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MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF

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					   MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF
   THE SHIRE OF COBAR HELD IN THE COUNCIL CHAMBERS ON
     THURSDAY 22 OCTOBER 2009 COMMENCING AT 5.00PM


                                    PRESENT (FILE C13-2)

                                    Councillors Lilliane Brady (Mayor), Greg Martin (Deputy Mayor),
                                    Gerard Francisco, Tracey Kings, Jarrod Marsden, Bob Sinclair,
                                    Peter Yench, Harley Toomey, Michael Cox, Marsha Isbester,
                                    Messrs Ray Smith (General Manager), Wally Black (Director of
                                    Corporate and Community Services), Garry Ryman (Director of
                                    Planning and Environmental Services),Stephen Taylor (Director of
                                    Engineering Services) and Ms Karen Bishop (Executive Assistant
                                    Planning & Environmental Services


                                    APOLOGIES (FILE C13-2)

163.10.2009                         RESOLVED: That the late verbal apologies received from
                                    Councillors Ray Wilson and Angela Webb be accepted and a leave
                                    of absence granted.
                                    Clr Martin/Clr Isbester                            CARRIED


                                    DECLARATIONS OF INTEREST (FILE C12-3)

                                              Nil


                                    CONDOLENCES (FILE M2-3)

                                              Dot Howison
                                              Fredrick Wells
                                              Eileen (Bessie) Delaney
                                              Max McElligott

                                    A minutes silence was observed by those in attendance.


                                    CONFIRMATION OF MINUTES

                                    ORDINARY MEETING OF COUNCIL (FILE C13-11)

164.10.2009                         RESOLVED: That the minutes of the Ordinary Meeting of
                                    Council held on Thursday 24 September 2009 be confirmed as a
                                    true and correct record of the proceedings of that meeting.
                                    Clr Isbester/Clr Francisco                               CARRIED


                  THIS IS PAGE 1 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


......................................................................................   .....................................................................................
                    GENERAL MANAGER                                                                                         MAYOR
                                    MATTERS ARISING FROM MINUTES

                                                    Councillor Yench raised concerns regarding minute
                                                    146.9.2009 Grant Funding in relation to the consideration of
                                                    establishing a gas fired smelter in Cobar and subsequently
                                                    moved the following motion which was put and carried.

165.10.2009                         RESOLVED: That Council’s Special Projects Officer be requested
                                    to assist the General Manager in the development of a consultant’s
                                    brief in respect to the establishment of natural gas in Cobar.
                                    Clr Yench/Clr Isbester                                     CARRIED



                                    FINANCE AND POLICY COMMITTEE MEETING (FILE C6-19)

166.10.2009                         RESOLVED: That the minutes, and the recommendations
                                    contained therein, of the Finance and Policy Committee Meeting
                                    held on Thursday 8 October 2009 be adopted by Council.
                                    Clr Isbester/Clr Marsden                             CARRIED

                                    MATTERS ARISING FROM MINUTES

                                                    116FP.10.2009 Projected Deficit to be amended from
                                                    $12,514 to $377,522.00

                                                    Clr Yench requested full financial reports to be provided at
                                                    every Committee and Council meeting with year to date
                                                    balances and the following motion was subsequently put and
                                                    carried.

167.10.2009                         RESOLVED: That full financial reports are to be provided at every
                                    Committee and Council meeting, showing year to date balances.
                                    Clr Yench/Clr Francisco                              CARRIED



                                    WORKS COMMITTEE MEETING (FILE C6-20)

168.10.2009                         RESOLVED: That the minutes, and the recommendations
                                    contained therein, of the Works Committee Meeting held on
                                    Thursday 8 October 2009 be adopted.
                                    Clr Marsden/Clr Toomey                          CARRIED

                                    MATTERS ARISING FROM MINUTES

                                    •        Nil.


                  THIS IS PAGE 2 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


......................................................................................   .....................................................................................
                    GENERAL MANAGER                                                                                         MAYOR
                                    CLAUSE 1A – MAYORAL REPORT
                                    FILE: C13-1-5
                                    AUTHOR: Mayor, Councillor Lilliane Brady

                                    There was no Mayoral Report tabled at the meeting, however the
                                    Mayor did provide a verbal report on her activities over the past few
                                    weeks.

169.10.2009                         RESOLVED: That Council accepts the verbal Mayoral Report for
                                    the month of September.
                                    Clr Yench/Clr Cox                               CARRIED


                                      CLAUSE 2A – CHRISTMAS FUNCTIONS - 2009
                                      FILE: S5-27
                                      AUTHOR: General Manager, Ray Smith

170.10.2009                          RESOLVED:
                                     1. That Council provides lump sum payments totalling $3,400.00
                                        based on the current number of staff and Councillors towards
                                        the staff/Councillors Christmas celebrations 2009.

                                      2. The lump sum payment be divided as follows: $1,000 for
                                         Outdoor staff (including Euabalong), $800 for Lilliane Brady
                                         Village staff and $1,600 for Indoor staff/Councillors.

                                     3. That Council hosts a Senior Citizens Christmas Party to be held
                                        in the Council Chambers on Friday 11 December 2009.
                                    Clr Francisco/Clr Yench                                CARRIED


                                      CLAUSE 3A – MEETING ARRANGEMENTS – CHRISTMAS
                                      AND NEW YEAR
                                      FILE: C6-15
                                      AUTHOR: General Manager, Ray Smith

171.10.2009                           RESOLVED
                                      1. That the following meeting arrangements be adopted for the
                                         Christmas and New Year period;

                                              Ordinary Council Meeting – Thursday 17 December 2009 (to
                                              include committee meetings)
                                              Ordinary Council Meeting – Thursday 28 January 2010 (to
                                              include committee meetings)
                                              Council’s normal meeting cycle to resume in February 2010.

                                      2. That the Mayor and General Manager be delegated authority,
                                         jointly, to deal with matters of an urgent nature for the period
                  THIS IS PAGE 3 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


......................................................................................   ......................................................................................
                     GENERAL MANAGER                                                                                        MAYOR
                                         commencing the 18 December 2009 to 27 January 2010, and
                                         further that if any urgent matters are dealt with under this
                                         authority that they be reported to the January 2010 Ordinary
                                         Meeting of Council.
                                    Clr Yench/Clr Kings                                   CARRIED

                                      CLAUSE 4A – REGIONAL TRIBUTE TO ROBERT
                                      WILSON OAM
                                      FILE: M2-3
                                      AUTHOR: Ray Smith, General Manager

172.10.2009                          RESOLVED: That Council writes to the Parkes Shire Council to
                                     recognise the work of the former Mayor Mr. Robert Wilson OAM.
                                    Clr Yench/Clr Toomey                                 CARRIED


                                    SUPPLEMENTARY REPORT

173.10.2009                         RESOLVED: That Council considers the General Manager’s
                                    Supplementary Report 5A which was tabled at the meeting.
                                    Clr Francisco/Clr Isbester                           CARRIED


                                    SUSPENSION OF STANDING ORDERS

174.10.2009                         RESOLVED: That Standing orders be Suspended to allow general
                                    discussion on the contents of the Supplementary Report.
                                    Clr Yench/Clr Sinclair                                  CARRIED


                                    RESUMPTION OF STANDING ORDERS

175.10.2009                         RESOLVED: That Standing orders be resumed.
                                    Clr Sinclair/Clr Yench                                                                                        CARRIED

                                    CLAUSE 5A– APPLICATION FOR BORROWING FACILITY -
                                    $3,000,000.00
                                    FILE: L4-1
                                    AUTHOR: Director of Corporate Services, Wally Black

176.10.2009                          RESOLVED:
                                     1. That Council resolves to obtain a borrowing facility in the
                                     amount of $3,000,000 over a three year period to be taken up if and
                                     when required.




                  THIS IS PAGE 4 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


......................................................................................   ......................................................................................
                     GENERAL MANAGER                                                                                        MAYOR
                                      2. That the General Manager be authorized to arrange the
                                      $3,000,000 borrowing facility and to sign the necessary
                                      documentation under seal.

                                     3. That Council writes to the Department of Local Government to
                                     obtain Ministerial approval for General Fund to take up an Internal
                                     Loan from Water and Sewerage Funds as at 30th June 2009.
                                    Clr Francisco/Clr Isbester                              CARRIED

                                    Clr Yench requested that his name be Recorded as Opposing the
                                    Resolution


                                     CLAUSE 1B – MONTHLY STATUS REPORT
                                     FILE: C13-10
                                     AUTHOR: General Manager, Ray Smith

177.10.2009                         RESOLVED: That the information contained in the monthly status
                                    report be received and noted.
                                    Clr Yench/Clr Sinclair                            CARRIED


                                      CLAUSE 2B– EUABLALONG AND EUABALONG WEST
                                      WATER SUPPLY
                                      FILE: W2-6
                                      AUTHOR: Ray Smith, General Manager

178.10.2009                          RESOLVED: That the information concerning the water supply
                                     for Euabalong and Euabalong West be received and noted and that
                                     the General Manager continues to keep Councillors informed of
                                     progress of this situation
                                    Clr Yench/Clr Toomey                                CARRIED


                                      CLAUSE 3B – USU – SURVEY ON ALCOHOL FREE
                                      ZONES
                                      FILE: S5-13
                                      AUTHOR: Ray Smith, General Manager

179.10.2009                          RESOLVED: That the information received from the United
                                     Services Union in respect to the enforcement of alcohol free zones
                                     be received and noted.
                                    Clr Martin/Clr Yench                                   CARRIED




                  THIS IS PAGE 5 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


......................................................................................   ......................................................................................
                     GENERAL MANAGER                                                                                        MAYOR
                                     CLAUSE 4B – CONTAINER DEPOSIT LEGISLATION
                                     FILE: L5-3
                                     AUTHOR: Ray Smith, General Manager

180.10.2009                         RESOLVED: That the advice from the Minister for the
                                    Environment, Heritage and the Arts the Hon Peter Garrett AM MP
                                    in respect to container deposit legislation be received and noted
                                    Clr Sinclair/Clr Martin                                    CARRIED



                                      CLAUSE 5B – REPORT ON THE 2008 COBAR COUNCIL
                                      ELECTIONS
                                      FILE: E2 -3-3
                                      AUTHOR: Ray Smith, General Manager

181.10.2009                          RESOLVED: That the report on the conduct and administration of
                                     Councils 2008 Election, as provided by the Electoral
                                     Commissioner of New South Wales, be received and noted
                                    Clr Isbester/Clr Sinclair                             CARRIED



                                    CLAUSE 6B – DEVELOPMENT APPROVALS
                                    FILE: T5-1
                                    AUTHOR: Director of Planning & Environmental Services,
                                    Garry Ryman

182.10.2009                        RESOLVED: That the information detailing the complying
                                   development, local development and construction certificate
                                   approvals for the period 17 September 2009 - 14 October 2009 be
                                   received and noted
                                   Clr Sinclair/ Clr Toomey                            CARRIED



   THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 6.25PM


                                         CONFIRMED .....................................................

                                           MINUTE NO .....................................................

                                                     MAYOR .....................................................




                  THIS IS PAGE 6 OF THE MINUTES OF THE ORDINARY MEETING OF THE
                 COUNCIL OF THE SHIRE OF COBAR HELD ON THURSDAY 22 OCTOBER 2009


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                     GENERAL MANAGER                                                                                        MAYOR

				
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