MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE COUNCIL by lindayy

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									      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


Present:       Clrs B McCormack (Mayor and Chairman), J Shaw (Deputy Mayor), S
               Bill, C Prell, W Martin, G Cosgrove, B Moloney, J Wheelwright, J
               Coombs, Messrs John Bell (General Manager), K Reedy (Director of
               Works), R Davies (Director of Environment & Planning), A Croke
               (Director of Finance & Administration), Mrs S Pearman (Administrative
               Assistant) and Mr H Spirek (Media Officer).

The meeting commenced at 9.05am.

Apologies:     Clr Prell advised that he would be attending late. Moved Clr Shaw and
               seconded Clr Cosgrove that a leave of absence be granted.

DECLARATIONS OF INTEREST

Mrs Susanne Pearman declared a pecuniary interest in the Crookwell Amateur
Basketball Association Inc as a Committee Member.

CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING HELD
26 OCTOBER, 2006 AT CROOKWELL

332/06         RESOLVED by Clrs Martin and Cosgrove that the Minutes of the
               Ordinary Meeting of Council held 26 October 2006 at Gunning be
               adopted.

CONFIRMATION OF THE ENVIRONMENT & PLANNING COMMITTEE
MINUTES HELD 9 NOVEMBER 2006 AT CROOKWELL

PRESENTATIONS

1.       Mr Clinton White – Capital Region Development Board Inc.
2.       Mr Dave Perry – United Services Union.

PECUNIARY INTERESTS

The Director of Finance and Administration declared a non-pecuniary interest in DA
276/06.

REPORTS

1.       Monthly Weed Control Activities

Recommendation 1: That Council receives the report and the information be noted
and further that Council confirms its continuing recognition of the contractual
arrangements and wishes a speedy recovery to good health of the contractor, however,
Council also determines to take the necessary steps to ensure the continuing roadside


     PAGE NO 1 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                  CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


weed control be maintained by Council staff or alternative contractor. Moved by Clr
Coombs and seconded by Clr Cosgrove. Carried.

Clr Cosgrove gave a verbal report on South Coast and Southern Tablelands Noxious
Weeds Advisory Committee meeting held on 3 November 2006 at Bega.

2.      Status of Development Applications

Recommendation 2: That Council receives the report and notes the information.
Moved by Clr Prell and seconded by Clr Cosgrove. Carried.

3.      Proposed Motor Cross Track – Kangaloolah Road – DA 229/06

Recommendation 3: That Council receive the report and;

That Development Application 229/06 be determined by refusing consent to the
application for the following reasons:

     1. The application has failed to demonstrate noise impacts will not be offensive at
        nearby properties.
     2. Noise impacts will not be limited to an acceptable level at the property
        boundary or at properties with dwelling entitlements.
     3. Noise impacts will not be limited to an acceptable level to properties with
        dwelling entitlements.
     4. Suitable vehicle access has not been demonstrated as part of the application.

Moved Clr Martin and seconded by Clr Coombs. Carried.

Meeting adjourned for morning tea the time being 10.34am
Meeting resumed after morning tea the time being 10.54am

4.      Development Application 283/06 - Subdivision

Recommendation 4: That Council receives the report and that Development
Application 283/06 be approved subject to the following conditions:

1.     All work is to be carried out in accordance with the plans and specifications
       forming part of this consent, bearing Council’s stamp and conditions of consent.

ADVISING
       This Consent does not include approval for removal of native vegetation under the
       Native Vegetation Act 2003. Roads, dwelling house sites and internal accesses
       shall be located to ensure no tree removal is required. Separate approval is
       required from the relevant Catchment Management Authority for any clearing.
       Details of approval shall be submitted to Council prior to issue of the Construction
       Certificate.
      PAGE NO 2 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


2.    For the purpose of ensuring the compliance with the terms of the approval, an
      approved copy of the plan and this Consent and Construction Certificate shall be
      kept on site at all times.

3.    This consent does not permit the commencement of construction of a dwelling.
      Approved plans must be obtained in accordance with the EP&A Act prior to
      commencement of construction work on site.

PART 2 PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE

4.    Plans and details shall be submitted with the application for a Construction
      Certificate which shows compliance with this Consent.

5.    The provision of engineering infrastructure will require detailed investigation and
      design. Three copies of detailed engineering plans prepared by a suitably
      qualified and experienced civil engineering professional are to be submitted to
      Council. These plans must be approved by Council prior to the issue of the
      Construction Certificate and shall comply with this Consent.

6.    Run-off and erosion controls must be implemented in accordance with “Managing
      Urban Run-Off – Soils and Construction” the New South Wales Department of
      Housing Manual (Blue Book) or an equivalent design prepared by a Professional
      Engineer to prevent soil erosion, water pollution or the discharge of loose
      sediment on surrounding land and generally summarised as follows:

      •     Divert uncontaminated run-off around cleared or disturbed areas, and
      •     Erect a silt fence to prevent debris escaping into drainage systems or
            waterways, and
      •     Prevent tracking of sediment by vehicles onto roads, and
      •     Stockpile topsoil, excavated material, construction and landscaping supplies
            and debris within the site.
      Details to be submitted for approval prior to issue of the Construction Certificate.

PART 3 - PRIOR TO COMMENCEMENT OF WORK

7.    Prior to commencing any construction works, the following provisions of the
      Environmental Planning and Assessment Act 1979 (the 'Act') are to be complied
      with:
      (a) A Construction Certificate is to be obtained in accordance with Section
          81A(4)(a) of the Act.
      (b) A Principal Certifying Authority is to be appointed and Council is to be
          notified of the appointment in accordance with Section 81A(4)(b) of the
          Act.
      (c) Council is to be notified in writing, at least two days prior to the
          intention of commencing buildings works, in accordance with Section
          81A(4)(c) of the Act.

     PAGE NO 3 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                  CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


8.     The development must not commence until the applicant has subsequently given
       Council a “Commencement of Subdivision Work” Notice and advised that
       Council or an Accredited Certifier has been appointed as the Principal Certifying
       Authority.
9.     A sign is to be erected on the development site, which shows the builders name
       and contact details, the details of the PCA and must include the words
       “Unauthorised entry to the work site is prohibited”.

10.    Run-off and erosion controls must be implemented to prevent soil erosion, water
       pollution or the discharge of loose sediment on surrounding land in accordance
       with the approved plan.

11.    An application is made to the Departments of Lands to construct the Crown Road.
12.    The road is to be designed and constructed in accordance with Council’s version
       of Aus-Spec Road Design and Construction Specifications.
13.    The right of way is to be constructed to an all weather surface in accordance with
       Council’s version of Aus-Spec Road Design and Construction Specifications.
14.    Formation width is to be in accordance with Austroad’s Rural Road Design
       (Guide to the Geometric Design of Rural Roads), Table 11.1 – Single
       Carriageway Road Widths.
15.    Road intersections to be designed and constructed to satisfy Austroad’s Guide to
       Engineering Practice, Part 5 – Intersections at Grade.
16.    For design and purposes the following AADT volumes have been assumed for
       when the area is fully developed.
            Road Section (m)          Assumed      Pavement          Shoulder
                                       AADT        Width (m)        Widths (m)
       Road 1 – (0.0 to 550)            245            6.2                2x1
                                                    (2 x 3.1)
        Road 2 (South, 0.0 to 870 )     165            6.2              2x1
                                                    (2 x 3.1)
        Road 3 (North, 0.0 to 600 )      80           1x3.5               2x1

17.    A 60-70 kph design speed standard has been adopted for the road.
18.    Road design plans showing long section, cross sections, property accesses,
       catchments areas and drainage design calculation, prepared by a competent and
       qualified person shall be submitted for Council’s approval.
19.    Prior to any construction commencing sediment control measures shall be
       implemented in accordance with best practice (Landcom’s Soils and Construction
       4th edition, known as the Blue Book).


      PAGE NO 4 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


20.    All works shall be carried out within the designated road reserve. An
       identification survey plan prepared by a registered surveyor and marking out the
       road reserve boundaries is to be provided before construction work commences
       unless existing survey plans and marks are available to confirm the road reserve
       boundary.
21.    A Review of Environmental Factors (REF) is to be undertaken of the proposed
       works and submitted for approval prior to any works commencing.
22.    Stripping and stockpiled of topsoil outside the drainage lines for later use on
       disturbed areas shall be undertaken in accordance with the approved REF.
23.    Clearing of trees and vegetation for minimum distance of 1m outside formation
       width, batter tops, bottoms etc shall only be undertaken in accordance with the
       approved REF.
24.    Cut batters (excavated slopes) shall be constructed at a grades no steeper than 2.5
       horizontal to 1 vertical (2.5:1).
25.    Fill batters (fill embankments) shall be constructed at a grade no steeper than 4
       horizontal to 1 vertical (4.1).
26.    Generally the road formation shall be constructed on top of the existing surface
       (after removal of topsoil) and with appropriate provision for table drains and
       miter drains. Disturbance outside the formation width shall be kept to a
       minimum.
27.    Excavation of the natural surface will only be permitted where it is necessary to
       achieve the design stopping sight distance.
28.    Where table drains are constructed and the longitudinal grade exceeds 4%, the
       invert of the table drain shall be lined with jute mesh and re-vegetated. Miter
       drains are also to be provided at a maximum of 30m intervals where the
       longitudinal grade exceeds 4%.
29.    A nominal pavement of 300mm minimum consolidated thickness of approved
       base course material shall be provided, unless otherwise a pavement design is
       provided by a competent and qualified person that establishes a lesser
       consolidated pavement thickness.
30.    The gravel pavement shall generally have a centre crown and minimum 4% cross
       fall each way for unsealed pavement. Horizontal curves shall be constructed in
       accordance with accepted practice, with transitional crossfall and super elevation
       as required by the design plans.
31.    Reinforced concrete pipe culverts (RCPC) with pre-cast headwall shall be
       provided at low points or where the formation crosses natural drainage features.
       The culvert are to be sized to cater for a storm event with 1 in 10 year return
       period or a 375mm diameter pipe, whichever is the greater.
32.    Culvert outlet will require concrete / stone protection unless discharging onto
       grass or where the downstream slope is greater than 4%.


      PAGE NO 5 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


33.    The reinforced concrete pipes and headwalls shall comply with current Australian
       Standards and be installed in accordance with the manufactures specifications.
34.    No gates or grids shall be constructed across the carriageway.
35.    Approved guideposts to be erected in pairs at culvert locations or otherwise at
       100m intervals or at such interval that a pair of guideposts is visible to the driver
       when level with the preceding pair.
36.    Windrows of soil or rocks shall be removed at the completion of the construction
       works.
37.    Supervision of the works will be undertaken by Council’s Manager of Works at
       Council’s private works rates.
38.    All disturbed areas shall be top-soiled, sown with seed and straw mulched to
       encourage re-vegetation.
39.    The road reserve is fenced out to a standard acceptable on the proper boundary
       alignment as necessary and at the proponents cost.
40.    Contractors undertaking the above works shall be pre-qualified with Upper
       Lachlan Shire Council.
41.    The proponent would be responsible for a 12 months warranty period for the
       road.

PART 4 - DURING CONSTRUCTION

42.    No heavy vehicles and equipment associated with the subdivision are to access the
       site outside of the specified construction hours, that is, between the hours of
       7.00am and 6.00pm Mondays to Fridays inclusive and on Saturdays between
       7.00am and 1.00pm if inaudible on residential premises, otherwise 8.00am to
       1.00pm.

43.    Vehicles and equipment associated with the subdivision construction are to be
       located to ensure there is no adverse impact on existing residences in the locality.

44.    Activities occurring at the site must be carried out in a manner that will minimise
       emissions of dust from the work.

45.    Any stock-piled topsoil on the site must be located outside drainage lines and
       where the period of storage will exceed 14 days stock-piles are to be sprayed with
       an appropriate emulsion solution, seeded to minimise particle movement or
       appropriately covered to minimise particle movement.

46.    Trucks entering and leaving the development site that are carrying dusty
       materials, including clays, sands and soils, must be covered at all times, except
       during loading and unloading.

47.    To preserve and enhance the natural environment, all soil erosion and sediment
      PAGE NO 6 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


       control measures must be inspected following each storm event and any necessary
       maintenance work shall be undertaken to ensure their continued proper operation.
       Sediment shall be removed from soil erosion and sediment control measures when
       no more than 40% capacity has been reached and appropriately disposed of.
       These measures shall continue in proper operation until all development activities
       have been completed and the site is fully stabilised.

48.    Alterations to the natural surface contours must not impede or divert natural
       surface water runoff, so as to cause a nuisance to adjoining property owners or
       create an erosion or sediment problem.

49.    In the event of any Aboriginal objects/artefacts be uncovered or identified during
       construction works on the subject land, the applicant shall cease work
       immediately in the vicinity of the artefact/s or object/s and contact the Department
       of Environment and Conservation and Pejar Aboriginal Land Council to arrange
       for the assessment of the artefacts/objects.

       ADVISING
       The subdivision is located near waterways/lagoons. Care is required to ensure
       procedures are in place to make the necessary notifications in the event any objects
       are identified.

       Department of Environment and Conservation at Queanbeyan (NSW National
       Parks and Wildlife Service) can be contacted on ph 6298-9736 or mob: 0417
       270415.

       Pejar Local Aboriginal Land Council can be contacted on ph: 4822 3552

       For any bones contact NSW Police Service on ph 4821 2344

       It is suggested that the owner/applicant/developer also contact Upper Lachlan Shire
       Council Environment & Planning Department on 02 48301 000 to inform them of
       the find and process.

50.    The construction works are to be supervised by a suitably qualified and
       experienced civil engineer on a daily basis (or as agreed to with the Principal
       Certifying Authority). This supervising engineer is to ensure compliance with the
       requirements of the specification, adherence to design plans and quality control of
       the works. Details of the supervising engineers shall be submitted with the
       application for the Construction Certificate.

51.    48 hours notice is to be given to Council for an inspection, for the following
       components of construction:
       Roadworks
       (i) Sub-grade earthworks prior to gravel
       (ii) Gravel test results available
      PAGE NO 7 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
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________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


       (iii) Compacted gravel base completed
       (iv) .. Lot Entrances
       These components of construction for which an inspection is requested, must be
       completed in accordance with the Construction Certificate.

       All of the above components of construction must be completed prior to the issue
       of a Subdivision Certificate.

PART 5 - PRIOR TO ISSUE OF THE SUBDIVISION CERTIFICATE

52.    The unnamed Crown Road from the Grabben Gullen Road to the access to lot 1
       and all road way in-between, the Right of Carriageway and entrances to all new
       lots shall be upgraded to meet Council’s policies, practices and Council’s Version
       of Aus-Spec Design and Construction Specifications and in accordance with this
       consent.

53.    A Subdivision Certificate must be applied for and released prior to the registration
       of the Plan of Subdivision with Land Titles Office of New South Wales.

       The payment of a Subdivision Certificate fee is required.

       In order to enable a Subdivision Certificate to be issued, the applicant is required
       to submit a linen plan of subdivision, together with 5 copies for approval prior to
       submission at the Land Titles Office. Location of all easements and/or other
       permanent improvements must be indicated on one print. Submission of S88B
       instruments is also required in accordance with this Consent.

       A Subdivision Certificate (provided on the linen plan for release) will only be
       signed when each condition has been satisfied. Compliance with conditions must
       be achieved either by completion of the required physical works, meeting
       requirements or compliance with Council procedures (eg. lodging a bond or bank
       guarantee for incomplete works).

       ADVISING
       Current fee (2006/07) for the Subdivision Certificate is $150.00
       Such bond or guarantee will not be accepted if an expiry date applies or if the
       consent of a third party is required for the release of the bond.

54.    Section 94 Development Contributions
       In accordance with the provisions of s80A(1) and s94 of the Environmental
       Planning and Assessment Act 1979 contributions are required toward the
       provision of community facilities and infrastructure in accordance with the
       appropriate Section 94 Contributions Plan. The contributions are to be paid prior
       to the release of the Subdivision Certificate.



      PAGE NO 8 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006



       ADVISING
       The total current contributions for land in the former Crookwell Shire area are:
              i. Community services - $671 per lot;
              ii. Roads & traffic - $2584 per lot;
              iii. Bushfire fighting facilities - $710 (Brigade area Grabben Gullen)
                      per lot;
              iv. Waste disposal - $190 per lot;
              v. Rural addressing - $24 per lot.

       Total $12537.00

       Where upgrading of Council’s existing infrastructure is required as part of this
       consent, a reduction in the above contribution amounts may be applied for.
       Voluntary Planning Agreement(s) may also be made to vary the above amounts
       subject to Council approval.

55.    Electricity, in respect of proposed Lots all lots at high or low voltage, is to be:

       (a)   Available in sufficient capacity from the existing high voltage distribution;
       (b)   Provided to each lot, and
       (c)   Covered by an easement(s) as required by and in favour of Country Energy
             on the final subdivision plan, centred on:
             (i) All existing power lines which cross the subdivision; and
             (ii) All proposed power lines, structures, stays etc which the developer is
                   having constructed to provide electricity to the lots within the
                   subdivision; and
             (iii) All proposed power lines for which the developer is not required to
                   make a capital contribution, but which would be required to be
                   constructed in the future to provide power to the boundary of each lot
                   (staged and proposed developments).

56.    Prior to the release of the Subdivision Certificate, it will be necessary to provide
       written evidence from Country Energy or a suitably certified or accredited person
       that satisfactory arrangements have been made for the supply of electricity to each
       lot.

       ADVISING
       The provision of power and other utilities should be achieved with no further
       clearing than is required for the establishment of the road access, i.e. power lines
       should be sited in/along clear access routes, or be placed underground with
       minimal disturbance to the native vegetation.

57.    Prior to the release of the Subdivision Certificate, it will be necessary to provide
       written evidence from Telstra that satisfactory arrangements have been made for
       the supply of telephone to each lot.
      PAGE NO 9 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


       ADVISING
       The provision of power and other utilities should be achieved with no further
       clearing than is required for the establishment of the road access, i.e. power lines
       should be sited in/along clear access routes, or be placed underground with
       minimal disturbance to the native vegetation.

58.    At the conclusion of the construction works, work-as-executed (WAE) drawings
       must be submitted to Council. These drawings are required before the subdivision
       plans will be released. The preferred format for WAE drawings is on computer
       disk using Autocad software.

59.    Payment of the fee for examination of engineering drawings, inspection of
       subdivision works and release of Final Plans.

       ADVISING
       The current rate (2006/2007 Financial Year) under Council’s fees and charges is
        $75 per inspection.

60.    If in the event that following survey it is found that the public road encroaches on
       the land which is to be subdivided, the affected land is to be dedicated as public
       road.

61.    Each Lot in the subdivision is to be numbered in accordance with Council’s
       adopted rural addressing systems. The rural address number is to be submitted for
       approval of the Director Engineering Services and is to be indicated on or as an
       attachment to the final plan of subdivision prior to release.

PART 6 - ON-GOING

62.    Any works bonded shall be completed by the applicant within 12 months from the
       date of release of the Subdivision Certificate, or Council shall utilise the bond to
       undertake the required outstanding works.
63.    Access to lot 4 is only to be from the Right of Carriageway unless the southern
       part of the Crown Road is upgraded to Council standards.

Moved Clr Shaw and seconded by Clr Martin. Carried.

5.      Sydney – Canberra Corridor

Recommendation 5: That Council receives the report and notes the information.
Moved Clr Cosgrove and seconded by Clr Wheelwright. Carried.




      PAGE NO 10 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                   CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


6.       Country Houses Expo

Recommendation 6: That Council receives the report and notes the information and
further that thanks be offered to the Economic Development Officer for her efforts with
the Country Houses Expo. Moved Clr Shaw and seconded by Clr Cosgrove. Carried.

Recommendation 7: That Council present a Certificate of Appreciation to the Hannan
and Martin families for their contribution to the NSW Spastic Centre through the open
garden days. Moved Clr Wheelwright and seconded Clr Cosgrove. Carried.

Recommendation 8: That a representative of ULEAD be invited to join the workshop
on the 23 November 2006 discussing submissions dealing with the LEP. Moved Clr
Prell and seconded Clr Coombs. Motion lost.

ADOPTION OF THE ENVIRONMENT AND PLANNING COMMITTEE
MEETING MINUTES HELD 9 NOVEMBER 2006

333/06      RESOLVED by Clrs Cosgrove and Moloney that the Recommendations
            Nos 1-7 of the Environment and Planning Committee Meeting held 9
            November 2006 at Crookwell be adopted.

CONFIRMATION OF THE FINANCE & ADMINISTRATION COMMITTEE
MINUTES HELD 9 NOVEMBER 2006 AT CROOKWELL

PRESENTATIONS

1.       Mr John O’Malley – Alan Morse & Co 2005/06 Financial Reports.

PECUNIARY INTERESTS

Nil.

REPORTS

1.       Investments to 27 October 2006

Recommendation 1: That Council receives the report and notes the information.
Moved Clr Wheelwright and seconded by Clr Cosgrove. Carried.


     Clr Coombs requested that his name be recorded as being against the motion.


2.       Rates & Charges Outstanding as at 31 October 2006

Recommendation 2: That Council receives the report and notes the information.
Moved Clr Shaw and seconded Clr Moloney. Carried.
       PAGE NO 11 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                    CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


3.       Statement of Bank Balances & Reconciliation to 31 October, 2006

Recommendation 3: That Council receives the report and notes the information.
Moved Clr Moloney and seconded Clr Cosgrove. Carried.

ADOPTION OF THE FINANCE AND ADMINISTRATION COMMITTEE
MEETING MINUTES HELD 9 NOVEMBER 2006

334/06      RESOLVED by Clrs Martin and Bill that the Recommendations Nos 1- 3
            of the Finance and Administration Committee Meeting held 9 November
            2006 at Crookwell be adopted.

CONFIRMATION OF THE WORKS & PLANT COMMITTEE MINUTES
HELD 9 NOVEMBER 2006 AT CROOKWELL

PECUNIARY INTERESTS

Nil.

1.       Resealing of the Uniting Church Parking Area

Recommendation 1: That Council receives the report and further that Council does
not provide assistance for the resealing of the parking area behind the Uniting Church
off Robertson Lane. Moved Clr Martin and seconded Clr Coombs. Carried.

2.       Oolong Railway Level Crossing

Recommendation 2: That Council receives the report and the information be noted.
Moved by Clr Wheelwright and seconded by Clr McCormack. Carried.

3.       Cardboard and Paper Recycling

Recommendation 3: That Council receives the report and notes the information.
Moved Clr Prell and seconded by Clr Martin. Carried.

4.       Water Supply Status

Recommendation 4: That Council receives the report and notes the information.
Moved Clr Wheelwright and seconded by Clr Shaw. Carried.

Meeting adjourned for lunch the time being 1.15pm.
Meeting resumed after lunch the time being 1.45pm.




       PAGE NO 12 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
                                    CROOKWELL


________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


5.       Road Safety Strategic Plan

Recommendation 5: That Council receives the report and notes the information.
Moved Clr Wheelwright and seconded by Clr Shaw. Carried.

6.       Works Status Report

Recommendation 6: That Council receives the report and notes the information.
Moved Clr Shaw and seconded Clr McCormack. Carried.

ADOPTION OF THE WORKS & PLANT MEETING MINUTES HELD 9
NOVEMBER 2006 AT CROOKWELL

335/06      RESOLVED by Clrs Cosgrove and Shaw that the Recommendations Nos
            1-6 of the Works & Plant Committee Meeting held 9 November 2006 at
            Crookwell be adopted.

PRESENTATIONS TO COUNCIL

Nil

CORRESPONDENCE

336/06      RESOLVED by Clrs Cosgrove and Shaw that the correspondence be
            accepted as read.

1.     Department of Planning – Protecting Agricultural Land Through Local
       Environmental Plans.
2.     Local Government & Shires Association – Support for small business.
3.     Local Government & Shire Association – Opposition Pledge Partnership
       with Local Councils.
4.     Taralga Public School – Thanks for Council’s Donation towards the
       Dux of the School awards.
5.     Mrs Gwen O’Brien – Various issues with Council.
6.     Mr Stanley Marshall – Thanks for the gravel patching on Dawes Road.
7.     Crookwell Senior Soccer Club – Thanks to Council for excellent playing
       fields and assistance with repairs to facilities.

LATE CORRESPONDENCE

1.     Katrina Hodgkinson MP – Fee charge for Gunning Pool. Moved Clr Shaw and
       seconded Clr Cosgrove that the late item be received.

337/06      RESOLVED by Clrs Shaw and Cosgrove that the Gunning Pool revert back
            to free admission to the pool. Motion lost.


      PAGE NO 13 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


REPORTS FROM STAFF

DIRECTOR OF ENVIRONMENT AND PLANNING

Clr Prell entered the Chamber the time being 9.50am.

338/06    RESOLVED by Clrs Bill and Wheelwright that Council resolve to adopt
          the Social & Community Plan 2007/2012.

Meeting adjourned for morning tea the time being 10.40am.
Meeting resumed after morning the time being 11.05am

DIRECTOR OF FINANCE & ADMINISTRATION

1.        Investments to 10 November 2006

339/06    RESOLVED by Martin and Cosgrove that Council receives the report and
          notes the information.

2.        Presentation of 2005/2006 Annual Report

340/06    RESOLVED by Clrs Martin and Wheelwright that Council resolve to adopt
          the Upper Lachlan Shire Council Annual Report for 2005/2006, in
          accordance with Section 428, of the Local Government Act 1993, Clauses
          217, 218-226 of the Local Government (General) Regulation 2005, Clause
          132 of the Local Government (Rates And Charges) Regulation 2005,
          Premier's Memorandum No. 93-4, Section 68 of the Freedom of Information
          Act 1989, Section 33 (3) of the Privacy and Personal Information Protection
          Act 1998 and Section 93G(5) of the Environmental Planning and
          Assessment Act 1979.

3.        Presentation for Public Exhibition of Draft Tourism Strategic Plan

341/06    RESOLVED by Clrs Martin and Prell that Council places the Draft Upper
          Lachlan Shire Council Tourism Strategic Plan on public exhibition for a
          minimum period of twenty eight days.

DIRECTOR OF WORKS

1.        2007/08 Rural Fire Fighting Fund Estimates

342/06    RESOLVED by Clrs Wheelwright and Cosgrove that;

          1. The General Manager be granted delegated authority to endorse the
             2007/08 Rural Fire Fighting Fund estimates as presented and;


     PAGE NO 14 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


          2. That the Regional Superintendent be advised that the estimates are
             endorsed by Council on the basis that the net 2007/08 contribution by
             Council does not exceed $170,000.

2.        Road Closure and Transfer of Title

343/06    RESOLVED by Clrs Wheelwright and Shaw that Council transfer Lot 1 DP
          1105273 to Mr and Mrs P Culhane and that the transfer documents be
          signed under Council seal.

3.        Kennedy Street Bore Usage

344/06    RESOLVED by Clrs Wheelwright and Martin that Council receive the
          report and notes the information and directs the Director of Works to
          investigate and purchase, if necessary, another storage tank for the Kennedy
          Street bore.

4.        Road Closure Application

345/06    RESOLVED by Clrs Bill and Cosgrove that Council objects to the closure
          and purchase of the public Crown road through portions 168/169 and
          193/195, Parish of Kiamma, Crookwell on the basis that it is required as a
          route for future water reticulation augmentation.

GENERAL MANAGER

1.        Staffing Matters

346/06    RESOLVED by Clrs Cosgrove and Shaw that Council receives the report
          and notes the information.

2.        Transfer of Motor Vehicle and Plant Assets from Goulburn Mulwaree
          Council

347/06    RESOLVED by Clrs Wheelwright and Cosgrove that Council receives the
          report and notes the information and that the General Manager be
          congratulated on the finalisation of the transfer of Motor Vehicle and Plant
          Assets from Goulburn Mulwaree Council.

3.        Council Committee Meeting venue relocations

348/06    RESOLVED by Clrs Cosgrove and Bill that Council schedules the Upper
          Lachlan Shire Council Committee Meetings and the Ordinary Meetings of
          Council as per the abovementioned report.



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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


4.        Innovative Leadership Program

349/06    RESOLVED by Clrs Prell and Martin that Council resolve to agree to the
          proposal to become a “Local Council Partner” in the Innovative Leadership
          program for 2007 and 2008.

5.        Inappropriate use of Councils Resources

350/06    RESOLVED by Clrs Wheelwright and Cosgrove that Council receives the
          report and notes the information.

6.        “Back a Bushie” Community Project

351/06    RESOLVED by Clrs Cosgrove and Prell that Council receives the report
          and notes the information and further, that Council forms a committee
          comprising of Clrs McCormack, Shaw, Moloney and Bill, the General
          Manager, the Director of Works and the Media Officer with three
          representatives from this Committee to join the combined working group
          from the Southern Highlands.

7.        Action Summary – Council Decisions

352/06    RESOLVED by Clrs Martin and Cosgrove that Council receives the report
          and notes the information.

SECTION 355 & OTHER COMMITTEES

1.        Tourist Association Report and Minutes from November 2006.

353/06    RESOLVED by Clrs Wheelwright and Martin that Council receives and
          notes the report as information.

2.        Minutes of the ULEAD Meeting held 6 November 2006

354/06    RESOLVED by Clrs Cosgrove and Shaw that Council receives and notes
          the report as information.

3.        CTC Committee Meeting Minutes held 2 November 2006

355/06    RESOLVED by Clrs Shaw and Cosgrove that Council receives and notes
          the report as information.




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________________________ GENERAL MANAGER__________________________MAYOR
       MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
      COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


4.         CTC Committee Annual General Meeting Minutes held 2 November
           2006

356/06     RESOLVED by Clrs Prell and Cosgrove that Council receives and notes
           the report as information and adopts recommendation 1 contained therein.

5.         Crookwell Country Weekend Committee Minutes – 18 October 2006

357/06     RESOLVED by Clrs Wheelwright and Bill that Council receives and notes
           the report as information.

The meeting adjourned for lunch the time being 1.12pm

The meeting resumed after lunch the time being 2.02pm

6.         Waste Management Sub-Committee Minutes held 29 September 2006

358/06     RESOLVED by Clrs Cosgrove and Martin that Council receives and notes
           the report as information.

LATE REPORTS

Nil

NOTICES OF MOTION

1.         Roads to Recovery Funding

359/06     RESOLVED by Clrs Cosgrove and McCormack that Council utilises the
           Collector Road as its foremost priority for employing the 2007/2008 Roads
           to Recovery funding allocation.

2.         Rescission of Motion 293/06

360/06     RESOLVED by Clrs Wheelwright and Bill that Council

           1. Rescind motion 293/06 of the Ordinary Meeting held 26 October 2006
              that recommendation 10 be adopted and further that Council moves to
              implement front to kerb parking in Crookwell subject to a 28 day public
              consultation period and that;
           2. Council moves in principle support of the proposition to implement front
              to kerb parking in Crookwell subject to a 28 day public consultation
              period that commenced on 26 October 2006.

The Motion to Rescind was withdrawn by Clr Wheelwright with the agreement of Clr
Bill and Clr McCormack.

      PAGE NO 17 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


361/06          RESOLVED by Clr Prell and Shaw that the petition and
                correspondence regarding front to kerb parking be received and tabled as
                information.

COMMITTEE OF THE WHOLE

Council Resolved into Committee of the Whole in accordance with Section 10A(2) (d)
(i), (ii) of the Local Government Amendment (Open Meetings) Act, 1997 the time
being 3.02pm. Moved Clr Cosgrove and seconded Clr Shaw.

Matters discussed concerned commercial information of a confidential nature that
would, if disclosed;
(i) prejudice the commercial position of the person who supplied it, or
(ii) confer a commercial advantage on a competitor of the Council.

1.        Australia Day Awards

Recommendation 1: That Council determine the following:
1.  That;
    •     James McKay is the Citizen of the Year for Gunning.
    •     Andrew Johnson is the Junior Citizen of the Year for Gunning.
    •     The Gunning Fireworks is the Event of the Year for Gunning.

      •      Maxine White is the Citizen of the Year for Crookwell.
      •      Miss Kellie White is the Young Citizen of the Year for Crookwell.
      •      The Crookwell Hospital Centenary Celebrations is the Event of the Year for
             Crookwell.

      •      Colin Chalker is the Citizen of the Year for Taralga.
      •      Miss Shannon Bennett is the Young Citizen of the Year for Taralga.
      •      The Vintage Farm Machinery Day is the Event of the Year for Taralga.

      •      James McKay is the Citizen of the Year for Upper Lachlan Shire Council.
      •      Miss Kellie White is the Young Citizen of the Year for Upper Lachlan Shire
             Council
      •      The Vintage Farm Machinery Day is the Event of the Year for the Upper
             Lachlan Shire Council and;

2. That a report be placed before Council regards future structure of the Australia Day
   Committee.

Moved Clr Prell and Seconded Clr Wheelwright. Carried.




     PAGE NO 18 OF THE MINUTES OF THE MEETING HELD ON 23 NOVEMBER 2006 AT
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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


2.     Proposed Sale of Lot 6 McIntosh Road, Crookwell

Recommendation 2:
That Council places the Council residence at Lot 6 McIntosh Road, Crookwell on the
market after seeking an expression of interest from real estate agents to act as agent for
the sale of the property.

Moved Clr Cosgrove and seconded Clr Wheelwright. Carried.

3.     Crookwell Amateur Basketball Association Inc Premises

Note: The Administrative Assistant declared and interest as a member of the Crookwell
Amateur Basketball Committee and remained in the Chamber as the Minutes Secretary.

Recommendation 3: That Council;

1.     Seek a preliminary building report and an independent valuation for the current
       market valuation of Lot D DP 350662 Goulburn Street, Crookwell and

2.     An application is made to the Crookwell Amateur Basketball Association Inc
       that in consideration for all of the outstanding Council rates that were
       continuously paid by Council, the Crookwell Amateur Basketball Association
       Inc. convey to Council the entire interest in Lot D DP 350662 Goulburn Street,
       Crookwell.

       Moved Clr Wheelwright and seconded Clr Prell. Carried.

4.     Crookwell Medical Centre Proposal

Recommendation 4: That Council;

1.     Agrees to retain the services of Strategic Economic Solutions at a cost of
       $9,603.00 to create a strategic business plan and to seek State and/or Federal
       funding to purchase and modify Banfield House as a Medical Centre; and

2.     That Council resolves that the Mayor and General Manager sign under the seal
       of Council, the Deed of Call option over the property known as Banfield House
       being Lot 2 DP 1018699 Kialla Road, Crookwell; and

3.     That Council concurs with the Draft Agreement for Lease and requests that
       Robert J McCarthy & Co forward a Draft Copy of the Agreement for Lease to
       Dr Kovats or her Solicitors for their comments.

       Moved Clr Wheelwright and seconded Clr Cosgrove. Carried.



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________________________ GENERAL MANAGER__________________________MAYOR
      MINUTES OF THE ORDINARY MEETING OF UPPER LACHLAN SHIRE
     COUNCIL HELD AT CROOKWELL ON THURSDAY 23 NOVEMBER 2006


Council Resolved out of Committee of the Whole and recommended that the items be
adopted, the time being 4.35pm. Moved by Clr Cosgrove and seconded by Clr Shaw.

Tender Committee Reports

1.       Bitumen Sealing Tenders 2007/2008

Recommendation 1: That the tender from Works infrastructure be accepted, including
a Rise and Fall Price variation Clause on the bitumen component only. Moved Clr
Shaw and seconded Clr Cosgrove. Carried.

2.       Contamination report for the former Crookwell Sale Yards Site

Recommendation 2: That Council engage GeoTechniques Pty Ltd to conduct the
Stage 2 contaminated investigations and report for the former saleyards, subject to
confirmation of insurances. Moved Clr Coombs and seconded Clr Shaw. Carried.

362/06         RESOLVED by Clrs Martin and Cosgrove that Council receives the
               report and that Recommendations No 1-2 be adopted.

NEXT MEETING

The next Ordinary Meeting of Council is to be held on Thursday 14 December 2006 at
Gunning commencing at 9.00 am.

There being no further business the Mayor closed the meeting at 4.45pm.




B W McCormack
Mayor




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________________________ GENERAL MANAGER__________________________MAYOR

								
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