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Minutes of Ordinary Meeting Of Council by lindayy

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Minutes of Ordinary Meeting Of Council

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									Minutes of Ordinary Meeting Of Council

        Held at Dalby Regional Council's
           Wandoan Cultural Centre


         ON Wednesday 6 August 2008



             Commencing at 9.36 a.m.
Minutes of Ordinary Meeting Of Council

Wednesday 6 August 2008


ORDER OF BUSINESS:
Item          Precis                                                               File No          Page

DECLARATION OF MEETING OPENING                                                                      7

PRESENT                                                                                             7

APOLOGIES                                                                                           7

ORD/1         OPENING PRAYER AND MINUTE SILENCE                                                     8

ORD/1.1       Reverend Bruce Clark Delivered Appropriate Prayer Commencement       1/1/1            8
              Meeting

ORD/2         CONGRATULATIONS                                                                       8

ORD/2.1       Council's Congratulations Extended Successful Sportspersons Within   1/1/1            8
              Region

ORD/3         CONFIRMATION OF MINUTES OF PREVIOUS ORDINARY MEETING                                  9

OR3.1         Adopt Minutes Previous Ordinary Meeting Wednesday 16th July 2008     1/2/18           9

ORD/4         BUSINESS ARISING OUT OF THE MINUTES OF PREVIOUS                                       10
              ORDINARY MEETING

ORD/4.1       Capital Transactions Three Year Rate Capping                         2/5/5 & 6/1/22   10

ORD/5         ON THE TABLE                                                                          11

ORD/6         PRESENTATION OF PETITIONS AND MEMORIALS BY                                            11
              COUNCILLORS

ORD/7         ADOPTION OF COMMITTEE REPORTS                                                         11

ORD/8         CONSIDERATION OF NOTICES OF BUSINESS                                                  11

ORD/9         CONSIDERATION OF NOTICES OF MOTION                                                    11

ORD/10        QUESTIONS WITHOUT NOTICE                                                              12

ORD/10.1      Councillor Carolyn Tillman Questions Raised Ozworks Entertainment    6/9/1            12
              Contract

ORD/10.2      Councillor Charlene Hall Questions Raised Condition Of Bore Dalby    5/1/35, P1323    12
              Showgrounds

ORD/10.3      Councillor Ray Jamieson Questions Raised Press Release Survey CBD    13/1/1           13
              Parking Dalby

ORD/11        RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING                                       13

ECONOMIC AND COMMUNITY DEVELOPMENT                                                                  14

ORD.ECD/1     REPORTS                                                                               14

ORD.ECD/1.1   Economic & Community Development Special Report Re: 4 Loam           P4202 &          14
              Street, Dalby                                                        10/1/1

ORD.ECD/1.2   Economic and Community Development Special Report Re:                2/4/13           15
              Sponsorship Third Queensland PGA Seniors Pro-Am - Chinchilla Golf
              Club

ORD.ECD/1.3   Economic & Community Development Special Report Re: Bell             6/9/1            16
              Community Centre

ORD.ECD/1.4   Economic and Community Development Special Report Re:- 2008          6/9/1            17
              Brisbane Property and Investment Expo
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08

Item             Precis                                                                 File No           Page

ORD.ECD/1.5      Economic & Community Development Special Report Re: Dalby PCYC         16/1/8 &          19
                 and Aquatic Centre                                                     16/2/1

ORD.ECD/1.6      Economic and Community Development Special Report - Elders             5/1/35 & 1323     21
                 Contribution Dalby Showgrounds Stallion Stables

ORD.ECD/1.7      Economic & Community Development Special Report Re: Dalby              P1323 &           23
                 Showgrounds Works – Stables and Surfacing                              5/1/35

ORD.ECD/1.8      Economic & Community Development Special Report Re: Dalby              1/13/8 &          25
                 Regional Council History Into Queensland 150th Anniversary History     24/1/1
                 Book

ORD.ECD/1.9      Economic and Community Development Special Report - Amendment          5/1/49            27
                 Regional Arts Development Fund

ORD.ECD/1.10     Economic and Community Development Special Report - Initial            25/2/1            30
                 Review Washdown Facility Sites Dalby Chinchilla and Wandoan

ORD.ECD/1.11     Economic and Community Development Special Report Re:                  6/1/22            32
                 Extension Option Capital Transactions Pty Ltd 16 Bell Street and 2-4
                 First Avenue Chinchilla

ORD.ECD/1.12     Economic & Community Development Special Report - Dalby                6/1/22            33
                 Regional Council Sale Petrominjet Australia Pty Ltd Lots 24 and 25
                 SP190398 Parish of Chinchilla

ORD.ECD/1.13     Economic and Community Development Special Report Re                   2/4/13            34
                 Chaplaincy Support

ORD.ECD/1.14     Delegation Wandoan Housing Group Discuss Queensland Housing            6/9/1 & 5/1/21    36
                 Units Located Wandoan                                                  & 6/1/22

ORD.ECD/1.15     Delegation Kowguran Road Miles District Bitumen Construction           1/2/2 & 12/1/1    38

ORD.ECD/1.16     Delegation Request For Township Signage                                1/11/8            38

ORD.ECD/1.17     Issues Raised Condition Wandoan Town Refuse                            7/4/2             39

ORD.ECD/1.18     Request Access to Dalby Regional Council's Town Plan                   6/1/3             39

ORD.ECD/1.19     Economic & Community Development Special Report - Wandoan              6/9/1             40
                 Community Representative Meeting

ORD.ECD/1.20     Economic and Community Development Special Report Re: Tender           25/3/1            41
                 Independent Review Dalby Regional Council Library Services

ORD.ECD/1.21     Economic and Community Development Special Report Re: Dalby            5/1/59, Doc.      43
                 Rural Multi Tenancy Centre                                             No. 550233

ORD.ECD/1.22     Economic and Community Development Special Report re Taroom            5/1/40            45
                 Shire Landcare Group

ORD.ECD/2        INWARDS CORRESPONDENCE                                                                   46

CORPORATE SERVICES                                                                                        47

ORD.CS/1         REPORTS                                                                                  47

ORD.CS/1.1       Corporate Services Special Report Re: Submission Gazettal Show         5/1/35, Doc.      47
                 Holidays 2009                                                          No. 558823

ORD.CS/1.2       Corporate Services Special Report Re: Amendment of Subordinate         1/5/2             49
                 Local Law No. 2 (Meetings) 2008

ORD.CS/1.3       Corporate Services Special Report Details Feedback Principles          1/1/3, Doc. No.   50
                 Expenses Reimbursement Policy Guidelines                               582982

ORD.CS/1.4       Confidential Corporate Services Special Report Re Jandowae             1/20/1 &          52
                 Customer Service Centre                                                10/1/1

ORD.CS/2         INWARDS CORRESPONDENCE                                                                   52
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08

Item             Precis                                                                  File No           Page

FINANCE AND INFORMATION COMMUNICATION TECHNOLOGY                                                           53

ORD.FICT/1       REPORTS                                                                                   53

ORD.FICT/1.1     Finance & Information Communication Technology Report                   2/1/1-31,         53
                 Presentation of the Wambo Shire Council Financial Statements for        2/4/19
                 the Period 1 July 2007 to 14 March 2008

ORD.FICT/1.2     Presentation Unaudited Financial Statements Year Ended 14 March         2/1/1-31,         55
                 2008 Tara Shire Council                                                 2/4/19

ORD.FICT/1.3     Informal Workshop/Special Budget Meeting Scheduled Wednesday            1/1/1             56
                 13 August 2008

ORD.FICT/2       INWARDS CORRESPONDENCE                                                                    56

ENGINEERING SERVICES                                                                                       57

ORD.ES/1         REPORTS                                                                                   57

ORD.ES/1.1       Engineering Services Special Report Re: Department of Main Roads        12/5/1            57
                 2008/09 Roads Implementation Program (RIP)

ORD.ES/1.2       Engineering Services Special Report: Bitumen Construction of a          1/2/2             58
                 Section of the Kowguran Road - Miles District of Dalby Regional
                 Council

ORD.ES/1.3       Engineering Services Special Report Regional Water Restriction Patrol   1/2/2 & 9/1/17    60
                 Approved Inspection Program.

ORD.ES/1.4       Engineering Services Special Report: Infringement Notice Fine           9/1/17, 1/2/2     62

ORD.ES/1.5       Engineering Services Special Report: Modification Of Dated Gas          14/1/1            64
                 Policies

ORD.ES/2         INWARDS CORRESPONDENCE                                                                    65

PLANNING AND ENVIRONMENT                                                                                   66

ORD.PE/1         REPORTS                                                                                   66

ORD.PE/1.1       (050.2008.189.1) Planning & Environment Special Report Re: Louisa       P4549, Doc.       66
                 Street - Hartley                                                        No.
                                                                                         050.2008.189.1

ORD.PE/1.2       (DA55/07) Planning and Environment Special Report Re: Material          DA 55/07 &        68
                 Change of Use on Land Described as Lot 3 RP87886, 12 Villiers           6/1/22
                 Street Chinchilla Church of Christ Care

ORD.PE/2         INWARDS CORRESPONDENCE                                                                    75

EXECUTIVE SERVICES                                                                                         76

ORD.EXS/1        REPORTS                                                                                   76

ORD.EXS/1.1      Mayor's Quarterly Report Council Activities March to July 2008          1/2/19, Doc.      76
                                                                                         No. 585162

ORD.EXS/1.2      Executive Services Special Report Re: Cr Carolyn Tillman Monthly        1/2/19            77
                 Report Council Activities March to June 2008

ORD.EXS/1.3      Cr Bill McCutcheon Monthly Report Council Activities July 2008          1/2/19            78

ORD.EXS/1.4      Cr George Moore Monthly Report Council Activities June and July         1/2/19            79
                 2008

ORD.EXS/1.5      Cr George Moore Report On Attendance at The Local Government            1/15/15           80
                 Environmental Conference July 2008

ORD.EXS/1.6      Executive Services Special Report Re: Constitutional Recognition of     5/3/3, Doc. No.   82
                 Local Government                                                        556302

ORD.EXS/1.7      Executive Services Special Report Re Review of Implementation of        1/20/2, Doc.      84
                 Transaction Action Plan (TAP)                                           No. 584865
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08

Item             Precis                                                               File No          Page

ORD.EXS/1.8      Executive Services Special Report Re: S & C Seng - Request           5/5/11, Doc.     86
                 Council's Consideration To Purchase Council Owned Land - Warra       No. 577817

ORD.EXS/1.9      Executive Services Special Report Re: 2008 Carols By Candlelight     5/1/10, Doc.     87
                                                                                      No. 582173

ORD.EXS/1.10     Executive Services Special Report Re: Office Closure Arrangements    4/1/3            89
                 Christmas/New Year 2008/09

ORD.EXS/2        INWARDS CORRESPONDENCE                                                                90

GENERAL BUSINESS ITEMS                                                                                 91

ORD.GB/1.        GENERAL BUSINESS                                                                      91

ORD.GB/1.1       Change September Council Meetings                                    1/1/1            91

ORD.GB/1.2       Public Meeting Ducklo-Kumbarilla Action Group Thursday 7th August,   12/1/1           92
                 2008

ORD.GB/1.3       McInnes Wilson Lawyers Legal Advice Itinerant Workers' Camp In       6/1/10, 6/1/22   93
                 Miles

ORD.GB/1.4       Condition Of Heating Pipes At Dalby Pool                             16/2/1, P2970    94

ORD.GB/1.5       Reporting On Details Of Work Crews In Region To Emergency            5/7/3            94
                 Services

SUPPLEMENTARY MINUTES ITEMS                                                                            95

ORD.SUP/1.       SUPPLEMENTARY MINUTES ITEMS                                                           95

MEETING CLOSURE                                                                                        95
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




DECLARATION OF MEETING OPENING

The Chairperson declared the meeting open at 9:36 a.m.


PRESENT

Mayor                           Cr R. Brown (Chairperson)

Councillors                     Cr M. Cosgrove
                                Cr C. Hall
                                Cr R. Jamieson
                                Cr W. McCutcheon
                                Cr G. Moore
                                Cr A. Smith
                                Cr I. Staines
                                Cr C. Tillman

Officers                        P. A. Berting, CHIEF EXECUTIVE OFFICER
                                S.M. Hegedus, DIRECTOR CORPORATE SERVICES
                                L.    Vohland,     DIRECTOR    FINANCE  &   INFORMATION
                                COMMUNICATION TECHNOLOGY
                                E.    Hoffmann,    DIRECTOR    ECONOMIC   &   COMMUNITY
                                DEVELOPMENT
                                I. O'Donnell, DIRECTOR PLANNING & ENVIRONMENT
                                J. Taylor, CEO'S EXECUTIVE ASSISTANT
                                C.M. Harding, CUSTOMER SERVICE COORDINATOR
                                B. Patterson, COMMUNITY SERVICES MANAGER


Observors                       Representatives Wandoan Community

Delegation                      Wandoan Housing Community
                                Mr David Hinds - Possum Park


APOLOGIES

Nil




                                                                               Page 7
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ORD/1                     OPENING PRAYER AND MINUTE SILENCE


ORD/1.1                   Reverend Bruce Clark Delivered Appropriate Prayer Commencement
                          Meeting

File No                   1/1/1



Summary/Purpose

Reverend Bruce Clark delivered an appropriate prayer at the commencement of the meeting. This
was followed by the observance of a minute silence.




ORD/2                     CONGRATULATIONS


ORD/2.1                   Council's Congratulations          Extended         Successful   Sportspersons
                          Within Region

File No                   1/1/1



Summary/Purpose

Cr Andrew Smith requested that Council's congratulations be forwarded to the following young
sportspersons within our region who were successful in being selected in the following Queensland
teams:-

      Kimberly Bowman and Laura Gleeson selected in the Under 12 Touch Football Team
      Dillon Taylor and Mitchell Taylor selected in the Under 12 Touch Football Team
      Mackenzie Patch and Loamma Hills selected in the Cross Country Team
      Dylan McGrath and Luke Bateman selected in the Under 13 Boys Rugby League Team




                                                                                               Page 8
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ORD/3                     CONFIRMATION OF MINUTES OF PREVIOUS ORDINARY MEETING


OR3.1                     Adopt Minutes Previous Ordinary Meeting Wednesday 16th July 2008

To                        Mayor and Councillors

File No                   1/2/18

Date                      22 July 2008

Prepared by               J. Taylor, CEO'S EXECUTIVE ASSISTANT

Responsible Director Cr R Brown, MAYOR

Signed:


Summary/Purpose

Minutes of the Ordinary Meeting of Council held on Wednesday, 16 July 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That the minutes of the last Ordinary Meeting held on Wednesday, 16 July 2008 copies of which
have been printed and circulated to Members, be taken as read and confirmed.

Justification

Nil


Link to Transition Action Plan

Section 4 Corporate Services

COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr Tillman

That the minutes of the last Ordinary Meeting held on Wednesday, 16 July 2008 copies of which
have been printed and circulated to Members, be taken as read and confirmed.

                                                                                   CARRIED




                                                                                   Page 9
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ORD/4                     BUSINESS ARISING            OUT     OF    THE       MINUTES   OF   PREVIOUS
                          ORDINARY MEETING


ORD/4.1                   Capital Transactions Three Year Rate Capping

File No                   2/5/5 & 6/1/22



Summary/Purpose

At Council's Meeting held on 16th July, 2008 Council resolved to not accede to a request from
Capital Transactions for a three (3) year rate cap following valuation.

Mr Ed Hoffmann, DECD tabled a letter received from Capital Transactions expressing their
disappointment on Council's decision.

Mr Ed Hoffmann, DECD was requested to prepare a report for Council's consideration.




                                                                                             Page 10
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ORD/5                     ON THE TABLE

Nil.


ORD/6                     PRESENTATION OF PETITIONS AND MEMORIALS BY COUNCILLORS

Nil.


ORD/7                     ADOPTION OF COMMITTEE REPORTS

Nil.


ORD/8                     CONSIDERATION OF NOTICES OF BUSINESS

Nil.


ORD/9                     CONSIDERATION OF NOTICES OF MOTION

Nil.




                                                                              Page 11
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ORD/10                    QUESTIONS WITHOUT NOTICE


ORD/10.1                  Councillor Carolyn Tillman Questions Raised Ozworks Entertainment
                          Contract

File No                   6/9/1



Summary/Purpose

Councillor Carolyn Tillman requested details to be provided from Mr Ed Hoffmann, DECD in relation
to the time frame for Mark Eady's contract, from Ozworks Entertainment. In particular she
requested the details of the cost of his services and what involvement Rachel Green, the Cultural
Development Officer in Chinchilla has towards the project and the cost to Council.

Councillor Tillman was very impressed with Rachel's work and stated she was a credit to the Dalby
Regional Council at the Arts Council Forum.




ORD/10.2                  Councillor Charlene Hall Questions Raised Condition Of Bore Dalby
                          Showgrounds

File No                   5/1/35, P1323



Summary/Purpose

Councillor Charlene Hall advised that she had received an email from the Dalby Soccer Club raising
concerns that the bore at the Dalby Showgrounds was not working. The Soccer Club advised that
they had spent $50,000 in laying new irrigation pipes. Cr Hall requested a report be prepared on
the condition of the bore.

Mr Blaine Patterson, CSM provided an update on the bore advising that a new bore has been drilled
and presently waiting on an electrician. The bore should be operational in next few weeks.




                                                                                       Page 12
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ORD/10                    QUESTIONS WITHOUT NOTICE



ORD/10.3                  Councillor Ray Jamieson Questions Raised Press Release Survey
                          CBD Parking Dalby

File No                   13/1/1



Summary/Purpose

Councillor Ray Jamieson raised concern in relation to a recent Press Release regarding a survey on
parking in the Dalby CBD. In particular, he expressed concern that the matter was not discussed
with Council prior to its release to the public.

The Mayor responded advising that the survey was previously arranged by the former Dalby Town
Council and was not broadcast sooner to avoid the community changing their habits.

Mr Graham Cook, A/DES updated the Council advising that the survey was conducted to collate
factual information on the use of existing parking and to address the issue of off-street parking.

An email had been distributed to all Councillors prior to distribution to the public.




ORD/11                    RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING

Nil.




                                                                                        Page 13
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ECONOMIC AND COMMUNITY DEVELOPMENT

ORD.ECD/1                 REPORTS


ORD.ECD/1.1               Economic & Community Development Special Report Re: 4 Loam
                          Street, Dalby

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   P4202 & 10/1/1

Date                      29 July 2008

Prepared by               B. Patterson, COMMUNITY SERVICES MANAGER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

To inform Council of this Council owned property and aspects of the property that will need
consideration during the budget process, including tenancy and maintenance and repairs.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr McCutcheon

That this report be received and that Council extend the current lease with Waminda Services, at
the current rate, for a period of 2 years.

Further that Council carry out urgent maintenance on the building.
                                                                                      CARRIED


                                                                                     Page 14
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.2               Economic and Community Development Special Report Re:
                          Sponsorship Third Queensland PGA Seniors Pro-Am - Chinchilla Golf
                          Club

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   2/4/13

Date                      24 July 2008

Prepared by               E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

This Report was prepared to provide Council with details on a request from Chinchilla Golf Club
seeking Council's consideration to sponsor pro-am event for $1,000.

Declaration of Material Personal Interest/Conflict of Interest

The responsible director and author of report is a member of the Chinchilla Golf Club.

Officer’s Recommendation

That this report be received and that Council grant approval for sponsorship for the Chinchilla Golf
Club 2008 Queensland PGA Seniors Pro-Am to the value of $1,000.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr Smith

That this report be received and that Council grant approval for sponsorship for the Chinchilla Golf
Club 2008 Queensland PGA Seniors Pro-Am to the value of $1,000.

                                                                                         CARRIED


                                                                                         Page 15
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.3               Economic & Community Development Special Report Re: Bell
                          Community Centre

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   6/9/1

Date                      29th July, 2008

Prepared by               D. Ashurst, TOURISM PROMOTION COORDINATOR

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

The purpose of this report is to present the completed Facility Needs Study / Project Plan and
committee documentation for the Bell and District Community Complex and further to make a
recommendation for progressing the project.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and that Council endorse the Facility Needs Study / Project Plan
undertaken by Venue Group Consultants and further that Council give consideration to a budget
allocation for preparation of tender documents to progress the project.


Justification

Nil



COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Staines

That this report be received and that Council endorse the Facility Needs Study / Project Plan
undertaken by Venue Group Consultants and further that Council give consideration to a budget
allocation for preparation of tender documents to progress the project.

                                                                                    CARRIED



                                                                                   Page 16
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.4               Economic and Community Development Special Report Re:-               2008
                          Brisbane Property and Investment Expo

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   6/9/1

Date                      29 July 2008

Prepared by               C. Tunley, BUSINESS INDUSTRY COORDINATOR

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

The Brisbane Property and Investment Expo event will be held at the Brisbane Convention Centre
on 12-14 September 2008. In the past the group of Councils on the Western Downs have
subscribed to the provision of a stand and invited local developers, real estate agents and business
to participate and man the stand. Approval is being sought from Council to again participate in the
expo as a worthwhile practice to encourage growth in the region only this year with a charge on
participating businesses to recover some costs of Council.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that Council grant approval for the coordination and organisation
of a stand at the Brisbane Property and Investment Expo at an estimated cost of $4000 and that a
charge be applied to participating businesses of $500 to man the site.

Justification

Nil



Link to Transition Action Plan

Nil




                                                                                         Page 17
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.4               Economic and Community Development Special Report Re:-             2008
                          Brisbane Property and Investment Expo …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr Smith

That this Report be received and that Council grant approval for the coordination and organisation
of a stand at the Brisbane Property and Investment Expo at an estimated cost of $4000 and that a
charge be applied to participating businesses of $500 to man the site.

                                                                                       CARRIED




                                                                                       Page 18
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.5               Economic & Community Development Special Report Re: Dalby PCYC
                          and Aquatic Centre

To                        PA Berting, CHIEF EXECUTIVE OFFICER

File No                   16/1/8 & 16/2/1

Date                      28 July 2008

Prepared by               BF Patterson, COMMUNITY SERVICES MANAGER

Responsible Director E Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

To inform Council of the master plan and feasibility study completed on the Dalby PCYC and
Aquatic Centre and the outcome of discussions with the Environmental Protection Agency on the
current swimming pool in relation to its listing on the Queensland Heritage Register and Council’s
responsibilities due to the listing.

Declaration of Material Personal Interest/Conflict of Interest

Nil.

Officer’s Recommendation

That this report be received and noted and the projects be considered during budget deliberations.

Justification

Nil.


Link to Transition Action Plan

Nil




                                                                                         Page 19
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.5               Economic & Community Development Special Report Re: Dalby PCYC
                          and Aquatic Centre …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Smith and seconded by Cr Hall

That this report be received and noted and that the projects for the Dalby PCYC and Aquatic Centre
at the existing pool site be separated and progressed independently.

Further that both projects be considered during 2008/09 budget deliberations.

                                                                                       CARRIED




                                                                                       Page 20
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                  REPORTS



ORD.ECD/1.6                Economic and Community Development Special Report - Elders
                           Contribution Dalby Showgrounds Stallion Stables

To                         Phil Berting, CHIEF EXECUTIVE OFFICER

File No                    5/1/35 & 1323

Date                       29 July 2008

Prepared by                Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT


Signed:


Summary/Purpose

This report was prepared to provide Council with details on the formal financial commitment from
Elders Dalby to the establishment of the Dalby Showgrounds Stallion Stables.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that

(a)       Council formally accept the contribution of $5,000 per year for five (5) years ($25,000) on the
          production of a tax invoice in December of each year towards the establishment of a forty
          (40) bay stallion stable at the Dalby Showgrounds and
(b)        grant approval for the display of the Elders Dalby logo in a prominent position to be decided
          by the parties on the new building with the provision and erection costs of the sign being at
          the cost of Elders Dalby, extra to the financial contribution as per above.

Justification

Nil


Link to Transition Action Plan

Nil




                                                                                             Page 21
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.6               Economic and Community Development Special Report - Elders
                          Contribution Dalby Showgrounds Stallion Stables …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Jamieson

That this Report be received and that

(a)    Council formally accept the contribution of $5,000 per year for five (5) years ($25,000) on the
       production of a tax invoice in December of each year towards the establishment of a forty
       (40) bay stallion stable at the Dalby Showgrounds and
(b)    grant approval for the display of the Elders Dalby logo, for the period of the agreement, in a
       prominent position to be decided by the parties on the new building with the provision and
       erection costs of the sign being at the cost of Elders Dalby, addtional to the financial
       contribution as per above.
                                                                                            CARRIED




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.7               Economic & Community Development Special Report Re: Dalby
                          Showgrounds Works – Stables and Surfacing

To                        PA Berting, CHIEF EXECUTIVE OFFICER

File No                   P1323 & 5/1/35

Date                      30 July 2008

Prepared by               BF Patterson, COMMUNITY SERVICES MANAGER

Responsible Director E Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

To provide Council with estimates for the works of building stallion stables, completing the covered
arena surface and upgrading a portion of the show ring surface.

Declaration of Material Personal Interest/Conflict of Interest

Nil.

Officer’s Recommendation

That Council direction be provided.

Justification

Nil.


Link to Transition Action Plan

Nil.

COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Staines

That this Report be received and that Council commence the stallion stables project immediately at
a cost of $130,000.

                                                                                         CARRIED




                                                                                         Page 23
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.7               Economic & Community Development Special Report Re: Dalby
                          Showgrounds Works – Stables and Surfacing …(Cont’d)




COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Smith


That the Mayor, Cr Ray Brown, Cr Cosgrove, Cr McCutcheon and Chief Executive Officer meet with
Elders and the Stock Horse Society representatives to discuss requirements for the surfaces of the
Covered Arena.
                                                                                       CARRIED

It was noted the power in the Nicholson and Edward Streets corner of the grounds has not been
part of the planned works undertaken to date and the power currently in place has been there for a
number of years. This matter has been identified to be addressed at a different stage and will be
considered by the Showgrounds Management Advisory Committee.




                                                                                       Page 24
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.8               Economic & Community Development Special Report Re: Dalby
                          Regional Council History Into Queensland 150th Anniversary History
                          Book

To                        Mayor and Councillors

File No                   1/13/8 & 24/1/1

Date                      29 July 2008

Prepared by               Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT


Signed:


Summary/Purpose

This reports was prepared to inform Council on the proposal by Ken Brien, Director Bookmen
Publishers to develop a chronological history of Queensland, the regions and shires for the
Queensland 150th anniversary celebrations and to gain direction from Council on funding to
participate.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and that Council provide direction.

Justification

Nil


Link to Transition Action Plan

Nil

Mr Lee Vohland, DFICT retired from the meeting at 11:22 a.m. and rejoined the meeting at 11:27
a.m.

Mr Graham Cook, A/DES retired the meeting at 11:24 a.m.

Cr Staines retired the meeting at 11:27 a.m. and rejoined the meeting at 11:29 a.m.



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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.8               Economic & Community Development Special Report Re: Dalby
                          Regional Council History Into Queensland 150th Anniversary History
                          Book …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Cosgrove

That this report be received and that the Council accede to the request to record the Dalby Regional
Council History into a Queensland 150th Anniversary History Book subject to majority support from
other Councils and that Council is given the opportunity to proof read the document prior to
publication.

                                                                                         CARRIED




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.9               Economic and Community Development Special Report - Amendment
                          Regional Arts Development Fund

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/1/49

Date                      29 July 2008

Prepared by               C. Murphy, COMMUNITY & CULTURAL DEVELOPMENT MANAGER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Previous Consideration

This item was previously discussed at an Ordinary Meeting of Council held on 18 June 2008 where
it was resolved:-

MOVED by Cr Tillman and seconded by Cr McCutcheon

That this Report be received and that Council grant approval of the recommendations as listed:
1. 2008/09 Budget Allocation – Part A
That the preferred option for the 2008/09 Budget Allocation under Part A is Option 3 with Dalby
Regional Council contributing $35,000 and Arts Queensland $104,390 giving a total of $139,390.00.
    2008/09 Budget Allocation – Part B
That the preferred option for the one-off incentive funding under Part B is to provide funding to
support RADF Liaison Officer and RADF Committee training with Dalby Regional Council
contributing $6,000 and Arts Queensland $6,000 giving a total of $12,000. Furthermore, the
training would be through the delivery of a series of workshops with the aim to standardise the
RADF Program in the Dalby Regional Council area.

2. Applications & Outcome Reports
That the RADF Applications totalling $56,275.50 and outcome reports as listed in the tables in the
Dalby Regional Council RADF minutes are approved.

3. RADF 2008 / 09 Funds Distribution & Frequency of Rounds
That RADF funds in the 2008/09 financial year be distributed as a region and not apportioned
locally. That Dalby Regional Council RADF Program will have three funding rounds in the 2008/09
financial year with closing dates as follows: 1st August 2008, 7th November 2008, and 6th March
2009.

                                                                                       CARRIED




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.9               Economic and Community Development Special Report - Amendment
                          Regional Arts Development Fund …(Cont’d)



Summary/Purpose

The purpose of this report is to inform Council that Arts Queensland has advised their contribution to
the 2008/09 Regional Arts Development Fund Budget Allocation under Part A Option 3 will be
$90,540.50 not $104,390.00 as stated in the resolution of the 18th June 2008. The resolution will
need to be amended to reflect the changed Arts Queensland contribution.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that Council grant approval of the recommendations as listed:
1. 2008/09 Budget Allocation – Part A
That the preferred option for the 2008/09 Budget Allocation under Part A is Option 3 with Dalby
Regional Council contributing $35,000 and Arts Queensland $90,540.50 giving a total of
$125,540.50.
    2008/09 Budget Allocation – Part B
That the preferred option for the one-off incentive funding under Part B is to provide funding to
support RADF Liaison Officer and RADF Committee training with Dalby Regional Council
contributing $6,000 and Arts Queensland $6,000 giving a total of $12,000. Furthermore, the
training would be through the delivery of a series of workshops with the aim to standardise the
RADF Program in the Dalby Regional Council area.

2. Applications & Outcome Reports
That the RADF Applications totalling $56,275.50 and outcome reports as listed in the tables in the
Dalby Regional Council RADF minutes are approved.

3. RADF 2008 / 09 Funds Distribution & Frequency of Rounds
That RADF funds in the 2008/09 financial year be distributed as a region and not apportioned
locally. That Dalby Regional Council RADF Program will have three funding rounds in the 2008/09
financial year with closing dates as follows: 1st August 2008, 7th November 2008, and 6th March
2009.


Justification

Nil




                                                                                          Page 28
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.9               Economic and Community Development Special Report - Amendment
                          Regional Arts Development Fund …(Cont’d)


Link to Transition Action Plan

Report on Economic and Community Development Directorate to the Transitional Action Plan
K Recommendation: It is recommended that Dalby Regional Council for a regional RADF
Committee with representatives from each community RADF Committee such that representation is
continued from each community.

U Recommendation: It is recommended that Dalby Regional Council support the use of remaining
RADF funding to develop a comprehensive cultural assets map for the Dalby Regional Council
region and communities in conjunction with RADF Committees at each location in the first twelve
(12) months of operation.

Cr Hall retired from the meeting at 11:33 a.m. and re-joined the Meeting at 11:35 a.m.

COUNCIL RESOLUTION

MOVED by Cr Moore and seconded by Cr McCutcheon

That this Report be received and that Council grant approval of the recommendations as listed:

1. 2008/09 Budget Allocation – Part A
That the preferred option for the 2008/09 Budget Allocation under Part A is Option 3 with Dalby
Regional Council contributing $35,000 and Arts Queensland $90,540.50 giving a total of
$125,540.50.
    2008/09 Budget Allocation – Part B
That the preferred option for the one-off incentive funding under Part B is to provide funding to
support RADF Liaison Officer and RADF Committee training with Dalby Regional Council
contributing $6,000 and Arts Queensland $6,000 giving a total of $12,000. Furthermore, the
training would be through the delivery of a series of workshops with the aim to standardise the
RADF Program in the Dalby Regional Council area.

2. Applications & Outcome Reports
That the RADF Applications totalling $56,275.50 and outcome reports as listed in the tables in the
Dalby Regional Council RADF minutes are approved.

3. RADF 2008 / 09 Funds Distribution & Frequency of Rounds
That RADF funds in the 2008/09 financial year be distributed as a region and not apportioned
locally. That Dalby Regional Council RADF Program will have three funding rounds in the 2008/09
financial year with closing dates as follows: 1st August 2008, 7th November 2008, and 6th March
2009.


                                                                                         CARRIED

Cr Tillman gave a brief update on her attendance at the RADF meeting held on Friday, 1st August,
2008 and advised that there may be an opportunity to get extra funding for Council staff.


                                                                                         Page 29
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.10              Economic and Community Development Special Report - Initial
                          Review Washdown Facility Sites Dalby Chinchilla and Wandoan

To                        Phil Berting, CHIEF EXECUTIVE OFFICER

File No                   25/2/1

Date                      29 July 2008

Prepared by               Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT


Signed:


Summary/Purpose

Dalby Regional Council have identified the need for vehicle/machinery washdown facilities in the
centres of Dalby, Chinchilla and Wandoan to service saleyards vehicles, gas and coal industry
vehicles operating in the region. Brandon and Associates Pty Ltd have completed an initial review of
the projects and reports are presented for Council consideration.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that Dalby Regional Council accept the Brandon and Associates
Pty Ltd initial review reports and endorse the proposed sites as listed for the establishment of
vehicle/machinery washdown facilities in Dalby, Chinchilla and Wandoan and grant approval to
move to the next stage of concept design at these sites for community consultation.

Site Locations:-

Dalby – Yumborra Road/Byrne Street
Chinchilla – Chinchilla Saleyards, Slessar Street
Wandoan – Wandoan Saleyards

Justification

Nil




                                                                                         Page 30
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.10              Economic and Community Development Special Report - Initial
                          Review Washdown Facility Sites Dalby Chinchilla and Wandoan
                          …(Cont’d)


Link to Transition Action Plan

Nil

Mr Graham Cook, A/DES rejoined the meeting at 11:37 a.m.

Cr Jamieson retired from the meeting at 11:38 a.m. and rejoined the meeting at 11:40 a.m.

Mr Phil Berting, CEO retired from the meeting at 11:41 a.m. and rejoined the meeting at 11:44 a.m.

Cr Smith retired from the meeting at 11:48 a.m. and rejoined the meeting at 11:50 a.m.

Mr Blaine Patterson, CSM retired fromt the meeting at 11:48 a.m. and rejoined the meeting at 11:53
a.m.

COUNCIL RESOLUTION

MOVED by Cr Moore and seconded by Cr McCutcheon

That this Report be received and that Dalby Regional Council accept the Brandon and Associates
Pty Ltd initial review reports and endorse the proposed sites as listed for the establishment of
vehicle/machinery washdown facilities in Dalby, Chinchilla and Wandoan and grant approval to
move to the next stage of concept design at these sites for community consultation.

Site Locations:-

Dalby – Yumborra Road/Byrne Street
Chinchilla – Chinchilla Saleyards, Slessar Street
Wandoan – Wandoan Saleyards

                                                                                         CARRIED


Cr Hall requested a division of the vote which is recorded as follows:-

       THOSE IN FAVOUR                                         THOSE AGAINST

       Cr Michael Cosgrove                                     Cr Ray Brown
       Cr Ray Jamieson                                         Cr Charlene Hall
       Cr George Moore                                         Cr Andrew Smith
       Cr Bill McCutcheon                                      Cr Carolyn Tillman
       Cr Ian Staines




                                                                                         Page 31
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.11              Economic and Community Development Special Report Re:
                          Extension Option Capital Transactions Pty Ltd 16 Bell Street and 2-4
                          First Avenue Chinchilla

To                        Phil Berting, CHIEF EXECUTIVE OFFICER

File No                   6/1/22

Date                      29 July 2008

Prepared by               Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT


Signed:


Summary/Purpose

This report summarises the position with regard to a contract of sale option for Commercial lots
owned by Council and other private landholders in First Avenue, Theatre Street and Bell Street for
Commercial Development. Capital Transactions have exercised a one (1) month extension under
the contract which is final.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That the report be received.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Smith and seconded by Cr McCutcheon

That the report be received.
                                                                                       CARRIED


                                                                                       Page 32
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.12              Economic & Community Development Special Report - Dalby
                          Regional Council Sale Petrominjet Australia Pty Ltd Lots 24 and 25
                          SP190398 Parish of Chinchilla

To                        Phil Berting, CHIEF EXECUTIVE OFFICER

File No                   6/1/22

Date                      29 July 2008

Prepared by               Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT

Responsible Director Ed Hoffmann, DIRECTOR, ECONOMIC & COMMUNITY DEVELOPMENT


Signed:


Summary/Purpose

This report was prepared to report to Council on a problem with the contracts of sale for two (2) lots
(ie. Lots 24 and 25) in the auction for the Chinchilla Industrial Estate, Malduf Street, Chinchilla and
to obtain direction from Council on dealing with the bidder and/or the agent.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that Council grant approval for the termination of the contracts for
the sale of Lots 24 and 25 on SP190398, Parish of Chinchilla and release the deposits held.

Justification

Nil


Link to Transition Action Plan

Nil
COUNCIL RESOLUTION

MOVED by Cr Smith and seconded by Cr Hall

That this Report be received and that Council grant approval for the termination of the contracts for
the sale of Lots 24 and 25 on SP190398, Parish of Chinchilla and release the deposits held.
                                                                                          CARRIED


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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.13              Economic and Community                Development   Special   Report     Re
                          Chaplaincy Support

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   2/4/13

Date                      29 July 2008

Prepared by               C. Murphy, COMMUNITY & CULTURAL DEVELOPMENT MANAGER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

The purpose of this report is to present information in relation to the Chaplaincy services that are
utilised in schools throughout the Dalby Regional Council. Financial support of the Chaplaincy
services and other details are listed for the consideration and information for Council.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and that Council continue to support the Chaplaincy services to the
level as listed:
        Tara Shire State College                                          $5,000
        Miles State School (servicing Miles, Condamine, Dullaca, Drillam) $1,000
        Chinchilla High School                                            $1,000
                                                                          $7,000

Further, that Council consider budgeting for support to the Wandoan School Chaplaincy of $1000 as
a new service in the regional centres.

Justification

Nil


Link to Transition Action Plan

Nil




                                                                                         Page 34
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.13              Economic and Community                Development     Special   Report     Re
                          Chaplaincy Support …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Jamieson

That this report be received and that Council continue to support the Chaplaincy services to the
level as listed:

       Tara Shire State College                                               $5,000
       Miles State School (servicing Miles, Condamine, Dullaca, Drillam)      $1,000
       Chinchilla High School                                                 $1,000
       Wandoan                                                                $1,000
                                                                              $8,000

Further, that Council consider budgeting support for Jandowae, and that Mr Ed Hoffmann, DECD be
requested to investigate previous funding and report back to Council.

                                                                                            CARRIED




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.14              Delegation Wandoan Housing Group Discuss Queensland Housing
                          Units Located Wandoan

File No                   6/9/1 & 5/1/21 & 6/1/22



Summary/Purpose

Mr Pat Devline from the Wandoan Housing Group addressed Council on the following matters:-
    Wandoan had raised public money to build aged care units in association with Queensland
       Housing
    Local Wandoan Housing Association has been running these units for past 10 years
    Queensland Housing had contributed major part of finance
    Passionate about having units in town available for aged people - want to keep control
       locally and not be dictated to by Queensland Housing as to who comes into the units
    Approached Queensland Housing for a buy out figure for units - the figure is $400,000
    Their proposal to Council is to ask for a certain amount as a grant and for a long term loan to
       purchase units to maintain a community asset - group believes they could handle a
       $200,000 loan
    8 units, 4 duplex and one duplex owned by RSL - held on two parcels - presently free-
       holding allotments
    Tenants pay rent and this money is to be spent on maintenance and Queensland Housing
       has advised that any money in the bank to be provided back to them
    Group had placed a submission to Council, however Queensland Housing advised that
       because they had not acted quick enough then they were closing the availability time for
       submission to be submitted
    Group had verbal commitment to extend the time for the proposal to be considered by
       Council during the budget deliberations
    Had a meeting with Lee Vohland and Vicki Ketchell to discuss proposal
    Southern Cross have made an approach to purchase the units
    Wandoan Group not averse to Council owning the units, as that would ensure the units
       remain a community asset
    Rent in the town has increased due to the mining activities and elderly people finding it
       difficult to pay the expensive rent
    There is room for expansion with the units
    Handyman position at the units could work in conjunction with Council to utilise for the
       township
    Asset criteria is a problem for the elderly

Cr Cosgrove advised that Bell is in the same situation with Queensland Housing (Mike Mitze)
advising that if they wanted to buy out the units, they would need to get a valuation done and that
Queensland Housing may be approached for loan options which could include interest free terms.

Mayor Cr Ray Brown advised that Council would need to consider the matter across the region and
will need to approach State Government to seek extra funding for the support to community
facilities.



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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.14              Delegation Wandoan Housing Group Discuss Queensland Housing
                          Units Located Wandoan …(Cont’d)


A submission has been given to Vicki Ketchell, CHRW and will be submitted to Council. Mr Graham
Cook, A/DES and Mr Ed Hoffmann, DECD to investigate the matter and report back to Council.




                                                                                    Page 37
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.15              Delegation Kowguran Road Miles District Bitumen Construction

File No                   1/2/2 & 12/1/1



Summary/Purpose

Mr David Hinds and Mr Keith Richardson addressed Council on the condition of the Kowguran Road
and sought Council's consideration for the construction of a section of the Kowguran Road to a
bitumen standard.

Mr Hinds distributed a letter to each Councillor, highlighting the following:-
    Seek bitumen seal due to the amount of traffic on road
    As tourism operators a lot of people visit the property and the road is heavily utilised.

A report has been prepared for Council's consideration and was considered in the Council agenda 6
August 2008.



ORD.ECD/1.16              Delegation Request For Township Signage

File No                   1/11/8



Summary/Purpose

Mr Jeff Murray requested the Council's consideration to install a township sign for Wandoan at the
Miles intersection on the Leichhardt Highway.

Mr Graham Cook, A/DES to investigate.




                                                                                            Page 38
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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.17              Issues Raised Condition Wandoan Town Refuse

File No                   7/4/2



Summary/Purpose

Mr Merv Mayes of Wandoan & District Progress Association highlighted the issues in relation to the
Wandoan Town Refuse Depot located on the eastern side of the town advising that it is always lit
and creates serious air pollution for the town of Wandoan.

Requested Council consider the future plans for the refuse depot.




ORD.ECD/1.18              Request Access to Dalby Regional Council's Town Plan

File No                   6/1/3



Summary/Purpose

Mr Keith Richardson sought Council's consideration in obtaining a copy of the Dalby Regional
Council's Town Planning Scheme.

Mr Ian O'Donnell, DPE advised that Council is trying to merge the existing six plans into one
document and that the process will commence shortly and community consultation will be part of the
process.

Problems identified include buildings that have been built over the years which do not comply with
the town plan.

Cr Ray Brown advised that Council is currently having discussions in relation to crown land in
Wandoan. Also investigating possibility of an air field as the existing one is not adequate for future
requirements.

Xstratra and Council have entered into discussions in relation to water and sewerage and these
issues will continue to be addressed.

The Mayor welcomed members to discuss any problems with Councillors.

The meeting adjourned for lunch at 12:29 p.m. and resumed at 1:24 p.m.




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.19              Economic & Community Development Special Report - Wandoan
                          Community Representative Meeting

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   6/9/1

Date                      30 July 2008

Prepared by               L Tyrrell, COMMUNITY DEVELOPMENT OFFICER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

This report provides information on the background to the calling of a community meeting in
Wandoan on Wednesday 6 August 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and the Council support this community initiative.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Jamieson

That this report be received and the Council support this community initiative.

                                                                                  CARRIED
Cr Hall retired from the meeting at 1:25 p.m.




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.20              Economic and Community Development Special Report Re: Tender
                          Independent Review Dalby Regional Council Library Services

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   25/3/1

Date                      29 July 2008

Prepared by               C. Murphy, COMMUNITY & CULTURAL DEVELOPMENT MANAGER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

This Report is to present to Council the tenders received for the Independent Review of Dalby
Regional Council Library Services and to recommend a suitable consultant to undertake the work.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and that Council grant approval for the acceptance of the contract
quoted by AEC Group Ltd at $28,000 plus GST to undertake an independent Review of the Dalby
Regional Council Library Service as per the scope of works.

Justification

Nil


Link to Transition Action Plan

Economic & Community Development Directorate
Recommendation T
It is recommended that the Dalby Regional Council provide funding in the 2008/2009 year for an
independent review of existing library services and provide a report on the best options for a new
independent library service across the Dalby Regional Council.

Further, that the report include the development of future policies, staffing structures, resources,
training and integrated fees and charges for the establishment of the full regional independent
library service.




                                                                                         Page 41
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.20              Economic and Community Development Special Report Re: Tender
                          Independent Review Dalby Regional Council Library Services
                          …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr McCutcheon

That this Report be received and that Council grant approval for the acceptance of the contract
quoted by AEC Group Ltd at $28,000 plus GST to undertake an independent Review of the Dalby
Regional Council Library Service as per the scope of works.

                                                                                     CARRIED




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ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.21              Economic and Community Development Special Report Re: Dalby
                          Rural Multi Tenancy Centre

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/1/59, Doc. No. 550233

Date                      30/07/2008

Prepared by               R. Heintze, COMMUNITY DEVELOPMENT COORDINATOR

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:


Summary/Purpose

This report has been prepared to notify Council of the successful funding application to develop a
Rural Multi-Tenancy Service Centre in Dalby.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation


1. That this report be received and noted and
2. That the commitments made by the former Dalby Town Council in relation to this project be
supported.
3. That the proposed location of Diplock Park be endorsed by Council.
4. That Council agree to enter into a 25 year lease agreement with MYCNC to continue the
provision of services to the wider community and management of the facility


Justification

Nil

Link to Transition Action Plan

Identified as a project requiring funding for the Dalby Community

Cr Hall rejoined the meeting at 1:29 p.m.




                                                                                       Page 43
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.21              Economic and Community Development Special Report Re: Dalby
                          Rural Multi Tenancy Centre …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Moore

That this report be received and noted and that:

1.     The commitments made by the former Dalby Town Council in relation to this project be
       supported.
2.     The proposed location of Diplock Park be endorsed by Council.
3.     Council agree to enter into a 25 year lease agreement with MYCNC to continue the provision
       of services to the wider community and management of the facility.

                                                                                          CARRIED


Discussion was raised in the meeting regarding the location and community consultation.




                                                                                          Page 44
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS



ORD.ECD/1.22              Economic and Community Development Special Report re Taroom
                          Shire Landcare Group

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/1/40

Date                      30 July 2008

Prepared by               L Tyrrell, COMMUNITY DEVELOPMENT OFFICER

Responsible Director E. Hoffmann, DIRECTOR ECONOMIC & COMMUNITY DEVELOPMENT

Signed:



Summary/Purpose

Taroom Shire Landcare group are seeking a Council representative on the local Landcare
committee which includes the Wandoan district.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That Council nominate a representative to sit on the Taroom Shire Landcare Committee.

Justification

Nil


Link to Transition Action Plan

Recommendation J in the Economic and Community Development Directorate:

“It is recommended that Dalby Regional Council continue to support all existing arrangements with
regard to community and cultural development and that a regional grant program be established ,
consolidated, coordinated and consideration be given to equitable distribution of funds based on
current levels of support and assistance in the 2008/2009 financial year based on data and timely
reviews.”

Blaine Patterson, Manager Community Development retired from the meeting at 1:50 p.m.




                                                                                        Page 45
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ECONOMIC AND COMMUNITY DEVELOPMENT
ORD.ECD/1                 REPORTS

ORD.ECD/1.22              Economic and Community Development Special Report re Taroom
                          Shire Landcare Group …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr Smith

That this Report be received and that Council nominate Cr George Moore as Council's
representative to participate on the Taroom Shire Landcare Committee.

                                                                              CARRIED



ORD.ECD/2                 INWARDS CORRESPONDENCE

Nil




                                                                              Page 46
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




CORPORATE SERVICES

ORD.CS/1                  REPORTS


ORD.CS/1.1                Corporate Services Special Report Re: Submission Gazettal Show
                          Holidays 2009

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/1/35, Doc. No. 558823

Date                      16 July 2008

Prepared by               K.M. Gillespie, GOVERNANCE OFFICER

Responsible Director S.M. Hegedus, DIRECTOR CORPORATE SERVICES

Signed:


Summary/Purpose

This report has been prepared seeking Council's consideration in nominating gazetted Show
holidays for the region in accordance with the Holidays Act 1983.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received, the contents noted and that in accordance with the Holidays Act 1983,
Council submit the following dates to be appointed a gazetted show holidays:-

       Chinchilla         Friday 22 May 2009
       Dalby              Friday 17 April 2009
       Miles              Tuesday 19 May 2009
       Tara               Friday 14 August 2009
       Wandoan            Tuesday 21 April 2009.

Justification

Nil


Link to Transition Action Plan

Nil




                                                                                        Page 47
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


CORPORATE SERVICES
ORD.CS/1                  REPORTS

ORD.CS/1.1                Corporate Services Special Report Re: Submission Gazettal Show
                          Holidays 2009 …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Staines and seconded by Cr Hall

That this report be received, the contents noted and that in accordance with the Holidays Act 1983,
Council submit the following dates to be appointed a gazetted show holidays:-

    Chinchilla            Friday 22 May 2009
    Dalby                 Friday 17 April 2009
    Miles                 Tuesday 19 May 2009
    Tara                  Friday 14 August 2009
    Wandoan               Tuesday 21 April 2009.

                                                                                        CARRIED




                                                                                        Page 48
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


CORPORATE SERVICES
ORD.CS/1                  REPORTS



ORD.CS/1.2                Corporate Services Special Report Re: Amendment of Subordinate
                          Local Law No. 2 (Meetings) 2008

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   1/5/2

Date                      15 July 2008

Prepared by               K.M. Gillespie, GOVERNANCE OFFICER

Responsible Director S.M. Hegedus, DIRECTOR CORPORATE SERVICES

Signed:


Summary/Purpose

The purpose of this report is to amend the Subordinate Local Law No. 2 (Meetings) 2008 (standing
orders).

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and that the amended Subordinate Local Law No. 2 (Meetings) 2008 be
adopted.

Justification

Nil


Link to Transition Action Plan

4.10.1 Corporate Services - Collate and review existing local laws

COUNCIL RESOLUTION

MOVED by Cr Smith and seconded by Cr Staines

That this report be received and that the amended Subordinate Local Law No. 2 (Meetings) 2008 be
adopted.

                                                                                      CARRIED



                                                                                     Page 49
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


CORPORATE SERVICES
ORD.CS/1                  REPORTS



ORD.CS/1.3                Corporate Services Special Report Details Feedback Principles
                          Expenses Reimbursement Policy Guidelines

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   1/1/3, Doc. No. 582982

Date                      30 July 2008

Prepared by               C.M. Harding, CUSTOMER SERVICE COORDINATOR

Responsible Director S.M. Hegedus, DIRECTOR CORPORATE SERVICES

Signed:


Summary/Purpose

A letter dated 23 July 2008 advising that the Minister for Main Roads and Local Government had
met with a representative group of Chief Executive Officers to discuss the practicalities in using the
current expenses reimbursement policy and guidelines.

The guidelines were established to ensure accountability and transparency by councils in dealing
with councillor entitlements and obligations. Feedback from councils indicates that the current
expenses reimbursement policy guidelines are too prescriptive and have increased the cost for
councils to administer.

Given this feedback, the Minister has decided that the current guidelines and the requirement for a
council to have its Expenses Reimbursement Policy approved will be rescinded and the guidelines
will be replaced with a simple set of principles:-
      Use of public monies in the public interest by responsible budgeting and accounting;
      Fair and reasonable allocation of council resources (allowances, facilities and other benefits)
         to enable all councillors to conduct the duties of their office
      Transparent decision-making by public disclosure of policy and resolutions; and
      Accountability for expenditure and use of facilities through full justification and acquittal.

Councils may, if they wish, amend the draft expenses policy previously approved by the Director
General.


Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this letter be received and the contents noted.




                                                                                           Page 50
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


CORPORATE SERVICES
ORD.CS/1                  REPORTS

ORD.CS/1.3                Corporate Services Special Report Details Feedback Principles
                          Expenses Reimbursement Policy Guidelines …(Cont’d)


Justification

Nil


Link to Transition Action Plan

Nil




COUNCIL RESOLUTION

MOVED by Cr Moore and seconded by Cr Tillman

That this letter be received and the contents noted.

                                                                                               CARRIED
COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Moore

That the report be received and that the current policy be amended to read as follows:
Internet access provided by a service in the Councillor's name be paid for fully by Council.

                                                                                               CARRIED




                                                                                           Page 51
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


CORPORATE SERVICES
ORD.CS/1                  REPORTS



ORD.CS/1.4                Confidential Corporate Services Special Report Re Jandowae
                          Customer Service Centre
To                        His Worship the Mayor and Councillors

File No                   1/20/1 & 10/1/1

Date                      30 July 2008

Prepared by               K. Anderson, CORPORATE SUPPORT MANAGER

Responsible Director S.M. Hegedus, DIRECTOR CORPORATE SERVICES

Signed:

Summary/Purpose

The purpose of this report is to provide Council with the background to the creation of Dalby
Regional Council's recognised Customer Service Centres.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report is received and noted.

Justification

Nil

Link to Transition Action Plan

1.14.6 -Service Delivery
4.9.3 - Develop Future Management Strategy

COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Staines

That the report be received and noted.
                                                                                   CARRIED



ORD.CS/2                  INWARDS CORRESPONDENCE

Nil.


                                                                                  Page 52
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




FINANCE AND INFORMATION COMMUNICATION TECHNOLOGY

ORD.FICT/1                REPORTS


ORD.FICT/1.1              Finance & Information Communication Technology Report
                          Presentation of the Wambo Shire Council Financial Statements for the
                          Period 1 July 2007 to 14 March 2008

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   2/1/1-31, 2/4/19

Date                      14 July 2008

Prepared by               P. Smith, FINANCE SUPERVISOR (SERVICES COORDINATOR)

Responsible Director L. Vohland, DIRECTOR FINANCE & INFORMATION COMMUNICATION
                     TECHNOLOGY

Signed:


Summary/Purpose

The purpose of this report is to present to Council the Unaudited Wambo Shire Council Financial
Statements for the period 1st July 2007 to 14th March 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That the Unaudited Wambo Shire Council Financial Statements for the period 1st July 2007 to 14th
March 2008 be received and noted.


Justification

Nil


Link to Transition Action Plan

Nil




                                                                                     Page 53
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


FINANCE AND INFORMATION COMMUNICATION TECHNOLOGY
ORD.FICT/1                REPORTS

ORD.FICT/1.1              Finance & Information Communication Technology Report
                          Presentation of the Wambo Shire Council Financial Statements for the
                          Period 1 July 2007 to 14 March 2008 …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Cosgrove

That the Report be received and that the Unaudited Wambo Shire Council Financial Statements for
the period 1st July 2007 to 14th March 2008 be received and noted.

                                                                                     CARRIED




                                                                                    Page 54
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


FINANCE AND INFORMATION COMMUNICATION TECHNOLOGY
ORD.FICT/1                REPORTS



ORD.FICT/1.2              Presentation Unaudited Financial Statements Year Ended 14 March
                          2008 Tara Shire Council

To                        P. A. Berting, A/CHIEF EXECUTIVE OFFICER

File No                   2/1/1-31, 2/4/19

Date                      17 July 2008

Prepared by               Peter Greet, Information & Communication Technology Manager.

Responsible Director L. Vohland, DIRECTOR FINANCE & INFORMATION COMMUNICATION
                     TECHNOLOGY

Signed:


Summary/Purpose

The purpose of this report is to present to Council the Unaudited Financial Statements for the year
ended 14 March, 2008 for the Tara Shire Council.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That the Tara Shire Council Unaudited Financial Statements for the year ended 14 March 2008 be
received and noted.

Justification

Nil


Link to Transition Action Plan

Nil.

COUNCIL RESOLUTION

MOVED by Cr Staines and seconded by Cr Moore

That the Report be received and that the Tara Shire Council Unaudited Financial Statements for the
year ended 14 March 2008 be received and noted.
                                                                                       CARRIED



                                                                                        Page 55
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


FINANCE AND INFORMATION COMMUNICATION TECHNOLOGY
ORD.FICT/1                REPORTS



ORD.FICT/1.3              Informal Workshop/Special Budget Meeting Scheduled Wednesday 13
                          August 2008

File No                   1/1/1



Summary/Purpose

Mr Lee Vohland, DFICT reminded Councillors that the first informal workshop/special budget
meeting was scheduled for Wednesday, 13 August 2008 and for Councillors to bring along their
copy of the draft fees and charges.

The Mayor acknowledged and gave credit to the staff who have prepared background work for the
budget process.




ORD.FICT/2                INWARDS CORRESPONDENCE

Nil




                                                                                  Page 56
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




ENGINEERING SERVICES

ORD.ES/1                  REPORTS


ORD.ES/1.1                Engineering Services Special Report Re: Department of Main Roads
                          2008/09 Roads Implementation Program (RIP)

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   12/5/1

Date                      24 July 2008

Prepared by               G. Cook, GROUP MANAGER WORKS

Responsible Director Graeme Preston, A/DIRECTOR ENGINEERING SERVICES

Signed:


Summary/Purpose

This report was prepared to provide information to Council in relation to the Roads Implementation
Program (RIP) and to allow Council to include these figures in their budgets.


Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

Mr Lee Vohland, DFICT retired from the meeting at 2:26 p.m.

COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr Tillman

That this Report be received and noted.
                                                                                        CARRIED


                                                                                       Page 57
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS



ORD.ES/1.2                Engineering Services Special Report: Bitumen Construction of a
                          Section of the Kowguran Road - Miles District of Dalby Regional
                          Council

To                        P. A. Berting CHIEF EXECUTIVE OFFICER

File No                   1/2/2

Date                      17 July 2008

Prepared by               Graham Cook, GROUP MANAGER WORKS

Responsible Director Graeme Preston, A/DIRECTOR ENGINEERING SERVICES

Signed:


Summary/Purpose

Letters of request from a number of residents have been received by the Council in relation to the
construction of a section of the Kowguran Road to a bitumen standard. These include the operators
of the Possum Park Underground Bunker Accommodation facility, Julie and David Hinds.

Declaration of Material Personal Interest/Conflict of Interest

NIL

Officer’s Recommendation

That Council only construct the Kowguran Road to bitumen standard if the project is fully funded by
Julie and David Hinds.

Further that the Council investigate the addition of a sandstone material to improve the gravel
surface within the next (2) years.

Justification

NIL


Link to Transition Action Plan

NIL

Mr Lee Vohland, DFICT rejoined the meeting at 2:33 p.m.




                                                                                        Page 58
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS

ORD.ES/1.2                Engineering Services Special Report: Bitumen Construction of a
                          Section of the Kowguran Road - Miles District of Dalby Regional
                          Council …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr McCutcheon

That Council only construct the Kowguran Road to bitumen standard if the project is fully funded by
Julie and David Hinds.

Further that the Council investigate the addition of a sandstone material to improve the gravel
surface within the next (2) years.

AMENDMENT

COUNCIL RESOLUTION

MOVED by Cr Moore and seconded by Cr Hall

That Council give the option to David and Julie Hinds to pay for just the cost of bitumen rather than
the whole cost of the road, should Council improve the gravel surface within the next (2) years.
      The AMENDMENT became the SUBSTANTIVE MOTION and on being PUT was CARRIED




                                                                                         Page 59
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS



ORD.ES/1.3                Engineering Services Special Report Regional Water Restriction
                          Patrol Approved Inspection Program.

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   1/2/2 & 9/1/17

Date                      21 July 2008

Prepared by               T. Hohn, TECHNICAL OFFICER MARKETING

Responsible Director Graeme Preston, DIRECTOR ENGINEERING SERVICES

Signed:


Summary/Purpose

This report has been prepared to ensure individuals contracted to Council and Council employees
have the appropriate authorisation to monitor compliance with the Water Supply (Safety and
Reliability) Act 2008.

Declaration of Material Personal Interest/Conflict of Interest

NIL

Officer’s Recommendation

       That this report is received and noted;
       Council adopts a series of four approved inspection programs as per the attached document;
       Council agrees to allow suitably qualified contracted individuals to operate as approved
         persons under the Local Government Act 1993 limited to authorisation under the Water
         Supply Act 2008.

Justification

NIL


Link to Transition Action Plan

NIL

Mr Phil Berting, CEO retired from the meeting at 2:38 p.m. and rejoined the meeting at 2:41 p.m.




                                                                                         Page 60
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS

ORD.ES/1.3                Engineering Services Special Report Regional Water Restriction
                          Patrol Approved Inspection Program. …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr Moore

That this report is received and noted and that:

1.     Council adopts a series of four approved inspection programs as per the attached document;
2.     Council agrees to allow suitably qualified contracted individuals to operate as approved
       persons under the Local Government Act 1993 limited to authorisation under the Water
       Supply Act 2008.

                                                                                       CARRIED




                                                                                      Page 61
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS



ORD.ES/1.4                Engineering Services Special Report: Infringement Notice Fine

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   9/1/17, 1/2/2

Date                      28 July 2008

Prepared by               T. Hohn, TECHNICAL OFFICER MARKETING

Responsible Director Graeme Preston, DIRECTOR ENGINEERING SERVICES

Signed:


Summary/Purpose

The purpose of this report is for Council to give consideration to adopting a uniform infringement
notice fine for breaches of the Water Supply (Safety and Reliability) Act 2008.

Declaration of Material Personal Interest/Conflict of Interest

NIL

Officer’s Recommendation

That this report is received and noted;

Council adopt the infringement notice fines recommended by the Local Government Association of
Queensland LGAQ;

Council adopt a warning notice procedure for first offences and during a two week period following a
change of restriction levels; and

Council adopt the attached procedure for the issuing of infringements under the Water Supply
(Safety and Reliability) Act 2008.


Justification

NIL



Link to Transition Action Plan

NIL




                                                                                         Page 62
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS

ORD.ES/1.4                Engineering Services Special Report: Infringement Notice Fine
                          …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Staines

That this report is received and noted;

Further that:

1.     Council adopt the infringement notice fines recommended by the Local Government
       Association of Queensland LGAQ;

2.     Council adopt a warning notice procedure for first offences and during a two week period
       following a change of restriction levels; and

3.     Council adopt the attached procedure for the issuing of infringements under the Water
       Supply (Safety and Reliability) Act 2008.

                                                                                     CARRIED




                                                                                    Page 63
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS



ORD.ES/1.5                Engineering Services Special Report: Modification Of Dated Gas
                          Policies

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   14/1/1

Date                      21 July 2008

Prepared by               T. Hohn, TECHNICAL OFFICER MARKETING

Responsible Director Graeme Preston, DIRECTOR ENGINEERING SERVICES

Signed:


Summary/Purpose

The purpose of this report is for Council to give consideration to revising dated gas policies post
amalgamation.

Declaration of Material Personal Interest/Conflict of Interest

NIL

Officer’s Recommendation

That this report be received and that Council resolve to:

      1) Adopt the modified Gas Billing, Disconnections and Security Deposits Policy UTS 4.3.1
      2) Suspend the Rebates on Converting Electric Hot Water Systems to Natural Gas Policy UTS
         4.3.2
      3) Suspend the Supply of Liquefied Petroleum Gas to Consumers Policy UTS 4.3.3
      4) Adopt the modified Conversion of L.P. Gas Appliances to Natural Gas Policy UTS 4.3.5

Justification

NIL


Link to Transition Action Plan

NIL

Cr Staines retired from the meeting at 2:46 p.m. and rejoined the meeting at 2:49 p.m.




                                                                                         Page 64
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


ENGINEERING SERVICES
ORD.ES/1                  REPORTS

ORD.ES/1.5                Engineering Services Special Report: Modification Of Dated Gas
                          Policies …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Staines and seconded by Cr Tillman

That this report be received and that Council:

1.     Adopt the modified Gas Billing, Disconnections and Security Deposits Policy UTS 4.3.1
2.     Suspend the Rebates on Converting Electric Hot Water Systems to Natural Gas Policy UTS
       4.3.2
3.     Suspend the Supply of Liquefied Petroleum Gas to Consumers Policy UTS 4.3.3
4.     Adopt the modified Conversion of L.P. Gas Appliances to Natural Gas Policy UTS 4.3.5

                                                                                   CARRIED




ORD.ES/2                  INWARDS CORRESPONDENCE

Nil.




                                                                                  Page 65
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




PLANNING AND ENVIRONMENT

ORD.PE/1                  REPORTS


ORD.PE/1.1                (050.2008.189.1) Planning & Environment Special Report Re: Louisa
                          Street - Hartley

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   P4549, Doc. No. 050.2008.189.1

Date                      21 July 2008

Prepared by               Ken Ryan and Associates and Lou Scarpato Futureproof Strategies as part
                          of the Local Government Planning Alliance

Responsible Director I. O'Donnell, DIRECTOR PLANNING & ENVIRONMENT

Signed:


Summary/Purpose

       DEVELOPMENT APPLICATION

       Application No:                     050.2008.189.1
       Applicant:                          Mr D Hartley
       Owner:                              Mr D Hartley
       Site Address:                       Lot 69 Louisa Street, Dalby
       Real Property Description:          Lot 69 on D94
       Zone:                               Rural
       Precinct:                           Open Space
       Proposal:                           Request to Change an Existing Approval
       Area of Land:                       3.629 Ha
       Submissions:                        Nil

This report considers the development application, provides an assessment of the merits of the
application and makes a recommendation to decide the matter.

Mr Phil Berting, CEO advised that a letter had been received at the Corporate Office on Tuesday
5th August from Mr D Hartley giving notice to Council to withdraw Development Application
(DA050.2008.189.1).


Declaration of Material Personal Interest/Conflict of Interest

NIL




                                                                                      Page 66
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.1                (050.2008.189.1) Planning & Environment Special Report Re: Louisa
                          Street - Hartley …(Cont’d)



Officer’s Recommendation

The relevant period extension is refused for the following reasons:

The request to extend the relevant period must take into account the Draft Flood Study prepared by
Sinclair Knight Merz in accordance with the Coty Principle;

The subject land is affected by flooding as identified in the Draft Flood Study and the area of the
house and access cannot achieve flood immunity; and

The Draft Flood Study identified the area of the house and access is subject to 1.0 metres to 2.0
metres of inundation in a hypothetical 100 year flood event.

Justification

NIL


Link to Transition Action Plan

NIL

Mr Ed Hoffmann, DECD retired from the meeting at 2:53 p.m.

COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr McCutcheon


That Council receive and note the letter from Craig and Robyn Hartley dated 5 August 2008
requesting the Development Application Town Planning Request Change Existing Approval Lot 69
Louisa Street, be withdrawn.

                                                                                        CARRIED




                                                                                        Page 67
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS



ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care

To                        P Berting, CHIEF EXECUTIVE OFFICER

File No                   DA 55/07 & 6/1/22

Date                      17 July 2008

Prepared by               Catherine O’Brein, GHD

Responsible Officer       I O’Donnell, DIRECTOR PLANNING & ENVIRONMENT

Signed:

Summary/Purpose


DEVELOPMENT APPLICATION

Application No:                 DA 55/07

Applicant:                      Churches of Christ Care

Owner:                          Churches of Christ in Queensland

Site Address:                   12 Villiers Street, Chinchilla

Real Property Description:      Lot 3 on RP87886

Zone:                           Urban Zone

Precinct:                       Not applicable

Proposal:                       Family Day Care Coordination Unit (“Commercial Premises”)

Area of Land:                   918 square metres

Submissions:                    2 Submissions received.


This report considers the proposed development, provides an assessment of the merits of the
proposal and makes a recommendation to decide the development application.

Declaration of Material Personal Interest/Conflict of Interest

Nil




                                                                                            Page 68
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)



Officer’s Recommendation


CONSULTANT’S RECOMMENDATION
RECOMMENDED that:
the applicant be advised that the application for Development Approval for a Material Change of
Use on land described as Lot 3 on RP87886, situated at 12 Villiers Street Chinchilla, is approved,
subject to the following conditions:-
Planning

Comply with plans
   1. Compliance with the facts and circumstances set out in the application and all Council Local
      Laws being adhered to and generally in accordance with the approved plans, except
      exclusions marked in red and where varied by conditions of approval.

Use

   2. No part of the “Building” subject of this application shall be used for any “Child Care Centre”
      purpose, unless prior approval is obtained.

Rates Payment

   3. All outstanding rates and charges shall be paid.

Fencing

   4. A solid screen fence a minimum of 1.8 metres in height shall be provided along the rear and
      western boundaries of the subject land for the full extent of the boundary shared with
      adjoining properties.

   5. As indicated on the site plan (Drawing No. 071145.01), a new 1.2 metre high tubular fence is
      to be installed along the eastern boundary of the site, to enable casual surveillance between
      the existing day care centre and Lot 3 on RP87886.

   6. No provision shall be made for a gate between the adjoining Family Day Care Centre and
      Proposed Administration Building.

Landscaping

   7. Landscape works and associated landscape infrastructure are to be maintained at all times.




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


Number and use of car parking spaces
   8. A minimum of 4 car parking spaces shall be provided on site in accordance with Schedule 1,
      Division 2, Section 2.2: Standards for Carparking and Manoeuvring Areas.
   9. Car parking spaces shall be maintained and kept for the purposes of parking for employees.

Control of vehicles

   10. Vehicle bollards or tyre stops shall be used to control vehicle access and protect
       landscaping or pedestrian areas where appropriate.

Height of Building

   11. The height of buildings shall not exceed 8.5 metres above natural ground level.

Operating hours and delivery/collections

   12. Operating hours shall be restricted to:

           a. 7am to 6pm: Monday to Thursday; and

           b. 7pm to 9pm Tuesday only.

   13. Unloading and loading for the premises shall be restricted to:

           a. 7am to 6pm: Monday to Friday; and

           b. 8am to 5pm: Saturday.

Site Maintenance

   14. The site shall be maintained in a clean and orderly state at all times to Council satisfaction
       and at no cost to Council.

Signage

   15. All signage shall have a format and appearance appropriate to the area and to the
       satisfaction of Council’s Environmental Health Manager.




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


Engineering

Service connections

   16. Internal and external works required by this development permit are constructed so that
       public utility mains, services or installations affected by the development are relocated and
       reinstated by the proponent, at no cost to Council and to a standard required by the relevant
       utility agency, prior to commencement of the use.

Kerb crossing

   17. A kerb crossing shall be provided at the point of access to the subject land in accordance
       with Council’s Engineering Standards.

Condition of internal vehicle access areas

   18. All internal vehicular manoeuvring areas and the entrance/exit to the site shall be
       constructed and maintained in accordance with Schedule 2, Division 2: Standards for Roads,
       Carparking, Manoeuvring Areas and Access, within the Chinchilla Shire Planning Scheme.
       To this end:

           a. Car parking spaces, the entrance to the site and vehicular manoeuvring areas or
              other surfaces that are traversed by vehicles must be fully sealed surfaces;

           b. The access point from the road network must be constructed in accordance with
              Schedule 2, Division 2 of the Chinchilla Shire Planning Scheme, and be maintained
              in a safe and functional manner in perpetuity by the operator of the facility; and

           c. Car parking spaces shall be line marked, and maintained at all times in accordance
              with Schedule 2, Division 2 of the Planning Scheme.

Stormwater Management

   19. Stormwater from roof and sealed areas shall be collected inside the subject land and
       discharged to Council’s street drainage system by way of underground piping.




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


Environmental Health

   20. The operations and construction work associated with this development are to be carried out
       to the requirements of Council. In particular, no nuisance is to be caused to adjoining
       residents by the way of smoke, dust, stormwater discharge or siltation of drains, at any time,
       including non-working hours. Where material is spilled or carried onto existing roads, it is to
       be removed forthwith so as to restrict dust nuisance and ensure traffic safety. Adequate
       safety precautions are to be maintained where work is taking place on existing roads and
       any damage deemed by the Environmental Health Officer to be attributable to the progress
       of works or vehicles associated with the development of the site, shall be repaired to
       Council’s satisfaction.

   21. Excavation and filling is undertaken in accordance with Schedule 1, Division 1: Standards for
       Construction Activities, Section 1.1.

   22. Future operational or building works are undertaken in accordance with a sediment and
       erosion control plan prepared by a qualified and experienced engineer prior to plan sealing
       (in the case of operational works) or prior to construction (for any building works).

   23. A refuse container storage area shall be provided. This storage area is to be imperviously
       sealed, screened, provided with a hose cock and drained and sited in accordance with with
       the requirements of Council and the provisions of the Environmental Protection (Waste
       Management) Regulation 2000 or any other relevant legislation for the storage, collection
       and disposal of refuse.

   24. Noise associated with the approved use shall be managed in accordance with the
       requirements of the Environmental Protection Act 1994.

   25. Compliance with accepted environmental standards during both construction and operation
       in terms of controls on runoff, noise, dust and other emissions so that no contaminant is
       released to cause environmental harm or undue disturbance to people not associated with
       the site. The provisions of the relevant Environmental Protection Policies should be
       complied with at all times.
   26. The applicant or representatives of the applicant must not:
           a. Burn or bury waste generated in association with this development approval at or on
              the approved development site; nor
           b. Allow waste generated in association with this development approval to burn, or be
              burnt or buried, at or on the approved development site;
           c. Unless otherwise approved, in writing, by Council.




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


General

   27. Prior to the commencement of the use, and at all times thereafter, all conditions of this
       approval must be fully satisfied, unless otherwise stated.

   28. The approved plans/drawings for this development approval are listed in the following table:
       Plan/Drawing No.                    Title                              Date
       071145.01                           Site Plan                          18/3/2007
       071145.02                           Existing Floor Plan                18/3/2007
       071145.03                           Proposed Floor Plan                18/3/2007
       071145.04                           North Elevation                    18/3/2007

   29. The applicant be advised that:-

           a. Prior to works commencing on-site, separate applications for Development Permit for
              Building Works and Plumbing or Drainage Works will be required to be approved. A
              development permit for Operational Works may be required where greater than 20m3
              of fill or excavation is proposed on the site;

           b. Prior to commencement of the use, the applicant shall contact Council’s Planning
              Manager, to arrange a Development Compliance Inspection;

           c. The applicant must ensure compliance with environmental conditions whether
              required to hold an Environmental Authority or not. These include, but are not limited
              to water quality, air quality, noise levels, waste waters, lighting and visual quality as a
              result of any activity or by-product or storage of materials within the confines of the
              building(s) and property boundaries.

               Any amendment, alteration or addition to the development approval will require
               further consideration by Council in assessing any changes to the environmental
               conditions;

           d. The relevant period for the development approval (material change of use) shall be
              four (4) years starting the day the approval is granted or takes effect. In accordance
              with Section 3.5.21(1) of the IPA, the development approval for a Material Change of
              Use lapses if the first change of use under the approval does not happen within the
              abovementioned relevant period. However, if there are one or more related
              approvals for the development approval for a Material Change of Use, the relevant
              period is taken to have started on the day the latest related approval takes effect.
              (Please refer to Section 3.5.21(7) of the IPA for the meaning of related approval);




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


                An applicant may request Council to extend the relevant period provided that such
                request is made in accordance with Section 3.5.22 of the IPA and before the
                development approval lapses under Section 3.5.21 of the IPA;

           e. Council is to be indemnified against any claims arising from works carried out by the
              applicant on Council’s property;

           f.   An applicant has the opportunity to make representations regarding conditions or
                other matters of the development approval within 20 business days of receiving the
                decision notice in accordance with section 3.5.17 of the IPA. The applicant’s appeal
                period may also be suspended in accordance with section 3.5.18 of the IPA, to allow
                further time for consideration of matters contained in the development approval. In
                the case of refusal, an applicant does not have the opportunity to extend the appeal
                period; and

           g. An applicant has the opportunity to appeal against Council decision in accordance
              with the relevant section of the Integrated Planning Act 1997:

                4.1.27 Appeals by Applicants,

                (1)      An applicant for a development application may appeal to the court against
                         any of the following—

                         (a)   the refusal, or the refusal in part, of a development application;

                         (b)   a matter stated in a development approval, including any condition
                               applying to the development, and the identification of a code under
                               section 3.1.6;

                         (c)   the decision to give a preliminary approval when a development permit
                               was applied for;

                         (d)   the length of a period mentioned in section 3.5.21; and

                         (e)   a deemed refusal.

                  (2)    An appeal under subsection (1)(a) to (d) must be started within 20 business
                         days (the applicant’s appeal period) after the day the decision notice or
                         negotiated decision notice is given to the applicant.

                  (3)   An appeal under subsection (1)(e) may be started at any time after the last
                        day a decision on the matter should have been made.




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PLANNING AND ENVIRONMENT
ORD.PE/1                  REPORTS

ORD.PE/1.2                (DA55/07) Planning and Environment Special Report Re: Material
                          Change of Use on Land Described as Lot 3 RP87886, 12 Villiers Street
                          Chinchilla Church of Christ Care …(Cont’d)


           h. It should be noted that Council resolved not to accept security in lieu of completion of
              works, except in the following circumstances:

                         (i)    where it is Council’s opinion that necessary works would result in the
                                provision of sub-standard services for future development and the
                                work is not critical to the development, or

                         (ii)   where it is Council’s opinion the work is very minor, not critical to the
                                development, and, the timing for the completion of that work is an
                                unreasonable impost on the developer.

                         In both cases, the acceptance of security in lieu of works is at Council’s
                         discretion.
Justification

Nil

Link to Transition Action Plan

Nil

Mr Stephen Hegedus, DCS retired from the meeting at 2:56 p.m. Cr Cosgrove retired from the
meeting at 2:57 p.m. and rejoined the meeting at 2:59 p.m.

Mr Ed Hoffman, DECD rejoined the meeting at 2:59 p.m.

COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Jamieson

That this Report be received and that the recommendations contained therein be adopted with the
following conditions to be added to read as follows:-

30.    "No parking across driveway" signs be provided and erected for the residences of the two (2)
       submitters.
31.    An appropriate number of on-street car parking spaces be line-marked from the Canaga
       Street intersection to the eastern boundary of the Catholic Church on both sides of Villiers
       Street.

                                                                                               CARRIED


ORD.PE/2                  INWARDS CORRESPONDENCE

Nil.


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EXECUTIVE SERVICES

ORD.EXS/1                 REPORTS


ORD.EXS/1.1               Mayor's Quarterly Report Council Activities March to July 2008

To                        Mayor and Councillors

File No                   1/2/19, Doc. No. 585162

Date                      30 July 2008

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This Report was prepared to report on Council duties attended by the Mayor, Cr Ray Brown from
20th March to 31st July, 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.


Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Tillman

That this Report be received and noted.

                                                                                     CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.2               Executive Services Special Report Re: Cr Carolyn Tillman Monthly
                          Report Council Activities March to June 2008

To                        His Worship the Mayor and Councillors

File No                   1/2/19

Date                      30 July 2008

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This Report was prepared to report on Council duties attended by Cr Carolyn Tillman from 1 st April
to 30th June, 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr Smith

That this Report be received and noted.

                                                                                        CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.3               Cr Bill McCutcheon Monthly Report Council Activities July 2008

To                        His Worship the Mayor and Councillors

File No                   1/2/19

Date                      30 July 2008

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This Report was prepared to report on Council duties attended by Cr Bill McCutcheon for the month
of July, 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Smith

That this Report be received and noted.

                                                                                       CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.4               Cr George Moore Monthly Report Council Activities June and July
                          2008

To                        His Worship the Mayor and Councillors

File No                   1/2/19

Date                      30 July 2008

Prepared by               Cr George Moore

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This Report was prepared to report on Council duties attended by Cr George Moore for the month of
June and July, 2008.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Cosgrove and seconded by Cr McCutcheon

That this Report be received and noted.

                                                                                       CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.5               Cr George Moore Report On Attendance at The Local Government
                          Environmental Conference July 2008

To                        Mayor and Councillors

File No                   1/15/15

Date                      30th July, 2008

Responsible Director I. O'Donnell, DIRECTOR PLANNING & ENVIRONMENT

Signed:


Summary/Purpose

Cr Moore and Mr Todd Summerville, Environmental Manager attended the The Local Government
Environmental Conference, Cairns 9 – 11 July 2008. This was the first conference of its kind
focusing squarely on the environmental challenges facing Local Government nationally. With
approximately 150 delegates in attendance drawing from every state, from various levels of
Government and private enterprise and with approximately 25 guest speakers.

Declaration of Material Personal Interest/Conflict of Interest

Nil.

Officer’s Recommendation

1. That this report be received and the contents noted.
2. That Dalby Regional Council should be considering the sustainability of the environment with all
   decisions and S.O.E.R (sustainable of environment report) be presented with annual reports.
3. That Dalby Regional Council should also be looking into utilizing alternative fuel sources.
4. That Dalby Regional Council seriously consider its current waste management and recycling
   practices.

Justification

Nil.


Link to Transition Action Plan

Nil




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS

ORD.EXS/1.5               Cr George Moore Report On Attendance at The Local Government
                          Environmental Conference July 2008 …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Cosgrove

    1. That this report be received and the contents noted.
    2. That Dalby Regional Council should be considering the sustainability of the environment
       with all decisions and S.O.E.R (sustainable of environment report) be presented with annual
       reports.
    3. That Dalby Regional Council should also be looking into utilizing alternative fuel sources.
    4. That Dalby Regional Council seriously consider its current waste management and
       recycling practices.

                                                                                       CARRIED

Mr Ian O'Donnell, DPE is to investigate the use of LP Gas in Council vehicles.




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.6               Executive Services Special Report Re: Constitutional Recognition of
                          Local Government

To                        Mayor and Councillors

File No                   5/3/3, Doc. No. 556302

Date                      15 July, 2008

Prepared by               P. A. Berting, CHIEF EXECUTIVE OFFICER

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

The purpose of this report is to allow Council to make an informed decision as to the style of
Constitutional Recognition to be adopted for consideration at the proposed Local Government
Constitutional Summit.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

Council’s direction is required.

Justification

Nil


Link to Transition Action Plan

Nil

Mr Stephen Hegedus, DCS rejoined the meeting at 3:14 p.m.




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS

ORD.EXS/1.6               Executive Services Special Report Re: Constitutional Recognition of
                          Local Government …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr McCutcheon and seconded by Cr Smith

That this Report be received and that the Council supports Constitutional Recognition under the
Australian Constitution however, Council's first preference is for a type of 'Financial Recognition', but
if this is unattainable or unduly complicates the situation, Council would support Institutional
Recognition.


                                                                                              CARRIED

The meeting adjourned at 3:20 p.m. and resumed at 3:43 p.m. with the Mr Ed Hoffmann, DECD not
in attendance.




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.7               Executive Services Special Report Re Review of Implementation of
                          Transaction Action Plan (TAP)

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   1/20/2, Doc. No. 584865

Date                      28 July, 2008

Prepared by               P. A. Berting, CHIEF EXECUTIVE OFFICER

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

The purpose of this report is to provide Council with a progress report with the implementation of the
Transition Action Plan (TAP).

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this report be received and noted.

Justification

Nil


Link to Transition Action Plan

Key Deliverable 4: Interim Service Delivery Arrangements

Ed Hoffmann, Director Economic and Community Development rejoined the meeting at 3:46 p.m.

Ian O'Donnell, Director Planning and Environment left the meeting at 3:46 p.m. and rejoined the
meeting at 3:47 p.m.

Cath Harding, Customer Service Coordinator left the meeting at 3:54 p.m. and rejoined the meeting
at 3:58 p.m.




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS

ORD.EXS/1.7               Executive Services Special Report Re Review of Implementation of
                          Transaction Action Plan (TAP) …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Moore and seconded by Cr Staines

That this report be received and noted excluding the recommendations contained in the
supplementary report from Mr Ed Hoffmann, DECD.

                                                                                 CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.8               Executive Services Special Report Re: S & C Seng - Request
                          Council's Consideration To Purchase Council Owned Land - Warra

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/5/11, Doc. No. 577817

Date                      30th July, 2008

Prepared by               J. Taylor, CEO'S EXECUTIVE ASSISTANT

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This report is prepared to seek Council’s direction in regard to a request from Susan & Chris Seng
to purchase Council owned land, being Lots 34 and 35 on RP32830, Francis Road, Warra.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That Council grant approval for the listing of Lots 34 and 35 on RP32830, Francis Road, Warra for
sale by Public Auction or Tender in accordance with Section 491 of the Local Government Act 1993.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Staines and seconded by Cr Smith

That this Report be received and that Council grant approval for the listing of Lots 34 and 35 on
RP32830, Francis Road, Warra for sale by Tender in accordance with Section 491 of the Local
Government Act 1993.

                                                                                       CARRIED


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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.9               Executive Services Special Report Re: 2008 Carols By Candlelight

To                        P. A. Berting, CHIEF EXECUTIVE OFFICER

File No                   5/1/10, Doc. No. 582173

Date                      30th July, 2008

Prepared by               J. Taylor, CEO'S EXECUTIVE ASSISTANT

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

This report is prepared to seek Council’s direction in regard to a request from the Dalby & District
Ministers’ Fraternal for in-kind assistance for their 2008 Carols by Candlelight Event.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That the Council provide the following assistance to the Dalby & District Ministers’ Fraternal for the
2008 Candles by Candlelight event as follows:

1.        the use of Thomas Jack Park for Sunday, 21st December, 2008 from 2:00 p.m. to 10:00 p.m.;
2.        the use of the Covered Arena at the Dalby Showgrounds as an alternative venue if     wet
          weather is experienced, at no cost;
3.        the preparation of 600 Carol Booklets.

Further, that Council advise the Dalby & District Ministers’ Fraternal that it is unable to include the
Carols by Candlelight event under its Public Liability Insurance Policy and recommend that they
obtain appropriate cover for the event.


Justification

Nil


Link to Transition Action Plan

Nil




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS

ORD.EXS/1.9               Executive Services Special Report Re: 2008 Carols By Candlelight
                          …(Cont’d)



COUNCIL RESOLUTION

MOVED by Cr Jamieson and seconded by Cr Smith

That this Report be received and that Council provide the following assistance to the Dalby &
District Ministers’ Fraternal for the 2008 Candles by Candlelight event as follows:

1.     the use of Thomas Jack Park for Sunday, 21st December, 2008 from 2:00 p.m. to 10:00 p.m.;
2.     the use of the Covered Arena at the Dalby Showgrounds as an alternative venue if     wet
       weather is experienced, at no cost;
3.     the preparation of 600 Carol Booklets.

Further, that Council advise the Dalby & District Ministers’ Fraternal that it is unable to include the
Carols by Candlelight event under its Public Liability Insurance Policy and recommend that they
obtain appropriate cover for the event.

                                                                                            CARRIED




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EXECUTIVE SERVICES
ORD.EXS/1                 REPORTS



ORD.EXS/1.10              Executive Services Special Report Re: Office Closure Arrangements
                          Christmas/New Year 2008/09

To                        Mayor and Councillors

File No                   4/1/3

Date                      30 July 2008

Prepared by               C.M. Harding, CUSTOMER SERVICE COORDINATOR

Responsible Director P. A. Berting, CHIEF EXECUTIVE OFFICER

Signed:


Summary/Purpose

A memorandum dated 18 July 2008 advising that the Dalby Regional Council Customer Service
Centres will be closed from Thursday 25th December and reopen on Monday 5th January 2009 is
attached.

The Director Engineering Services will in the near future advise Engineering Services staff of
proposed annual leave arrangements for 2008/09.

Declaration of Material Personal Interest/Conflict of Interest

Nil

Officer’s Recommendation

That this Report be received and noted.

Justification

Nil


Link to Transition Action Plan

Nil

COUNCIL RESOLUTION

MOVED by Cr Tillman and seconded by Cr Cosgrove

That this Report be received and noted.
                                                                                    CARRIED


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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


EXECUTIVE SERVICES



ORD.EXS/2                 INWARDS CORRESPONDENCE

Nil.




                                                                              Page 90
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




GENERAL BUSINESS ITEMS

ORD.GB/1.                 GENERAL BUSINESS


ORD.GB/1.1                Change September Council Meetings

File No                   1/1/1



Summary/Purpose

Mr Phil Berting, CEO advised that due to Councillors attending the LGAQ Conference to be held in
Cairns from the 1st September to the 5th September, that Council needs to consider changing the
September dates for the Council meetings to the 2nd and 3rd Wednesday of the month.

Meetings to be held:-
   Wednesday 10 September 2008 to be held at Dalby Corporate Office
   Wednesday 17 September 2008 - Jandowae Community and Cultural Centre

Cr Staines and Cr Tillman will cover the Councillors Customer Service Days at the Centres
scheduled for 1st September 2008, with staff assisting if required.


COUNCIL RESOLUTION

MOVED by Cr Hall and seconded by Cr Cosgrove

That the first Council meeting be changed to Wednesday 10 September 2008 and that the second
meeting be held on Wednesday 17th September at the Jandowae Community & Cultural Centre.

                                                                                      CARRIED




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


GENERAL BUSINESS ITEMS
ORD.GB/1.                 GENERAL BUSINESS



ORD.GB/1.2                Public Meeting Ducklo-Kumbarilla Action Group Thursday 7th
                          August, 2008

File No                   12/1/1



Summary/Purpose

The Mayor, Councillor Ray Brown advised that the Ducklo-Kumbarilla Action Group were holding a
public meeting at the Dalby RSL on Thursday, 7th August, 2008 and raised concerns in relation to
the meeting.

He advised that correspondence had been forwarded to the Group inviting three (3) representatives
to meet with the Mayor, Chief Executive Officer and Acting Director Engineering Services regarding
their concerns.

Mr Graham Cook, A/DES provided an update to Council on the works carried out in the area and
gave a commitment to provide further information to Councillors by email.




                                                                                       Page 92
Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


GENERAL BUSINESS ITEMS
ORD.GB/1.                 GENERAL BUSINESS



ORD.GB/1.3                McInnes Wilson Lawyers Legal Advice Itinerant Workers' Camp In
                          Miles

File No                   6/1/10, 6/1/22



Summary/Purpose

Councillor Andrew Smith requested that Council seek further legal advice from King & Company
Solicitors in relation to the establishment of an itinerant workers camp in Miles.

Mr Ian O'Donnell, DPE advised that Council had received legal advice previously from McInnes
Wilson Lawyers and provided Council with a copy of their advice received 19 December 2007.


COUNCIL RESOLUTION

Moved by Cr Smith and seconded by Cr Moore

That Council approach Council's Solicitors, King & Company Solicitors to seek legal opinion
regarding temporary approval of itinerant workers camps in the region.
                                                                                 CARRIED




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08


GENERAL BUSINESS ITEMS
ORD.GB/1.                 GENERAL BUSINESS



ORD.GB/1.4                Condition Of Heating Pipes At Dalby Pool

File No                   16/2/1, P2970



Summary/Purpose

Councillor Ray Jamieson advised that the heating pipes at the Dalby Pool are in a state of disrepair
and sought advice as to whether this would be considered a major repair job.

Mr Ed Hoffmann, DECD to provide a report back to Council on the matter.




ORD.GB/1.5                Reporting On Details Of Work Crews In Region To Emergency
                          Services

File No                   5/7/3



Summary/Purpose

The Mayor, Councillor Ray Brown advised that he had recently held discussions with Arrow Energy.
In particular, he advised that the Department of Emergency Services had raised concerns in relation
to not knowing the number of work crews in the area and that Arrow Energy had given a
commitment to provide information to Council every two (2) months.

The Mayor advised that Council will make the same approach to Queensland Gas.




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




SUPPLEMENTARY MINUTES ITEMS

ORD.SUP/1.                SUPPLEMENTARY MINUTES ITEMS

Nil.




MEETING CLOSURE

The Meeting concluded at 4:47 p.m.



I hereby certify that the foregoing is a true record of the Minutes of the Proceedings of the Ordinary
Meeting held this sixth day of August 2008.



Submitted to the Ordinary Meeting of Council held this twentieth day of August 2008.



Signed:                                                                                7 August 2008
            Cr Brown
            MAYOR OF DALBY REGIONAL COUNCIL




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Minutes of Ordinary Meeting Of Council Wednesday 6th August 2008 - 06/08/08




APPENDIX / ATTACHMENTS




                                                                              Page 96

								
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