Minutes for Executive Committee April 22, 2009 meeting by rdv20331

VIEWS: 0 PAGES: 11

									Executive Committee Minutes
April 22, 2009
Members:                                           Present:
S. Mandel, Chair                                   S. Mandel
E. Gibbons, Vice-Chair                             E. Gibbons
B. Anderson                                        B. Anderson
D. Iveson                                          D. Iveson
K. Leibovici

Also in Attendance:
Councillor J. Batty
Councillor T. Caterina
Councillor B. Henderson
A. B. Maurer, City Manager
A. Sinclair, City Clerk
J. Wright, Office of the City Clerk


A.       CALL TO ORDER AND RELATED BUSINESS

A.1.     Call to Order
         Mayor S. Mandel called the meeting to order at 9:30 a.m.
         Councillor K. Leibovici was absent.

A.2.     Adoption of Agenda

Moved E. Gibbons:
                  That the April 22, 2009, Executive Committee meeting agenda
                  be adopted with the following changes:
                  a.        Additions
                            E.2.     Monthly Updates on the Current Financial
                                     Issues and Economic Trends – April 2009
                  b.        Replacement Pages
                            E.5.     Open Tenders - $1,000,000 or Greater
                                     (inclusive of GST) as at March 31, 2009 –
                                     Replacement Attachment 1
                                                                             Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.




Executive Committee Minutes | April 22, 2009, nr                                 1 of 10
A.3.     Adoption of Minutes

Moved E. Gibbons:
                  That the April 8, 2009, Executive Committee meeting minutes
                  be adopted.
                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.


B.       PROCEDURAL MATTERS

B.1.     Items Selected for Debate and Vote on Remaining Items
         The Committee selected the following items for debate: E.1., E.2., E.3.,
         E.4., E.5., E.6., E.7., J.1., J.2. and J.3.

Moved S. Mandel:

D.       STATUS OF REPORTS

D.1.     Strategic Business Planning and Budget Alignment

That the revised due date of May 20, 2009, be approved.          Deputy City
                                                                 Manager
                                                                 Due: May 20/09

D.2.     Noise Abatement Education Program

That the revised due date of May 20, 2009, be approved.          Planning & Dev.
                                                                 Due: May 20/09

D.3.     Health Care Aide Crises – Advocacy Plan Update

That the revised due date of June 24, 2009, be approved.         Advisory Board on
                                                                 Services for
                                                                 Persons with
                                                                 Disabilities
                                                                 Due: June 24/09

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.




Executive Committee Minutes | April 22, 2009, nr                                2 of 10
B.2.     Time Specifics and Decision to Hear
Moved E. Gibbons:
                  1.        That the following item be time specific for 1:30 p.m.:
                            E.7.     Cromdale Hotel
                  2.        That item J.1. be made debatable to allow action motions
                            to be made in response to the content of the report.
                  3.        That Executive Committee hear from the following and
                            that the speakers on item E.7. be heard in a panel:
                            E.7.     Cromdale Hotel
                                     1.        C. Walker
                                     2.        J. Holtz, Executive Director, Alberta Avenue
                                               Business Association
                                     3.        C. Morin
                                     4.        C. Hayduk
                                     5.        A. Larson, Edmonton Police Service
                            J.1.     DC2 Compliance Issues (D. Iveson/
                                     B. Henderson)
                                     1.        L. Rancier, Queen Alexandra
                                               Community League
                                                                                   Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

C.       ADMINISTRATIVE INQUIRIES

C.1.      Group Homes in Fraser River Park (T. Caterina)

The residents of Fraser River Park are facing issues recently                Planning & Dev.
in regards to the number of group homes being put in the                     Due: July 15/09
surrounding area (five in one block), namely:
1616 – 148 Avenue
1615 – 150 Avenue
14816 – 16 Street (most recent, no one living here yet)
14908 – 16 Street
14912 – 16 Street
With respect to this, what steps can be taken in order to
implement discretionary use of group homes for all zoning to
ensure the community is aware of these homes and has the
possibility to have input?
Are there any restrictions on the density of group homes
allowed in an area? Is there an overlay in effect?



Executive Committee Minutes | April 22, 2009, nr                                        3 of 10
What is the procedure from the provincial government for            C.1. cont.
allowing group homes to be put in place?


E.       REPORTS

E.1.     Whispering River Drive – Naming Committee Appeal
         Mayor S. Mandel explained the appeal hearing process.
         B. Smith, Applicant, made a presentation and answered the
         Committee’s questions.
         D. Zimmer, Chair, Naming Committee, made a presentation and
         answered the Committee’s questions.
         A. B. Maurer, City Manager; and A. Sinclair, City Clerk, answered the
         Committee’s questions.
Moved B. Anderson:

That the Committee’s decision be varied to replace “Wingfield        Naming
Boulevard” with “Whispering River Drive.”                            Committee


                                                                          Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons.
Opposed:                    D. Iveson.
Absent:                     K. Leibovici.

E.2.     Monthly Updates on the Current Financial Issues and Economic
         Trends – April 2009
         J. Tustian, Deputy City Manager, answered the Committee’s
         questions.
Moved S. Mandel:

That the April 22, 2009, Deputy City Manager’s Office             Finance & Treas.
report 2009DCM021 be received for information.

                                                                          Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

E.3.     Dust Control Requirements
         R. G. Klassen, General Manager, Planning and Development
         Department; B. Dunford, Transportation Department; L. Brenneis,
         Asset Management and Public Works Department; D. Aitken and




Executive Committee Minutes | April 22, 2009, nr                                 4 of 10
         J. Price, Planning and Development Department; and A. B. Maurer,
         City Manager, answered the Committee’s questions.
Moved D. Iveson:

That the March 31, 2009, Planning and Development                Planning & Dev.
Department report 2009PCS020, be received for
information.

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.


         Best Practices in Erosion and Sediment Control
Moved D. Iveson:

That Administration provide a report on the best practices       Planning & Dev.
in erosion and sediment control during development               Due: July 15/09
building and up to final landscaping, as well as what the
City of Edmonton standards are in this respect.

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.


E.4.     2008 Investment Committee Annual Report
         C. Warnock, Chief Financial Officer and Treasurer; and S. McPherson,
         Finance and Treasury Department, made presentations and answered
         the Committee’s questions. A. B. Maurer, City Manager, answered the
         Committee’s questions.
Moved E. Gibbons:

That the March 24, 2009, Finance and Treasury                    Finance & Treas.
Department report 2009FTF022 be received for
information.

                                                                         Carried
For the Motion:             S. Mandel; E. Gibbons, D. Iveson.
Absent:                     B. Anderson, K. Leibovici.




Executive Committee Minutes | April 22, 2009, nr                             5 of 10
E.5.     Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at
         March 31, 2009
         D. H. Edey, General Manager, Corporate Services Department; and
         A. B. Maurer, City Manager, answered the Committee’s questions.
Moved D. Iveson:
                  That Administration award the following tender projects:
                  T.1. - Tender No. 911770 – Dangerous Goods Vehicle; and
                  T.2. – Tender No. 913638 – Preferred SAP Resource Providers
                  as per Attachment 1 of the March 31, 2009, Corporate Services
                  Department report 2009COP015, and enter into all relevant
                  agreements, such tenders to be in accordance with
                  Administration’s normal tendering guidelines.
         Members of the Committee requested that the motion on tender
         projects T.1. and T.2. be split for voting purposes.
Motion on T.1., put:
                  That Administration award the following tender projects:
                  T.1. - Tender No. 911770 – Dangerous Goods Vehicle;
                  as per Attachment 1 of the March 31, 2009, Corporate Services
                  Department report 2009COP015, and enter into all relevant
                  agreements, such tenders to be in accordance with
                  Administration’s normal tendering guidelines.
                                                                             Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

Motion on T.2., put:
                  That Administration award the following tender projects:
                  T.2. – Tender No. 913638 – Preferred SAP Resource Providers
                  as per Attachment 1 of the March 31, 2009, Corporate Services
                  Department report 2009COP015, and enter into all relevant
                  agreements, such tenders to be in accordance with
                  Administration’s normal tendering guidelines.
                                                                             Carried
For the Motion:             B. Anderson, E. Gibbons, D. Iveson.
Opposed:                    S. Mandel.
Absent:                     K. Leibovici.




Executive Committee Minutes | April 22, 2009, nr                                 6 of 10
Summary of Committee’s decision on item E.5.:

That Administration award the following tender projects:         Corporate Svcs.
T.1. - Tender No. 911770 - Dangerous Good Vehicle; and
T.2. - Tender No. 913638 – Preferred SAP Resource
       Providers
as per Attachment 1 of the March 31, 2009, Corporate
Services Department report 2009COP015, and enter into
all relevant agreements, such tenders to be in accordance
with Administration’s normal tendering guidelines.


E.6.     Ratios of Affordable Housing
         T. Loat and R. G. Klassen, General Manager, Planning and
         Development Department; and A. B. Maurer, City Manager, answered
         the Committee’s questions.

         Optimal Mix of Housing and Connected Services
Moved E. Gibbons:

That Administration provide a report to Executive                Planning & Dev.
Committee on the optimal mix of housing and connected
services from the full housing continuum (from emergency
shelters at one end to market housing at the other) that:        Due: July 15/09
1. Creates the outcome of healthy, diverse and inclusive
   neighbourhoods.
2. Identifies the necessary tools (including policies,
   regulatory frameworks and funding) required to create
   these healthy, diverse and inclusive neighbourhoods.
3. Explores the possible implications for the City to ensure
   the provisions of supporting services if the housing
   types associated with high service needs are spread
   throughout the city.
4. Identifies resources, costs and timelines to achieve the
   above.

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.




Executive Committee Minutes | April 22, 2009, nr                             7 of 10
J.       ADMINISTRATIVE RESPONSES

J.1.     DC2 Compliance Issues (D. Iveson/B. Henderson)
         J. Price, Planning and Development Department, made a presentation.
         L. Rancier, Queen Alexandra Community League, made a
         presentation and answered the Committee’s questions.
         R. G. Klassen, General Manager, and J. Price, Planning and
         Development Department, answered the Committee’s questions.

         Zoning Bylaw Compliance Resources and Business Processes
Moved D. Iveson:

That Administration provide a report on their plans to ramp      Planning & Dev.
up Zoning Bylaw compliance resources and business                Due: July 15/09
processes in step with a return of building activity.

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.
         The Committee recessed at 11:56 a.m.
         The Committee reconvened at 1:33 p.m.
         Councillor E. Gibbons presided.
         Mayor S. Mandel and Councillor K. Leibovici were absent.

E.       REPORTS

E.7.     Cromdale Hotel
         D. Aitken, Planning and Development Department, made a
         presentation.
         A. Larson, Edmonton Police Service; J. Holtz, Alberta Avenue
         Business Association; C. Walker; and C. Morin made presentations.
         Mayor S. Mandel entered the meeting.
         Councillor E. Gibbons vacated the Chair and Mayor S. Mandel
         presided.
         C. Hayduk made a presentation.
         A. Larson, Edmonton Police Service; C. Morin; C. Hayduk; C. Walker;
         and J. Holtz, Alberta Avenue Business Association, answered the
         Committee’s questions.
         B. Loewen, Corporate Services Department (Law); D. Aitken and
         R. G. Klassen, General Manager, Planning and Development




Executive Committee Minutes | April 22, 2009, nr                             8 of 10
         Department; and A. B. Maurer, City Manager, answered the
         Committee’s questions.

         Cromdale Hotel Safety and Crime Concerns
Moved E. Gibbons:

That Administration report back to Executive Committee on Planning & Dev.
the outcome of actions taken with respect to addressing   Due: July 15/09
safety and crime concerns related to the Cromdale Hotel.

                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

J.2.     Municipal Assessment Appeal Fees (S. Mandel)
Moved D. Iveson:
                  That the March 3, 2009, Corporate Services Department report
                  2009COC023, Attachment 1, (page 1 of 2) be replaced with the
                  revised Attachment 1 as distributed at the meeting.
                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.
         D. H. Edey, General Manager, Corporate Services Department;
         R. Risling, Planning and Development Department; and A. B. Maurer,
         City Manager, answered the Committee’s questions.
Moved S. Mandel:
                  That Item J.2. be made debatable to allow action motions to be
                  made in response to the content of the report.
                                                                         Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

         Revised Assessment Values
Moved S. Mandel:

That Administration report back to Executive Committee           Corporate Svcs.
explaining why revised assessed values, as reduced by            Due: July 15/09
the Assessment Review Board, do not become base
values for properties the following year.

                                                                         Carried




Executive Committee Minutes | April 22, 2009, nr                              9 of 10
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.

J.3.     Offsite Levies (S. Mandel/K. Leibovici)
Moved S. Mandel:
                  That Item J.3. be made debatable to allow action motions to be
                  made in response to the content of the report.
                                                                          Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.
         R. G. Klassen, General Manager, and R. Risling, Planning and
         Development Department, answered the Committee’s questions.

         Urban Development Institute/City of Edmonton Efficiency
         Committee Progress on Negotiations
Moved S. Mandel:

That Administration report back to Executive Committee on Planning & Dev.
the joint Urban Development Institute/City of Edmonton    Due: July 15/09
Efficiency Committee progress on negotiations with
respect to reducing the cost of developments..

                                                                          Carried
For the Motion:             S. Mandel; B. Anderson, E. Gibbons, D. Iveson.
Absent:                     K. Leibovici.


R.       NOTICES OF MOTION
         Mayor S. Mandel asked whether there were any Notices of Motion.
         There were none.


S.       ADJOURNMENT

         The meeting adjourned at 3:30 p.m.



________________________                           ________________________
Chair                                              City Clerk




Executive Committee Minutes | April 22, 2009, nr                              10 of 10
                                         INDEX
                              EXECUTIVE COMMITTEE MINUTES
                                      APRIL 22, 2009

A.     CALL TO ORDER AND RELATED BUSINESS ......................................1
     A.1. Call to Order ..................................................................................... 1
     A.2. Adoption of Agenda .......................................................................... 1
     A.3. Adoption of Minutes .......................................................................... 2

B. PROCEDURAL MATTERS ......................................................................2
  B.1. Items Selected for Debate and Vote on Remaining Items ................ 2
  B.2. Time Specifics and Decision to Hear ................................................ 3

D. STATUS OF REPORTS ...........................................................................2
  D.1. Strategic Business Planning and Budget Alignment ......................... 2
  D.2. Noise Abatement Education Program .............................................. 2
  D.3. Health Care Aide Crises – Advocacy Plan Update ........................... 2

C. ADMINISTRATIVE INQUIRIES ................................................................3
  C.1. Group Homes in Fraser River Park (T. Caterina) ............................ 3

E.     REPORTS ................................................................................................4
     E.1. Whispering River Drive – Naming Committee Appeal ...................... 4
     E.2. Monthly Updates on the Current Financial Issues and Economic
          Trends – April 2009 .......................................................................... 4
     E.3. Dust Control Requirements .............................................................. 4
          Best Practices in Erosion and Sediment Control .............................. 5
     E.4. 2008 Investment Committee Annual Report ..................................... 5
     E.5. Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at
          March 31, 2009................................................................................. 6
     E.6. Ratios of Affordable Housing ............................................................ 7
     E.7. Cromdale Hotel................................................................................. 8

J.     ADMINISTRATIVE RESPONSES ............................................................8
     J.1. DC2 Compliance Issues (D. Iveson/B. Henderson) .......................... 8
     J.2. Municipal Assessment Appeal Fees (S. Mandel) ............................. 9
     J.3. Offsite Levies (S. Mandel/K. Leibovici) ........................................... 10

R.      NOTICES OF MOTION ..........................................................................10

S.      ADJOURNMENT ....................................................................................10




                                                                                                             1 of 1

								
To top