Index Page

Document Sample
Index Page Powered By Docstoc
					                 DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                            TASMANIA GENERAL SPECIFICATION

                                     G2 – CONTRACT MANAGEMENT PLAN
                                               October 2009
              Index                                                                                            Page

G2.2       SUBMISSION .................................................................................................. 2
G2.3   ENVIRONMENTAL MANAGEMENT .................................................................... 2
 G2.3.1   GENERAL ..................................................................................................... 2
 G2.3.2   MANAGEMENT OF ACTIVITIES TO BE INCLUDED IN THE CMP (ENVIRONMENT) ..................... 2
 G2.3.3   LIGHTING OF FIRES ......................................................................................... 4
 G2.3.4   PAYMENT...................................................................................................... 4
G2.4   QUALITY......................................................................................................... 4
 G2.4.1   GENERAL ..................................................................................................... 4
 G2.4.2   INSPECTION AND TEST...................................................................................... 4
 G2.4.3   CONTROL OF CONSTRUCTION PROCESSES ............................................................... 4
 G2.4.4   IDENTIFICATION AND TRACEABILITY ...................................................................... 5
 G2.4.5   DEFECTIVE WORK ........................................................................................... 5
 G2.4.6   RECORDS ..................................................................................................... 5
G2.5   OCCUPATIONAL HEALTH AND SAFETY ............................................................ 5
 G2.5.1   GENERAL ..................................................................................................... 5
 G2.5.2   HAZARD IDENTIFICATION AND RISK ASSESSMENT ..................................................... 5
 G2.5.3   SAFE WORK METHOD STATEMENTS ....................................................................... 6
 G2.5.4   WORKPLACE STANDARDS TASMANIA APPROVAL ........................................................ 6
 G2.5.5   HAZARDOUS MATERIALS ................................................................................... 6
 G2.5.6   INCIDENT NOTIFICATION ................................................................................... 6
 G2.5.7   AUDITING..................................................................................................... 6
G2.6       TRAFFIC MANAGEMENT .................................................................................. 6
G2.7       PUBLIC CONTACT ........................................................................................... 6
G2.8   DURABILITY AND LIFE ASSURANCE PLAN AND PROCEDURES ......................... 7
 G2.8.1   DURABILITY AND LIFE ASSURANCE PLAN AND PROCEDURES .......................................... 7
G2.9   MAINTENANCE PROCEDURES ......................................................................... 7
 G2.9.1   GENERAL ..................................................................................................... 7
 G2.9.2   WORKS BY OTHER CONTRACTORS ........................................................................ 7
G2.10 EVIDENCE OF COMPLIANCE ............................................................................ 7
 G2.10.1 COMPLETION AUDIT ......................................................................................... 7
 G2.10.2 SUPERINTENDENT'S AUDITS AND NON-CONFORMANCE ................................................ 8
G2.11      EMERGENCY MANAGEMENT ............................................................................ 8
G2.12      SET OUT CONTROL ......................................................................................... 8
G2.13      HOLD POINTS ................................................................................................. 8
ANNEXURE          G2.1 - PROJECT SPECIFIC DETAILS....................................................... 10
ANNEXURE G2.2 - NOTICE OF NON-COMPLIANT WORK............................................. 11




G2 – CONTRACT MANAGEMENT PLAN                                                                                    Page 1
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                              G2 – CONTRACT MANAGEMENT PLAN
                                        October 2009
2.1    SCOPE
This specification sets out the requirements for the Contract Management Plan (CMP) that shall
include the following elements as appropriate for the Contract:
            • Environmental Management
            • Quality
            • Occupational Health and Safety
            • Traffic Management
            • Public Contact
            • Durability and Life Assurance Plan and Procedures
            • Maintenance Procedures for the Defects Liability Period
            • Emergency Management.
Aspects to be included are specified in the relevant Australian Standards, Legislation and
Regulations as well as this Specification.

The CMP shall only address the specific requirements for the project. Any CMP that includes
voluminous amounts of generic information not related to the project may be rejected by the
Superintendent.

No provision of the Contract Management Plan shall over-rule or conflict the requirements of the
contract including the Standard Specifications.

Note:
The aim is to have a project specific CMP that targets the project requirements.

G2.2 SUBMISSION
Two controlled copies of the Contract Management Plan shall be provided to the Superintendent
within the period set in the Conditions of Contract.

G2.3 ENVIRONMENTAL MANAGEMENT
G2.3.1       General
The Contractor shall have a documented Environmental Management system in accordance
with AS/NZS ISO 14000 series to assure delivery of:
(i)          the performance requirements of this Specification,
(ii)         compliance with the Tasmanian Environmental Management and Pollution Control
             Act 1994     and the Commonwealth Environment Protection and Biodiversity
             Conservation Act 1999 and regulations under these Acts and
(iii)        the approval document and conditions issued by the planning authority and/or the
             relevant Government Department together with the commitments made in the
             Development Proposal and Environmental Management Plan, or Environmental
             Effects Report as appropriate.

G2.3.2         Management of Activities to be Included in the CMP (Environment)
The Contractor shall develop, implement and maintain strategies and actions to achieve
environmental responsibilities in accordance with DIER’s Environment Policy for Transport
Activities Specification T5, Appendix T5B
http://www.transport.tas.gov.au/road_bridges_tas/specifications2/standard_brief_for_profession
al_services
Activities to be addressed in the CMP – Environment include but are not limited to those in the
Table G2.3.1.




G2 – CONTRACT MANAGEMENT PLAN                                                             Page 2
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                              G2 – CONTRACT MANAGEMENT PLAN
                                        October 2009


  Table G2.3.1 – Management of Activities to be Included in the CMP (Environment)
     Activity              Specific Requirement                           Reference
Noise and Dust         Minimisation and any                  Environmental Management and
                       commitments made in the               Pollution Control (Miscellaneous
                       approved DP&EMP.                      Noise) Regulations and the Vehicle
                                                             and Traffic (Vehicle Standards)
                                                             Regulations
Hazardous              Identification and control, either    Environmental Management and
materials              found on site or if the site is       Pollution Control Act and the
                       contaminated by a spill               Commonwealth Environment
                                                             Protection and Biodiversity
                                                             Conservation Act 1999 and
                                                             regulations under these Acts
Site Quarantine        Site hygiene measures are             Historic Cultural Heritage Act 1995,
                       implemented to reduce the risk        Threatened Species Protection Act
                       of spreading weed-infested or         1995 and the Commonwealth
                       diseased soil, organic matter or      Environment Protection and
                       vegetation including any              Biodiversity Conservation Act 1999.
                       commitments made in the               The DP&EMP as approved.
                       approved DP&EMP.                      Tasmanian Washdown Guidelines for
                                                             Weed and Disease Control.
Environmental and      Identification and protection of      Environmental Management and
Heritage Features      any environmental and heritage        Pollution Control Act and the
                       features such as geological,          Commonwealth Environment
                       geoheritage, habitat, botanical,      Protection and Biodiversity
                       archaeological or other heritage      Conservation Act 1999 and
                       features both inside and outside      regulations under these Acts
                       the road reserve that will be
                       directly impacted by any works.
Aboriginal Artefacts   Identification of any Aboriginal      Aboriginal Relics Act 1975 and the
                       artefacts and any commitments         Commonwealth Environment
                       made in the approved DP&EMP.          Protection and Biodiversity
                                                             Conservation Act 1999 and
                                                             regulations under these Acts
Waste materials        Waste reduction, reuse         and    State Government Waste
                       recycling or   removal         and    Management Strategy and associated
                       disposal.                             policies and State and Local
                                                             Government requirements.
Topsoil                Management of topsoil, areas of       Threatened Species Protection Act
                       botanical importance are not to       1995.
                       be used as stockpile sites. Topsoil
                       shall not be removed from the
                       site.
Run Off                Containment and removal of            Wetlands and Waterways Works
                       pollutants such as oil, grease and    Manual shall be considered to be Best
                       any other waste material              Practice Environmental Management.
Stream diversions      Management         of       stream    Wetlands and Waterways Works
                       diversions and dirty run off.         Manual shall be considered to be Best
                                                             Practice Environmental Management.




G2 – CONTRACT MANAGEMENT PLAN                                                               Page 3
               DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                          TASMANIA GENERAL SPECIFICATION

                               G2 – CONTRACT MANAGEMENT PLAN
                                         October 2009


Stream Flow And         The normal stream flow shall not     Any discolouration of, or sedimentation
Flooding                be impeded.       The Contractor     in, the stream flow shall be managed
                        shall ensure that at all times the   to the satisfaction of the relevant
                        works are made secure from           Government Agency.
                        damage by stream flow and
                        flood. No claims for loss or delay
                        from    this   cause     will   be
                        considered.

The contractor shall be responsible for the costs of any environmental penalties imposed on
DIER by other regulatory authorities as a consequence of negligence or poor performance by
the contractor.

G2.3.3          Lighting of Fires
Fires shall not be lit for any purpose within the limits of contract or road reservation.

G2.3.4        Payment
Payment for the development, implementation and maintenance of strategies and actions
(G2.3.2) shall be at the lump sum item in the schedule of rates (8.08) payed on a pro rata
monthly basis. Any non conformances identified during the month will result in a 20% reduction
in the monthly payment.

G2.4 QUALITY
G2.4.1        General
The Contractor shall have a Quality Management System that complies with AS/NZS ISO 9001
and shall have third party certification that covers the works.

The Contractor shall plan, develop and maintain documented contract-specific quality procedures
that cover the works.

The Contractor shall manage the quality requirements of the works in accordance with:
      •    the performance requirements of the contract; and
      •    the contract-specific quality procedures.

The Quality elements shall show how the Contractor intends to assure, be able to demonstrate
and provide evidence of compliance that the requirements of the contract are met.

The Contract Management Plan shall describe the application of the Contractor's Quality System
to the Contract, and shall include, in particular, details listed in the following clauses.

Project specific items listed in Annexure G2.1 are additional requirements which shall be fully
described in the Contractor's Contract Management Plan.

G2.4.2          Inspection and Test
      i.     Inspection and Test Plan
                The contractor shall develop inspection and test plans (ITPs) as part of the
                Contract Management Plan.
       ii.   Registered Laboratories
                All quality control tests undertaken by the Contractor shall be performed by
                laboratories currently registered with NATA for the relevant test, and test reports
                shall be certified by a NATA accredited signatory.

G2.4.3         Control of Construction Processes
The Contractor shall detail procedures and/or work instructions for construction processes under
the contract in the Contract Management Plan.

G2 – CONTRACT MANAGEMENT PLAN                                                                Page 4
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                              G2 – CONTRACT MANAGEMENT PLAN
                                         October 2009
G2.4.4       Identification and Traceability
Recording systems shall be maintained to provide a traceable link between test data and the
subsequent use of that data in the implementation of DIER specifications.

All test data shall be defined in terms of dates and precise locations.

The inspection and test plans shall define the system of recording and oversight of all test and
calibration data. It shall cover test data for both incoming and outgoing products. Plans shall
include cross references between lot numbers allocated and the unique product numbers. This
shall apply in particular to safety barrier propriety products, steel reinforced concrete pipes,
bridge bearing pads, beams and piles.

The Contractor shall maintain data and undertake such statistical analysis and prepare control
charts as necessary to demonstrate process control and product compliance as defined in other
parts of DIER Specifications. All such process control data shall identify the source of the test
data in terms of date of test and test identification.

A registration system shall be implemented to control all calibration requirements, inspection and
test plans, incoming and outgoing products, etc.

G2.4.5        Defective Work
The Contractor shall promptly notify the Superintendent of any product and service non-
compliance, except where conformance is to be achieved by a continuation of the original
process. Notification shall be submitted as a Notice of Non-Compliant Work and shall indicate the
proposed method of rectification for approval by the Superintendent.

The Contractor shall use the standard form for Notice of Non-Compliant Work located in Appendix
G2.4.3.

A hold point shall apply prior to covering up rectification work to allow the Superintendent to
inspect the work.

G2.4.6         Records
All records generated during the contract shall be included in the contract records (G1.7.4).

G2.5 OCCUPATIONAL HEALTH AND SAFETY
G2.5.1         General
The Contractor shall have an Occupational Health and Safety Management System that
complies with AS/NZS4801 and AS/NZS4804 as appropriate, and shall have third party
accreditation that covers the works.

The Contractor shall manage the occupational health and safety requirements of the works in
accordance with:
        i.   all legislative requirements relating thereto;
       ii.   the performance requirements of the Specifications; and
      iii.   the Contract Safety Management Plan (SMP).

The Contractor shall plan, develop and maintain contract-specific safety management
procedures (CSMP) that cover the works, including site inductions, control of visitor and public
access and traffic management particularly that of pedestrians.

G2.5.2       Hazard Identification and Risk Assessment
The Contractor shall undertake Hazard Identification and Risk Assessment (HIRA) in
accordance with AS/NZS 4360 which shall include a traffic management related risk
assessment, refer Standard Specification G3 Traffic Management.



G2 – CONTRACT MANAGEMENT PLAN                                                               Page 5
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                             G2 – CONTRACT MANAGEMENT PLAN
                                         October 2009
The Contractor shall ensure that all Sub Contractors adhere to the HIRA and traffic
management risk assessment.

Note:
As an example model for the traffic management related risk assessment of a worksite, the
Victorian Government’s “Code of Practice for Worksite Safety – Traffic Management, Part 2
Worksite Risk Management Process” has been identified.

G2.5.3         Safe Work Method Statements
As part of its CSMP, the Contractor shall plan, develop and maintain Safe Work Method
Statements (SWMS) that address the hazards identified for all activities in the performance of
the works.

The Contractor shall demonstrate to the Superintendent it has assessed and understood the
hazards and risks and has procedures in place to ensure that its Duty of Care to provide a safe
workplace for its own workers, sub-contractors and the public during the performance of the
works has been satisfied.

G2.5.4         Workplace Standards Tasmania Approval
Note:
The Tasmanian Workplace Health & Safety Act and Regulations require a Safety Management
Plan, in a form approved by the Director Of Industry Safety, Workplace Standards Tasmania
(WST), to be submitted to WST for projects over $2million. WST has 10 days to respond to
that Plan.

The Contractor shall submit the Safety Management Plan as well as any changes made during
the contract to Workplace Standards Tasmania after the Superintendent has accepted it.

Work on the road asset shall not proceed until the Director of Industry Safety has approved the
Contractor’s SMP.

G2.5.5       Hazardous Materials
The Contractor shall prepare incident control procedures to be adopted to identify and control
any hazardous materials either found on site or if the site is contaminated by a spill.

G2.5.6         Incident Notification
The Contractor shall provide to the superintendent, within 7 days of any incident/accident, a copy
of the incident/accident report and the investigation report, which must include remedial action/s
taken to avoid a recurrence of this type of incident/accident.

G2.5.7        Auditing
The Contractor shall allow the Principal or a representative of the Principal to inspect the
workplace (or part thereof) for the purposes of identifying the contractor’s compliance with the
contract Safety Management Plan. The scope of the audit shall cover (but not confined to) the
Workplace and the activities of the Contractor, Contractor’s Employees, Sub Contractors and
Visitors.

G2.6 TRAFFIC MANAGEMENT
The contractor shall plan, operate and maintain Traffic Management in accordance with
Standard Specification G3 Traffic Management.

G2.7 PUBLIC CONTACT
The Public Contact Element shall detail how the Contractor will communicate with the public and
shall include consideration of:
        i.     Protocols for liaising with all stakeholders, including emergency services and the
               media.

G2 – CONTRACT MANAGEMENT PLAN                                                              Page 6
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                              G2 – CONTRACT MANAGEMENT PLAN
                                          October 2009
       ii.    Who should be consulted / informed.
      iii.    Why should they be consulted / informed
     iv.      What should be communicated.
       v.     When it should be communicated.
     vi.      How it should be communicated.
     vii.     Protocols for dealing with public complaints and feedback.

The Contractor shall not issue any information, publication, document or article for publication
concerning the project in any media without prior approval of the Superintendent, which shall not
unreasonably be withheld. The Contractor shall refer to the Superintendent any enquires
concerning the project from any media.

G2.8 DURABILITY AND LIFE ASSURANCE PLAN AND PROCEDURES
G2.8.1          Durability and Life Assurance Plan and Procedures
This section shall include relevant analysis and testing procedures to be adopted in the design
and construction to demonstrate and assure the Principal that the element has been designed
and constructed in accordance with the Specifications and that the specified design life and
durability will be achieved for the pavement, structure or other element for which a design life
is specified.

Documentation to demonstrate that the durability shall be achieved shall form part of the
Records. Records shall include any necessary statistical analysis.

Evidence, from the supplier, of compliance with Specification G6 shall be included in the Contract
Management Plan. Evidence shall include control charts, quarry inspection records, details of
reference specimens, durability test records and production control plans. For pavement
materials evidence shall include details identified in Specification R40.

G2.9 MAINTENANCE PROCEDURES
G2.9.1         General
The inspection frequency and maintenance procedures necessary for the upkeep of the works for
the duration of the Construction shall be detailed in the Contract Management Plan. Within 14
days of the issue of the Certificate of Practical Completion the Contract Management Plan defects
identification and remediation procedures and maintenance provisions, where required by the
Contract, shall be reviewed and the amended Plan reissued. These shall include the planning,
inspecting, reporting, monitoring, executing and controlling of the processes involved in each
activity, and note how product verification is to be achieved.

G2.9.2        Works by Other Contractors
The Contractor shall be responsible for the liaison and co-ordination of his work with any other
Contractors or Authorities working in the vicinity of any maintenance activities.

G2.10         EVIDENCE OF COMPLIANCE
G2.10.1        Completion Audit
The Contractor will arrange an environmental completion audit by a third party environmental
professional for submission to the Superintendent prior to requesting a Certificate of Practical
Completion. This audit must cover all the requirements of clause G2.3.1. Works for the
remediation of any non-conformance must be completed prior to the issuing of the Certificate
of Practical Completion.

Payment for the audit shall be at Schedule Item 8.06 (b).




G2 – CONTRACT MANAGEMENT PLAN                                                              Page 7
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                                G2 – CONTRACT MANAGEMENT PLAN
                                             October 2009
G2.10.2       Superintendent's Audits and Non-conformance
The Superintendent may carry out at any time an Audit of the Contractor's Systems. Such audits
may include system or product compliance audits and require access by the Superintendent to
the Contractor's offices, factories or site works.

Where the Superintendent's audit indicates nonconformance in a process or procedure, the
Contractor shall submit a proposal for remedial action, for approval of the Superintendent.

Where the Superintendent's audit indicates a nonconformance in a test or measurement which
would lead to failure of a lot or batch to satisfy specified requirements for acceptance, then the
Contractor shall either:
       i.     accept the Superintendent's tests or measurements, and hence submit a proposal
              for remedial action for approval of the Superintendent or
      ii.     carry out repeat tests or measurements, which shall be subject to a process audit
              by the Superintendent. The results of the repeat tests or measurements shall be
              used for determining acceptance or otherwise of the lot or batch as defined in the
              Specification.

G2.11         EMERGENCY MANAGEMENT
The Contractor shall have an emergency management system that includes the provision of a
24 hour emergency contact and call out service adequately covering the whole maintenance
area or contract site included in the contract to meet the emergency response times in
Specification R101 Emergency Requirements. The Contractor shall provide details of names,
addresses and telephone contact numbers in the Contract Management Plan.
Any changes to the list provided shall be advised in writing to the Superintendent within 48
hours.

G2.12         SET OUT CONTROL
The contractor shall plan, develop and maintain a set out control system that is compatible to
the survey information provided in the contract. The system shall include details of how
evidence of compliance is to be provided.

G2.13         HOLD POINTS
Definition: Those points beyond which the work shall not proceed without review and release by
            the Superintendent.

All hold points identified in the Specification, and in Annexure G2.1, shall be defined in the
Contract Management Plan, including information to be supplied at the hold point and who shall
be responsible for its approval.
The release of a hold point shall not relieve the Contractor of his responsibility to construct the
works in accordance with the Specification.
Except where specifically amended in Annexure G2.1 the following conditions shall apply to hold
points.
         i.   the Contractor shall give at least 2 working days prior notice of the Hold Point
        ii.   all relevant test and verification results shall be available for inspection by the
              Superintendent at the time of the Hold Point
      iii.    the Contractor shall allow for one working day at the Hold Point for the
              Superintendent to attend the site and inspect the work and documentation.
      iv.     The Contractor may initiate additional hold points if considered necessary.




G2 – CONTRACT MANAGEMENT PLAN                                                              Page 8
              DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                         TASMANIA GENERAL SPECIFICATION

                               G2 – CONTRACT MANAGEMENT PLAN
                                         October 2009

The following hold points are identified in this Specification.
  Ref               Description of Hold Point                     Nominated Work not to proceed
G2.2       Submission of CMP                                 As set in the Conditions of Contract
G2.3.2     Environmental non-conformances                    All work impacted by the non-
                                                             conformance
G2.3.2     The finding of any Aboriginal artefact.           All work in the area of the find.
G2.4.1     Those specified in Annexure G2.1.                  Works identified in Annexure G2.1.
G2.4.3     Prior to changes to procedures and / or work      Changes to procedures and / or work
           instructions for construction processes.          instructions for construction processes.
G2.4.5     Any product and service non-conformance            Works affected by the non-conformance
G2.5.4     Approval of the Safety Management Plan            All work
           when required by Workplace Safety.
G2.6.5     Prior to any planned delay or diversion of        Delay or diversion of traffic
           traffic
G2.6.9     Prior to the construction of a sidetrack.          Construction of a sidetrack.
G2.9.1     Revision of CMP                                   Final payment
G2.10      Completion Audit                                  Issue of Practical Completion




G2 – CONTRACT MANAGEMENT PLAN                                                                Page 9
           DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                      TASMANIA GENERAL SPECIFICATION

                        G2 – CONTRACT MANAGEMENT PLAN
                                  October 2009
ANNEXURE    G2.1 - PROJECT SPECIFIC DETAILS
CONTRACT NO.          ...........................
CONTRACT NAME:        ..........................................................
                      ..........................................................
ADDITIONAL CONTRACT MANAGEMENT PLAN REQUIREMENTS




Additional Superintendent's Hold Points              Nominated works not to proceed




G2 – CONTRACT MANAGEMENT PLAN                                                      Page 10
          DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                     TASMANIA GENERAL SPECIFICATION

                       G2 – CONTRACT MANAGEMENT PLAN
                                 October 2009




ANNEXURE G2.2 - Notice of Non-Compliant Work




G2 – CONTRACT MANAGEMENT PLAN                                  Page 11
                  DEPARTMENT of INFRASTRUCTURE, ENERGY and RESOURCES
                             TASMANIA GENERAL SPECIFICATION

                                       G2 – CONTRACT MANAGEMENT PLAN
                                                 October 2009



                                      Notice of Non-Compliant Work No.




Contract No.:                                                                   Date Issued:

Contract Title:

Contractor:

To
Superintendent
Attention:


Pursuant to the undermentioned clauses of the Contract Conditions, the Contractor notifies that
the following is not in accordance with the Contract
namely;




Details of your proposed remedial action will be advised
by




..................................................................(signature)
Contractor


DISTRIBUTION:            PROJECT                  SUPERINTENDENT
                         MANAGER
Reference Clauses
        AS 2124 cl.30, 30.3
          AS 4300
          AS 4305




G2 – CONTRACT MANAGEMENT PLAN                                                                  Page 12

				
DOCUMENT INFO
Shared By:
Categories:
Tags: Index, Page
Stats:
views:31
posted:4/20/2010
language:English
pages:12
Description: Index Page