana
Haynes, John MacVittie, George Roets, David Lisk
I. Review and Approve Minutes (6/12/07)
Motion by Gail Hughey, second by Glenn Larison to approve the 6/12/07
minutes.
II. Bloodborne Pathogen Policy
Gail said she continues to work on this. Marcia Kaspryzk from Public Health
also reviewed the policy and forwarded on some questions. The following was
decided:
- Some editorial changes were made regarding program administration as it
relates to training.
- The entire Buildings and Grounds Staff were added to job classifications
which have potential exposure.
- Initial departmental training will remain at the departmental level – still
need to formulate how this will happen.
- Post Exposure Evaluation and Follow-up will be reported to the supervisor
within one hour.
David and George are to get together before the next meeting and review:
- Engineering Controls and Work Practices
- Personal Protective Equipment
- Housekeeping
- Labels
Gail shared that she is putting together a Reporting Kit for all the forms that
are required for this policy.
Since the Jail is now required to have nursing staff, it was decided that the
Sheriff should be consulted to see what should be included in the Plan to cover
this new responsibility.
Update – Workplace Violence Prevention Policy
Gail reported that the surveys have been completed and compiled. The next
step is to meet with the County Administrator and Department Heads to review
the results. The on-site safety inspection also needs to be scheduled. In
Pg. 1 of 2
response to Bill‟s question, Gail said it is evident from the surveys that there is
a great need for education on policies and safety procedures already in place.
III. Emergency Response Teams
Bill reported that this issue was taken back to Administrative Council and his
office will start over with more structured meetings.
IV. AEDs
Bill reported that he is still looking for grants for the additional AEDs. There
was a question about who would be trained to use these, and Bill stated that the
Sheriff‟s and Highway Departments are already trained as well as some staff in
Health Services. Anyone else could be trained on a volunteer basis.
V. Other
Gail asked for input on the newsletter. She noted that Jayne Richardson and
herself have worked to make improvements to it and would like some input.
The committee was impressed with the newsletter.
Jill asked for clarification on the new interview rooms. The plan remains the
same that the clients will be buzzed to be allowed in. The room will be divided
by a counter. The other half of the room with the worker will have an
unlocked door for security purposes. Most of the concerns seemed to be
operational in nature and David will consult with Bill Weiss on trying to
resolve some of these concerns.
A suggestion was made to have the employees who are moving into the new
building have a tour of same prior to moving in. Also a choreographed fire
drill should be conducted at the same time to familiarize everyone with the
plan prior to moving in. The committee agreed with these recommendations.
David reported that the roof replacement project has been bumped another
week.
As far as the deputies for security, it was explained that the officers for this
complex will become state employees in August. There will be county
deputies placed at the new building for security purposes.
John asked Gail to provide a report on employee injuries to date for next
month‟s meeting.
The next meeting will be August 21st at 2:30 p.m.
Pg. 2 of 2
SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
8/21/07
Attendance:
Rick Churches, Beth Covert, Gail Hughey, Bill Kennedy, John MacVittie, Tim O‟Hearn,
Jayne Richardson, George Roets, Jill Wicker
I. Review and Approve Minutes (7/10/07)
Motion by Gail Hughey, second by Rick Churches to approve the 7/10/07
minutes. All in favor.
II. Tour / Fire Drill practice – New Building
There was discussion regarding how difficult it would be to get all employees
in place at the same time to conduct a fire drill prior to moving in. Rick
mentioned that an Exit Plan needs to be set up and posted as well. At this time
the work areas are not set up to properly execute a drill. Gail noted that some
tours have already been given. This will need to be discussed further with
David Lisk.
III. Personal Preparedness Preparation and Training
Information from the Health department prompted discussion on whether the
county wants to take a role in personal preparedness planning and training
community-wide. Bill Kennedy feels that the role of the Safety Committee is
based more on employee training rather than county wide. He made note that
Emergency Management has emergency folders that are being distributed out
to the public. Rick feels the committee should encourage employees to be pro-
active and get involved with emergency training. The committee could help
department heads get information out to encourage their employees to be
prepared.
IV. Bloodborne Pathogen Policy
Gail reported that she has completed the Exposure Reporting Kit as well as the
Exhibit “B” Training Checklist as the final components of the Bloodborne
Pathogen Policy/Exposure Control Plan. They were handed out for review. She
noted that Tim also reviewed the plan and is comfortable with it. A motion was
made by Rick Churches, second by Bill Kennedy to approve the Bloodborne
Pathogen Plan/Policy. All in favor.
V. Drug Free Work Week - October 14-20
Gail noted that she has put forth a resolution and has requested the Safety
Committee‟s help to promote this. She will pass information along as it
becomes available.
Pg. 1 of 1
VI. Other Business
Gail mentioned that the outline for the Workplace Violence Prevention Act is
completed. Still waiting for the completion of office inspections.
In response to questions, Tim explained that the decision to allow employees to
apply for a security waiver in the County Office building was prompted by the
Office of Court Administration (OCA). Since the security process was
lacking, and we are the only county in the state that requires employees to go
through security, the OCA offered the county to allow waivers for its
employees. The waiver process is by application only and a thorough
background check is done on all applicants. The Administrative Council and
Legislature supported allowing employees to apply for the waiver. Part of the
thought process behind this decision is that we should have a level of trust with
our employees, and our employees should be treated professionally and with
respect, and be allowed this opportunity.
Tim then said the issue of allowing security waivers for the new building is
still up for discussion, and he wants this committee to formally vote on that
issue. There were questions about the public hours for the new building as
well as if a waiver process would include Cooperative Extension and Head
Start. The committee wanted time to consider this question and it was decided
to hold a meeting in a couple of weeks to render a decision on this matter.
Next meeting
TBA
Pg. 2 of 2
SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
9/13/07
Attendance:
Paul Beebe, Rick Churches, Beth Covert, Tom Donnells, Gail Hughey, Bill Kennedy, Glenn
Larison, David Lisk, Tim O‟Hearn, Jayne Richardson, Bill Weiss, Jill Wicker
I. Review and Approve Minutes (8/21/07)
Motion by Gail Hughey, second by Bill Kennedy to approve the 8/21/07
minutes. All in favor. Tim Donnell‟s request to clarify Item II of the
minutes regarding a tour/fire drill prior to the move was received and
clarified.
II. New Building Security
Motion by Tim O‟Hearn, second by Dave Lisk to make a recommendation to
the Legislature to allow employees to apply for a secure pass at the new
building.
The following items were noted:
- Concern for consistency, noting a need for a standard procedure
throughout the county buildings.
- Swipe cards will be limited to specific doors and after hours, subject to
Department Head approval.
- Any employee without his/her swipe card would be screened as
well as any employee from another building.
- The importance of having trust and faith in employees.
- Guidelines will be posted regarding what is acceptable in the
screening process.
- Trained & armed security will be on premises.
- Head Start and Cooperative Extension employees may apply for a
waiver.
Vote:
6 Support
3 Opposed
1 Abstained
Pg. 1of 1
III. Other Business
Gail is in the process of forming a sub-committee for the Drug Free Work
Week. Anyone interested, please give her a call.
Gail noted that there are questions about the safest way for DSS to get cash to
the Treasurer‟s Office for deposit.
Monies generally do not to exceed $500. She advised that this would become
part of the Workplace Violence Prevention Program for all departments, and in
the meantime Bill Weiss has established an appropriate protocol.
Bill Kennedy would like the names of any employee interested in training on
the AEDs.
Next Meeting TBA.
Pg. 2 of 2
SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
11/06/07
Attendance:
Paul Beebe, Rick Churches, Thomas Donnells, Gail Hughey, Bill Kennedy, Matt Maloney,
Tim O‟Hearn, Jayne Richardson, George Roets, Jill Wicker
I. Review and Approve Minutes (9/13/07)
Motion by Gail Hughey, second by Bill Kennedy to approve the 9/13/07
minutes. All in Favor.
II. Emergency Preparedness for new complex
Rick Churches discussed our Emergency Action Plan and that it is specific to
types of emergencies therefore evacuation should go according to plan.
Bill Kennedy will be contacting Dave Lisk to coordinate an evacuation drill and
will be sending out an email to all department heads in this regards with a
deadline of December 1st. This will include both old and new buildings. Tim will
bring this to the next Adm. Council meeting as well.
Tim advised that the new phone system will be installed this Thursday (11/8).
During this transformation there will be two-way radios, runners and/or cell phone
usage in case of an emergency.
Matt Maloney advised that security is positioned in the front and rear of the new
building with a roamer throughout the complex.
III. Emergency Response Team update
No update – still in progress.
IV. CPR and AED information
Bill Kennedy is currently working on an agreement with Dr. Jamie Coleman and
the STREMS Council for the provision of Automated External Defibrillation
(AED). A total of (6) AEDs have been purchased and will be distributed as
follows: (2) - new complex, (1) - Mill Creek, (1) - Highway and (2) – old building.
Training will be scheduled after January 1st.
V. New Business
Jill Wicker presented the following questions/concerns on behalf of her
department:
1) When will the Sheriff‟s Department have the ability to monitor the Human
Resources Building from the Communications Center?
- There is a January 1st completion date which will include internet connection
as well. It was noted that there is a DSS deputy currently monitoring internally.
- There is internal lighting 24-hours in hallways with the parking lot lights
going off at midnight.
2) She pointed out that all employees need to be informed that they must enter
and exit the building through the front door during working hours.
- Tim explained that staff will be notified through the orientation process. The
one exception will be two OFA kitchen employees who will have access
through the side door to the kitchen. He also noted that there will be a Sheriff
vehicle on site at all times.
VI. Next Meeting
Tuesday, December 4th at 2:30 pm in the Emergency Management Conference
Room.
SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
12/4/07
Attendance:
Beth Covert, Thomas Donnells, Gail Hughey, Bill Kennedy, Glenn Larison, David Lisk, John
MacVittie, Matt Maloney, Tim O‟Hearn, Jayne Richardson, Jill Wicker
I. Review and Approve Minutes
Motion by Gail Hughey, second by Tim O‟Hearn to approve the 11/06/07
minutes. All in Favor.
II. Bloodborne Pathogen Training Update
Gail reported that the plans and kits have been distributed to all departments. She
has set up a mandated training to be conducted by Deanna Haynes, field
representative/consultant with NYSIF. The training will be held on 1/10/08 (am)
and 1/16/08 (pm) in the Human Services Complex.
There was discussion of the Hepatitis B vaccine and Dave Lisk mentioned that he
had a few employees asking for information regarding the Trax vaccine. Gail will
look into this and report back what is state mandated.
Tim complimented Gail on a job-well-done with the plan.
III. Workplace Accident Report
Gail went over the 2007 injury log. She pointed out that „slips and falls‟ caused the
highest number of injuries. She also gave the number of workplace accidents by
department. Gail asked John MacVittie his opinion regarding possible future
trainings and John said he would get a complete loss report out to her. While slips
and falls may have been the most frequent, they may not have been the most
costly. The Committee will review again upon receipt of the cost report.
IV. New Business
John MacVittie performed an inspection of the OFA kitchen at our Human
Services Complex. He found the following safety concerns:
i. storage of knives and sharp tools
ii. green shelving in kitchen area too light for industrial work area
iii. better arrangement of items on shelving with heavy items on bottom
and lighter on top.
iv. Floor mats needed in dishwasher area (Dave Lisk noted they are on
order)
v. Can storage (on casters) Needs to be a permanent fixture.
Tom Donnells asked the committee for consideration of the following:
SCHUYLER COUNTY SAFETY COMMITTEE
Minutes
12/4/07
- During fire drills at the new complex, the exit for DSS opens up to Busses
parked in the lot. His inquiry is the possibility of creating a no-parking spot
at that location.
He also informed that the courtroom doorway has a device that sticks up from
the flooring thus creating the possibility for injury.
Dave Lisk will do a follow-up on the above mentioned.
Bill informed that Rick was retiring and there needs to be a new chair person. All
were in favor of Bill filling this position.
V. Next Meeting
Tuesday, January 8th at 2:30 pm in the Emergency Management Conference
Room
It was agreed that we should continue with monthly meetings in 2008 with the
option to cancel if there is no business any given month.
SCHUYLER COUNTY SAFETY COMMITTEE
Amended Minutes
1/14/08
Attendance:
Beth Covert, Thomas Donnells, Brian Gardner, Gail Hughey, Bill Kennedy, Glenn Larison,
David Lisk, Greg Mathews, Tim O‟Hearn, Jayne Richardson, George Roets, Jill Wicker
VII. Review and Approve Minutes
Motion by Glenn Larison, second by George Roets to approve the 12/4/07
minutes. All in Favor.
VIII. Workplace Risk Assessment
Gail stated if she understands the new Workplace Violence Prevention, the County
will need to develop both a policy and a program. She handed out a draft Policy
for consideration and asked the committee to review and be prepared to discuss
next month. The Committee then review Mr. Harp‟s Risk Assessment. The
following areas of concern were discussed:
The following items were discussed:
- Consideration for more lighting at rear entrance of Human Services complex.
- Consideration for more lighting in the back of the Mill Creek Center, and the
use of blinds on the windows of offices on the back side.
- Panic buttons: The need for a contract and yearly training for awareness.
Suggested buttons for Highway due to the vulnerability in that
department along with the possibility of a wall with a window for added
security.
- Potential securing of boiler room in basement of County Office Building
(COB), break room in COB; Emergency Management meeting room and the
generator in the court yard.
- Video camera surveillance at all locations, and the erection of signage to act as
a deterrent.
- Hot key on phone system (Dave Lisk will email info).
- Emergency Action Plan:
The flipcharts, once updated, will be handed out to outside agencies
within our county building with a March deadline.
Departmental training needed for awareness of procedures
- Agency notification of incident:
The new phone system has this currently in place. Legislature and emergency
personnel will be responsible for getting message out.
IX. Old Business
Gail informed that the Exposure Control training was not successful, that the
second training session was canceled and she is working to get this back on track.
SCHUYLER COUNTY SAFETY COMMITTEE
Amended Minutes
1/14/08
Gail asked David Lisk for an update regarding the safety concerns that John
MacVittie found during his inspection of the OFA kitchen in our Human Services
Complex:
- shelving has been lowered
- kitchen matting is currently on order
- A knife rack will be ordered.
Dave Lisk is checking into the DSS Exit to determine if parked vehicles cause a
safety issue during a fire drill.
X. New Business
Gail handed out a copy of the resolution implying formal acknowledgement of the
Safety Committee. There was discussion regarding members and their
representation. It was noted that the Legislature needed to be added.
Gail noted for the record that OFA has developed their own process on how to
handle bloodborne pathogens, along with other safety issues. The Committee
acknowledged Tammy Waite‟s initiative in this effort.
Bill said that he would like to designate someone for vice-chairman of this
committee. He nominated Gail for this position.
Motion by Bill Kennedy, second by Tim O‟Hearn All in Favor.
Bill advised that Montour Falls Fire Department took a tour of the new Human
Services Complex to get some familiarity for devising an emergency plan.
Bill would like any agenda items for the upcoming Safety meetings sent to either
Jayne or him no later than the 1st of the month.
Tim would like a quarterly review of our accident history. Gail noted this was
done at the last meeting, and she would slate it for review again in March.
XI. Next Meeting
Tuesday, February 12th at 2:30 pm in the Emergency Management Conference
Room.
