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MINUTES ORDINARY MEETING OF COUNCIL

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					          MINUTES
            OF THE

 ORDINARY MEETING
    OF COUNCIL
             HELD

WEDNESDAY 27 JANUARY 2010
               AT

              6 pm

  Council Chambers Civic Centre
    Stuart Highway, Katherine
MINUTES OF THE ORDINARY MEETING OF KATHERINE TOWN COUNCIL HELD AT
THE KATHERINE CIVIC CENTRE WEDNESDAY 27 JANUARY 2010 AT 6 PM



     1   OPENING PRAYER


2        PRESENT

                               Mayor Anne Shepherd
                               Alderman Elisabeth Clark
                               Alderman Jodie Locke
                               Alderman Toni Coutts
                               Alderman Bill Daw

         IN ATTENDANCE         Mr Geoff Brooks – Chief Executive Officer
                               Mr Warwick Jack – Works Manager
                               3 Members of the Katherine Community
                               1 Media Representative from the Katherine Times


3.       APOLOGIES AND LEAVE OF ABSENCE

         File:   100/56/2

         MOVED          Daw/Clark

         That leave from the meeting be granted for Deputy Mayor Chrissy Harris and
         Alderman Trevor Ford.

         CARRIED:      5/0


4.       CONFIRMATION OF PREVIOUS MINUTES

         File:   100/87/6

         MOVED:        Clark/Daw

         That the Minutes of the Ordinary Council Meeting held on the 8 December 2009 be
         confirmed as a true and accurate record.

         CARRIED:      5/0


5.       DISCLOSURE OF CONFLICT OF INTEREST

         File:   100/56/11

         Disclosure of Interest – Section (74)
         Nil




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6.     BUSINESS ARISING FROM PREVIOUS MINUTES

       File:   100/125/1

       Nil


7      MAYORAL BUSINESS TO BE CONSIDERED

       File:   100/1/10

       The Mayor advised of the following:
       Katherine Town Council Australia Day celebrations were well attended and very
       successful. The Mayor thanked Community Liaison Officer Dallas Panoho and staff
       for their efforts in arranging the day.
       On 24 February 2010 there will be a community meeting to discuss the Tick Market
       Master Plan.
       In the next few weeks it is expected that an architectural consultant will be
       appointed by the Department of Construction and Infrastructure to carry out the
       detailed design of Stage 1 and conceptual design of Stages 2 and 3 of the Cultural
       Precinct. This process will involve significant community consultation.
       The Department of Construction and Infrastructure will be calling tenders for the
       upgrade of pavements at the western end of Katherine Terrace in the next few
       weeks.


8.     CORRESPONDENCE AND DOCUMENTS TO BE TABLED

       File:   100/87/4

       Nil


9.     QUESTIONS

       File:   100/87/5

       9.1     With Notice

               Nil

       9.2     Without Notice

               In response to a question from Alderman Locke the Mayor advised that the
               upgrading work in Katherine Terrace would involve the provision of disabled
               access to adjoining business premises.


10.    NOTICE OF MOTION

       Nil




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11.    REPORT OF OFFICERS

11.1   MONTHLY REPORT OF THE CHIEF EXECUTIVE OFFICER FOR THE MONTH
       OF DECEMBER 2009

       File:   100/125/1

       MOVED:          Clark/Coutts

       That the report of the Chief Executive Officer for the month of December 2009 be
       received and noted.

       CARRIED:        5/0

       In response to a question from Alderman Locke the CEO advised that the grant
       funding listed in the report was for the current financial year.


11.2   MONTHLY REPORT OF THE WORKS MANAGER FOR THE MONTH OF
       DECEMBER 2009

       File:   100/125/3

       MOVED:          Locke/Coutts

       That the report of the Works Manager for the month of December 2009 be received
       and noted.

       CARRIED:        5/0


11.3   MONTHLY REPORT OF THE FINANCE MANAGER FOR THE MONTH OF
       DECEMBER 2009

       File:   100/125/6

       MOVED:          Clark/Daw

       That the Finance Report for the month of December 2009 prepared by the Finance
       Manager as at 15 January 2010 be received and adopted.

       CARRIED:

       In response to a question from Alderman Clark the Works Manager advised that the
       new “Hook” truck purchased for the Waste Management Depot had arrived in
       Darwin.




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11.4   PASTORAL LEASES – CONDITIONALLY RATEABLE LAND 2010/11

       File:   300/1/4

       MOVED:          Daw/Coutts

       That Council approves the rating of pastoral leases in 2010/11 as per the
       “Agricultural” zoning contained in the 2009/10 Rates Declaration with the applicable
       rate adjusted by the Darwin CPI as at 30 June 2009.

       CARRIED:        5/0

       Prior to discussion of this item Alderman Daw advised that his papers were missing
       pages 23 and 24 that dealt with this item. At the Mayor’s request the CEO outlined
       the content of the report and a copy of the report was supplied to Alderman Daw.


11.5   2010/2011 BUDGET TIMETABLE

       File:   160/64/8

       MOVED:          Locke/Coutts

       That the 2010/2011 Budget Timetable be received and noted.

       CARRIED:        5/0


11.6   TENDER FOR BANKING SERVICES

       File:   400/3/18

       MOVED:          Clark/Daw

       That Council award Tender 09/22 to the Commonwealth Bank for the provision of
       banking services for the next five years.

       CARRIED:        5/0

       In discussion Alderman Daw advised that re-tendering Council’s banking services
       had been a thorough process.

       Alderman Locke noted that the net annual costs for all three banks were
       comparable.

       The CEO advised that the Bendigo Bank tender was non-complying.




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11.7   TENDER 09/32 – SUPPLY & CONSTRUCTION OF ONE RELOCATABLE TOILET
       BLOCK IN SHOWGRAOUNDS

       File:   240/37/11

       MOVED:           Coutts/Daw

        That Allstyle Sheetmetal be awarded Tender 09/32 for the supply and construction
        of one (1) relocatable toilet block at the Showgrounds for the amount of $68,798.18
        excluding GST.


       CARRIED:         5/0


11.8   MINUTES OF THE SHOWGROUNDS ADVISORY COMMITTEE MEETING HELD
       ON THE 10 DECEMBER 2009

       File:   92/5/8

       MOVED:           Daw/Coutts

       That the minutes of the Showgrounds Advisory Committee Meeting held on the 10
       December 2009 be received and noted

       CARRIED:         5/0

       Alderman Locke remarked that the Katherine Turf Club should be encouraged to
       attend future Showground Advisory Meetings to discuss, amongst other things, the
       use of the soon to be constructed portable toilet block.


12.    REPORTS FROM REPRESENTATIVES ON COMMITTEES

       FILE: 100/56/1

       The following meetings/activities were attended by the Elected Members:

       Alderman Clark

       •       Katherine East Meeting to discuss the possible closure of the Hibiscus Court
               walkway.
       •       Book launch at the Visitor Information Centre.
       •       Cultural Precinct “Sod Turning” ceremony.
       •       Meeting at the Civic Centre to discuss a permanent stage for the Katherine
               Festival.
       •       Meeting with Katherine Regional Arts to discuss the Watermark production.
       •       Australia Day celebrations at the Civic Centre.


       Alderman Locke

       •       Book launch at the Visitor Information Centre.
       •       Australia Day celebrations at the Civic centre. Alderman Locke congratulated
               Mr Clinton Brisk for his excellent Australia Day address.
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       Alderman Coutts

       •       Meeting at the Civic Centre to discuss a permanent stage for the Katherine
               Festival.
       •       Meeting at Katherine Regional Arts to discuss the Watermark production.
       •       Australia Day celebrations at the Civic centre.


       Alderman Daw

       •       Philippine Association Annual General Meeting plus two committee
               meetings.
       •       Tourism Top End Meeting.
       •       Australia Day celebrations at the Civic centre.


13.    LATE AGENDA

13.1   INTERNAL AUDIT COMMITTEE MINUTES 21 JANUARY 2010

       File:   280/111/29

       MOVED:          Daw/Clark

       That in accordance with Section 121 of the Local Government Act and associated
       Guidelines Council reverts to the past practice of investing funds with Approved
       Deposit Taking Institutions.

       That Council adopts a five-year cycle for the valuation of non-current assets with the
       next valuation due as at 30 June 2011.

       CARRIED:        5/0


14.    GENERAL BUSINESS

       File:   100/87/6

       Alderman Locke suggested that in future two different cakes should be provided at
       Council’s Australia Day celebration as many young people did not like fruit cake.

       Alderman Daw advised that he had resumed working with Community Radio on
       Saturday mornings and that he is seeking advice on community events so they can
       be announced on his program.

       Alderman Coutts advised that a photographic exhibition was being held at the
       Museum to recognise International Women’s Day on 8 March 2010. A Community
       Radio broadcast was also planned for International Women’s Day and Alderman
       were encouraged to be involved.




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15.    PETITIONS

       Nil


16.    COMMENTS/QUESTIONS FROM COMMUNITY MEMBERS PRESENT

       File:   100/87/5

       In response to a question from Mrs Jill Kelly relating to delays in the completion of
       the MacDonald’s restaurant, the Mayor advised that this issue was addressed at
       length in an article, in the current edition of the Katherine Times.


17.    CONFIDENTIAL ITEMS

       Nil


18     MEETING CLOSED

       Prior to closing the meeting the Mayor offered Elected Members her best wishes for
       a productive year for the benefit of the Katherine Community.

       The meeting was closed at 6:25 pm.




       Anne Shepherd
       MAYOR OF KATHERINE




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