MIDLAND COUNTY BOARD OF COMMISSIONERS EXECUTIVE by jit14310

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									                                       SEPTEMBER SESSION
                           MIDLAND COUNTY BOARD OF COMMISSIONERS
                             EXECUTIVE COMMITTEE OF THE WHOLE
                                     September 11, 2007
                                                                         APPROVED

Board called to order by Chairman, Jim Stamas, at 9:00 a.m.
ROLL CALL
MEMBERS PRESENT:   SCHOENHERR, WATERMAN, LEIGEB, WILSON, MCQUAID, BRADLEY, STAMAS, DAVID
                   BENDA, ADMINISTRATOR/CONTROLLER;    L. WILLIAM SMITH, CIVIL COUNSEL;
                   NANCY KROUSE, ADMINISTRATIVE ASSISTANT; ANN MANARY, CHIEF DEPUTY COUNTY
                   CLERK.
MEMBERS ABSENT:    NONE.

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ADMINISTRATOR/CONTROLLER STAFF REPORT – David Benda addressed the following issues:

ADMINISTRATOR/CONTROLLER REPORT

JAIL
       The Building Authority met on August 30th and took a number of actions.
       o Directed the Architects and the Construction Manager to endeavor to reduce the
          cost of the facility below the $24.7 million estimate.
       o Appointed a “design committee” consisting of the Sheriff and a designee, Kevin
          Beeson and myself to meet with the design team in Kalamazoo. Since the Jail
          Commander position is currently vacant, the three of us went to Kalamazoo on
          September 5th and 6th to work out many of the details of the design.
       o Reviewed the Value Engineering Report and directed the Architects to answer
          several questions related to design of the building systems. These items were
          discussed at length in Kalamazoo, and a report is to be transmitted for the
          Building Authority’s review by the end of this week.

       The next meeting of the Building Authority is scheduled for October 8th at 1:30 p.m.
       in the 1st floor conference room of the County Services Building. An additional
       meeting may be scheduled between now and then to review the Architect’s report on
       building systems alternatives.

       For the month of August, there were 417 new admissions to the jail. The average
       daily population was 134 inmates, with an average length of stay of 9.96 days. The
       average daily number boarded out in other county jails was 30.6 inmates.

EMERGENCY MANAGEMENT
      A new Emergency Management Handbook has been developed that will be published in
      the Midland Daily News on October 7th.

       Work with township boards is continuing to help them enroll in the National Flood
       Insurance Program and to join the Michigan Emergency Management Assistance Compact.
       Representatives from FEMA Region 5 will be here on September 13th to provide
       information to local officials and the public concerning NFIP and the new
       floodplain maps.

       Roger Garner, Clark Volz and Fred Yanoski are to organize and promote a Family
       Preparedness Fair that will take place on October 13th.

       September is National Preparedness Month, which you will see in a new banner ad on
       OurMidland.com and a new crawler running on the Weather Channel’s Local on the 8s.




Page 2                                SEPTEMBER SESSION 2007
PARKS AND RECREATION

      Construction is beginning on the renovations at Sanford Lake Park. Work crews will
      begin ground-clearing work for the installation of the children’s spray-play area
      and for the new boat trailer parking lot. A significant portion of the park
      upgrades will be completed by November, but construction crews will return in the
      spring to finish the accessibility upgrades, landscaping, installation of dockage
      and fishing pier, and universal lake access.

      An architect has been selected for the maintenance shop renovations and office
      construction at Sanford Lake Park. A contract will be coming to the Board of
      Commissioners in September for approval.

      Sanford Lake Park has just realized its best season on record for park attendance
      and revenue. To date, gate revenues have totaled $83,000, with the remaining weeks
      in September yet to be included.

      Park crews have recently wrapped up the seasonal Rail-Trail repair and resurfacing
      program. Rail-Trail users will find a fresh new look to the trail surface from
      Dublin Road to 9 Mile Road. Over the last two summers, the Parks staff has
      reconditioned 12 of the 18 miles of trail surface.



GIS

      We are beginning work on the Local Update of Census Addresses (LUCA) program for
      the next decennial census in 2010. GIS involvement will increase the accuracy of
      the data, and could have the potential to increase grant funding to Midland from
      the federal level. We have talked with our planners and city officials, and plan
      to meet in the next few weeks. The Census Bureau will also be hosting a workshop
      at the Homer Two. Hall on October 10th.

      We now have a data sharing agreement with The Chippewa Nature Center. The
      importance of this is that we have open communication with them and this
      organization will be beneficial in creating the “Community GIS Consortium”
      approach.

      Mosquito Control is in the process of converting from MapInfo software to ESRI
      software, and GIS software has been installed at Animal Control.

      Met with Jerry Jones to discuss new contracts this fall and updating them to
      include GIS requirements. The primary addition will be that coordinate information
      will be given to the county in a digital format useable in our GIS system.

      City and County Information Systems and GIS staff continue to meet to coordinate
      the two systems. Both entities plan to attend software training related to server
      and data coordination, which is available through ESRI.

      The pilot project concerning well water quality and well depth in Greendale
      Township has been completed. Discussions with Environmental Health are underway
      regarding maintaining the data and expanding the project to encompass the entire
      county.




Page 3                              SEPTEMBER SESSION 2007U
PUBLIC HEALTH

      The Health and Human Services Council executive Committee is analyzing the results
      of five sets of Midland County data:
         2006 Behavioral Risk Factor Survey (BRFS)
         Youth Assets Survey
         Homelessness
         Poverty Survey
         First Call For Help (FCFH) results

   A community summit is being planned for November to present key results and common
   theses and discuss ways to address problem areas.

      Congratulations are due to our Health Officer, Mike Krecek, who was recently
      elected Secretary/Treasurer for the Michigan Association for Local Public Health
      (MALPH). Mike’s leadership in that association enhances his access to the
      Department of Community Health and his influence over state public health
      decisions, which has proven to be good for Midland County’s public health programs.
      Department is also studying and evaluating the proposal for the clean burning coal
      plant in Midland as submitted by LS Power.
      We have reached agreement on Bioterrorism and pan flu epidemic funding for 2007-
      2008 with State. Midland County will receive about $202,000, which is
      approximately $20,000 more than we anticipated.

FACILITIES

         The Boiler at the County Services Building has been repaired and is ready for
         another winter.
         Two window areas at the courthouse that leaked during rain storms have been
         repaired, and several rotted boards were replaced. We are now getting quotes
         from painters to paint the exterior trim at the Courthouse.
         An air-handler motor at the JCC burned out last week. The smoke activated the
         building fire alarms, and the Fire Department was called to investigate. During
         follow-up with Mark Butcher, we decided to modify the standard operating
         procedures in a fire event to provide staff more time to deal with securing the
         safety of the occupants, and we will be adding external monitoring for the alarm
         system. There was no damage of any kind, other than the motor itself, which was
         replaced the same day. All systems are back in operation.
         I met with Tom Plachta and Kevin Beeson on their assessment of upgrades needed
         to the computer room. We’re looking at airflow, power loads, and UPA balancing.
         Improvements will occur as time and workflow permits.

COMMUNITY INFORMATION

      New web sites have been created for the Facilities Department and the Emergency
      Medical Advisory Board. In addition, we have placed new community photographs on
      our website’s home page, part of continuing efforts to keep images fresh and
      highlight different aspects of the County and community at large.
      Media efforts this past month have focused on the Parkapalooza, the Mud Creek
      Crawl, and the Triathalon at Sanford Lake Park, as well as the upcoming Scrap Tire
      Collection drive on September 15th and the Flood Risk Information Open House on
      September 13th.
      You may have noticed that our Community Information Coordinator, Jon Becker, had a
      byline in the Daily News last week with a story about a 92-year-old local woman who
      has been involved with 4-H for over 60 years.
      Jon also has been working with Drain Commissioner Doug Enos to draft and place a
      notice of public hearing on the soil erosion and sedimentation ordinance public
      hearing, scheduled for Tuesday, September 18. They also have been working with the
      news staff in an effort to clarify the main objectives of the proposed ordinance.


Page 4                              SEPTEMBER SESSION 2007
INFORMATION SYSTEMS

      Equipment in closets and computer rooms has been installed for the new telephone
      Switch, but we are waiting for equipment to be installed at the central office.
      Training will start next week to “train the trainers” as well as for programming
      voice mail and the switch.

HUMAN RESOURCES

      The Command Officers Association and our Negotiating Team will meet with the
      Arbitrator on Monday, October 8, 2007 t identify the issues that will go forward
      into arbitration for resolution. Our Labor Attorney, Jim Greene, will be assisting
      the County in identifying the relevant bargaining issues for the County and present
      the case to the Arbitrator.
      Regarding the recent Sheriff’s re-organization that was approved by the Board of
      Commissioners.
               o One full time corrections officer and one part time corrections officer
                  have been hired.
               o O. William Rye is in the process of determining the proper salary
                  placement of the Certified Jail Manager.
               o Testing for the Court Security Officer Sergeant will take place in the
                  next few weeks.
               o Tracy Thomas has replaced Brad Hobbs as Captain. A replacement for
                  Tracy Thomas’ Lieutenant position has not been announced.
               o The COAM has filed a grievance demanding that the Jail Administrator
                  and Asst. Jail Administrator position be filled, as required under the
                  contract and that the new positions of Court Security Sergeant and Jail
                  Manager have not been bargained with the union.

      Mutual of Omaha has been put in place as the vendor for Life and AD&D insurance for
      Midland County employees. Mutual of Omaha presented favorable rates to switch to
      their company (approximately $20,000 savings over 3 years). Mutual also offers,
      free of charge to county employees, a travel assistance service for employees and
      their immediate family members. The change took place September 1, 2007.
      We have prevailed on the grievance arbitration regarding the Sheriff’s use of
      Reserve Deputies at the County Fair.

FINANCE

      The contract between the County and Lee Township has been executed and the water
      project should be underway soon.
      Both the County and the Building Authority have received official authorization
      from Department of Treasury’s municipal Finance Department to issue debt within the
      next year if needed.
      The payout for the MCV case (first four years) will be on September 10th. We should
      have an idea of remaining balances in those accounts by the end of September.
      The actuary report for the County Retirement System is being transmitted, and the
      preliminary data show a reduction of approximately $100,000 in the required
      employer contribution. The actuaries indicate that the Retiree Health Care
      actuarial report will arrive by the end of September.




Page 5                              SEPTEMBER SESSION 2007
PUBLIC GUARDIAN

      As some of you may know, our Public Guardian will be taking maternity leave in the
      near future, and we have been working on a transition plan for the wards while she
      is gone. Her assistant will handle the conservatorship and financial matters, and
      she has been working with CMH, the ARC and family/friends of wards to determine who
      will act as guardian while she is gone. Since about 70% of her wards are CMH
      clients, she hopes to get the caseworkers for those wards to assume guardianship
      duties in her absence. Corporation Counsel has drafted a simple agreement, which,
      it is hoped, will be acceptable to CMH, to absolve the caseworkers of liability
      while doing those duties. The goal is to have transition plans completed by Oct.
      15th.

VETERAN’S AFFAIRS

      Ross Ahlich has returned from active deployment and is in the process of
      transferring Veterans Office responsibilities from Steve Tracy, who graciously came
      out of retirement to run the office during his absence.
      The Department of Veterans Affairs Regional Office in Detroit recently received the
      2006 fiscal report that shows the distribution of expenditures throughout the State
      of Michigan. The report shows that 6,913 veterans resided in Midland County in FY
      2006, with VA expenditures totaling $12.5 million. Of this total, Midland County
      veterans and their families received $6,172,000 in compensation and benefits,
      $609,000 in benefits and training for disabled veterans, and $5.7 million for
      medical expenses.

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CIVIL COUNCIL REPORT

ADMINISTRATIVE AND OPERATIONS:
         - April VonEitzen – Public Guardian Services
BOARD OF COMMISSIONERS
   -     Midland Tomorrow Contract – Economic and Community Development Programs
   -     Township Code Authority – Sub-lease Agreement
   -     Spicer Group, Inc. – Planning Consultant Agreement
   -     House Bill 4938, Gift of Life Donations
   -     Eagle Claims Management Agreement

BUILDING AUTHORITY
    -     Various Matters

COUNTY CLERK
  -      Pinecrest Ballot Language
  -      FOI request re: David Scott DeWitt, Dec’d

EDUCATION AND TRAINING CONNECTION
   -     5311 Operating Contract
   -     Job Access/Reverse commute Program Agreement (JARC)

EMERGENCY SERVICES
   -    MidMichigan Medical Center-Midland (Ambulance Contract)

HEALTH DEPARTMENT
   -      Success by Six and Early On Programs Agreement
   -      FOI request
   -      Resolution for increased funding – Midland Health Plan
   -      Michigan Dept of Community Health (CPBC 2007/2008) Agreement



Page 6                              SEPTEMBER SESSION 2007

HOUSING COMMISSION
   -       Metzger v MC Housing Dept. (Bankruptcy)
   -       Barbara Parsons foreclosure

JUVENULE CARE CENTER
   -      Telephone Contract

NEW JAIL FACILITY
   -      Various matters

PARKS AND RECREATION
   -     Lois Thomas – collection
   -     Sanford Lake Park Recreation Area – Architect Agreement

PERSONNEL
   -     Various FOI – requests
   -     Fort Dearborn Life Insurance Policy

PROBATE COURT
   -     Kids 1st (JCC)

PROSECUTOR’S OFFICE
   -     MI Dept of Community Health Agreement – (Crime victim rights)

SHERIFF
   -       Various FOI – requests
   -       Jason Shangle v Sheriff Dept.
   -       People to People Network – Nursing Services Agreement
   -       Secondary Road patrol and Traffic Accident Prevention Grant Application
   -       Randolph v Mahabir, et al - subpeona

TRIAL COURT
   -     Lake v Midland County
   -     FOI request

TREASURER
   -     Sales Tax Purchase
   -     Foreclosure


WATER DISTRICT #1
   -     Lee Twp. Water Agreement
   -     Jason Shangle v Sheriff Dept.

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COMMISSIONER COMMENTS

SCHOENHERR – no comment.
WATERMAN – Wants people to attend EMS meeting and wants EMS information on County Website
            down.
LEIGEB – Upset by info not being provided before meeting.
WILSON – Question to Dave regarding his vacation dates.
BRADLEY -   Rules – all communication to Board needs to be submitted by Wednesday prior to
meeting if it is something that needs to be brought before the Board.

McQuaid –   New evaluation from for the Administrator/Controller will be handed out to
Commissioners.
Page 7                              SEPTEMBER SESSION 2007
Stamas –     None.
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ANY OTHER BUSINESS TO COME BEFORE THE COMMITTEE – NONE.
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THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE EXECUTIVE COMMITTEE OF THE WHOLE AT
THIS TIME, THE CHAIRMAN DECLARED THE BOARD AT RECESS UNTIL TUESDAY SEPTEMBER 18, 2007 AT
9:00 A.M., FOR A REGULAR SESSION OF THE BOARD OF COMMISSIONES AND FOR THE COMMITTEES TO
RESUME THEIR DUTIES.

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