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					Bridgend County Borough Council                                            Agenda Item No: 5


Meeting:              Cross-Cutting Issues Overview & Scrutiny Committee

Date of Meeting:      20 June 2005

Subject:              Overview & Scrutiny Forward Work Programme 2005-06

Report Author:        Tim Buckle, Head of Overview & Scrutiny

Lead Officer:         Lyn James, Deputy Chief Executive & Director of
                      Corporate Services

Contact:              Email: Scrutiny@bridgend.co.uk
                      Tel: 01656 643695


1. Action Required            The Committee is asked to endorse the suggested
                              Forward Work Programme for 2005/6 including the
                              topics to be considered by the full Committee and the
                              topics to be investigated by the establishment of task
                              & finish investigations. In doing so the Committee is
                              asked to determine if it wishes to make any
                              amendments to the suggested Forward Work
                              Programme including the addition and/or removal of
                              topics for consideration.

                              The Committee is also asked to consider the timing
                              and membership of any Task & Finish Groups that it
                              determines to form.


2. Report Summary             The report lists suggested topics for the Overview &
                              Scrutiny Committee to consider during 2005/06
                              including suggested topics for policy and
                              performance review as well as a suggested
                              approach to ongoing performance monitoring.




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      DEPUTY CHIEF EXECUTIVE AND DIRECTOR OF CORPORATE
                          SERVICES

      CROSS-CUTTING ISSUES OVERVIEW & SCRUTINY COMMITTEE

                                     20 JUNE 2005

OVERVIEW & SCRUTINY FORWARD WORK PROGRAMME 2005-6

1.     PURPOSE OF REPORT

1.1    To present the Overview & Scrutiny Committee with suggested topics
       for consideration as the Forward Work Programme for 2004/05.

2.     BACKGROUND

2.1    Under the terms of Bridgend County Borough Council’s Constitution,
       each Overview & Scrutiny Committee must publish a Forward Work
       Programme, as far as it is known. The Constitution also states that the
       Overview & Scrutiny Committees will set their own Forward Work
       Programmes. Following the formulation of the Forward Work
       Programmes of each individual Overview & Scrutiny Committee, the
       work programmes will then be submitted firstly to the Overview &
       Scrutiny Steering Group and then to a meeting of the Cabinet and the
       Overview & Scrutiny Steering Group.

3.     FORWARD WORK PROGRAMME 2005-06

3.1    The attached Appendix (Appendix 1) provides a number of suggested
       topics for consideration as the Forward Work Programme for 2005/06.
       The topics which have provisionally been assigned to full committee
       meetings are focused on the key risks to the Authority as well as any
       topics that the Committee may previously have indicated that it wishes
       to examine.

3.2    Appendix 1 also contains a suggested approach to quarterly
       performance monitoring which is intended to ensure that each
       Overview & Scrutiny Committee will question the relevant Cabinet
       Member, supported by the relevant Chief Officer, on a quarterly basis
       in respect of the following:

             Performance against National Assembly for Wales Performance
              Indicators
             Performance against Corporate Objectives
             Performance against Policy Agreement Targets
             Action taken to mitigate key risks
             Budget Monitoring
             The comments of regulatory bodies (eg. the Wales Audit Office)



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3.3      Appendix 1 lists a number of suggested topics for Task & Finish
         investigation. It is suggested that the Committee determine which
         topics it intends to investigate through the formation of task & finish
         groups at this stage in order to ensure more effective planning and
         management of the Committee’s workload. It is also suggested that the
         Committee appoint Members to sit on the Task & Finish Groups at this
         stage. The Committee is also asked to consider when each group
         should commence its investigation.

3.4      The Committee should be aware that the attached Appendix is a
         suggested approach which has been compiled in order to assist the
         Committee in determining its Forward Work Programme following
         consultation with the relevant Chair and Chief Officers. Members are
         also encouraged to put forward their own suggestions for topics to be
         included on the Forward Work Programme.

4.       FINANCIAL IMPLICATIONS

4.1      The Report suggests that the Overview & Scrutiny Committees should
         undertake regular monitoring of Directorate budgets.

5.       LINKS TO CORPORATE OBJECTIVES

5.1      The report suggests that the Overview & Scrutiny Committee should
         monitor progress in achieving the Authority’s Corporate Objectives on
         an ongoing basis.

6.       CONCLUSION

             The Committee is asked to endorse the suggested Forward Work
             Programme for 2005/6 including the topics to be considered by
             the full Committee and the topics to be investigated through the
             establishment of Task & finish investigations. In doing so the
             Committee is asked to determine if it wishes to make any
             amendments to the suggested Forward Work Programme
             including the addition and/or removal of topics for consideration.

             The Committee is also asked to consider the timing and
             membership of any task & finish groups that it determines to
             form.

     Report Author:         Tim Buckle, Head of Overview & Scrutiny

     Lead Officer:          Lyn James, Deputy Chief Executive & Director of
                            Corporate Services

     Date:                  14 June 2005




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                       Cross-Cutting Issues Overview & Scrutiny Committee Forward Work Programme 2005/06

Date         Subject                  Role   of      the   Invitees                   Role of Invitees                     Venue
                                      Committee

Item No. 1   Forward Work Programme   To discuss and       I Keri Lewis, Chief            To assist Members in their      Committee Rooms 2/3,
             2005/06                  agree the            Executive                       discussions concerning topics   Civic Offices, Angel
20 June                               Committee's                                          chosen for inclusion in the     Street, Bridgend
2005                                  Forward Work                                         Committee's Forward Work
(2.15pm)                              Programme for                                        Programme 2005/06
                                      2005/06




             Elections - Democratic   Policy and           Councillor Cheryl              To explain how the Authority    Committee Rooms 2/3,
Item No. 2   Renewal in Bridgend      Performance          Green, Leader of                encourages residents of the     Civic Offices, Angel
             County Borough Council   Review               the Council                     Borough to engage in the        Street, Bridgend
                                                                                           democratic process
                                                           I Keri Lewis, Chief
20 June                                                    Executive                      To explain the relationship
2005                                                                                       between democratic renewal
(2.15pm)                                                                                   mechanisms and the electoral
                                                                                           process

                                                                                          To assist Members in their
                                                                                           discussions regarding how the




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                                                                                           Local Authority intends to
                                                                                           improve public confidence in
                                                                                           the voting system




Date         Subject                  Role    of  the      Invitees                   Role of Invitee                        Venue
                                      Committee
Item No. 1   Corporate Working        Policy and           Councillor Cheryl              To discuss the results of the         To be agreed
                                      Performance          Green, Leader of                Corporate Cultural Review
             (Issue dependent on      Review               the Council
             timing. This topic may                                                       To provide further information
25 July      form the subject of a                         Councillor Bob                  concerning proposed cultural
2005         Special Meeting)                              Burns, Cabinet                  and structural change within
(2.15pm)                                                   Member for                      the organisation and how it is
                                                           Corporate Services              intended that these changes
                                                                                           will   result   in   improved
                                                           I Keri Lewis, Chief             organisational performance.
                                                           Executive
                                                                                          To     facilitate   discussion
                                                           Lyn James, Deputy               concerning the improvement
                                                           Chief Executive &               of service delivery through a
                                                           Director of                     more integrated approach to
                                                           Corporate Services              cross-cutting issues within the




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                                                         Rhodri Gwyn Jones,              Authority.
                                                         Director of
                                                         Environmental &
                                                         Planning Services

                                                         Tony Garthwaite,
                                                         Director of Personal
                                                         Services

                                                         Graham Avery,
                                                         Acting Director of
                                                         Education,
                                                         Community and
                                                         Leisure Services

                                                         Gill Lewis,
                                                         Relationship
                                                         Manager, Wales
                                                         Audit Office



Date         Subject                Role    of  the      Invitees                   Role of Invitee                   Venue
                                    Committee
             Access to Services /   Policy and           Councillor David               To assist the Committee in   To be agreed
Item No. 1   Customer Care          Performance          Anderson, Deputy                their examination of work
                                    Review               Leader                          planned and undertaken in




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                                                                                          respect of the Authority's
30 August                                                 I Keri Lewis, Chief             response to the key risk of
2005                                                      Executive                       Customer   Care/Access   to
2.15pm                                                                                    Services
                                                          David Sutherland,
                                                          Head of Information            To provide an Access to
                                                          Systems and                     Services/Customer        Care
                                                          Information                     Performance        Monitoring
                                                          Communication                   Exception Report outlining the
                                                          Technology                      Authority's current position
                                                                                          with respect to Corporate
                                                          Rory Simmonds, E-               Projects    and     the     E-
                                                          Government                      Government Programme.
                                                          Programme
                                                          Manager




Item No. 2   Quarterly Performance   Performance          Councillor David               To       account   for    the    To be agreed
             Report to include:      Monitoring           Anderson, Deputy




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                                                             Leader                          performance of the Office of
30 August       Quarterly                                                                   the Chief Executive
2005             Performance                                 I Keri Lewis, Chief
(2:15pm)         Indicator Update                            Executive                      To respond       to Members
                Quarterly Budget                                                            Questions on     the quarterly
                 Monitoring Overview                                                         performance         monitoring
                 and Exception Report                                                        reports
                Corporate/Service
                 Risks Progress                                                             To provide Members with
                 Report                                                                      information concerning the
                Summary of                                                                  background         to        the
                 Regulatory Reports.                                                         performance of the Office of
                Performance against                                                         the Chief Executive including
                 Corporate Objectives                                                        any administrative factors and
                Performance against                                                         issues that it would benefit the
                 Policy Agreement                                                            Committee to be made aware
                 Targets                                                                     of




Date         Subject                    Role    of  the      Invitees                   Role of Invitee                         Venue
                                        Committee
             Partnership Working -      Policy and           Councillor Cheryl              To     account       for     the       To be agreed
Item No. 1   Performance and            Performance          Green, Leader of                performance of      the    Local




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             Accountability            Review               the Council                     Strategic         Partnership
3 October                                                                                   including progress with the
2005                                                        I Keri Lewis, Chief             implementation     of     the
(2.15pm)                                                    Executive                       Community Strategy Action
                                                                                            Plan.
                                                            David Morris, Chief
                                                            Superintendent,                To discuss the mechanisms by
                                                            Divisional                      which the Community Strategy
                                                            Commander, South                has been put into operation
                                                            Wales Police                    including the formulation of
                                                                                            clear objectives and detailed
                                                            Paul Williams, Chief            action plans to support the
                                                            Executive, Bro                  broad strategic aims.
                                                            Morgannwg,

                                                            Richard Jenkins,
                                                            Manager Bridgend
                                                            Chamber of
                                                            Commerce

                                                            Teejay de Kretser,
                                                            Director of BAVO

Date         Subject                   Role    of  the      Invitees                   Role of Invitee                      Venue
                                       Committee
             Regeneration and          Policy and           Councillor David               To account for performance          To be agreed
Item No. 1   Sustainable Development   Performance          Anderson, Deputy                against    the   Regeneration
                                       Review               Leader                          Enterprise    Business  Plan




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                                                            2005/08
8                           I Keri Lewis, Chief
November                    Executive                      To provide further information
2005                                                        to the Committee concerning
(2.15pm)                    Rhodri Gwyn Jones,              the     'Development      Team
                            Director of                     Approach' as outlined in the
                            Environmental and               Regeneration         Enterprise
                            Planning Services               Business Plan 2005/08 with
                                                            reference to the progression of
                            Louise Fradd,                   a Corporate stance being
                            Assistant Director              adopted in respect of potential
                            of Community                    strategic          development
                            Regeneration and                schemes
                            Sustainable
                            Development                    To account for the Authority's
                                                            current approach in providing
                            Ian Aitken, Property            a coordinated service to local
                            Manager                         or potential new businesses
                                                            and community groups in
                                                            relation to the disposal and
                                                            rental of Council owned assets

                                                           To      provide     a   position
                                                            statement       regarding    the
                                                            prioritisation    of   all   key
                                                            regeneration capital projects
                                                            against       which      funding
                                                            decisions will be made




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Date         Subject             Role    of  the      Invitees                       Role of Invitees                       Venue
                                 Committee
             Corporate Working   Policy and           Councillor Cheryl                  To provide further information      To be agreed
Item No. 1                       Performance          Green, Leader of the                concerning proposed cultural
                                 Review               Council                             and structural change within
                                                                                          the organisation and how it is
                                                      Councillor Bob Burns,               intended that these changes
12December                                            Cabinet Member for                  will   result   in    improved
2005                                                  Corporate Services                  organisational performance.
(2.15pm)
                                                      I Keri Lewis, Chief                To      facilitate   discussion
                                                      Executive                           concerning the improvement of
                                                                                          service delivery through a more
                                                      Lyn James, Deputy                   integrated approach to cross-
                                                      Chief Executive &                   cutting issues within the
                                                      Director of Corporate               Authority.
                                                      Services

                                                      Rhodri Gwyn Jones,
                                                      Director of
                                                      Environmental &
                                                      Planning Services

                                                      Tony Garthwaite,
                                                      Director of Personal
                                                      Services

                                                      Graham Avery, Acting
                                                      Director of Education,
                                                      Community and
                                                      Leisure Services




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Item No. 2   Quarterly Performance Report   Performance          Councillor David                   To account for the performance   To be agreed
             to include:                    Monitoring           Anderson, Deputy                    of the Office of the Chief
                                                                 Leader                              Executive
                Quarterly Performance
                 Indicator Update                                I Keri Lewis, Chief                To    respond   to  Members
12
                Quarterly Budget                                Executive                           Questions on    the quarterly
December
                 Monitoring Overview                                                                 performance        monitoring
2005                                                             Huw Williams, Head of
                 and Exception Report                                                                reports
(2.15pm)
                Efficiency Savings                              Business Efficiency
                 Update Report                                   and Effectiveness                  To provide Members with
                Corporate/Service Risks                                                             information concerning the
                 Progress Report                                                                     background to the performance
                Summary of Regulatory                                                               of the Office of the Chief
                 Reports.                                                                            Executive      including   any
                Performance against                                                                 administrative     factors and
                 Corporate Objectives.                                                               issues that would benefit the
                Performance against                                                                 Committee to be made aware of
                 Policy Agreement
                 Targets.




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Date         Subject                   Role   of      the   Invitees                   Role of Invitees                       Venue
                                       Committee

Item No. 1   Access to Services /      Policy and           Councillor David                To assist the Committee in           To be agreed
             Customer Care             Performance          Anderson, Deputy                 their examination of work
17 January                             Review               Leader                           planned and undertaken in
2006                                                                                         respect of the Authority's
(2.15pm)                                                    I Keri Lewis, Chief              response to the key risk of
                                                            Executive                        Customer Care/Access to
                                                                                             Services
                                                            David Sutherland,
                                                            Head of IS and ICT              To provide an Access to
                                                                                             Services/Customer        Care
                                                            Rory Simmonds, E-                Performance       Monitoring
                                                            Government                       Exception Report outlining the
                                                            Programme                        Authority’s current position
                                                            Manager                          with respect to Corporate
                                                                                             Projects    and     the     E-
                                                                                             Government Programme


Item No. 2   Budget Strategy 2006/07   Consultation         Councillor David               To facilitate Member's                To be agreed
                                       Exercise             Anderson, Deputy                consideration of the 2006/07
             (Issue dependent on                            Leader                          Draft Revenue Budget
17 January   timing - may form the
2006         subject of a Special                           I Keri Lewis, Chief
(2.15pm)     Meeting)                                       Executive

                                                            Huw Williams, Head
                                                            of Business
                                                            Efficiency and
                                                            Effectiveness




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Date          Subject                 Role   of      the   Invitees                   Role of Invitees                     Venue
                                      Committee

Item No. 1    Partnership Working -   Policy and           Councillor Cheryl              To      account    for    the       To be agreed
              Performance and         Performance          Green, Leader of                performance of the Local
28 February   Accountability          Review               the Council                     Strategic         Partnership
2005                                                                                       including progress with the
(2.15pm)                                                   I K Lewis, Chief                implementation      of    the
                                                           Executive                       Community Strategy Action
                                                                                           Plan.
                                                           David Morris, Chief
                                                           Superintendent,                To discuss the mechanisms by
                                                           Divisional                      which the Community Strategy
                                                           Commander, South                has been put into operation
                                                           Wales Police                    including the formulation of
                                                                                           clear objectives and detailed
                                                           Paul Williams, Chief            action plans to support the
                                                           Executive, Bro                  broad strategic aims.
                                                           Morgannwg,

                                                           Richard Jenkins,
                                                           Manager Bridgend
                                                           Chamber of
                                                           Commerce

                                                           Teejay de Kretser,
                                                           Director of BAVO




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Date         Subject            Role   of      the   Invitees                                 Role of Invitees   Venue
                                Committee

Item No. 1   Regeneration and   Policy and           Councillor David Anderson,                                    To be agreed




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           Sustainable Development   Performance          Deputy Leader                                   To      account       for
27 March                             Review                                                                performance against the
2006                                                      Louise Fradd, Assistant                          Regeneration Enterprise
(2.15pm)                                                  Director of Community                            Business Plan 2005/08
                                                          Regeneration and Sustainable
                                                          Development                                     To     provide     further
                                                                                                           information    concerning
                                                          Representatives of the                           strategic     partnership
                                                          following partnerships:                          working in respect of
                                                                                                           Regeneration      projects
                                                             Regeneration Enterprise                      and initiatives in the
                                                              Board                                        County Borough

                                                                                                          To    account    for   the
                                                             Regeneration Steering                        effectiveness    of    the
                                                              Groups                                       partnership work planned
                                                                                                           and      undertaken     in
                                                                                                           meeting the requirements
                                                             Officer Working Groups
                                                                                                           of Communities in need
                                                                                                           of             sustainable
                                                             Groundwork Bridgend                          development
                                                              Programme Development
                                                              and Monitoring Group


                                                             Colonel North Working
                                                              Group

                                                             Bridgend Tourism Forum

                                                          (Specific Invitees to be
                                                          confirmed)




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Item No. 2   Quarterly Performance      Performance          Councillor David Anderson,                   To    account    for  the      To be agreed
             Report to include:         Monitoring           Deputy Leader                                 performance of the Office
                                                                                                           of
27 March        Quarterly                                   I Keri Lewis, Chief Executive                the Chief Executive
2006             Performance
(2.15pm)         Indicator Update                            Huw Williams, Head of                           To respond to Members
                Quarterly Budget                            Business Efficiency and                          Questions      on    the
                 Monitoring Overview                         Effectiveness                                    quarterly    performance
                 and Exception Report                                                                         monitoring reports
                Efficiency Savings
                 Update Report                                                                               To provide Members with
                Corporate/Service                                                                            information    concerning
                 Risks Progress                                                                               the background to the
                 Report                                                                                       performance of the Office
                Summary of                                                                                   of the Chief Executive
                 Regulatory Reports                                                                           including             any
                Performance against                                                                          administrative    factors
                 Corporate Objectives                                                                         and issues that would
                Performance against                                                                          benefit the Committee to
                 Policy Agreement                                                                             be made aware of
                 Targets




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Date          Subject         Role   of      the   Invitees                   Role of Invitees          Venue
                              Committee

Issue No. 1   To be decided          -                         -                                    -       To be agreed


3 May 2005
(2.15pm)




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Cross-Cutting Issues Overview & Scrutiny Committe

SUGGESTED TASK AND FINISH GROUP TOPICS


                            Topic                                                                               Rationale


Funding of Partnership Organisations                               To assess the mechanisms through which funding is allocated to partnership
                                                                   bodies within the County Borough and the mechanisms that are in place to
                                                                   ensure that value for money is obtained for the people of Bridgend as a result
                                                                   of this way of working.


Social Exclusion in Bridgend County Borough                        To review of social exclusion, disadvantage and community cohesion across
                                                                   Bridgend and assess the potential need for a social inclusion strategy.


Effectiveness of the Local Strategic Partnership                   To assess the effectiveness of the Local Strategic Partnership in determining
                                                                   and meeting its agreed aims and objectives.


Regeneration and Employment                                        To investigate the extent to which the Council is working in partnership with
                                                                   agencies and organisations across the borough to effectively deliver jobs and
                                                                   employment opportunities for local people through regeneration initiatives.


Complaints Procedures                                              A review to identify opportunities to increase the speed and efficiency of
                                                                   dealing with complaints and generally to streamline the process.


Communication with the Public                                      Ongoing investigation - projected completion date September 2005.




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