Project Cycle Management Method Keys To Success

							“Project Cycle Management
Method: Keys To Success?”

         Jenny CHARLIER
           Agence FSE

  Peer review, November 2006
Launch of the first call
 Empowerment
 A few concise directives
 Open questions in the application
 document
 Self determination of the evaluation mode
 External evaluation of the preparatory
 phase and action 1 (6 governments)
Selection phase
 A large number of application forms
 Compulsory clusters
 Each partner is a final beneficiary
   Own money
   Increases the responsibility
   Each DP has to have a steering committee
 Action 1 consolidation but trying to
 maintain the initial specificities
Evaluation of the preparatory
phase and action 1
 Programme level
 Avoid late clustering
 Difficulties of communication between
 DP’s, ESF Agency and decision makers
 (due to the short timing)
 Need of earlier help of the TA
 Agreements are decisions of the 6
 governements (heavy procedures to
 change ) decision on global objective
Evaluation of the preparatory
phase and action 1

 DP’s Level

 Need for a more precise appreciation of the costs
 (budgetisation)
 Determination of requested competencies
 A good idea is not a project
 Difficulties to identify the common objective of the «
 clustered » DP
 Frequent confusion between objective, results and
 activities
Thematic animation (ESF Agency)
 Work on self evaluation : logical framework as
 reference
 Work on gender mainstreaming : logical
 framework as reference
 Participation to the steering committees of the
 DP’s and identification of the need of tools
 (planning,management and monitoring) for
 coordinators and partners
 Validation of the Logframe by the DP’s
 participating in the whole process
Reflexion on practices (ESF
Agency and Decision Makers)

 Taking into account the results of external
 evaluation
 Improvement of the procedures
 Choice of the logframe as model of
 reference for the second call
Choice of the logframe as model of
reference for the second call
 Complete tool covering planification, monitoring
 and evaluation
 Need of a holistic approach
 The determination of the objective of a project
 results from the responses to the questions that
 partners have to tackle to complete the process
 Flexible tool (corrective actions are possible)
 Help for better budgetisation by a more precise
 evaluation of the realisation costs of a project
 Early determination of needed competencies
 (allow planification of staff training)
Review of procedures and
reference documents
 Planification of second call
 Fixation a priori of the whole timetable and procedures
 Review of the application document (in a real simple way)
 Two steps call for proposal : manifestation of interest and
 application
 Organisation of meeting (exchanges) seminars on the
 project’s ideas by theme at an early stage (before
 application)
 Organisation of training for the potential DP’s in GM, self
 evaluation (and logframe) and interculturality
 Review of the evaluation framework for the external
 evaluation of the DP’s
Selection phase
 Facilitation of the administrative and
 external evaluation
 Projects are more complete
 The project summary which was in annex
 of the governement’s decision took the
 form of the project logframe matrice
 Planification of a supervision of the
 process linked with the logframe at the
 ESF Agency level
After selection
 Training of all the DP’s resource persons
 to the PCM method (financed by TA)
 Revision with experts in PCM of all the
 projects in view of the establisment of the
 national partnership agreement
 Establishment of a help desk
 Satisfaction test on the implementation of
 the PCM method with the active
 participation of the DP’s
Close support and guidance for the DP’s
throughout the lives of the projects
Setting of workshops oriented towards budget
development, management, evaluation and
monitoring
Help DP’s to move from the theory to practice
On going evaluation in the perspective of a
potential mainstreaming
Collaborative work with european partners
Realisation of complementary tools
Organisation of new training sessions for
the DP’s (newcoming staff)
Conception and realisation of a guide
« PCM easy »
Next steps
 Integration of the principles of the PCM
 methodology for the new ESF programming
 period 2007-2013
 Conception of the documents (integrating the
 PCM) for the new ESF programming period :
 application forms, candidate guidelines,…
 Training of the whole ESF Agency staff
 Set up of a mean of self-training tool for the
 potential promotors
 Participation to the work of the italian grant , and
 more specifically organisation of a showcasing
 peerreview like on PCM in november 2006
Upcoming Challenges
 Use of the PCM methodology to structure the
 implementation of the action plans integrated in
 the programms
 Technical support for upcoming promotors
 Training’s eligibility (if needed)
 Set up of suitable tools for a large number of
 projects
 On going evaluation
www.fse.be