LIONS Miss Personality Quest General Information Handbook CONTENTS Section 1 General Information Section 2 Quest Prizes Section 3 Quest Functions & Finals Section 4 Fundraising Projects Section 5 Quest Beneficiaries : Taxation Section 6 Club- Sponsor Committees Section 7 Accounting SECTION ONE The Quest General Information Quest Changes This Year Due to the introduction of the Goods & Services Tax from 1 July 2000 the following changes have been made :- Form has been completed, signed and • The Club Rebate is 15% (Refer to Section 5) submitted to the Quest Office with the entry fee. Conditions of Entry are detailed on the • Highest Fund Raisers and Incentive Prizes Entry Form. Entry is open to single females will he determined based upon net proceeds who have reached the age of 18 years by paid into the Quest Office August. (Refer to Section 2) 5. Quest Administration • The 15% Rebate should he deducted and is carried out by a Management Committee retained by the Club prior to remitting the net appointed by each Lions District with other amount to the Quest Office representatives, as nominated, by the Lions Medical Research Foundation. • The Rebate may then he passed on the Club’s nominated Beneficiary 6. Quest Co-Ordination (Refer to Section 5 and the Funds Remittance is carried out by the Committee Chairman and Form) employees of the Lions Medical Research Foundation, together with the Committee of 1. The name of the Quest is the Management. Lions Miss Personality Quest 7. Miss Personality 2 Quest Participation will he selected by an experienced panel of is within Lions Districts in Queensland & Judges at the Quest Grand Final, Each Northern New South Wales Candidate has an equal chance to win the title and to be eligible for judging. A minimum sum, 3. Candidate Sponsorship determined by the Committee, must he raised can be by any Lions Club, Lioness Club, and deposited with the Quest Office by a date Ladies Auxiliary, Leo Club, Business or to he determined by the Committee. Commercial Qrganisation, Community Organisation or by a combination of any of 8. Miss Charity the above within the participating Lions will be the Candidate who has raised the Districts. highest amount of money and deposited it with the Quest Office by a time and date determined 4. Candidate Entry by the Committee. is accepted when an Official Quest Entry SECTION ONE The Quest General ‘Information Conditions of Entry A. The Quest is open to females who have correspondence will he entered into on their reached the age of 18 years by the 1st August. decisions at such judging’s. B. Each Candidate must be single. H. Entrants agree to make no claim on the Quest, its organisers, Lions Clubs C. Acceptance or refusal of any application for International or any Member thereof for entry remains the decision of the Quest expenses incurred or injury sustained whilst an Management Committee at its discretion and Entrant in the Quest. they need not give any written or oral reasons for such decisions taken. I. The Entrant who is announced as “Miss Highest District Fund Raiser” at the Preliminary Final D. The Quest official Entry Form must be used and who then becomes ‘Miss Charity” agrees to for applications for entry and be accompanied forego any District prize, awarded to her which by the entry fee for Candidates to be registered will then be awarded to her runner-up in that as Entrants. area. At the Grand Final judging, one Entrant shall b~ selected as “Miss Personality” and the Entrant who has raised the most money shall be E. A minimum amount of $500 (five hundred announced as “Miss Charity”. Should the Entrant dollars) in addition to the entry fee must be raising most money, ie. “Miss Charity” be also deposited with the Quest Treasurer by an selected as “Miss Personality”, it is agreed that Entrant or her Sponsor by the end of May, for the Entrant would receive only the prizes the Entrant to be eligible for any official nominated for “Miss Personality”. The prize judging. nominated for “Miss Charity” will then be awarded to the Entrant raising the second highest amount of F Entrants who win the title of “Miss money, hut shall carry no official title. Personality” and “Miss Charity” will he expected to participate in Quest promotions J. The Quest Committee shall have the right, at during the ensuing Quest year, also they must any time, to vary the nature or number of prizes and make themselves available if requested to conditions under which such prizes shall be attend each District Convention of the awarded. participating Districts in this Quest, And be available to attend the Preliminary and Grand Final K. The Entrant’s personal information requested on judgings of the Quest during the following year this Official Entry Form is for use by the Quest after their selection and announcement, and sign an only and will not be supplied to a third party. agreement with the Quest accordingly, prior to The information will be used to maintain the Grand Final Judging. relationship between the Quest and the Entrant throughout the period of time of her participation in G. Each eligible Entrant shall be judged at Official the Quest. Preliminary and Grand Finals on dates to he set and venues as advised by the Quest Management L. By completing and signing the Official Entry Form Committee. They shall be in day and evening wear an Entrant also agrees that the Quest may use any from their own wardrobes. At all Quest judgings, photo taken of her throughout her period of time as it is agreed that the Judges decision shall he a participant in the Q nest for accepted as final and that no discussion or advertising/promotional etc. purposes for the Quest. SECTION TWO Prizes Miss Personality Highest District Fund Raiser One Candidate will he selected in July to become “Miss Personality”. This person will be selected by The Candidate in each Lions District who has experienced Judges and each eligible Candidate has an submitted the highest amount of money to the equal chance to win the title. Quest Office will he announced “Highest District Fund Raiser” at the Grand Final. Similar prizes to the following will he won by “Miss Personality” Incentive Prizes Candidates • An Overseas Trip • Travellers’ Cheques Each Candidate will receive some wonderful prizes as • Classes in Grooming with Bernadette Egan she progresses through her fund-raising and these are Training given to recognise her efforts with your Club for the • Airport Luggage • Crystal Gift from Crystal Distributors Quest and to say “thank-you”. • A piece of Jewellery Funds must firstly be raised and sent to the Quest Office Miss Charity to the credit of your Club/Candidate before becoming eligible for these prizes. This can happen as you wish The Candidate who submits the highest amount of throughout the year. money to the Quest Office during the Quest year wins the title of “Miss Charity”. The first Incentive Prize will he mailed direct to you as the Liaison Person and the second, third and fourth This will he announced at the Quest Grand Final and that Incentive Prizes will he delivered to you through a Candidate will receive the same prizes as “Miss carrier so, PLEASE give us your full home or — — Personality”. business address, not a postal box the prize will not fit — into a post box. Notes If you wish to present them at a special function of your i) Certain conditions will apply with regard to the air Club, please allow us at least ten working days’ notice to travel pri:e and they will he advised in a ensure their safe delivery in time for the function. The Newsletter. Quest Office does not stock prizes they are held by - our suppliers. ii) The Travellers’ Cheques will he made available If you have special instructions regarding their delivery, direct to the winners of the Overseas Trips from the Quest Office approximately three weeks prior please give us those details in writing when you send in your cheque. to departure or as decided by the sponsor of that prize. And, if the prizes have not arrived within 21 days of you requesting them, advise the Quest Office direct and we Highest Preliminary Fund Raiser will follow up with the suppliers. It is recommended they In addition to the two major titles, the Candidate at each he presented progressively as they are earned. Prizes will become due as follows : - of the Quest’s Preliminary Finals who has submitted the highest amount of money, to the Quest Office, of the at $ 500 Candidates at the Finals, will he announced “Highest at $ 2,000 Fund Raiser” for that area. at $ 4,000 at $ 6,000 at $ 8,000 SECTION TWO Prizes CLUB BENEFITS Some benefits to be gained by participating in the Lions Miss Personality are :- • Recognition from the general public in your Club’s area • Possible Membership increase • Gratitude from the Charity in your local area to which you donate your Club Rebate • The satisfaction of knowing, you are assisting your Lions Medical Research Foundation in the continued funding of research • The satisfaction of knowing you have contributed to another “Youth Project” • The knowledge that your Candidate has gained further maturity and confidence which will assist her throughout her life.. Lions.. Partners in Research SECTION THREE Quest Functions and Finals Information Functions Each judge allocates up to 100 points for the judging and These are held throughout the year at various venues in written answers. They judge independently and we then assess each District. Some dates are set now and shown in the the total of the Judges’ points to determine the Finalists. programme. Others are yet to he scheduled. All candidates, Club Liaison Persons and representatives and A similar judging system and format is used the Candidate’s Committee are urged to attend. More by all Judges at all Preliminary Finals. advice is given in the QUEST NEWSLETTERS. • Visit to the Princess Alexandra Hospital in At least one Grand Finalist is selected at each Preliminary Brisbane: Final. The number of Finals, where they will he held and how A visit to the Hospital to hear first hand, what — many Grand Finalists are to he selected, will he advised by you are working for. The Quest, through the Newsletter in early May, after entries close. Foundation, provided $1.2 million to create a Research Laboratory and all Candidates and Sponsors will be welcome. The date of this visit Candidate Costs for Finals Travel will he advised. If a Candidate must travel more than 200km to attend and return from their nominated Preliminary Final, an allowance Proposed Quest Programme of up to $200 can be given for the travel and accommodation As a guide, we provide the following basic information. costs. Payment will be made after receipt of vouchers. We should be able to keep to it; however, some changes may occur which will be advised in a QUEST NEWSLETTER. Grand Final Presentation The Candidates selected to be Grand Finalists will he judged Preliminary Finals on a date to he advised. The judging panel of five or so, will All Candidates who are eligible, ie. conform to the Quest again interview each Candidate in a daytime interview. They Conditions of Entry, will be judged for the title of “Miss are then presented and interviewed at the Grand Final. The Personality” same judging format is used. Each Judge judges independently. All points are added and the girl who receives The first judging takes place at most points becomes “Miss Personality”. Preliminary Finals. The Candidates who become highest fund-raisers will also At this judging, Candidates have a personal interview come to this Grand Final and he presented at the Grand Final with the Judges. This takes about 15 minutes. Dress is presentation because from those Candidates, will come “Miss daywear. Judges are assessing the Candidate’s Charity”. personality, grooming, deportment, humour, etc. at this time. The Candidates then return for an evening presentation and this is usually at a Preliminary Final The Grand Final presentation is usually Dinner Function. The Candidates are presented again held on the second Saturday in July. and interviewed by the compere this takes about five — minutes. The dress is evening wear. The judges finalise Travel and accommodation costs for each Grand Finalist and their allocation of points at this presentation. Prior to Highest Preliminary Fund-raiser, are paid for by the Quest daytime interviews, each Candidate will be asked to answer some written questions relating to general knowledge, Quest details or beneficiaries, etc. SECTION FOUR Fund Raising Projects There are many ways of raising money throughout the year and we suggest you review what has been done by your Club in the prior year. Consider how successful they were. How much work was involved? Did they fit well into your overall Club programme? Were they good ‘fun’ as well as ‘fund-raising’? If they were, then plan to do them again! When you do have a basic programme, discuss it with your Club President and the Board and if approval is forthcoming, place them into your Club Programme. The Quest Office organises some special fund-raising projects for you to use and take advantage of. These include the following: - • Art Union More specific details will he given in future Newsletters. We also list below, some suggested fund- raising projects that could he conducted by your Club/Candidate • Progressive Dinner • Meat Tray Raffles • Minor Art Unions • Walkathon • Car Treasure Hunt • Car Wash • Ten Pin Bowling Competition • Catering • Garage Sale • Charity Golf Day • Pie Drive • Champagne Breakfast • Fashion Parade • Cent Auction • Fashion Parade • Lamington Drive • Cinema nights • Wine & Cheese Evening • Charity Bowls Day The ideas are endless and with a little imagination, you will think of many more. SECTION FOUR Fund Raising Projects Charity Golf Day By following theseve suggestions, you could raise The following outline is designed to $1,500 for the day’s efforts. Obviously, areas differ give you some suggestions on how to and what works for one won’t necessarily work for organise a successful Charity Golf others. Day. 1. Contact you local Golf Club as early as possible in the year and arrange a suitable day to he included in their Events Book. Quest Ringathon / Door Knock 2. Determine from the Golf Club, the type of game Ringathon is a telephone fund-raiser. It is an they would suggest the most popular event for a - excellent method for raising substantial funds in one day such as this is a Four Ball Stahleford weekend and a great way to communicate with event. the community as Lions. 3. Prepare a list of prizes requires and overall Ringathon is a tried and proven fund-raiser for winners, (nearest the pin, longest drive, runners up, hradmans, etc.) Either the Golf Club or a Member the Quest but not without some effort from the Club of your Lions Club who plays golf should he ahle and Candidate’s Committee. Many Clubs over the to assist. years have had Ringathon Appeals and usually, those that have followed the Quest Handbook have 4.Money can he made by charging $50 per hole been successful in raising thousands of dollars in for Sponsorships for this, you would display — this way. an advertising sign on the tee. Most golf courses have 18 tee’s (potential Ringathon Appeal involves the organisation of call income $900). cards and collection areas prior to the nominated date with the all-out effort on the weekend of the 5. Prepare the list of potential Prize Donors and Appeal in the telephoning and collecting all funds Hole Sponsors. Prepare and send raised. Donations of $2.00 and over collected in this out a suitable letter to these way, are tax deductible. people/organisations and follow up in person or by phone. A Ringathon Handbook is available, upon request, from the Quest Office. 6. Charge $10 per card or an amount recommended by your Golf Club. Talk to Participation: your Golf Club about sharing the green fees Ringathon can he conducted at any time by they may donate the lot to you. In a field of — participating Clubs. A Door-Knock / Street 100 players, you could expect to collect at Collection Appeal however, needs special Treasury least $300. Department approval. 7. On the day, conduct a number of raffles try a — Advise the Quest Office now of multiple raffle if you can obtain enough your Clubs Participation prizes free. SECTION FOUR Fund Raising Projects Lamington Drive Lions Club Of______________________________________________ Name of Seller_____________________________________________ ________________________Lions Club is conducting a Lamington Drive in support of their Lions Miss Personality Candidate________________________________________ Proceeds from the Lions Miss Personality Quest go to the Lions Medical Research Foundation which funds Research into many diseases Lamingtons are priced at $______________per dozen Expected delivery date is _____/______/_____ We Thank you for your support _________________________________________________ Name Address Doz Cost Delivered ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ SECTION FIVE Quest Benificiaries : Taxation Club/Local Beneficiaries Quest Rebate Scheme Clubs and Sponsors can assist their local area Charities and Organisations through the Quest Rebate Scheme and it works this way The rebate to nominated local Beneficiaries is assessed by your sponsoring Lions Club or entity on funds raised. 15% of funds raised may he retained and will be available for distribution to the nominated Beneficiary / ics. It is recommended that Clubs I Sponsors decide on their Beneficiaries at the beginning of the year as this may assist with fund-raising. Donations to the Quest Any donation in excess of $2.00 can he a tax deduction for the donor. When the donation is made to you, give a Club or Company receipt, but show clearly on it “Donation to Lions Miss Personality Quest”. A donor may, of course, give as couch as they wish and perhaps this tax benefit approach could he used more widely by the Candidates and Sponsors as a legitimate and further source of fund-raising. Your Notes ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ ____________________________________________ SECTION SIX Club-Sponsor Committee Private Sponsors There are no set rules for forming your Miss could amend the wording accordingly. Personality Quest Committee but we offer the following suggestions from experienced comment 1. An Entrant must acknowledge and be aware of received. the fact that although the Quest is a Lions Project, the responsibility and duty to raise funds You have been appointed Quest Liaison Person and is shared between the Candidate and the Club. should now consider forming your own Committee. 2. The Club will appoint a Member to be the Miss Firstly, you and your Candidate are naturally Personality Quest Liaison Person and he/she will members. Secondly, consider inviting about three direct the activities of fund-raising and appoint a representatives from Members of your Lions, Committee to assist. An Entrant must agree to be Lioness, Ladies Auxiliary, Leo or Sponsor a Member of that Committee and attend its Company Staff. One could be nominated as meetings. Treasurer to be responsible for all finance matters, one to look after the Quest co-ordinated major fund 3. The Club, through its Committee, will give every raising activities, such as, Art Union and reasonable assistance to the Candidate’s fund- Ringathon/Door Knock (information elsewhere in raising activities, provided those activities are this handbook) and the other general fund-raising approved by the Club Committee. and social activities. Finally, if your Candidate is agreeable, invite a member of her family or a friend 4. An Entrant is able to, and encouraged to, run her to join the Committee also. own fund-raising activities, with or without assistance or participation from Club Members This framework will give you a great spread of and their families, however, details of such interest, ideas and comment and share the workload activities should be advised to the club Liaison to make your participation a happy experience. Person in particular. Remember, it is important that Club and Sponsor 5. All Information from the Quest Administration Members are kept informed of your activities at all Office will be made available to the Candidate times seek time to speak to them at Club Dinner — for perusal and information and it shall always be Meetings or Staff gatherings involve them in what — available to her from the Club Liaison Person. you are doing and you will get their support. 6. An Entrant will become an Honorary Member of Candidate the Sponsor Club and its Lions Ladies Auxiliary, Club/Sponsor Relationship Lioness Club or Leo Club, for her year of It is helpful to have a clear understanding of sponsorship. responsibilities between the Candidate and her Sponsor to avoid any problems throughout the year. 7. An Entrant must be prepared to — In almost every case where a problem has arisen in a) Attend all major fund-raising activities for her. the past and problems do occur occasionally it can — — he related to Candidates and Sponsors not h) Attend other Club fund-raising efforts recognising or accepting their responsibilities to when possible. each other. c) Attend Club Meetings when requested to do so. Some Clubs in fact, put in writing an agreement d) Attend all Information Functions, etc. between them and their Candidate so that both organised by the Quest Administration. understand and accept their responsibilities from the e) Encourage her family and friends to assist outset. What follows is an extract of how one Club in major Quest fund-raising activities, in does this and we pass it on for you to use if you wish particular Ringathon and Art Union ticket —or from which you may like to prepare your own. selling. f) I)o all such other reasonable activities as mutually agreed upon by the Club Committee. SECTION SIX Club-Sponsor Committee Cont:- 8. The Candidate will agree to he judged in the official Quest Judging’s in June and July and attend those judging’s. The Club will support those functions by their attendance, 9. Should it be necessary to travel more than 200km to an from an official Quest Judging venue, the Club will organise transport and accommodation where necessary, at no cost to the Entrant on such occasions if they deem necessary. 10. The Club and its Committee will maintain close liaison at all times with the Entrant and her family throughout her sponsorship in the Quest and similarly it is expected that the Entrant and her family will do likewise with the Club Liaison Person. In general terms this is provided as a guide only and it is the type of written understanding used by some Lions Clubs now. By having such an ‘agreement’. Both the Sponsor and the Candidate do have relatively clear guidelines as to each of their responsibilities and mutual commitment to these guidelines would become clear right from the outset and avoid later problems. If these guidelines ARE mutually accepted then a smooth and happy year of involvement should follow SECTION 7 Accounting It is very important to properly handle all aspects of your fund-raising, particularly as money raised is Importance of the Date End of May — public money. We suggest the following procedures: Close of Business on this day, we rule off each Candidate’s Ledger Card for funds raised and AT CLUB LEVEL discuss this with your Club deposited with the Quest Office by this time. Treasurer first, but we suggest all funds raised be balance is effected and witnessed by the Quest paid into your Club Bank Account. All costs for Committee Chairman and the Quest Auditor. fund-raising be approved by the Board and paid for by your Treasurer with a Club Cheque. At each The credit balance on your Candidate’s Ledger Board Meeting your Treasurer can report the Card will determine: “Income & Expenditure Quest” in his normal — reports. When Incentive Prize levels are reached, Ic. a) Who will be “Miss Charity” $500, a further $1,500, etc. and credit established in your Club Books, we suggest your Treasurer send a Club cheque immediately to the Quest Office. ALL b) Who will be the Highest Fund Raiser in each District Club fund-raising costs relating to Quest fund- raising should be paid for at your Club level. Only c) Who will be the Highest Fund Raiser at each NETT funds are to be sent to the Quest Office. Preliminary Final A Funds Remittance Form sample is included here and this form should be used when remitting funds to the So, it is important to have Quest Office. Please complete it accurately, particularly as to methods of income, i.e. General, Art Union Sales, Goods Purchased being paid for, etc. Retain the base ALL your nett funds raised portion for your club records. (Supplies are available deposited into the Quest from the Quest Office.) Office by close of business on NOTE: It is a Queensland Treasury this day. Regulation and the Quest’s Auditor demands that the sources of all funds raised be identified. It is therefore important that this form be completed accurately when funds are remitted. A copy of your Club’s Audited Balance Sheet could also be called for by our Quest Auditor in their random checking, so bee accurate and correct at Club level and remit ALL nett funds to the Quest Office.