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DUNGOG SHIRE COUNCIL Minutes of the Ordinary Meeting2010410165433

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DUNGOG SHIRE COUNCIL Minutes of the Ordinary Meeting2010410165433 Powered By Docstoc
					   DUNGOG SHIRE COUNCIL




Minutes of the Ordinary Meeting
        17 October 2006
TABLE OF CONTENTS

GENERAL MANAGER’S REPORT

1.       Removal of Telstra Payphone
2.       NSW Department of Local Government Circulars
3.       Pecuniary Interest Returns
4.       Conduct Committee
5.       Tourism Advisory Committee – Barrington Tops Tourism Project Presentation
6.       Determination of Council Committees

EXECUTIVE MANAGER – CORPORATE SERVICES
1.       Statement of Investments
2.       Works Cost Statement
3.       Councillors Travelling & Other Expenses
4.       Loan Borrowing – Paterson Steel Reservoir
5.       Loan Borrowing Options
6.       Draft Financial Reports for the Year Ended 30 June 2006
7.       Financial Reports for the Period Ended 30 June 2006

EXECUTIVE MANAGER – INFRASTRUCTURE & ASSETS
1.       Bennett Park User Group Minutes
2.       Call for Tenders for Construction Management Services
3.       Special Projects
4.       Works Progress Report
5.       Clarence Town Soccer Club and Sporting Fields
6.       Access Committee – Angle Parking Proposal
7.       Lions Club of Clarence Town – Lions Park Clarence Town

MANAGER – PLANNING
1.       Strategic Planning Update
2.       Development Applications - Delegated Authority

MANAGER – ENVIRONMENTAL SERVICES

1.       Quarterly Noxious Weeds Report
2.       Plan of Management for Town Creek Clarence Town
3.       Trees (Disputes Between Neighbours) Bill 2006



COMPLIMENTS




     This is page number 2 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
MINUTES OF THE ORDINARY MEETING OF DUNGOG SHIRE COUNCIL
HELD AT DUNGOG SHIRE COUNCIL OFFICES ON 17 OCTOBER 2006
COMMENCING AT 6.05 PM.
PRESENT: The Mayor, Councillor G D Wall, and Councillors L D Mitchell, M A Flannery, S B
Farrow, A J Fairhall, B R Watkins, E M Murrell and P J Trappel.

OFFICERS IN ATTENDANCE: G W McDonald, Acting General Manager, S L Chandler,
Executive Manager Corporate Services, L J Schiff, Manager – Planning and T J Kavanagh,
Manager - Environmental Services.

APOLOGIES: Councillor S T Low

                                                                    Minute No. 33211
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that the apology be
accepted and leave of absence granted.


DECLARATION OF INTERESTS: Nil


CONFIRMATION OF MINUTES:

                                                                      Minute No. 33212
RESOLVED on the motion of Cr Flannery and seconded by Cr Trappel that the Minutes of the
Ordinary Meeting of Council, held on Tuesday 19 September 2006 having been circulated
amongst the members of the Council be confirmed.


MATTERS ARISING: Nil


The Prayer was delivered by Sharon Muir.

The Ode was delivered by the Mayor, Cr G D Wall.

Cr Murrell left the Chambers at 6.05 pm and returned at 6.07 pm.


WITHDRAWAL OF ITEMS AND LATE ITEMS OF BUSINESS
The A/General Manager advised that the following item was withdrawn and a late item of
business was tabled for consideration at the meeting:

Withdrawn: Item No. 7 Infrastructure & Assets Department Report

Inclusion: Replacement Item No. 7 Infrastructure & Assets Department




  This is page number 3 of the Minutes of the ordinary Meeting of the Council of the Shire of
                         Dungog, held Tuesday 17 October 2006.
GENERAL MANAGER
                                                                                    Craig Deasey
1.       REMOVAL OF TELSTRA PAYPHONE
         118


Précis:

Reporting on correspondence from Telstra FOLLOWING Council resolution opposing removal of
the payphone from Brown Street Dungog.

                                              **********
                                                                           Minute No. 33213
RESOLVED on the motion of Cr Fairhall and seconded by Cr Mitchell that the proposed actions
of Telstra be noted.

                                                                                  Greg McDonald
2.       NSW DEPARTMENT OF LOCAL GOVERNMENT CIRCULARS
         20


Précis:

Providing a summary of circulars that have been released by the Department of Local
Government.

                                              **********
                                                                   Minute No. 33214
RESOLVED on the motion of Cr Flannery and seconded by Cr Fairhall that the report be
received and the information noted.

                                                                                  Greg McDonald
3.       PECUNIARY INTEREST RETURNS
         327/1


Précis:

Reporting on the pecuniary interest declarations.

                                              **********
                                                                                Minute No. 33215
RESOLVED on the motion of Cr Farrow and seconded by Cr Flannery that:

     1. The report be received and noted.
     2. The pecuniary Interests register was tabled by the Acting General Manager.




     This is page number 4 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
Councillor Watkins declared an interest in the following item and left the Chambers at 6.12 pm.

                                                                                  Greg McDonald
4.        CONDUCT COMMITTEE
          20/1


Précis:

The Conduct Committee has met to consider a complaint against Councillor Bruce Watkins.

                                              **********
                                                                                Minute No. 33216
RESOLVED on the motion of Cr Wall and seconded by Cr Mitchell that:

     1.      The report of the Conduct Committee regarding the complaints against Councillor
             Watkins be received and that Councillor Watkins receive counselling in relation to the
             breaches of the Code.
     2.      Councillor Watkins be invited to attend a Workshop on the various provisions of the
             Code of Conduct.

Councillor Watkins returned to the Chambers at 6.25 pm.


                                                                                    Greg Fenwick
5.        TOURISM ADVISORY COMMITTEE – BARRINGTON TOPS TOURISM
          PROJECT PRESENTATION
          214/5/1


Précis:

Reporting on the presentation of the proposed marketing campaign for the Barrington Tops
Tourism project. in partnership with Hunter Regional Tourism Organisation (HRTO).

                                              **********
                                                                         Minute No. 33217
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that council accepts this
report and takes no further action at this time.


                                                                                    Greg Fenwick
6.        DETERMINATION OF COUNCIL COMMITTEES
          18/1


Précis:

Reporting on the omission of the Tourism Advisory Committee in the committee list for
consideration by Council at its meeting in September 2006.

                                              **********
                                                                        Minute No. 33218
RESOLVED on the motion of Cr Flannery and seconded by Cr Trappel that Councillors Wall,
Flannery and Farrow be the delegates for this committee.




     This is page number 5 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
CORPORATE SERVICES DEPARTMENT
EXECUTIVE MANAGER'S REPORT
                                                                                Robert Maginnity
1.       STATEMENT OF INVESTMENTS
         256


Précis:
Clause 212 of Local Government (General) Regulation 2005 requires a monthly report to
Council outlining all money’s Council has invested under Section 625 of Local Government Act.

                                              **********
                                                                           Minute No. 33219
RESOLVED on the motion of Cr Mitchell and seconded by Cr Fairhall that the report be received
and the information noted.


                                                                                Robert Maginnity
2.       WORKS COST STATEMENT
         97/1


Précis:
A selective summary of expenditures on capital works and maintenance expense areas within
Council’s roads, bridges, cemeteries, toilets, parks and sports grounds cost centres.

                                              ********
                                                                         Minute No. 33220
RESOLVED on the motion of Cr Flannery and seconded by Cr Mitchell that the Works Cost
Statement for the period ending 30 September 2006 be received and noted.


                                                                                 Shaun Chandler
3.       COUNCILLORS TRAVELLING & OTHER EXPENSES
         120/1

Précis:
Report on Councillors travelling for Councillors information.
                                              **********
                                                                          Minute No. 33221
RESOLVED on the motion of Cr Mitchell and seconded by Cr Trappel that the report be
received and the information noted.




     This is page number 6 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
                                                                                  Robert Maginnity
4.       LOAN BORROWING – PATERSON STEEL RESERVOIR
         129/7


Précis:

Report on Loan Borrowing to fund the costs associated with the steel reservoir for Paterson
Water Supply Scheme.

                                              **********
                                                                                  Minute No. 33222
RESOLVED on the motion of Cr Fairhall and seconded by Cr Trappel that:

     1. Council staff negotiate with respective financiers and accept the most advantageous offer
        provided to Council
     2. Council raise a loan facility in the amount of $200,000 for a maximum period of twenty
        (20) years with a fixed interest rate for the period of the loan repayable by either quarterly
        or half yearly instalments of principle and interest.
     3. The Common Seal of Council is duly affixed to the relevant loan documentation.


                                                                                   Shaun Chandler
5.       LOAN BORROWING OPTIONS
         C 3:30


Précis:

Seeking Council approval to consider additional means when undertaking loan borrowings to
obtain the best possible loan borrowing rate and reduce Council’s cost of capital.
                                              **********
                                                                           Minute No. 33223
RESOLVED on the motion of Cr Fairhall and seconded by Cr Flannery that Council approve
utilisation of treasury management services for loan borrowings when deemed advantageous by
staff.


                                                              Robert Maginnity
6.       DRAFT FINANCIAL REPORTS FOR THE YEAR ENDED 30 JUNE 2006
         4/1


Précis:

Presentation of the draft general purpose financial reports, special purpose financial reports and
special schedules for Council’s information.

                                               ********
                                                                                  Minute No. 33224
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that:

     1. The draft Financial Reports for the year ended 30 June 2006 be received and noted.
     2. An invitation be extended to Council’s auditors to provide a presentation to Council once
        the audit certificate has been issued, and that such presentation be at the first Council
        meeting that the Audit Partner is available to attend.


     This is page number 7 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
                                                                             Robert Maginnity
7.        FINANCIAL REPORTS FOR THE PERIOD ENDED 30 JUNE 2006
          GENERAL PURPOSE & SPECIAL PURPOSE FINANCIAL REPORTS
          4/1


Précis:

Statement by Council in the approved form as to its opinion on the general purpose financial
reports in accordance with Section 413(2)(c) of the Local Government Act 1993 and a statement
by Council in the approved form as to its opinion on the special purpose financial reports in
accordance with the Local Government Code of Accounting Practice and Financial Reporting.

                                            ********
                                                                             Minute No. 33225
RESOLVED on the motion of Cr Mitchell and seconded by Cr Fairhall that approval be granted
for the financial statements, pursuant to Clause 215 of the Local Government (General)
Regulation 2005 and the Local Government Code of Accounting Practice and Financial
Reporting, to be signed on behalf of Council and attached to the Annual Financial Reports.

INFRASTRUCTURE & ASSETS DEPARTMENT
EXECUTIVE MANAGER'S REPORT
                                                                                  Terry Wilson
1.        BENNETT PARK USER GROUP MINUTES
          18/27, 79/1


Précis:
Reporting on the Bennett Park User Group meeting held on 30th August 2006 as per Annexure A
attached to this report. This report also addresses the consequences of the minutes if supported
by Council.
                                              **********
                                                                             Minute No. 33226
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that:

     1.     The minutes of the Bennett Park User Group committee be received and noted.
     2.     The Bennett Park User Group be disbanded and Council take over the direct control
            of the parks infrastructure.
     3.     Council investigate building a new storage shed at the southern end of the tennis
            courts at Bennett Park with funding taken from Developer Section 94 Contributions
            and sportsground grant funding and then let the individual storage bays for rent.

                                                             Greg McDonald
2.        CALL FOR TENDERS FOR CONSTRUCTION MANAGEMENT SERVICES
          97/30


Précis:
Reporting to Council on the need to call tenders for design and construction management
services for the 2007/08 and 2008/09 financial year.
                                           **********
                                                                             Minute No. 33227
RESOLVED on the motion of Cr Mitchell and seconded by Cr Trappel that Council calls open
tenders for the provision of design and supervision (project management) services from qualified
consultants for the 2007/08 and 2008/09 financial years.
   This is page number 8 of the Minutes of the ordinary Meeting of the Council of the Shire of
                             Dungog, held Tuesday 17 October 2006.
                                                                                     Steve Hitchens
3.       SPECIAL PROJECTS
         162/5


Précis:

Reporting on the Special Projects allocation for 2006/2007.
                                              **********
                                                                           Minute No. 33228
RESOLVED on the motion of Cr Fairhall and seconded by Cr Mitchell that Council adopt the
priority listing for unfunded projects reported at annexure B and funds be allocated from the
Special Projects funds as available.


                                                                                     Steve Hitchens
4.       WORKS PROGRESS REPORT
         184


Précis:

Reporting on construction and maintenance works.
                                              **********
                                                                   Minute No. 33229
RESOLVED on the motion of Cr Flannery and seconded by Cr Fairhall that the report be
received and the information noted.


                                                                                       Terry Wilson
5.       CLARENCE TOWN SOCCER CLUB AND SPORTING FIELDS
         79/13


Précis:
This report discusses the existing and future use of the Clarence Town Soccer field, old sealed
adjoining netball courts and surrounding area and the plans proposed from the Clarence Town
Soccer Club Inc (CTSC) for improvements.

                                              **********
                                                                                  Minute No. 33230
RESOLVED on the motion of Cr Trappel and seconded by Cr Farrow that:

     1. Council support the proposal from the Clarence Town Soccer Club Inc to provide
        additional sporting facilities within the village of Clarence Town and advertise its intention
        to undertake additional improvements.
     2. Council provide in-kind support in the form of providing design plans associated with the
        footing and other details of the 2 x hit/kick walls.
     3. Council advise that no funds are available at present for seating, however Council will
        offer to install the seats if the Soccer Club arranges to purchase them.




     This is page number 9 of the Minutes of the ordinary Meeting of the Council of the Shire of
                            Dungog, held Tuesday 17 October 2006.
                                                                                  Greg McDonald
6.        ACCESS COMMITTEE – ANGLE PARKING PROPOSAL
          61


Précis:

Cr Wall has forwarded a letter on behalf of the Access committee requesting that Council give
consideration to undertaking an angle parking trial in Dowling Street.

                                              **********
                                                                              Minute No. 33231
RESOLVED on the motion of Cr Farrow and seconded by Cr Fairhall that Council undertake a
three month trial of angle parking in Dowling Street between Hooke and Brown Street. That
during the trial the western side of Dowling Street be marked for 45o rear to kerb angle parking
and that the eastern side be marked for 30o front to kerb angle parking.

                                                                 Terry Wilson
7.        LIONS CLUB OF CLARENCE TOWN – LIONS PARK AT CLARENCE TOWN
          ADJACENT THE CLARENCE TOWN CARAVAN PARK
          79/44


Précis:

This report discusses the existing and future use of the BBQ facilities at the Lions Park adjacent
the Clarence Town Caravan Park proposed by the Lions Club of Clarence Town.

                                              ***********
                                                                                Minute No. 33232
RESOLVED on the motion of Cr Murrell and seconded by Cr Fairhall that:

      1. Council support the proposal from the Lions Club of Clarence Town.
      2. Council provide financial support on a 50/50 share basis for the supply of power to the
         new BBQ which can be funded from Council’s Parks & Gardens M&R and the Clarence
         Town Caravan Park Grounds M&R to a total of $951.50 from each and subsequent
         ongoing power bills associated with the new BBQ from each of the above future funding
         allocations.
      3. The Lions Club of Clarence Town be advised of Council’s resolution

PLANNING DEPARTMENT
MANAGER’S REPORT
                                                                                       Lisa Schiff
1.        STRATEGIC PLANNING UPDATE
          171/64


Précis:

There are at present a number of strategic planning applications and projects being processed.

                                              ***********
                                                                   Minute No. 33233
RESOLVED on the motion of Cr Flannery and seconded by Cr Mitchell that the report be
received and the information noted.

     This is page number 10 of the Minutes of the ordinary Meeting of the Council of the Shire of
                             Dungog, held Tuesday 17 October 2006.
                                                                                       Lisa Schiff
2.        DEVELOPMENT APPLICATIONS - DELEGATED AUTHORITY
          171/17


Development Consent has been granted to the following development applications under
delegated authority for the month of September, 2006.

                                              **********
                                                                   Minute No. 33234
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that the report be
received and the information noted.

ENVIRONMENTAL SERVICES DEPARTMENT
MANAGERS REPORT
                                                                                    Eric Pasenow
1.        QUARTERLY NOXIOUS WEEDS REPORT
          70/1


Précis:

Reporting on the Noxious Weeds Program for the period 1st July to 30th September 2006.

                                              **********
                                                                   Minute No. 33235
RESOLVED on the motion of Cr Mitchell and seconded by Cr Flannery that the report be
received and the information noted.

                                                                                  Terry Kavanagh
2.        PLAN OF MANAGEMENT FOR TOWN CREEK CLARENCE TOWN
          330/5


Précis:

Provide for Council consideration a Draft Plan of Management for Town Creek in Clarence
Town.

                                              **********
                                                                                Minute No. 33236
RESOLVED on the motion of Cr Mitchell and seconded by Cr Wall that:

       1. The report is placed on public exhibition in Clarence Town and submissions are
          received for 28 days.
       2. A public meeting is held in Clarence Town to discuss the draft PoM
       3 Following the receipt of submissions the PoM is considered in a workshop by Council
          prior to a final draft being prepared.




     This is page number 11 of the Minutes of the ordinary Meeting of the Council of the Shire of
                             Dungog, held Tuesday 17 October 2006.
                                                                                             Terry Kavanagh
3.        TREES (DISPUTES BETWEEN NEIGHBOURS) BILL 2006


Précis:

This report is to advise Councillors of recent draft legislation in relation to trees on private
property. If gazetted in its current form the Bill may result in additional responsibilities for Local
Government in relation to this issue, particularly Councils that do not have an active Tree
Preservation Order Policy and staff trained in this area.

                                              **********
                                                                         Minute No. 33237
RESOLVED on the motion of Cr Trappel and seconded by Cr Murrell that the report be received
and the information noted.



QUESTIONS WITHOUT NOTICE


Cr Farrow – Lack of Council action regarding smoke pollution complaint. Complainant has
written to Council twice and telephoned twice. Not happy with results.

Manager Environmental Services – replied he has written two letters and has had two interviews
with person responsible for fire. Inspected property morning and afternoon for two weeks and
didn’t see a problem. Manager Environmental Services will keep the problem under observation
with available resources.


There being no further business the meeting terminated at 6.52 pm.


                                              Confirmed         .................................................

                                               Date             .................................................




     This is page number 12 of the Minutes of the ordinary Meeting of the Council of the Shire of
                             Dungog, held Tuesday 17 October 2006.

				
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