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					                             2004-2005 ANNUAL REPORT
                          2005-2006 MEMBERSHIP REPORT

MISSION
THE JUNIOR LEAGUE OF LAKE CHARLES, INC., IS AN ORGANIZATION OF WOMEN
COMMITTED TO PROMOTING VOLUNTARISM, TO DEVELOPING THE POTENTIAL OF
WOMEN, AND TO IMPROVING THE COMMUNITY THROUGH THE EFFECTIVE ACTION AND
LEADERSHIP OF TRAINED VOLUNTEERS. ITS PURPOSE IS EXCLUSIVELY EDUCATIONAL
AND CHARITABLE.

VISION
SERVING THE COMMUNITY BY STRENGTHENING AND ENRICHING FAMILIES.

                                     HEADQUARTERS
                                    1019 Lakeshore Drive
                                   Lake Charles, LA 70601
  Phone: 337-436-4025             FAX: 337-436-4013              E-mail: jl-headquarters@jllc.net

                                    HOURS:
                Monday through Friday      9:00 a.m. to 1:00 p.m.
                               SUMMER HOURS:
              Monday through Thursday         9:00 a.m. to 1:00 p.m.


A Junior League membership list is for the use of the Junior League only and cannot be used for
promotion of an activity unrelated to the Junior League. It shall not be used for personal gain or made
available for commercial or solicitation purposes. (AJLI Operational Policies Section V.s.5.)
                                          PRAYER

                         We pray that we will never be so blind
                         That our small world is all we ever see
                         Or so supremely satisfied that what we are
                         Is all we ever hope to be.
                         Grant us the joy of filling someone’s need.
                         Make us gracious followers,
                         Make gracious those who lead.
                         And more than all we pray, that through
                         The years, we will remember
                         There are always new frontiers.
                                                           Amen.



                                      IN MEMORIAM

                                  Elizabeth Theriot Griffith
                               Rebecca “Becky” Primeaux Istre
                                   Ruth Viallon LaGrange
                                    Corine Gandy Marek
                                     Gladys Daly Pierson
                                 Margaret Bonin Schindler

                                     HEADQUARTERS

Originally built as a stable in 1903 by Waters Pierce Oil Company and renovated in 1963 as the
first home of the Imperial Calcasieu Historical Museum, the Junior League of Lake Charles, Inc.
Headquarters is presently owned by the Calcasieu Parish Police Jury and maintained by the
Junior League.
                                                TABLE OF CONTENTS

I.     General Information
          Logo, Mission, and Vision Statement ............................................................. 1
          Prayer .............................................................................................................. 2
          Table of Contents ............................................................................................ 3
          Membership in Good Standing ....................................................................... 4
          Calendar of Meetings ...................................................................................... 5
          Public Relations Pointers ................................................................................ 7
          Voting Requirements....................................................................................... 8
          Parliamentary Procedure ................................................................................. 9
          Glossary......................................................................................................... 10
          Three Year Strategic Plan ............................................................................. 12

II.    Administration
          Board of Directors ....................................................................................... A-1
          Community Coordinating Council .............................................................. A-3
          Community Advisory Board ....................................................................... A-3
          Diagram of Board Structure ....................................................................... A-4
          Committees.................................................................................................. A-5
          Founders ...................................................................................................... A-8
          Past Presidents ............................................................................................. A-8
          Members Who Have Served in Association Positions ................................ A-9
          Sustainer of the Year ................................................................................... A-9
          Active of the Year ..................................................................................... A-10
          Della Krause Thielen Voluntarism Award................................................ A-10
          History ....................................................................................................... A-12

III.   Association of Junior Leagues International, Inc.
          AJLI Mission, History, External Policies, The Junior League Advantage,
          Board of Directors, Junior Leagues by Area.

IV.    Annual Reports
          Executive Officers .................................................................................... AR-1
          2001-2002 Balances & 2002-2003 Budget .............................................. AR-8
          Committees........................................................................................ ….AR-10

V.     Charter, Bylaws, Standing Rules, and Policies
          Charter ....................................................................................................... C-1
          Outline of Bylaws ..................................................................................... BL-1
          Bylaws ...................................................................................................... BL-3
          Rules & Guidelines Table of Contents ................................................. R&G-1
          Rules & Guidelines ............................................................................... R&G-5

VI.    Membership
         Active .............................................................................................. ACTIVE-1
         Active Non-Resident ..................................................................... ACTIVE-11
         Provisional........................................................................... PROVISIONAL-1
         Provisional Deferments and Transfers ................................ PROVISIONAL-4
         Sustaining ................................................................................. SUSTAINER-1
         Sustaining Non-Resident ........................................................ SUSTAINER-29
         Deceased Members ................................................................ SUSTAINER 30
                              MEMBERSHIP IN GOOD STANDING

 An active member in good standing is defined as one who meets her financial and ways and means
  obligations, performs her placement, and meets her meeting obligations.
 An active member who fulfills all of the above responsibilities enjoys the following privileges of
  membership:
       Sponsoring or co-sponsoring a prospective member.
       Eligibility for being slated for executive office, elected committees and conferences, and/or
        serving in that capacity.
       Eligibility to serve as a chairperson and/or to be appointed to the Board.
       Reinstatement after resignation.
 A sustaining member in good standing receives the following privileges of membership:
       Sponsoring or co-sponsoring a prospective member.
       Eligibility to serve as a sustaining advisor.
       Reinstatement after resignation.
       Option to volunteer on projects and committees as desired.
                                May
 3   Tuesday       6:00 p.m.            Annual Meeting – LC Country Club
19   Thursday    12:00 p.m.             Joint Finance Council Meeting – HQ
26   Thursday     6:00 p.m.             Board Meeting - HQ
28   Saturday     8:00 a.m.             Provisional Ropes Course



                               June

 4   Saturday     8:30 a.m.             Leadership Retreat
14   Tuesday     12:00 p.m.             CCC Meeting – HQ
16   Thursday     6:00 p.m.             Membership Council Meeting - HQ
22   Wednesday    6:00 p.m.             Communications Council Meeting - HQ
23   Thursday    12:00 p.m.             Finance Council Meeting - HQ
30   Thursday     6:00 p.m.             Board Meeting - HQ



                                July

12   Tuesday     12:00 p.m.             CCC Meeting – HQ
14   Thursday     6:00 p.m.             Membership Council Meeting - HQ
21   Thursday    12:00 p.m.             Finance Council Meeting - HQ
28   Thursday     6:00 p.m.             Board Meeting - HQ



                               August

11   Thursday     6:00 p.m.             Membership Council Meeting - HQ
 9   Tuesday     12:00 p.m.             CCC Meeting - HQ
18   Thursday    12:00 p.m.                       Finance Council Meeting - HQ
25   Thursday     6:00 p.m.             Board Meeting - HQ
30   Tuesday      6:30 p.m.             Provisional Meeting – HQ



                         September

06   Tuesday      6:30 p.m.             CCC Meeting - HQ
13   Tuesday     12:00 p.m.             CCC Meeting - HQ
15   Thursday     6:00 p.m.             Membership Council Meeting - HQ
21   Wednesday    6:00 p.m.               Communications Council Meeting - HQ
20   Tuesday      6:30 p.m.             Provisional Meeting – HQ
22   Thursday     6:00 p.m.             Finance Council Meeting - HQ
29   Thursday     6:00 p.m.             Board Meeting - HQ



                           October

 4   Tuesday      6:30 p.m.             General Meeting - TBA
11   Tuesday     12:00 p.m.             CCC Meeting - HQ
13   Thursday     6:00 p.m.             Membership Council Meeting - HQ
18   Tuesday      6:30 p.m.             Provisional Meeting – HQ
20   Thursday    12:00 p.m.             Finance Council Meeting - HQ
27   Thursday     6:00 p.m.             Board Meeting - HQ
                                      November

  1     Tuesday                9:15 a.m.           General Meeting – TBA
                               6:30 p.m.           General Meeting - TBA
  3     Thursday               6:00 p.m.           Membership Council Meeting - HQ
  8     Tuesday               12:00 p.m.           CCC Meeting - HQ
 10     Thursday               6:00 p.m.           Finance Council Meeting – HQ
 15     Tuesday                6:30 p.m.           Provisional Meeting – HQ
 16     Wednesday                                  Mistletoe & Moss Preview Party
17-19   Thursday - Saturday                        Mistletoe & Moss Holiday Market
 17     Thursday               6:00 p.m.           Board Meeting - HQ



                                      December

  6     Tuesday                6:30 p.m.           General Meeting - TBA
  8     Thursday              12:00 p.m.           Finance Council Meeting - HQ
  8     Thursday               6:00 p.m.                 Membership Council Meeting - HQ
 13     Tuesday               12:00 p.m.           CCC Meeting - HQ
 13     Tuesday                6:30 p.m.           Provisional Holiday Social -TBA
 15     Thursday               6:00 p.m.           Board Meeting - HQ



                                       January

9-13                                               January Area Meetings
   5    Thursday               6:00 p.m.           Membership Council Meeting - HQ
 10     Tuesday               12:00 p.m.           CCC Meeting - HQ
 12     Thursday               6:00 p.m.           Finance Council Budget Meeting – HQ
 18     Wednesday              6:00 p.m.           Communications Council Meeting - HQ
 17     Tuesday                6:00 p.m.           Finance Council Budget Meeting – HQ
 17     Tuesday                6:30 p.m.           Provisional Meeting – HQ
 26     Thursday               6:00 p.m.           Board Meeting – HQ



                                       February

  7     Thursday               6:30 p.m.           General Meeting - TBA
  9     Thursday               6:00 p.m.           Membership Council Meeting - HQ
 14     Tuesday               12:00 p.m.           CCC Meeting - HQ
 16     Thursday              12:00 p.m.           Finance Council - HQ
 21     Tuesday                6:30 p.m.           Provisional Meeting – HQ
 23     Thursday               6:00 p.m.           Board Meeting - HQ



                                           March

  4     Saturday               8:00 a.m.           Provisional Scavenger Hunt
  7     Tuesday                 6:30 p.m.          General Meeting - TBA
 14     Tuesday               12:00 p.m.           CCC Meeting - HQ
 16     Thursday               6:00 p.m.           Membership Council Meeting - HQ
 21     Tuesday                6:30 p.m.           Provisional Meeting – HQ
 23     Thursday               6:00 p.m.           Finance Council - HQ
 30     Thursday               6:00 p.m.           Board Meeting - HQ
                               April

4    Tuesday      9:15 a.m.            General Meeting - TBA
                  6:30 p.m.            General Meeting – TBA
11   Tuesday     12:00 p.m.            CCC Meeting - HQ
13   Thursday     6:00 p.m.            Membership Council Meeting - HQ
19   Wednesday    6:00 p.m.            Communications Council Meeting - HQ
18   Tuesday      6:30 p.m.            Provisional Meeting – HQ
20   Thursday    12:00 p.m.            Finance Council – HQ
25   Tuesday      6:30 p.m.            Provisional Meeting – HQ
27   Thursday     6:00 p.m.            Joint Board Meeting - HQ



                               May
 2   Tuesday      6:30 p.m.            Annual Meeting
18   Thursday      6:00 p.m.           Joint Finance Council
                                       PUBLIC RELATIONS

Good public relations, in-League and within the community, rests mainly on clear communication,
common courtesy, and conscientious effort by each member.

       PUBLICITY RELEASES/CLEARANCE: No League member shall release to the news media
       any information or story about the Junior League, nor tape any personal, television, or radio
       appearance concerning the Junior League without first obtaining the approval of the public
       relations chairperson or the president. All information must be submitted in writing prior to
       approval.

       IDENTIFICATION: No Junior League member may be identified as such for personal gain in
       commercial advertising.

       USE OF THE YEARBOOK: The yearbook and the membership list contained herein shall be
       used ONLY by Junior League members for Junior League business. A Junior League
       membership list is for the use of the Junior League only and cannot be used for promotion of an
       activity unrelated to the Junior League. It shall not be used for personal gain or made available
       for commercial or solicitation purposes. (AJLI Operational Policies, Section V.s.5)

                              AS A JUNIOR LEAGUE MEMBER ...

MEMBERSHIP: Understand that wherever you go, whatever you do, you represent the Junior League
of Lake Charles, Inc. Remember that you are the Junior League’s voice in the community, on the job,
and at home.

EFFECTIVE COMMUNICATION: Effective communication is everyone’s job. Keep well informed
by reading all minutes, Bayou Echoes/ Stable Talk, and all mailings.

HEADQUARTERS: It is the responsibility of each Junior League member to see that Headquarters is
kept in good order.

PLACEMENT: Direct concerns and problems to the proper Junior League person, such as your
placement advisor.

MEETINGS: Arrive promptly and plan to stay for the entire meeting. Give guest or Junior League
speakers your undivided attention.
                                    VOTING REQUIREMENTS

A two-thirds vote is required on the following motions:

I.     By the membership
       A. Amend Charter
       B. Approve proposed projects or fundraising activity
       C. Amend Bylaws
       D. Amend Policies
       E. Approval to take action - Public Affairs Committee
II.    By the Board of Directors
       A. Remove Provisional from membership
       B. Remove member from membership
       C. Reinstatement
       D. Interpret bylaws
       E. Emergency action on public affairs issue
       F. Remove from or reinstate to “good standing” status
       G. Accept candidate for Provisional membership
       H. Approve Provisionals for Active membership
III.   By the membership and the Board of Directors
       A. Appeal for financial donations
       B. Adopt a general position paper
       C. Approve a deficit budget

A majority vote is required on the following motions:

I.     By the membership
       A. Election of officers
       B. All motions except for projects or fundraising activities
       C. Amend Standing Rules
       D. Approve budget
       E. Approve unbudgeted expenditures over $1,000
II.    By the Board of Directors
       A. Vacancy of officer
       B. Approve unbudgeted expenditures of $1,000 or less
       C. Approve yearly calendar
       D. Approve budget

ABSENTEE VOTING:
     Restricted to those who are unable to attend the meeting of record for reasons of employment or
     good cause.

       REQUIRED PROCEDURE:
       1. Obtain a ballot from the president or either secretary.
       2. Sign and return the ballot to either secretary before the meeting of record begins.
       3. Secretary must present the absentee ballot to the president for certification prior to the
          meeting of record.
                      PARLIAMENTARY PROCEDURE AT A GLANCE
                                  Not Amendable

  TO DO THIS           YOU SAY THIS         MAY YOU     MUST YOU      IS THE     WHAT IS
                                           INTERRUPT       BE        MOTION     REQUIRED?
                                            SPEAKER?   SECONDED?   DEBATABLE?
   Adjourn the         “I move that we         No         Yes           No        Majority
     Meeting               adjourn”
Recess the Meeting     “I move that we        No          Yes          No         Majority
                        recess until...”
 Complain about           “Point of          Yes         No           No         No Vote
     noise, room          privilege”
  temperature, etc.
 Suspend further        “I move we           No          Yes          No         Majority
  consideration of         table it”
      something
    End Debate            “I move the         No          Yes          No         2/3 vote
     Question              previous”
     Postpone             “I move we          No          Yes         Yes         Majority
 consideration of        postpone this
    something            matter until”
 Have something        “I move we refer       No          Yes         Yes         Majority
  studied further       this matter to a
                          committee”
 Amend a Motion        “I move that this      No          Yes         Yes         Majority
                           motion be
                         amended by”
Introduce business     “I move that....”      No          Yes         Yes         Majority
(a primary motion)
      Object to       “Point of order”       Yes         No           No         No Vote
  procedure or to a                                                             Chair decides
   personal affront
       Request            “Point of          Yes         No           No         No Vote
      information        information”
 Ask for a vote by       “I call for a       No          No           No         No Vote
    actual count to     division of the
     verify a voice         House”
          vote
      Object to         “I object to         Yes         No           No         2/3 vote
  considering some     consideration of
     undiplomatic       this question”
         matter
 Take up a matter      “I move to take       No          Yes          No         Majority
  previously tabled     from the table”
      Reconsider           “I move we         Yes         Yes         Yes         Majority
 something out of        reconsider our
its scheduled order      action relative
                              to...”
     Consider             “I move we         No          Yes         Yes         2/3 Vote
  something out of     suspend the rules
    its scheduled       and consider...”
         order
 Vote on a ruling       “I appeal the        Yes         Yes         Yes         Majority
     by the chair      chair’s decision”




                                              AR-10
                                        GLOSSARY

ADMISSIONS AREA
     The geographical boundary from which a Junior League draws its members. Imperial
     Calcasieu (Calcasieu, Cameron, Jeff Davis, Beauregard, and Allen Parishes) shall be the
     admissions area of the Junior League of Lake Charles, Inc.
ADVOCACY
     Advocacy is action; an advocate is one who speaks or acts on behalf of another or in
     support of a cause. The goal of advocacy is to change systems so that the results will be
     permanent and will benefit all users of the system. It is used to support an idea or an
     issue, whether within the Junior League or within the community, especially when the
     desired result is change.
AREA
     The area is a component of the Association. The Association is divided into six
     geographical areas. Lake Charles is in Area V.
BACKGROUND STATEMENT
     Research on an issue. The purpose of such a statement is to analyze a subject in a non-
     partisan manner, carefully presenting the pros and cons of the subject matter. Must
     include a review of relevant legislation.
BYLAWS
     Rules that establish the basic structure, manner of operation, and limits of authority for
     an organization. Junior League bylaws must be approved and amended by the
     membership in the method stated in the bylaws, and may not be in conflict with state or
     local laws, Articles of Incorporation, or Association Policies.
COMMUNITY COORDINATING COUNCIL
     A council which coordinates and evaluates all Junior League community activities,
     project development and priority groups in order to focus Junior League direction in the
     community. Chaired by the community vice-president, the Council includes the project
     development chairperson, placement chairperson and assistant chairperson, treasurer,
     president, president-elect, and all project committee chairpersons.
COMMUNITY PROGRAM
     All segments of a Junior League’s program which benefit the community directly or
     indirectly (e.g., projects, placements, study groups, community conferences).
ENABLING STATEMENT OR MANDATE
     A procedure which grants the Public Affairs Committee the power to act at the
     appropriate time on a specific issue that falls within the framework of an adopted
     position statement, provided the intent of the issue does not change in the interim.
     Reports of action taken shall be made to the membership.
FISCAL YEAR
     Any period of twelve consecutive months that is used as a basis for reporting financial
     activity or for budgeting. The Junior League’s fiscal year is June 1 to May 31.
PERMANENT FUND-RAISING ACTIVITY
     An on-going or continuing fund-raising activity. Junior League examples are a thrift or
     gift shop, cookbook, tea room, etc. The Nearly New Shop and Mistletoe & Moss are the
     permanent fund-raising activities of the Junior League of Lake Charles, Inc.




                                            AR-11
POLICIES
      Standards for the conduct of the affairs of the Junior League of Lake Charles, Inc., which
      are binding on all members and which are adopted and amended by membership vote.
      Specific committees of the Junior League may also adopt their own policies.
POSITION STATEMENT
      A platform to govern future decisions and actions. It evolves from research (many times
      a background statement), states what the Junior League believes on a certain issue or
      area, and contains enough flexibility so as not to limit action. It must pass the Board and
      the membership by a two-thirds majority vote and is subject to reaffirmation annually.
PROCEDURES
      Methods of operation to be used by the Junior League of Lake Charles, Inc., or by a
      specific committee of the Junior League to comply with and to implement the provisions
      of the bylaws, standing rules, and policies.
PROGRAM
      The total efforts of a Junior League; all that a Junior League does.
PROJECT
      A planned undertaking approved by the membership and organized to serve the
      community in the health, welfare, recreational, educational, or cultural fields. The Junior
      League assumes some volunteer, administrative, and financial responsibility.
PUBLIC STAND
      An action statement evolving out of a position statement and dealing with a concept or a
      specific piece of legislation.
QUORUM
      The number of members required by a group to conduct official business binding on the
      entire membership. Thirty percent of the active members of the Junior League of Lake
      Charles, Inc., are needed for a quorum at general membership meetings. A majority of
      the members of the Board of Directors are needed for a quorum at Board meetings.
SABBATICAL LEAVE
      Actives with five or more years of active membership may choose to have one year per
      Junior League career without an active placement responsibility. Application for
      sabbatical leave must be made in writing to the placement chairperson by February 20.
      Members granted sabbatical leave still have financial requirements for Nearly New Shop
      and Mistletoe & Moss, but do not have work shift requirements.
STATEMENT OF INTENT
      Allows an active member, who chooses to resign after January 31, to continue to receive
      membership benefits to which she is entitled. Member agrees to continue to meet
      placement and meeting obligations.
STANDING RULES
      Details of administration of the Junior League of Lake Charles, Inc., which delineate the
      specific procedures which govern day to day operation of the Junior League. Standing
      rules may be adopted or changed by majority vote.
TASK FORCE
      A committee, appointed for a specific purpose and for a specific time period, which
      usually has Board representation.




                                             AR-12
           JUNIOR LEAGUE OF LAKE CHARLES, INC.
                     STRATEGIC PLAN

MISSION
The Junior League of Lake Charles, Inc. is an organization of women committed to promoting
voluntarism, to developing the potential of women, and to improving the community through the
effective action and leadership of trained volunteers. Its purpose is exclusively educational and
charitable.


VISION
                Serving the community by strengthening and enriching families.


COMMUNITY
              GOALS                                                  STRATEGY

                                        Project chairs should develop and maintain a timeline
                                        The Community Advisory Board should be used to evaluate current
To annually implement, monitor, and      projects
evaluate current League Projects        The CCC shall develop and administer evaluations of the
                                         effectiveness of current League Projects
                                        The CCC shall develop and administer a mid-year evaluation of
                                         community projects


                                        Project development shall create and administer at the September
To research and identify membership      General Meeting a survey indicating member interest in the project
preferences and community needs          proposals
for the development of community        The Community Advisory Board shall be utilized to assess community
projects                                 need for future projects
                                        The CCC shall utilize the results of an appropriate needs assessment
                                         survey as aids to advise Project Development


                                        League publications shall have regular articles to educate the
To educate our membership on             membership about our community projects
current and proposed community          Each project shall be highlighted at a General Meeting during the
projects and community needs             year
                                        Each project chair shall develop a PR plan


To develop and maintain formal          Community projects, when possible, should include a community
agreements with mutually beneficial      partner
groups in our community                 The Community Advisory Board shall be utilized to assist in finding
                                         partners




                                            COMMUNICATION
              GOALS                                                  STRATEGY

                                        Internal and External Approaches – Improve flow of communication

                                             AR-13
                                                and information internally and externally as it relates to our mission,
                                                focus, and programming
                                                    o Internal Approach
                                                             Develop and maintain multiple avenues of
To utilize communication tools to                               communication for membership including use of a
promote the mission of the League                               website, e-mail, phone tree, and publications
and to enhance public awareness of                           Internally coordinate public relations efforts
the Junior League’s positive impact                 o External Approach
on the community – past, present,                            Develop and implement a comprehensive public
and future                                                      relations/image campaign to promote public
                                                                awareness and inform the community of projects
                                                                and our platform
                                                             Provide a direct contact at the JL office for external
                                                                relationships/PR
                                                             Expand and improve the League’s public relations
                                                                tools
                                                             Develop and implement effective media strategies,
                                                                including securing media opportunities



                                                        FINANCE
GOALS                                                                      STRATEGY

                                               Budgetary Responsibilities, including long-range financial forecasting
To ensure the long-term financial              Educate membership about financial procedures and policies
well-being of the JLLC                         Evaluate fundraisers through formal and informal evaluations
                                               Conduct finances in compliance with standard non-profit accounting
                                                procedures



                                                      PLANNING
GOALS                                                                      STRATEGY

                                             Develop a timeline for review of strategic plan
To effectively and efficiently manage        Develop and utilize system for evaluating if the strategic plan is
the Strategic Plan as a working               being met
document                                     Develop procedures for identifying areas of the strategic plan that
                                              need modifications


To      conduct     assessment       for     Develop membership survey
membership evaluation to            help     Revise and update vision statement and strategic plan using survey
determine the needs of               our      results
membership,        community        and
direction for our League



MEMBERSHIP

To enable all members to find value, commitment and satisfaction

                GOALS                                                      STRATEGY

                                             Evaluate admissions process
To encourage new membership and              Promote sponsoring of new members
                                                  AR-14
promote growth                       Educate Provisionals about commitment


                                     Provide formal training
To provide training to 100% of       Provide informal training through area meetings, committee work
Actives and Provisionals              and transition conferences
                                     Educate at General and Board meetings with speakers or written
                                      material


                                     Maintain accurate files on Actives and Provisionals
To ensure an effective nominating    Promote straw ballot and review of chairman and committee
and leadership process                member forms to provide opportunities to express leadership
                                      interest
                                     Strive to mix talent and experience in leadership


To improve membership morale and     Communicate with Actives bi-monthly
satisfaction and retain current      Provide mentors to all Provisionals and Actives
members                              Interview all Actives and Provisionals to determine their satisfaction
                                      within the League


                                     Utilize interest indicator annually
To increase Sustainer involvement    Encourage Sustainers as committee members
                                     Contact other leagues to learn about Sustainer activities




                                         AR-15
                                           PRESIDENT

FUNCTION
To serve as chief executive officer of the League; to preside at all general meetings of record, Board
of Directors meetings, and any Executive Committee meetings; and to serve as an ex-officio member
of all committees except the nominating and the admissions function of the Admissions/Provisional
Committee; to create, with the approval of the Board, other committees as are deemed necessary and
to assign their duties; to serve as the official representative of the Junior League of Lake Charles,
Inc., at community functions; to sign all contracts and obligations authorized by the membership
and to perform all other duties usually pertaining to the office.

PROCEDURE
The following is a brief outline of the year’s activities with special attention to those items not
discussed in the annual reports of the committees. The president’s task is to lead, to advise, to
cheerlead, to support, and to manage the activities and accomplishments of the League. The
individual successes belong to the committees that worked to make them realities. A more detailed
report will be found in the annual reports of the various committees.

COMMUNITY INVOLVEMENT
 Funded and staffed four community projects - Arts Fest, Kids Choice Puppets, Calcasieu
  Community Clinic, and Family Resource Center/Done in a Day.
 Proposed four continuing projects for approval through the project approval process – Family
  Resource Center; Calcasieu Community Clinic, Done in a Day, and Kid's Choice Puppets.
 Served as a member of the Community Coordinating Council to evaluate/assess ongoing
  projects, and oversaw disbursements from the Community Assistance Fund.
 Participated in Community Advisory Board meetings.
 Appointed Denise Rau as chairperson of the Della Krause Thielen Award Committee.
 Represented the JLLC at various community functions.
 Transitioned Arts Fest to Arts and Humanities Council of Southwest Louisiana.

FINANCE/WAYS & MEANS
 Held yearly fund raiser “Mistletoe & Moss” in November 2004.
 Operated ongoing fund raiser, Nearly New Shop, until its closing in May, 2005.
 Secured donations through solicitations by the Resource Development Committee.
 Recognized donors through follow-up thank you letter.

ADMINISTRATIVE MANAGEMENT AND TRAINING
 Attended Annual Conference in Chicago, Illinois as Delegate A, May 2004.
 Planned and chaired monthly general and board meetings, and any executive meetings.
 Appointed over and above placements for Advisory Planning.
 Developed yearly calendar and topics for membership education/training.
 Participated in evaluation of League administrative assistant.
 Attended Association Advisory Committee meetings.
 Executed contracts for Arts Fest, Kid's Choice Puppets, and Calcasieu Community Clinic.

COMMUNICATION
 Published annual issue of Bayou Echoes, distributed to all members, Area V Leagues and
  community supporters.
 Updated and published eight issues of Stable Talk for internal communication.
 Wrote monthly articles for Stable Talk and one article for annual issue of Bayou Echoes.
 Worked with JLLC secretaries to compile, edit and print the 2004-2005 yearbook.
 Sent thank you notes to members for volunteer efforts.

MEMBERSHIP DEVELOPMENT
                                               AR-16
 Conducted 2004-2005 transitional conferences, spring 2004.
 Brought in Roger Conner with FRP to discuss cookbook fundraising at the February General
  Meeting.
 Held Leadership Basics in June 2004, facilitated by the Education/Training Committee.
 Signed Certificate of Membership for all new Active members.
 Welcomed new transfers to JLLC by personal visit, correspondence, and/or recognition at
  general meetings.
 Held Area Meetings in January.
 Highlighted one community project at each General Meeting and in each Stable Talk to educate
  membership.
 Held Spring Social, Sustainer Socials and annual dinner meeting.
 Sent delegates to AJLI conferences and ODI training.
 Invited prospective members to provisional membership and elected provisionals to active
  membership.
 Sent letter of appreciation to members’ families and employers, commending the members’
  commitment to voluntarism.

PERSONNEL
Penny Seneca, Keri Forbess-McCorquodale, Susan Stone, Skylar Giardina, Ann Bruner, and Virginia
Webb (Sustaining Advisor)

                                                                                        Pamela Breaux


                                       PRESIDENT-ELECT

FUNCTION
To assist the president in the overall administration of the League and to assume the duties of the
president in the president’s absence; to serve as Association Advisory Committee Chairperson; to
act as liaison between the Junior League of Lake Charles and the Association of Junior Leagues
International.

PROCEDURE

The following outlines the year's activities. The president-elect's task is to support the president and
to plan and prepare for the following year through her participation in the planning, placement, and
project development functions of the League.

GENERAL ADMINISTRATION
 Participated in Leadership Retreat for 2004-2005.
 Conducted Parliamentary Procedures presentation at Leadership Retreat.
 Participated in board and general meetings.
 Served as a committee member of Advisory Planning, Community Coordinating Council,
  Annual Report, Active of the Year Committee, Finance Council and Personnel Committee.
 Served as chairperson Association Advisory Committee, which met in April, 2005.
 Served as Council Director of Planning Council, which included Advisory Planning & Bylaws
  and Strategic Planning committees.
 Attended Southwest Louisiana Chamber of Commerce Board of Directors meetings as the JLLC
  Representative.
 Presided over the November Day General Meeting, and April Day General Meetings.
 Attended Annual Conference in Chicago, Illinois as Delegate B, May 2004.
 Attended Fall Conference in Miami, Florida in October 2004.
 Attended Annual Conference in New Orleans, Louisiana, as Delegate A, May 2005.
 Wrote Stable Talk articles to communicate AJLI issues.
                                                AR-17
   Attended 2004-2005 transitional conferences.
   Conducted 2053-2006 transitional conferences.
   Represented Junior League of Lake Charles at various community functions.
   Attended Area V Fly-in, April 2005.
   Appointed over & above placements for Association Advisory Committee.
   Spoke to the Provisionals at the Welcome Tea about the Association of Junior Leagues
    International.
   Appointed assistant chairpersons to serve as 2005-2006 committee chairpersons.
   Worked with the Placement committee assistant chairperson on the 2005-2006 Placement
    Brochure.
   Assisted Finance Council with organization of final NNS bag sale.
   Reported to Junior League of Lake Charles Board and general membership about AJLI Board
    activities, external policies, advocacy, and decision processes.


                                                        Penny Ugland Seneca


                             COMMUNITY VICE PRESIDENT

FUNCTION
To serve as a member of the Executive Committee and the Board of Directors; to serve as Council
Director for the Community Coordinating Council; to oversee and have supervisory responsibility
for all community projects and Project Development; to oversee the administration of the Yes/No
Ballot to determine which projects have League approval for the Binding Ballot; to oversee the
disbursement of the Community Assistance Fund, with the approval of the Community
Coordinating Council; to serve as liaison to the Community Advisory Board; to serve as liaison to
the Della Krause Thielen Award Committee.

PROCEDURE
 Served on the Executive Committee and Board of Directors as liaison to the Community
  Coordinating Council, the Community Advisory Board, and the Della Krause Thielen Award
  Committee.
 Served as Council Director for the Community Coordinating Council, chairing eight meetings of
  the Council which included:
   Supervision and review of current community projects (Arts Fest, Kid's Choice Puppets,
      Calcasieu Community Clinic, and Project Development).
   Supervision of new project development (Family Resource Center).
   Administration of the Yes/No Ballot, recommending and obtaining League approval for
      Kids Choice Puppets, Calcasieu Community Clinic, and Family Resource Center for the
      2005-2006 League year.
 Received and responded to correspondence related to any community activity.

PERSONNEL

COMMUNITY COORDINATING COUNCIL: Whitney Hanks, Linda Holladay, Jackie Gabb,
Lisa Guillett, Vi Martin and Denise Rau (Sustaining Advisor).




                                             AR-18
COMMUNITY ADVISORY BOARD: David Hanchey, Dick Holliday, Sonny Marks, Leslie
Harless, Veronica Harts, Father Whitney Miller, Marilyn McSwain, Margaret Chalfant, Ann Polak
and Ex-Officios Barbara Gonzales, Dr. Charles Mackey, Aubrey White.

                                                          Keri Forbess-McCorquodale


                          COMMUNICATIONS VICE PRESIDENT
                             (RECORDING SECRETARY)

FUNCTION
To serve as a member of the Executive Committee; to record minutes of all regular and called
meetings of the Executive Committee, Board of Directors, and general membership; to serve as
Council Director for the Communications Council.

PROCEDURE
 Further developed the Junior League of Lake Charles, Inc. website that is interactive and can be
  used as a public relations tool within the organization and within the community. Its capabilities
  include the following functions: calendar, online purchases, online registration for events,
  current membership profiles, current bylaws and rules and regulations, member forums that
  include minutes of meetings, membership requirement tracking, mass e-mail distribution, etc. It
  also produces reports for easy membership information management.
 Provided website training to general membership and incoming Provisionals.
 PowerPoint Presentations were shown at the general meetings and provisional meetings. In the
  future, this equipment may be used for resource development and educational programs at the
  Family Resource Center.
 Served as the Board liaison to the Bayou Echoes/Stable Talk, Public Relations, Technology, and
  Public Affairs committees.
 New housing/location for laptop computer and digital camera with a sign-in/sign-out sheet..
 Purchased new memory stick for camera along with a card reader to allow for more pictures to
  be taken.
 Recorded minutes of all board and general meetings and delivered them to Headquarters for
  inclusion in monthly agenda packets.
 Maintained the League's permanent records, other than financial and placement.
 Assisted the president in voting procedures as a teller, receiving and recording votes.
 Met with Denise Robinson to review Annual Report procedures, establishing a timeline for its
  production.
 Worked with the corresponding secretary to compile, edit, print, and distribute the 2005-2006
  yearbook, as well as putting the yearbook on the JLLC website.
 Trimmed down 2005-2006 Annual Report budget.
 Attended Leadership Retreat in May, 2004.

                                                          Ann Carl Bruner




                                              AR-19
                          MEMBERSHIP COUNCIL DIRECTOR
                           (CORRESPONDING SECRETARY)

FUNCTION
To serve as a member of the Board of Directors and Chairperson of the Membership Council; to
conduct all correspondence which was not designated to particular officers or chairpersons; to
maintain a current membership list locally and with AJLI.

PROCEDURE
 Attended Leadership Retreat - June 2005.
 Served as the Board liaison to the membership committees: Admissions/Provisional,
  Education/Training, Placement, Nominating, and Headquarters/Hospitality.
 Conducted monthly membership committee meetings.
 Kept the membership informed of changes in membership through Board reports, status
  reports at general meetings, and notices in Stable Talk.
 Educated the membership about the Gift and Memorial Fund in Bayou Echoes.
 Sent congratulatory notes to members who gave birth, adopted, or were married.
 Sent sympathy notes to members who had a death in their immediate families.
 Sent thank you notes for contributions to the Gift and Memorial Fund.
 Completed correspondence necessary to process transfers to and from our League and to
  communicate other membership status changes to AJLI.
 Worked with the recording secretary to compile, edit, print, and distribute the 2005-2006 annual
  report.




                                             AR-20
                                    MEMBERSHIP STATISTICS
                                                May 31, 2005

                          RESIDENT                   NON-RESIDENT              TOTAL
Actives                   104                        10                        114
Sustainers                313                        11                        324
Emeritus Sustainers       27                         2                         29
Provisionals              10                                                   10

NON-RESIDENT STATUS                                  TRANSFERRED TO OUR LEAGUE
Kristy Coonrod, Active                               Pattie Schmidt, Active
Barbie Miller, Active                                Donna Addkison, Active

RESIDENT STATUS
Pat Brummett, Sustainer

TRANSFERRED FROM OUR LEAGUE
ACTIVES                           PROVISIONALS
Laura Colson                      Margaret Richard
Kara Williams                     Lisa Burns
Lynley Jones                      Danner Evans
Holly Mills                       Janelle McDonald

                                       REINSTATEMENTS
ACTIVES
Holly Mills

                                          RESIGNATIONS
ACTIVES                                              PROVISIONALS              SUSTAINERS
Tammy Butaud              Kim Brdlik                 Kaycie Bridges            Mary Taylor Williams
Susan Percle              Susan Radford              Kacha Didier              Ellen Carter
Wendy Long                Mandi Grueber              Emily Primeaux
Jennifer Savoie           Lisa Guillet               Taryn Stine
Jayme Vincent             Britta Sole
Patricia DeVilbiss        Courtney Doyle
Sarah Meche               Stephanie Barrett
Ashlee Lemons             Dawn Nolan
                                                REMOVALS
ACTIVES                           SUSTAINERS
Marcie Duhon Harper               Julie Kaough
Kristy LeBato

SUSTAINER STATUS                                                       EMERITUS STATUS
Danielle F. Hay           Claire Shearman                              Jean King
Ginger Karcher            Dana Sorrells                                Virginia Wheeler
Melody Jackson            Karen Thibodeaux
Tanya Miles               Lisa Todd
Dawn Redd

DEATHS
Elizabeth Griffith Ruth Lagrange
Gladys Pierson             Margaret Schindler
Becky Istre                Corine Marek
                                                               Susan Watts Stone




                                                   AR-21
                                           TREASURER

FUNCTION:

To serve as a member of the Executive Committee and to chair the Finance Council and Personnel
Committee; to serve as custodian of the funds of the League to determine how to invest funds; to
prepare the budgets, forecasts, and other financial reports and statistics needed for League
operations and activities; to train the assistant treasurer and to educate the membership on the
financial status of the League.

PROCEDURE:

       Served as Board liaison to the Nearly New Shop, Mistletoe & Moss, and Resource
        Development committees.
       Chaired monthly Finance Council meetings.
       Monitored payment of all bills incurred by the League in accordance with the budget.
       Monitored collection of all monies due the League.
       Monitored League’s insurance; solicited bids for insurance.
       Assisted Mistletoe & Moss and Nearly New Shop as needed.
       Presented financial reports at all finance, board and general meetings.
       Consulted with all committee chairpersons and assistants on 2005-2006 budget proposals.
       Distributed committee expenses, income, and budget updates to all committee chairpersons
        monthly.
       Chaired Personnel Committee meetings.
       Maintained League’s accounting records.
       Inventoried safe deposit box.
       Prepared books and records for review by Anne Collette, CPA.
       Supervised bookkeeper.

The statements of receipts and disbursements of the Junior League of Lake Charles, Inc. for the
fiscal year ending May 31, 2005; the estimated budgets for the year ending May 31, 2006; and
reviewed financial statements from the CPA firm of Anne Collette, for the fiscal year 2004-2005
constitute the report of the treasurer of the fiscal year 2004-2005. A copy of the reviewed financial
report shall be made available annually to each member of the Junior League of Lake Charles, Inc.
Copies may be obtained at Headquarters.

PERSONNEL:
Kim Melton (Assistant Treasurer)
Pam Breaux (President)
Penny Seneca (President-Elect)
Jenny Leach (Mistletoe & Moss Chairperson)
Dawn Redd (Mistletoe & Moss Treasurer)
Kristin Istre (Resource Development Co-Chairperson)


                                                            Skylar Dever Giardina




                                                AR-22
                      Junior League of Lake Charles, Inc.
                              Treasurer's Report
                                  2004-2005



                                       2004-2005      2004-2005    2005-2006
                                        Budget         Actuals      Budget
Ordinary Income/Expense
  Income
    Bayou Echoes Income                  8,000.00       7,410.00    8,550.00
    Contributions-Gifts/Memorials                         125.00
    Dividend Income Restricted                            500.00
    Interest Income-Unrestricted         1,500.00         469.62    1,500.00
    Interest Income-Restricted                             52.51
    Mistletoe & Moss                    80,935.00      79,645.88    87,170.00
    Membership Dues                     45,000.00      40,992.50    45,000.00
    Nearly New Shop Income              26,600.00       4,343.20           -
    Pirates Pantry                             -              -      1,000.00
    Other Income                         2,500.00       2,190.23     2,500.00

  Total Income                         164,535.00     135,728.94   145,720.00

  Expense
    Arts Fest                            3,500.00       4,253.47           -
    Calcasieu Community Clinic          10,000.00      10,281.28     5,000.00
    CVP                                  1,900.00         940.78     1,175.00
    Family Resource Center              87,000.00      13,247.24    56,600.00
    Liberty Belles                         700.00         744.20       700.00
    NNS                                 23,037.24       6,902.79     5,750.00
    Payroll Expenses                           -            6.81           -
    Project Development                    500.00             -        500.00
    Puppets                              2,750.00       1,085.00     1,000.00
    Admission Provisional                      -              -        500.00
  Total Expense                        129,387.24      37,461.57    71,225.00

Net Ordinary Income                     35,147.76      98,267.37    74,495.00

Other Income/Expense
  Other Expense
    Administrative                      49,975.00      39,749.36    26,250.00
    Admissions/Provisional Expense       2,050.00       1,835.26     1,050.00
    Advisory Planning                      100.00          61.22        60.00
    Annual Report                        5,500.00       3,562.00     3,650.00
    Bayou Echoes Expense                10,700.00       9,147.13     8,050.00
    Dues                                       -              -     18,750.00
    Education/Training                   2,700.00         814.11       550.00
    Exec Expenses                        1,950.00         708.00     1,350.00
    HQ Exp                              22,500.00      19,299.86    14,350.00
    Technology                                 -              -      1,550.00
    Nominating                          11,700.00      11,486.68     6,550.00
    Placement                            1,300.00         494.98       500.00
    President Expenses                   2,125.00         926.57       300.00
    Public Affairs/SPAC                  1,225.00         356.92       950.00
                                        AR-23
    Public Relations         3,200.00        755.00      2,400.00
    Resource Development       850.00         18.13        280.00
    Strategic Planning         100.00            -          75.00
    Sustainer Expenses       2,900.00        735.34        950.00

    Total Other Expense    118,875.00     89,950.56     87,615.00

  Net Other Income         (118,875.00)   (89,950.56)   (87,615.00)

Net Income                  (83,727.24)    8,316.81     (13,120.00)




                            AR-24
                                      COMMITTEES
                                ADMISSIONS/PROVISIONAL

ADMISSIONS FUNCTION
To recommend prospective members to the Board of Directors for election to provisional
membership.

PROCEDURE
 Promoted sponsorship through Stable Talk and announcements at general meetings.
 Included sponsor form in December/January issue of Stable Talk.
 Prepared booklets and forms for sponsor groups and planned format for three sponsor
  workshops, one which was held during the December general meeting, one which was held at
  headquarters in February, and one which was held before the February general meeting.
 Verified all criteria for all prospective members.
 Invited 21 resident prospective members to provisional membership for the 2004-2005
  Provisional Class with the approval of the Board of Directors.
 Planned and executed pre-acceptance orientation.
 Evaluated the admissions/provisional plan with Advisory Planning Committee.
 Revised membership agreement.
 Introduced the 2004-2005 Provisionals at the Annual May Meeting held May 2005.
 Participated in Leadership Retreat.

PROVISIONAL FUNCTION
To plan and direct the education and training of the provisional members.

PROCEDURE
 Conducted orientation session in April, 2004.
 Participated in Ropes Training Course with Provisional Class and advisors in May, 2004.
 Guided Provisionals with provisional project, which was two-fold: consisted of Christmas Toy
  Drive (in conjunction with Starbucks) and re-organizing and redecorating two rooms at the
  Women’s Shelter.
 Recommended to the Board of Directors that 10 Provisionals be granted Active status, April
  2005.
 Recommended to the Board of Directors 21 prospective candidates, March 30, 2004.
               Total invited to membership, March 2004 = 21
               Accepting membership = 19
               Non-resident transfers = 3
               Deferring = 1
               Declining = 0
               Changes to Provisional class during the year
               Reinstatements from previous admissions periods = 0
               Extensions from 2003-2004 = 0
               Transfers in = 0
               Resigning = 4
               Transfers out =3
               Total completing Provisional Course = 10
               Total invited to membership, March 2005 = 42
               Accepting membership = 26
               Non-resident transfers = 3
               Deferments = 0
               Declining =0



                                              AR-25
PERSONNEL
Jennifer Popov (Assistant Chairperson), Pam Thompson, Jennifer Watson, and Yvonne Kline
(Sustaining Advisor).

                                                          Wendy Lemasters Delcambre


                           ADVISORY PLANNING AND BYLAWS

FUNCTION
To study the rules, guidelines, policies, administrative operations and community service programs
of the Junior League of Lake Charles, Inc. with an overall long-range purpose of continued
improvement and future planning. To recommend changes or additions, if needed, and to operate
as a management counsel.

PROCEDURE
Reviewed the Bylaws, Standing Rules, Policies, and Procedures of the Junior League of Lake Charles,
Inc., and proposed changes to these documents to make them easier for members to use. Educated
the membership throughout the year about the proposed changes.

STUDY
The Board of Directors requested studying the feasibility of publishing a new cookbook as an
additional fundraiser for the Junior League of Lake Charles, Inc.

RECOMMENDATION/RESULT
Research indicated that publishing a cookbook produced a very high probability that we would be
able to return a profit and, at the very least, cover any expenses incurred to perform this project.
This information was presented to and approved by the Finance Council and the Board of Directors.
A representative from FRP (the cookbook publishing company we selected) assisted in presenting
information to membership during the February 1st General Meeting for educational purposes. The
plan was to then take a vote at the March General Meeting. The interest and support was so
unanimous that a motion was made from the floor to suspend the rules and vote at that meeting.
The motion to suspend passed as did the motion to proceed with publishing a cookbook as a new
fundraiser.

Through the Advisory Planning & Bylaws Committee, recipes were collected along with suggestions
for the title and theme of the book. Over 40 title submissions were submitted – some even included
artwork. To date, we have received approximately 350 recipes and tested approximately 60.

A Sustainer/Active Social was held on April 14th and it was a great success! More than 80 members
attended to taste and rate 39 recipes! The big moment of the evening was the “unveiling” of our
new title and concept for the cookbook – which received cheers! The title will be:


Marshes to Mansions…
                Treasured Recipes of South Louisiana

The Cookbook Committee has been formed and will assume all duties required to continue with the
project. The committee will serve as part of the Finance Council and the Chair will serve as a
member of the Board of Directors.

PERSONNEL
Penny Seneca (Planning Vice President), Ann Todd (sustaining Advisor), Cassie Gage (Member-at-
Large), Elizabeth Martel (Member-at-Large), Holly Fukumitsu (Member-at-Large) Lisa Verrette
(Member-at-Large), Pam Breaux (President), Stefanie Gregory (Member-at-Large), Tara Demarie


                                               AR-26
(Member –at-Large), Jennifer Tassin (Member-at-Large), Christy Ammons (Member-at-Large), Jenny
Leach (Member-at-Large), and Susan McElveen (Member –at-Large).

                                                            Karen Savant Chamberlain


                                        ANNUAL REPORT

FUNCTION
To edit, publish, and distribute the Annual Report.

PROCEDURE
 Requested Annual Report information from officers and committee chairs.
 Compiled information for yearbook including annual reports of committees and officers,
  changes in bylaws and procedures, membership information, and current staffing and policy
  information from AJLI and Area V.
 Maintained membership picture file and coordinated photo sessions with photographer.
 Edited all materials submitted.
 Worked with League secretary to produce computer-generated, camera-ready copy.
 Proofed all computer printouts.
 Coordinated printing of yearbook.
 Coordinated yearbook being placed on website.
 Contracted with Port Printing for printing of Green Book information and Annual Report.
 Contracted with Lake City Printing for printing of membership section.
 Distributed yearbooks to actives and provisionals at September General Meeting, 2004.
 Coordinated mailing of yearbooks to sustainers, non-residents, Area V Leagues, and AJLI.

PERSONNEL
Pam Breaux, Penny Seneca, Ann Bruner, and Susan Stone

                                                            Ann Carl Bruner
                                                            Susan Watts Stone


                                             ARTS FEST

FUNCTION
To implement a one-day arts festival for children of all ages, in cooperation with the Arts &
Humanities Council, its volunteers, and the City of Lake Charles. To present many different areas of
art, both visual and performing, allowing children the opportunity to create their own works of art.

PROCEDURE
Coordinated event for over 2,000 moms, dads and children to experience hands-on and performing arts.
 Prepared a wish list for Resource Development and developed contracts/agreements with the
  Arts & Humanities Council and the City of Lake Charles in early May.
 Met with Director of the Arts & Humanities Council on funding matters.
 Conducted meetings beginning in May with Arts & Humanities Council volunteers and league
  Arts Fest committee members.
 Contracted with each artist before the event.
 Worked with Public Relations to secure billboards and other media advertising.
 Manned Junior League booths with various activities for children.
 Prepared all supplies for Junior League booths.
 Assisted Arts & Humanities Council in securing the materials needed for each booth.
 Submitted articles to Bayou Echoes/Stable Talk in a timely manner.
                                                AR-27
   Promoted Arts Fest internally by announcing the upcoming event at meetings.
   Provided sign-up sheets for volunteers at general meetings.
   Spoke with Provisional class to promote Arts Fest.
   Evaluated the event in early November and discussed ways to improve event.
   Served on CCC and attended meetings.
   Participated in Leadership Retreat and board training.
   Transitioned over to Arts & Humanities.

PERSONNEL
Ginger Karcher, Jennifer Avery, Tracey churchman, Kendra Cutrer, Kristie Evans, Mandi Grueber,
Linda Holladay, Michelle North, Susan Radford, Tricia Rapp, and Prissy Gayle (Sustaining Advisor).

                                                                         Whitney Barilleaux Hanks

                         ASSOCIATION ADVISORY COMMITTEE

FUNCTION
To study AJLI and Area V issues and make recommendations to the general membership, with the
input of the past presidents of the League. To review AJLI resolutions and make recommendations.
To prepare delegates for AJLI conferences.

PROCEDURE
 Met in April to review AJLI Board recommendations and update Past Presidents on JLLC issues
  such as the website, cookbook fundraiser, budget cuts, capital campaign, and Family Resource
  Center.
 Met with delegates of 2005 Annual Conference.

PERSONNEL
All Past Presidents of the Junior League of Lake Charles, Penny Seneca, Pam Breaux, Karen
Chamberlain, Skylar Giardina, Vi Martin, Ann Barilleaux, Jennifer Viccellio, and Amy Allen.

                                                         Penny Ugland Seneca


                               BAYOU ECHOES/STABLE TALK

FUNCTION
To develop and issue eight monthly issues of Stable Talk and one annual publication of Bayou Echoes
reflecting community concerns and activities and interests of the League.

PROCEDURE
 Sold advertising through the Resource Development Committee to help finance printing and
  operating costs.
 Developed and distributed planning forms with all Stable Talk deadlines to Committee
  Chairpersons, to help them plan their articles for the year.
 Used collected committee planning forms to develop an annual plan for Stable Talk issues.
 Used Stable Talk as a means to educate membership on changes to League governance and other
  issues coming up for vote by the membership such as providing updates on the cookbook
  project.
 Used Stable Talk to issue work schedules for Nearly New Shop and Mistletoe & Moss.
 Implemented "Portrait of a Member" and "Who’s My Mom" in Stable Talk issues.
 Posted a calendar which included calendar items and birthdays in Stable Talk issues.
 Communicated upcoming meetings and events in Stable Talk issues.


                                              AR-28
 Mailed approximately 600 copies of each Stable Talk issue to JLLC membership, sustainers, and
  Area V Leagues.
 Mailed approximately 725 issues of Summer Bayou Echoes to membership, sustainers, Area V
  Leagues, state and local elected officials, local non-profit agencies, and new provisional
  members.
 Served as a means for communicating JLLC’s Community Annual Report (in summer Bayou
  Echoes).
 Served as a means for communicating the Resource Development Committee’s sponsor list.
 Continued a separate bulk rate mailing permit for Bayou Echoes/Stable Talk due to changes in
  postal regulations regarding advertisements.
 Continued use of Advertisers Index to recognize advertisers (in summer Bayou Echoes).
 Worked with committee chairpersons to plan and execute coverage of important events
  (Mistletoe & Moss, Provisional activities, Arts Fest, etc.)

PERSONNEL
Holly Fukumitsu, Donna Addkison

                                                          Karen McIntosh Stubblefield


                             CALCASIEU COMMUNITY CLINIC

FUNCTION

To provide volunteers and financial support to help service a community based free medical clinic, in
a collaborative effort with the Calcasieu Parish Medical Society, McNeese State University and many
other community agencies and volunteers. The clinic provides free medical care and pharmaceuticals
to working people within our five-parish area who are either uninsured or underinsured.

PROCEDURE
 Attended leadership training June, 2004.
 Conducted orientation for committee members in August 2004.
 Developed a contract/agreement with Calcasieu Community Clinic.
 Met with Executive Director and committee on a regular basis to discuss our role in providing
  volunteers for Thursday shifts.
 Kept in contact with members of committee over phone.
 Submitted articles to Bayou Echoes/Stable Talk.
 Provided a volunteer to track medications submitted to drug companies through Pharmaceutical
  Assistance Program.
 Helped with the scheduling of work shifts for volunteers.
 Educated membership about the services the Clinic provides.
 Submitted committee evaluations and surveys to headquarters.
 Set goals and objectives for committee.
 Provided volunteers for Family Fair day on August 8, 2004.
 Added information to update placement brochure.
 Helped promote Hoedown event to membership.
 Helped promote Mad Hatters event to membership.
 Attended 3rd annual fundraiser in April 2005.
 Baked cookies for Hoedown in April 2005.
 Served on the Community Coordinating Council and attended meetings.
 Prepared budget for 2004-2005 committee.

 Prepared a wish list for Resource Development for 2004-2005 committee.

                                               AR-29
 Attended transition conference on April 23, 2005.

PERSONNEL
Sharon Bayard, (Assistant Chair), Sue Gay Viccellio (Sustaining Advisor), Christy Ammons, Leisha
Galliano, Melissa Kelty, Nicole Posch, Dana Sorrells, Suzanne Guillory, Sherri Kramer, Kathryn
Tadlock Amber Belaire, Ginger Karcher, Jennifer Page and Kelli Wimberly.

                                                         Linda Holladay


      THE DELLA KRAUSE THIELEN VOLUNTARISM AWARD COMMITTEE

FUNCTION
To present the Della Krause Thielen Voluntarism Award each year, as appropriate, to the individual,
group or organization who has made an exceptional and sustained contribution to the community
through voluntarism.

PROCEDURE
 Invited all members of the Junior League’s Community Advisory Board to serve as the selection
  committee for the award.
 Sent request for nominations information to over fifty community groups.
 Held meeting to discuss nomination and vote on the nominee.
 Determined that the Della Krause Thielen Voluntarism Award would be presented to
  Dr. John Stubblefield.
 Maintained a file of nominations for two years, inviting sponsoring organizations or individuals
  to resubmit nominations.

PERSONNEL
Dick Holliday, Sonny Marks, Leslie Harless, David Hanchey, Marilyn McSwain, Margaret Chalfant,
Veronica Harts, Fr. Whitney Miller, Ann Polak, Barbara Gonzales, Aubrey White, and Dr. Charles
Mackey

                                                         Denise Emerson Rau


                         EDUCATION/TRAINING COMMITTEE

FUNCTION
To provide educational and training opportunities for the League at all levels: general membership,
Board of Directors, and Executive Committee, and Sustainers.

PROCEDURE
 Developed, arranged, and implemented the Leadership Retreat that included all Board and
  committee chairpersons. A “Leadership Basics” training and team building exercises were
  included.
 Compiled a list of Sustaining Advisors for all League committees.
 Planned and implemented four area meetings offered at various morning and evening sessions
  which were held at Pujo Street Café, Roxanne’s Salon, Talbots, and The Decorative Center.
 Developed and utilized membership interest indicator survey for use in planning area meetings
  and training sessions.
 Arranged for professional team building guest speaker at October General Meeting.




                                              AR-30
PERSONNEL
Rhonda Monlezun (Assistant Chairperson), Danielle W. Hay, and Ann Barilleaux

                                                        Rita Karam Laborde


             FAMILY RESOURCE CENTER/DONE IN A DAY PROJECTS

FUNCTION
To develop Family Resource Center including programming, funding, facility and partnership
development. Implement Done in a Day Projects, researched and developed by the Project
Development Committee until Family Resource Center opens.

PROCEDURE

   Attended Leadership Retreat.
   Worked with local realtors to find a building/space for Family Resource Center.
   Worked with architect to develop floor plans for Family Resource Center.
   Gathered information and put together a working concept plan for Family Resource Center
    including approximate funding costs.
   Developed power point presentations of concept plan for Family Resource Center.
   Worked with Executive Board on adjusting and revising conceptual plan for Family Resource
    Center.
   Staffed 3 Community Done in a Day Projects.
   Staffed over and above work shifts for Nearly New Shop Sale and Mistletoe and Moss.

PERSONNEL
Kellye Anderson (Assistant Chair), Melody Jackson, Tanya Miles, Renee Grantham, Carmen
Hamilton, Laurie Jones, Michelle Koonce, Kimberly McManus, Amanda McElveen, Penny McHale,
Dawn Nolan, Monica Devall, Erin Stewart, Leslie Streeter, and Martha Parnell (Sustaining Advisor)

                                                        Vi Martin Kohrs


                           HEADQUARTERS & HOSPITALITY

FUNCTION
To assist the President and other committee chairpersons with work flow as needed; to be
responsible for the preservation and maintenance of Headquarters; to promote morale and
satisfaction in membership by creating an enjoyable atmosphere at all League gatherings.

PROCEDURE
 Coordinated maintenance and repairs of Headquarters building and office equipment.
 Collected and distributed keys for Board members and project chairpersons.
 Supervised Administrative Assistant in replenishing kitchen and powder room supplies.
 Served on Membership Council.
 Decorated Headquarters for Christmas.
 Brought agenda packets and Power Point equipment to General Meetings.
 Planned and coordinated arrangements, decorations, and refreshments for general meetings.
 Provided nametags for the membership’s use at general meetings. Coordinated with placement
  on handing out name tags.
 Planned, coordinated, and prepared food for the Leadership Retreat and Leadership Basics
  training.

                                             AR-31
   Planned and executed the Annual Meeting at Lake Charles Country Club.
   Provided door prizes for general meetings.
   Planned and implemented spring social for Sustainers, Provisionals, and Actives.
   Planned and coordinated two headquarters clean-up days.

PERSONNEL
Pattie Schmidt (Assistant Chairperson), Valerie Landry, Carla Karam, Deborah Bauman and Bel
Painter (Sustaining Advisor).

                                                           Tina Falgout Rue


                                   KID'S CHOICE PUPPETS

FUNCTION
To perform a program for lower elementary students (pre K-3) in Calcasieu Parish that teaches
safety and emergency response.

PROCEDURE
 Conducted orientation for committee members in August.
 Conducted practices and scheduled shows through the Children’s Museum.
 Purchased public awareness materials, such as activity/coloring books, t-shirts, pencils, and
  suckers.
 Submitted articles for Bayou Echoes/Stable Talk.
 Organized special puppet show for the Children's Miracle Network in September and at Family
  & Youth Counseling Agency health fair in August..
 Approximately 1,000 children viewed the show in the 2004-05 League year.
 Continued showing of “Perry Medix and the Sirens” which teaches about 911 safety and fire
  safety.
 Helped with the move of the Children’s Museum to their new location.

PERSONNEL
Charlotte Roan (Assistant Chairperson), Stefanie Gregory, Julie McCall, Erica Radde, Claire
Shearman, Karen Thibodeaux, Jayme Vincent, and Barbara Lorio (Sustaining Advisor)

                                                           Jackie Reed Gabb


                                     MISTLETOE & MOSS

FUNCTION:
To plan, organize, and execute a holiday market for the purpose of raising funds for projects of the
Junior League of Lake Charles, Inc.

PROCEDURE:
Chairperson - Held committee meetings as needed; responsible for overseeing all chairpersons,
proofread printed materials and advertising graphics, served on merchant selection committee,
assisted chairpersons of committees as needed, wrote Bayou Echoes/Stable Talk articles, responsible
for updates on website.
Assistant Chairperson - Took minutes at committee meetings, arranged for Santa Claus photographs,
served on merchant selection committee, assisted chairpersons of committees as needed, helped
organize special events, liaison between sustainers who ran special events.
Arrangements - Liaison with Civic Center before, during, and after the market, made all
arrangements with Civic Center, arranged for pickup and delivery of rented and borrowed items,
including walkie-talkies, Merchant Lounge & Membership telephones, dumpster and risers, ordered

                                               AR-32
and returned tablecloths. Conducted inventory along with Decorations.
Children’s Event - Planned event, worked with McDonald’s to get food delivered, ordered needed
supplies, coordinated entertainment and volunteers.
Decorations – Designed, created, and organized all decorations, in charge of set-up, take-down, and
storage of decorations; coordinated efforts with local florists who assisted in decorating. Assisted
Arrangements on inventory, and created all sponsor signs.
Donations - Coordinated with Resource Development Committee to obtain donors and sponsors;
served as a member of the Resource Development Committee. Coordinated bid process with
Preview Party caterers. Maintained list of sponsors/donors; responsible for assuring
acknowledgment of sponsors/donors through signs, tickets, and thank you notes, coordinated
sponsor name tags, collected and wrapped door prizes.
Fashion Show Luncheon (Sustainer) - Planned event, arranged caterer, set up for show, purchased
favors. Coordinated and oversaw event.
Hot Chocolate Happy Hour (Sustainer) - Planned event, purchased food, arranged entertainment.
Coordinated and oversaw event.
Tickets - Worked with printer and Chairperson to design tickets for event. Responsible for tracking
ticket sales, selling tickets at general meetings, maintaining list of member ticket sales for quota, and
counting attendance at market. Worked with treasurer in office.
Martini Madness (Sustainer) - Planned event, purchased food, coordinated volunteers, arranged
entertainment. Coordinated and oversaw event.
Membership - Coordinated volunteer needs for market by obtaining needs from various
chairpersons, conducting sign-up opportunities, notifying workers of their assigned shifts, making
sure all members worked their required shifts, and maintaining the membership lounge during the
market.
Merchants - Sent interest indicators to potential merchants; conducted merchant selection; mailed
contracts, received contracts, booth fees, and other merchant fees; coordinated all correspondence
with merchants; developed merchant map; checked merchants in at the market; asked merchants to
evaluate market.
Merchant Hostesses (Sustainer) - Provided assistance to merchants during certain hours of the
market (usually around mealtimes) by offering to staff the booth, get change, empty trash, getting
things to drink, etc.
Merchant Lounge (Sustainer) - Provided meals, snacks, and beverages for merchants during the
market. Set up, staffed, and took down merchant lounge.
Preview Party (Sustainer) - Planned event; worked with caterers to develop menus; ordered needed
supplies; coordinated entertainment, parking valets. Worked with florist.
Preferred Shopper’s Breakfast (Sustainer) - Planned event, purchased food, and coordinated
volunteers. Coordinated and oversaw entertainment.
Tea Room (Sustainer) - Responsible for correspondence with caterer of tea room for lunch on
market days; planned menu; set up and take down of lunch area each day of market; planned for
needed supplies; collected money for lunch.
Treasurer - Responsible for obtaining insurance, filing necessary raffle forms with Gaming Division,
paying all bills and making deposits (and coordinating deposits of merchant, ticket, and program
chairpersons), entering all financial records on computer, balancing checkbook, attending Finance
Committee meetings.
Silent Auction Hostess (Sustainer) – Coordinated merchant and other donations for silent auction.
Collected all items and displayed at Preview Party.
Golf Tournament – Planned event, purchased prizes and coordinated menu and tee times with
Graywood Plantation.

PERSONNEL:
Ellen Ieyoub, Nancy Fontenot, Louise Landry, Lisa Todd, Kris Cochran, Dawn Redd, Candace
Pedersen, Casey Drost, Lisa Verrette, Jennifer Lee, Trisha Garber, Leslie Truax, Nicole Jackson,
Stephanie Nicholas

                                                             Jenny Petrie Leach


                                                 AR-33
                                        NEARLY NEW SHOP

FUNCTION
To provide the community with serviceable, low-cost, quality clothing and household items; to provide
financial support to the League for community projects.

PROCEDURE:

       Held final sale on March 5,2005.
       Donated all the remaining clothing, fixtures, hangers, etc. to local not for profit agencies.
        Estimated value of those donations is between $15,000 and $20,000.
       Permanently closed the shop and put the building up for sale March 7, 2005
       Grossed $2,783 in sales at Nearly New Shop and $1,306 in shift pay-outs.

PERSONNEL
Suzy Solari (Assistant Chairperson), Emily Abshire and Annette Sole (Sustaining Advisor)

                                                                Skylar Dever Giardina


                                            NOMINATING

FUNCTION
To assure the League of continuing strong leadership; to educate and encourage members to accept
leadership roles; to slate members to the Executive Committee; to slate the assistant treasurer; to
slate the assistant chairperson and advisors of the Admissions/Provisional Committee; to slate
members to stand for election to the Nominating Committee; to slate members for conferences and
seminars; to secure arrangements for conference and seminar travel.

PROCEDURE
 Conducted orientation.
 Presented education to the membership concerning leadership development and the straw
  ballot at general meetings and in Bayou Echoes/Stable Talk.
 Sought membership input into the slating process through the administration of the straw ballot.
 Debriefed conference delegates.
 Slated the Executive Committee, the assistant treasurer, and the assistant chairperson of
  Admissions/Provisional Committee.
 Slated members to stand for election to the Nominating Committee.
 Slated delegates to the following conferences: Annual Conference, President and President -
  Elect Fall Conference, Area V Fly-In, Chamber Southwest Leadership Seminar; ODI
  conference, and Cookbook University.

PERSONNEL
Tara Demarie, Jenny Leach, Vikki Shearman, Ann Bruner, Charlotte Roan, Gina Neck, Nicole Mudd
and Elaine Solari (Sustaining Advisor).

                                                                Jennifer Gary Tassin




                                                   AR-34
                                         PLACEMENT

FUNCTION
To fulfill the purpose of the Junior League which is to promote voluntarism and to improve the
community through the effective action and leadership of trained volunteers; to communicate with
and respond to the members’ needs and to provide quality staffing for those projects adopted by the
membership and the community support committees.

PROCEDURE

Provided communication between placement advisors and advisees through the following
activities:
 Contacted and became acquainted with advisees.
 Provided training sessions for advisors on leadership development and interviewing techniques.
 Conducted a minimum of two personal interviews and/or phone call interviews with each active
    and one with each provisional - with contact throughout the year.
 Conducted mailouts to notify members of placement issues.
 Requested advisees to sit with and talk with advisors at September and March General Meetings.

Supported community involvement through the following activities:
 As of June 2005, 36 of 111 Actives were placed in five community projects.
 As of June 2005, one member is on Presidential leave.
 As of June 2005, 15 were eligible to go Sustainer; six extended.
 As of June 2005, 5wo Actives are on sabbatical leave.
 Coordinated the selection of a member’s placement preference with the use of a two-part ballot,
   with binding signature vote necessary for project approval, designed to measure both
   membership interest and commitment to existing as well as proposed projects.
 Offered self-placement to allow that opportunity to seasoned actives.

Motivated and instilled a sense of pride and responsibility in League membership through
the following activities:
 Kept accurate attendance records and informed members of two or more missed meetings.
 Continued use of committee member evaluation form by committee chairpersons and use of
    chairperson review form by committee members.
 Continued use of membership agreement as an educational tool to determine membership
    responsibilities.
 Encouraged members to remain active over age forty through interviews and letters from
    Placement Committee.
 Required no fundraising requirements for extenders to further encourage extensions.
 Recognized at the Annual Meeting those members with perfect attendance, those members with
    five or more years of service, those members extending, and those members becoming
    Sustainers.
 Distributed nomination forms and coordinated selection of the “Active of the Year Award”
    recognized at the Annual Meeting.

Increased knowledge of placement opportunities and placement needs by the following:
 Met with incoming committee chairpersons while preparing the Placement Brochure to insure
    placement opportunities met the needs of the membership.
 Prepared and distributed the 2005-2006 Placement Brochure.
 Continued to offer a variety of day, night, and flexible placement opportunities for the
    membership.
 Served as a member of the Community Coordinating Council to evaluate and assess ongoing
    projects.
                                              AR-35
 Held February interviews prior to the March project vote and binding ballot vote to better
  educate the membership.

PERSONNEL
Tara Demarie (Assistant Chairperson), Angie Cain, Dana Hebert, Elizabeth Martel, Susan McElveen,
Colleen Phillips, Kelly Phillips, and Lisa Perry (Sustaining Advisor).

                                                          Vikki Trouth Shearman


                                 PROJECT DEVELOPMENT

FUNCTION
To research, develop, and present new Done In a Day projects to the membership for approval; to
gather and evaluate membership ideas and attitudes toward existing League projects.

PROCEDURE
 Developed Done in a Day application form.
 Mailed Done in a Day applications to numerous not-for-profit agencies.
 Selected Done in a Day community projects based on returned applications.
 Communicated with selected community agencies and clarified expectations for Done in a Day.
 Coordinated with Family Resource Center Committee for volunteers to participate in Done in a
  Day activities, both community and in-league projects.
 Done in a Day projects included Families Helping Families (setting up for Annual Christmas
  Party for special needs children) and Care Help of Sulphur (filling Christmas Packets for needy
  families) as well as additional volunteers for Arts Fest, Mistletoe & Moss, and Nearly New Shop.
 Researched “Done in a Day” programs of other Leagues looking at project examples, service
  requirements, application process, etc.
 Educated membership on revisions to Done in a Day model for 2005-2006.

PERSONNEL
Lisa Guillet, (Chairperson until March 2005) and Amy Dunn (Assistant Chairperson)

                                                          Amy Dunn


                                       PUBLIC AFFAIRS

FUNCTION
To study issues on local, state, and federal levels; to educate members on issues affecting them; to
encourage members to be informed and active citizens; to participate on the State Public Affairs
Committee; to educate members on the role of position statements; to research and develop
background papers, as needed, to support current and new position statements; to present position
statements for membership approval.

PROCEDURE
 Educated membership on upcoming local, state, and national elections and encouraged members
  to vote.
 Attended SPAC meetings and reported to membership.
 Monitored the Calcasieu Parish Police Jury, School Board, City Council, and State and Federal
  Legislatures.
 Prepared LC Public Affairs committee and JLLC to host 05-06 SPAC meetings.
 Updated files.
 Reaffirmed the background papers on the position statements.

                                              AR-36
 Reaffirmed position statement to address current SPAC focus area: Early Childhood Care and
  Education.
 Reaffirmed position statement of voluntarism.
 Participated in SPAC telephone conference calls.
 Represented the Junior League of Lake Charles, Inc. at League Day at the Legislature in Baton
  Rouge.

PERSONNEL
Karen Stubblefield (Assistant Chairperson), Jennifer Viccellio (2005-2006 SPAC Chairperson) and
Alexis Trahan (Sustaining Advisor)

                                                          Ann Barilleaux


                                     PUBLIC RELATIONS

FUNCTION
To coordinate the external public relations and marketing of the League and its committees.

PROCEDURE
 Developed and coordinated the marketing and advertising for Mistletoe & Moss.
 Approved all public relations activities for the Junior League of Lake Charles, Inc..
 Developed and coordinated marketing & advertising for special events throughout the year.
 Developed and coordinated marketing and advertising throughout the year for: Calcasieu
  Community Clinic, Kids Choice Puppets, Done in a Day Projects, Provisional Projects, and
  Cookbook Committee.
 Researched and ordered gifts for membership in recognition of National Volunteer Week.
 Mailed annual Thank Yous to friends of the League and Active and Provisional spouses and
  employers in celebration of National Volunteer Week.
 Gathered information and wrote press release for Active of the Year, Sustainer of the Year, and
  Della Krause Thielen Award, and submitted to the Lake Charles American Press and Bayou
  Echoes editor.
 Submitted list of Incoming Board of Directors, new committee chairpersons, and new
  Provisionals to the Lake Charles American Press and other local papers as needed for
  announcement of new leaders and members.

PERSONNEL
Gina Neck (Assistant Chairperson), Holly Gaudet, Jill Cooley, Christy Jones and Sara Judson
(Sustaining Advisor).

                                                          Cassie Dingler Gage


                                RESOURCE DEVELOPMENT

FUNCTION
To improve the image of the League within the business community through consolidation of
solicitations; to assist all committees, projects and/or fundraisers to obtain donations from
community; to develop relationships such as sponsorships, collaborations and/or partnerships with
businesses for projects and fundraisers; to obtain funding through other means such as grants and
foundations, and to recognize and thank the donors of the League.

PROCEDURE
 Developed donation contracts and forms for committee to utilize.
 Prepared Resource Development solicitation and training packets.
                                              AR-37
 Educated Board and membership on Resource Development process.
 Worked with committees, projects, and fundraisers to develop list of needed donations and
  possible donors.
 Received training on soliciting donations and League history, projects, and fundraisers.
 Worked with Public Relations to send Thank You cards to all donors.
 Distributed donor appreciation plaques and stars.
 Oversaw mailing of letters to donors thanking them for their donation from League president.
 Maintained contact with donors throughout year on approximately three occasions.
 Updated master donor list.
 Handled all financial billing to all donors and advertisers.
 Funds raised through Resource Development totaled $60,000.

PERSONNEL
Stephanie Barrett (Chairperson), Kristen Istre(Assistant Chairperson), Michelle Watson, Courtney
Coyle, Laura Smith, Julie Hebert, Michelle David, Jennifer Savoie, and Leslie Truax

                                                        Kristen Istre




                                             AR-38
                                   STRATEGIC PLANNING

FUNCTION
To provide, encourage, and educate the League in the implementation of sound strategic practices; to
gather and evaluate membership orientations and attitudes toward existing League projects,
programs, and internal organization.



                                         SUSTAINERS

FUNCTION
To plan, execute, and coordinate activities involving the sustaining membership; to attend meetings
of the Board of Directors, and general meetings as the sustaining advisor; to assist the president
when asked, in various matters, particularly in matters related to sustainers.

PROCEDURES
 Attended Board/Executive meetings as a voting member.
 Attended general meetings.
 Served on Association Advisory Committee.
 Supervised the preparation and mailing of the ballots for “Sustainer of the Year,” and Sustainer
  Questionnaires.
 Chaired the committee to select the 2005 “Sustainer of the Year.”
 Held joint Sustainer-Active party to launch cookbook theme at the home of Jennifer Gary.
 Maintained and updated the sustainer card file.
 Helped with printing of two "Sustainer Connection" newsletters.
 Reviewed sustainer placement files for accuracy and continued process of updating these
  placement files.
 Submitted information to Stable Talk and Bayou Echoes.
 Recognized the following Sustainers for twenty-five years of Junior League membership:
               Sherry Pearce Bridges             Tinnelle Mancuso Dingler
               Mary Ward Frohn                   Donna Fort Kestel
               Marilyn Kimball Kudla             Lela Melson Lofton
               Lee Elledge Van Norman
 Recognized the following Sustainers for fifty years of Junior League membership:
               Gloria Guerry Hollins             Sylvia Broussard Elender
 Recognized Sustainers who had passed away during the 2004-2005 League year:
               Elizabeth Theriot Griffith        Becky Primeaux Istre
               Gladys Daly Pierson               Margaret Bonin Schindler
               Ruth LaViallon Lagrange
 Recognized Willie Landry Mount as the 2004 “Sustainer of the Year.”

PERSONNEL:
All sustaining advisors to League committees.

                                                          Virginia Hollins Webb




                                                AR-39
                              TECHNOLOGY COORDINATOR

To increase in-League communication and general public marketing for the Junior League of Lake
Charles, by providing training and technical support to Headquarters, Meetings, Internet Service and
JLLC.net.

PROCEDURE
 Further developed the website to include the following functions and capabilities: Converted
  website from Xspedius to Closerware for Leagues; Maintained Xspediue free dial up internet
  service; repaired modem on HQ computers; repaired phone connections; recommended high
  speed internet access to HQ.
 Made the following information available on the JLLC website: Mission, Strategic Plan,
  Community Service, President’s Perspective, History, AJLI contacts, Prayer, Advisory Board,
  Past Presidents, Awards, Contacts, Becoming a Member.
 Posted Photo Galleries for the following: 70 Years of Community Service, Pirates Pantry
  Photos, Arts Fest, January Area Meetings.
 Added the following forms and downloads to jllc.net: Annual reports, JLLC Charter, JLLC
  Bylaws, JLLC Rules & Guidelines, 2005-2006 Placement Brochure, Sample Binding Ballot,
  Meeting Agendas, Meeting Minutes, and Stable Talk.
 Provided web training to: General Membership, committees, individuals, Headquarters,
  Provisional class.
 Provided video training on website.
 Sent out numerous bulk emails as requested by members.
 Posted the following information and forms on the website: M&M Merchant Information,
  M&M Market information, New cookbook information, recipe submissions forms, testing
  forms, volunteer information, online purchases of M&M Tickets, E-store purchases of “Pirates
  Pantry, online donations.
 Added the following member benefits to the website: Ability to update members own profile,
  member directory.
 Created forums for: content administration, general meetings, Stable Talk, membership
  requirements, 2004-2005 Board of Directors, Provisional news, Sustainer news,
  Communications Council, Community Council, Membership Council, Finance Council,
  Planning Council, Public Affairs, Kid’s Choice Puppets, Calcasieu Community Clinic,
  Headquarters and Hospitality, Education and Training, Cook Book forms, and Nominating.

PERSONNEL
Daneille F. Hay (Assistant Chairperson), Shelli Barrett, Cecile Cutrer, and Melanie Lejeune

                                                           Amy Painter Allen




                                               AR-40
                                  CHARTER OF
                    THE JUNIOR LEAGUE OF LAKE CHARLES, INC.

                                    STATE OF LOUISIANA
                                   PARISH OF CALCASIEU

BE IT KNOWN: That on this the 6th day of November, A.D., 1946
BEFORE ME: N. F. Anderson, a Notary Public duly commissioned and qualified in and for the
Parish of Calcasieu, State of Louisiana, and in the presence of the witnesses hereinafter named
and undersigned, personally came and appeared the several persons whose names are hereunto
subscribed, all of the full age and majority and all residents of the City of Lake Charles, Parish of
Calcasieu, State of Louisiana, who declared that, availing themselves of the provisions of the
statutes of the State of Louisiana for the incorporation of the nontrading corporations, they have
and by these presents do organize themselves and those who may hereafter become associated
with them into a body politic and corporate, under the following terms and conditions, to wit:

                                           ARTICLE I

The name of this corporation shall be the “JUNIOR LEAGUE OF LAKE CHARLES,
INCORPORATED.” (As amended March 6, 1967.)

                                           ARTICLE II

This corporation shall be operated for charitable and educational purposes as contemplated by
the Louisiana “not for profit” statutes.

No part of the net earnings of this corporation shall ever inure to the benefit of any of its
members, and this corporation shall be permitted to carry on those activities as contemplated by
the United States Internal Revenue Cope, Section 501 (h), as now existing or hereinafter
amended.

                                          ARTICLE III

The corporate powers shall be exercised by a Board of Directors, subject to the final authority of
the members of the corporation, as expressed in any regular or duly called special meeting of the
membership. The Board of Directors shall be composed of those elected officers provided for in
Article IV and may include the chairmen of committees involving administrative or program
responsibility. These chairmen may be appointed. (As amended July 1, 1957, June 4, 1966,
March 6, 1967, and March 30, 2000.)

                                          ARTICLE IV

The officers shall consist of a President, one or more Vice Presidents, a Recording Secretary, a
Corresponding Secretary and a Treasurer, which shall compose the Executive Committee. The
Executive Committee shall exercise the power of the Board between meetings of the Board. The
minutes of the meetings of the Executive Committee shall be submitted to the Board for
ratification at its next meeting.




                                               AR-41
The officers shall be elected, by majority vote, for a term of one (1) year at the regular meeting in
March. They shall assume their duties at the regular annual meeting as set forth in the bylaws.
The original officers of the corporation were:

Mrs. Joe J. Tritico ......................................................................... President
Miss Annabella Gorham................................................................ Vice President
Mrs. Albert Miller ......................................................................... Recording Secretary
Mrs. Bill Watson ........................................................................... Corresponding Secretary
Mrs. Edward Carmouche............................................................... Treasurer

The officers shall hold office until their successors are elected and qualified. Any vacancy shall
be filled by an appointment made by the Board of Directors for the unexpired term. (As
amended July 1, 1957, June 4, 1956, March 6, 1957, April 2, 1979.)

                                                      ARTICLE V

The membership of this corporation shall consist of young women who shall comply with the
bylaws and other requirements of this corporation. The categories of members shall be
Provisional, Active, and Sustaining. (As amended May 15, 1993).

Provisional members are those who are engaged in complying with the requirements for
admission to active membership and they are not eligible to vote or hold office. The age
requirements for provisional members shall be as set forth in the Bylaws. After their election as
provisional members, they shall complete at least one (1) year’s training before elevation to
active membership. (As amended April 2, 1979).

Active members are those who have completed the requirements as provisional members and
have been admitted to active membership. The age of active members shall be as set forth in the
bylaws. They may hold office and vote. They shall justify their membership through some form
of community service as required by the bylaws. (As amended May 15, 1993, and March 30,
2000).

Sustaining members are those who have reached the age limit for active membership. They may
not vote or hold office, except the Sustaining Advisor to the Board of Directors who may vote on
issues that come before the board.

All members may be required to pay dues and fees. (As amended July 1, 1957, June 4, 1966, and
March 6, 1967).

                                                     ARTICLE VI

The domicile of this corporation shall be in the City of Lake Charles, Parish of Calcasieu, State
of Louisiana, and the duration of this corporation shall be for a period of ninety-nine (99) years
from the date thereof, unless sooner dissolved as provided for by the laws which this corporation
is created, or any amendments thereof.

All citations or other legal process shall be served on the President, in her absence, on a Vice
President, and in the absence of the President and all elected Vice Presidents, service of process
shall be made upon the Recording Secretary, the Corresponding Secretary, or the Treasurer, in
that order. (As amended March 6, 1967).




                                                          AR-42
                                                  ARTICLE VII

This corporation shall have full power to contract, sue, and be sued, to make and use a corporate
seal, and the same to alter, to make or break at pleasure; also it shall have the power to hold,
lease or purchase, as well as sell, convey or mortgage, all property, real or personal, and shall
have any and all incidental powers granted to corporations of its class under the laws of the State
of Louisiana. (As amended July 1, 1957).

                                                 ARTICLE VIII

The books and accounts of this corporation shall be kept in accordance with sound accounting
practices (as amended July 1, 1957).

                                                   ARTICLE IX

The members shall have full power to make or amend bylaws that are not inconsistent with this
charter in accordance with the procedure declared in the bylaws (as amended July 1, 1957).

                                                   ARTICLE X

In the event of the liquidation of this corporation, such liquidation commissioners shall be
elected by the members as may be provided for by the Statutes of the State of Louisiana and the
commissioners shall be vested with the full powers provided thereunder, provided that in no
event shall the members receive any money or property, but rather all assets will be distributed to
an organization exempt under Section 501(c)(3) of the Internal Revenue Code of 1954, or the
corresponding provision of any future Internal Revenue Code Section (as amended July 1, 1957
and March 22, 1965).

                                                   ARTICLE XI

The names and post office addresses of the subscribers to this certificate of incorporation are as
follows:

                                                       NAME

MRS. CYLLENE LAMKIN ......................................................... Lake Charles, Louisiana
MRS. VIRGINIA GILL................................................................. Lake Charles, Louisiana
MRS. BETTY PRICE ................................................................... Lake Charles, Louisiana
MRS. B. C. WATKINS ................................................................. Lake Charles, Louisiana
MRS. EMILY COLEMAN ........................................................... Lake Charles, Louisiana
MRS. MADORA GILL ................................................................. Lake Charles, Louisiana
MRS. NATALIE LEWIS .............................................................. Lake Charles, Louisiana
MRS. OPAL SHEA ....................................................................... Lake Charles, Louisiana
MRS. HELEN NOLAND .............................................................. Lake Charles, Louisiana
MRS. EVELYN ROBERTS.......................................................... Lake Charles, Louisiana
MRS. ERA ANDERSON .............................................................. Lake Charles, Louisiana
BETTY YEATMAN ..................................................................... Lake Charles, Louisiana
MRS. CASWELL WEHNER........................................................ Lake Charles, Louisiana
MRS. MARY LOU BOLING ....................................................... Lake Charles, Louisiana
(As amended July 1, 1957).

Thus done and signed at my office in the City of Lake Charles, Louisiana, in the presence of
Fannie Terrell and Joyce Marie Robinson, lawful witnesses who have hereunto signed with the
                                                        AR-43
said subscribers and me, Notary, after due reading of the whole, on the date, month, and years
first above written.

                                        WITNESSES:
                                         Fannie Terrell
                                     Joyce Marie Robinson

Mrs. Cyllene Lamkin                                              Mrs. Opal Shea
Mrs. Virginia Gill                                               Mrs. Helen Noland
Mrs. Betty Price                                                 Mrs. Evelyn Roberts
Mrs. B. C. Watkins                                               Mrs. Era Anderson
Mrs. Emily Coleman                                               Betty Yeatman
Mrs. Madora Gill                                                 Mrs. Caswell Wehner
Mrs. Natalie Lewis                                               Mrs. Mary Lou Boling

                                 BEFORE ME, N. F. Anderson
                                    NOTARY PUBLIC



                                         ARTICLE XII

These articles may be amended by a vote of two-thirds (2/3) of the voting members present at
any regular scheduled meeting or by two-thirds (2/3) of the voting members at any special
meeting called for that purpose, provided at least ½ of the active members are present and voting
and provided that the proposed amendment has been read to the membership at the previous
regular monthly meeting or mailed to each voting member at least one (1) week prior to the date
of the meeting at which the amendment is to be considered. (Added by amendment dated March
22, 1965.)




                                             AR-44
                                                                   OUTLINE OF BYLAWS

Article I.               Name ........................................................................................................................ BL-3

Article II.   Purpose and Policies ..................................................................................................... BL-3
      Sec. 1. Purpose ........................................................................................................................ BL-3
      Sec. 2. Policies ........................................................................................................................ BL-3

Article III. MEMBERSHIP .............................................................................................................              BL-3
      Sec. 1. Categories of Membership ...........................................................................................                 BL-3
      Sec. 2. Admission to Membership ...........................................................................................                  BL-4
      Sec. 3. Privileges of Membership ............................................................................................                BL-5
      Sec. 4. Requirements of Membership ......................................................................................                    BL-7
      Sec. 5. Removal from Membership .........................................................................................                    BL-7

Article IV.   MEETINGS OF THE JUNIOR LEAGUE ....................................................................                                   BL-7
      Sec. 1. General Meetings .........................................................................................................           BL-7
      Sec. 2. Annual Meeting ...........................................................................................................           BL-7
      Sec. 3. Special Meetings ..........................................................................................................          BL-7
      Sec. 4. Voting ..........................................................................................................................    BL-7
      Sec. 5. Facilities ......................................................................................................................    BL-8

Article V. EXECUTIVE COMMITTEE ..........................................................................................                          BL-8
      Sec. 1. Personnel .....................................................................................................................      BL-8
      Sec. 2. Duties...........................................................................................................................    BL-8
      Sec. 3. Nominating ..................................................................................................................        BL-9
      Sec. 4. Election ........................................................................................................................    BL-10
      Sec. 5. Vacancies .....................................................................................................................      BL-10

Article VI. BOARD OF DIRECTORS ............................................................................................                        BL-10
      Sec. 1. Number and Term ........................................................................................................             BL-10
      Sec. 2. Duties...........................................................................................................................    BL-10
      Sec. 3. Meetings ......................................................................................................................      BL-10
      Sec. 4. Voting ..........................................................................................................................    BL-10
      Sec. 5. Vacancies .....................................................................................................................      BL-11

Article VII.        COUNCILS ................................................................................................................... BL-11

Article VIII. COMMITTEES .............................................................................................................             BL-12
      Sec. 1. Standing Committees (listed by Council) ...................................................................                          BL-12
               Communications Council ...........................................................................................                  BL-12
               Community Council ...................................................................................................               BL-12
               Finance Council .........................................................................................................           BL-12
               Membership Council ..................................................................................................               BL-13
               Planning Council ........................................................................................................           BL-13
      Sec. 2. Special Committees ....................................................................................................              BL-14

Article IX.   FISCAL POLICIES .....................................................................................................                BL-14
      Sec. 1. Fiscal Year ...................................................................................................................      BL-14
      Sec. 2. Accounts and Audit .....................................................................................................             BL-14
      Sec. 3. Bonding .......................................................................................................................      BL-14
      Sec. 4. Budget .........................................................................................................................     BL-14

Article X. DELEGATES .................................................................................................................. BL-15
      Sec. 1. Delegates to AJLI Annual Conference.......................................................................... BL-15
      Sec. 2. Delegates to Technical Conferences ............................................................................. BL-15

Article XI.        PARLIAMENTARY AUTHORITY............................................................................... BL-15

Article XII. AMENDMENTS ............................................................................................................. BL-15




                                                                                 AR-45
                      THE JUNIOR LEAGUE OF LAKE CHARLES, INC.
                                     BYLAWS

                                         ARTICLE I
                                          NAME

The name of this organization shall be the Junior League of Lake Charles, Inc., hereinafter
sometimes called the League.

                                     ARTICLE II
                                PURPOSE AND POLICIES

Section 1. Purpose

    The Junior League of Lake Charles, Inc., is an organization of women committed to
    promoting voluntarism, to developing the potential of women, and to improving the
    community through the effective action and leadership of trained volunteers. Its purpose is
    exclusively educational and charitable.

Section 2. Policies

    The policies of the League shall be in harmony with the policies of AJLI of Junior Leagues
    International, hereinafter sometimes called AJLI. The Junior League of Lake Charles, Inc.
    does not discriminate on the basis of race, creed, religion, national origin, or disability.

                                        ARTICLE III
                                       MEMBERSHIP

Section 1. Categories of Membership

    Only women between the ages of 22 and 45 years old, who comply with the requirements of
    the League, shall be admitted to Provisional membership. The categories of membership
    shall be as follows:

A. Provisional

    A Provisional member is one who is engaged in training established by the League to
    prepare her for effective community and League involvement. Provisionals are not allowed
    to vote, hold office or propose new members.

B. Active

    An Active member is one who has completed Provisional training and justifies Active
    membership by demonstrating volunteer service to the community and the League as
    defined by the Junior League of Lake Charles, Inc. The age limit for Active membership is
    fifty (50). A member may continue her Active membership for all purposes until the end of
    the administrative year in which she attains the age of fifty (50).

    Any Active in good standing of a Junior League, who is an Active as of the deadline for
    submission of applications for AJLI positions, shall be eligible to apply for any AJLI office
    with the exception of the position of Sustaining Director.



                                            AR-46
     Any Active who reaches the age limit for Active membership in her Junior League while
     she holds an elected position in her League or in AJLI shall be considered an Active for all
     purposes until the completion of such term. Eligibility of such member for future service
     shall be limited to the following:

          An officer, a director, or a member of an elected committee of a Junior League shall be
          eligible to complete only her existing term of office with the following exceptions:
          (a) as a member of an elected committee, she shall be eligible to be elected to a term as
          chairperson of that committee
          (b) as an officer of a Junior League whose Certificate of Incorporation or Bylaws
          provide for automatic succession to another office, she shall be eligible to be elected to
          a term in that successive office.

C. Sustaining

     A Sustaining member is one who has fulfilled the Active membership requirements as
     defined by the Junior League of Lake Charles, Inc., and who continues to support the
     League and the community. Sustainer status may be requested at the end of the
     administrative year between the age of forty (40) and fifty (50) provided that the
     requirements of at least 4 Active years have been met. An Active who has served ten (10)
     Active years may request Sustainer status before the age of forty (40). A Sustainer may be
     reclassified as an Active at any time before the age of fifty (50).

     A Sustainer shall have all the privileges of membership except that she may not hold office
     or vote. The Sustainer on the Board of Directors has the right to vote on questions that
     come before the Board. Any member who is a Sustainer in good standing of a Junior
     League as of the deadline for submission of applications for AJLI positions is eligible to
     apply for the position of Sustaining Director.

     Emeritus membership may be granted, upon request, to any Sustainer who has reached the
     age of eighty (80) years. Upon being granted Emeritus membership permanently, the
     member shall no longer have a dues requirement to the Junior League of Lake Charles, Inc.
     The member's Sustaining Emeritus membership shall be reflected on the League's
     membership roll, but the individual League shall have no financial obligation to AJLI for
     such membership.

Section 2. Admission to Membership

A. Eligibility

     The Junior League of Lake Charles, Inc. uses only the following criteria for membership:

        1.       A prospective member shall be a woman no less than twenty-two (22) and no
                 more than forty-five (45) years of age before June 1 of the year in which she is
                 elected to Provisional membership.
        2.       A resident prospective member shall physically reside in this League’s
                 admission area at the time she is proposed. A non-resident prospective member
                 shall live within another Junior League’s admission area at the time of her
                 proposal.
        3.        A prospective member shall possess:
                    a. an interest in voluntarism,
                    b. a commitment to community service, and
                    c. an interest in developing her potential for voluntary community
          participation.

                                              AR-47
    There shall be no deliberative process in the admission system. All prospective members
    must be informed of their prospective membership.

    B. Proposal of Members

    Prospective members shall be sponsored and co-sponsored in accordance with the following
    rules and regulations and those that the Board of Directors may adopt from time to time.
       1. Only Actives and Sustainers in good standing may sponsor or co-sponsor
          prospective members.
       2. In a given admissions period, a member may sponsor or co-sponsor one (1)
          resident prospective member. She may also sponsor or co-sponsor one (1)
          non-resident prospective member.
       3. No member shall sponsor or co-sponsor a relative by blood or affinity as
          defined in the admission procedures.
       4. Admission forms for the proposal of a prospective member must be properly
          completed and received by the chairperson of the Admissions/Provisional
          Committee by a date specified by the Board of Directors. The admission form
          used in the membership selection process includes only information based on
          the admissions criteria of this League.
       5. Before accepting the invitation to membership, prospective members shall
          have received an orientation on the privileges and responsibilities of Junior
          League membership.

C. Election to Membership

    Upon recommendation of the Admissions/Provisional Committee, prospective members
    shall be elected to Provisional membership by a two-thirds (2/3) vote of the Board of
    Directors.

Section 3. Privileges of Membership

    A member in good standing shall be granted one of the following privileges upon
    application in writing to the Membership Vice President. These privileges shall apply to
    AJLI member Leagues only (see AJLI Bylaws Article II. A. 2).

A. Transfer

   1. Provisional, Active and Sustainers shall have the privilege of transferring
      membership from one Junior League to another. However, a member League is
      not required to accept the transfer of a person who has been previously dropped or
      expelled from its membership.
   2. A member who transfers to another Junior League shall be granted the status
      consistent with the specifications of membership categories of the receiving
      Junior League. A Provisional who transfers has the right to complete the training
      for effective community and Junior League involvement as determined by the
      receiving Junior League.
   3. The receiving Junior League must complete and acknowledge the transfer of
      membership within 90 days of receipt of the transfer card.

B. Inter-League

                                          AR-48
    Provisional, Active, and Sustainers who will be residing temporarily in the area of another
    Junior League shall be granted, upon written request, the Inter-League privilege for a period
    not to exceed one (1) year. The period may be extended by the sending Junior League for
    one (1) additional year.

    A member granted the Inter-League privilege shall comply with the requirements and shall
    be entitled to all privileges of membership of the receiving Junior League. She shall be
    listed as a member of and pay dues to the sending Junior League, which shall have the final
    responsibility for her in all matters.

C. Seasonal Inter-League

    A Sustainer who resides for a portion of the year in the area of her Junior League and a
    portion of the year in the area of another Junior League, shall be granted the Seasonal Inter-
    League privilege upon written request. This privilege permits the Sustainer to participate in
    the Junior League in whichever area she is currently residing.

    A Sustainer may hold the Seasonal Inter-League privilege in more than one Junior League at
    a time. The Seasonal Inter-League privilege may be extended for an unlimited period of
    time. The Sustainer shall be listed as a member of and shall pay annual dues to the sending
    League, which shall have the final responsibility for her in all matters. She shall pay to the
    receiving Junior League an annual Seasonal Inter-League fee of an amount not to exceed the
    difference between the receiving League's Sustaining dues and AJLI's per capita dues. A
    Sustainer granted the Seasonal Inter-League privilege shall comply with the requirements of
    the Junior League in whose area she is currently residing.

    It shall be determined by each individual Junior League whether members granted the
    Seasonal Inter-League privilege shall be allowed to sponsor prospective members in that
    Junior League.

D. Non-Resident

    Any Active or Sustainer who moves outside the geographic boundaries of the Junior League
    of Lake Charles, Inc. shall be granted the Non-Resident privilege upon written request.
    Non-Resident members may not vote, hold office, or sponsor prospective members. Non-
    Resident members are required to pay annual dues to the Junior League of Lake Charles,
    Inc.

    A Non-Resident Active shall automatically return to the appropriate classification of
    resident membership upon her return to the geographic boundaries of the Junior League Of
    Lake Charles, Inc.

    E. Leaves of Absence

    A member in good standing may request a leave of absence through the Placement
    Committee.

    F. Resignation

    Any member who is not in arrears in dues or in the performance of League duties may
    resign in good standing.

    G. Reinstatements


                                             AR-49
A member may be reinstated only if she resigned while in good standing.




                                       AR-50
Section 4. Requirements of Membership

     An Active or Provisional in good standing with this League shall meet her financial
     obligations, her ways and means obligations, meeting attendance requirements, and
     satisfactorily perform her placement obligations. A Sustainer shall meet her financial
     obligations.

Section 5. Removal from Membership

     Failure to comply with the Charter, Bylaws, Standing Rules, or requirements of this League,
     or conduct injurious to the reputation of the League, constitutes just cause for removal from
     membership.


                                        ARTICLE IV
                              MEETINGS OF THE JUNIOR LEAGUE

Section 1. General Meetings

     General meetings shall be held monthly from September to May.

Section 2. Annual Meeting

     The May meeting of the League shall be the Annual Meeting.

Section 3. Special Meetings

     Special meetings of the membership may be called by the Board of Directors, or shall be
     called upon the written request of ten (10) members of the League. The President, or in her
     absence or inability, the Planning Vice President, shall hold such special meetings no sooner
     than three (3) days, nor longer than fourteen (14) days, from the call for such meeting.

Section 4. Voting

     A. Quorum

     Thirty percent (30%) of the Actives of the League shall constitute a quorum.

     B. Voting Requirements

          1. An affirmative vote of two-thirds (2/3) of the Actives voting at a meeting at which
          quorum is obtained is required for passage of a motion to amend the Charter, Bylaws,
          or Policies, or for any activity certified by the Executive Committee as a project or
          fundraising activity.

          2. An affirmative vote of the majority of the Actives voting at a meeting at which
          quorum is obtained is sufficient for passage of all motions except for those listed
          above.

C. Absentee Ballots

     An Active shall be entitled to vote by absentee ballot on any vote to be taken by the
     membership at a meeting of record. An absentee ballot must be received by either secretary

                                             AR-51
    (the Membership Vice President or the Communications Vice President) by the
    commencement of the meeting of record. Only those absentee votes cast by members
    certified on the meeting date by the President as unable to attend the meeting of record for
    reasons of employment, or other good cause shall be counted. In the event of a split
    meeting, the votes obtained at the day meeting are treated as absentee ballots. If the
    proposal is amended or changed at the meeting of record, the absentee ballots are null and
    void.

Section 5. Facilities

    All meetings and functions of the League shall be held at facilities, which do not
    discriminate on the basis of gender, race, religion, national origin, or disabilities.


                                     ARTICLE V
                                EXECUTIVE COMMITTEE

Section 1. Personnel

    The Executive Committee shall be composed of the Officers of the League and the
    Sustaining Advisor to the Board of Directors.

    The Executive Officers shall consist of the following:
       President
       Planning Vice President, who serves as President-Elect
       Community Vice President
       Communications Vice President, who serves as Recording Secretary
       Membership Vice President, who serves as Corresponding Secretary
       Finance Vice President, who serves as Treasurer

   The Executive Committee shall have the powers of the Board of Directors between meetings.
   The actions of the Executive Committee shall be submitted to the Board for ratification at its
   next meeting.

Section 2. Duties

    The powers and duties of the Officers shall be as follows:

A. President

    The President shall be the executive officer of the League, shall preside at all meetings of
    record, and shall be an ex-officio member of all committees except the Nominating and
    Admissions Committees. The President, with the approval of the Board, shall create such
    other committees as are deemed necessary and shall assign their duties. The President shall
    sign all contracts and obligations authorized by the membership and perform all other duties
    usually pertaining to the office.

    B. Planning Vice President (President – Elect)

    The Planning Vice President shall serve as the President-Elect and shall preside over the
    Planning Council. She shall assist the President in the general work of the League and shall
    assume the duties of the President in the President's absence.



                                             AR-52
C. Community Vice President

    The Community Vice President shall preside over the Community Council. She shall be
    responsible for coordinating and evaluating all community outreach of the League and shall
    assume such community-oriented duties as are assigned to her by the President.

    D. Communications Vice President (Recording Secretary)

    The Communications Vice President shall sere as the Recording Secretary and shall preside
    over the Communications Council. She shall keep the minutes of the meetings of the
    League, the Board of Directors, and the Executive Committee and, together with the
    Membership Vice President, shall assist with the publication of the Annual Report and shall
    maintain a permanent file of the essential records.

    E. Membership Vice President (Corresponding Secretary)

    The Membership Vice President shall serve as the Corresponding Secretary and shall
    preside over the Membership Council. She shall send notices of meetings of the League and
    Board of Directors and shall conduct the general correspondence of the League. The
    Membership Vice President is the proper office to notify in writing of any change of
    membership status or address, and she shall notify the President and Board of Directors of
    all such changes. She shall keep a correct classified list of names and addresses of all
    members, and together with the Communications Vice President, shall assist with the
    publication of the Annual Report.

    F. Finance Vice President (Treasurer)

    The Finance Vice President shall serve as the Treasurer and shall preside over the Finance
    Council. She shall be the custodian of the funds of the League and shall collect all dues and
    assessments and receive all monies. The Finance Vice President shall make payments
    authorized by the membership or by the budget, shall keep full and accurate accounts, shall
    present financial statements at the regular meetings of the League and the Board, and shall
    turn over to her successor all books and financial records. The Finance Vice President shall
    be responsible for the final preparation and presentation of the annual budget to the Board
    and the membership. She shall also serve as chair of the Personnel Committee, which
    annually reviews employees and approves job descriptions for all existing jobs.


Section 3. Nominating

A. Nominating Committee

    The Nominating Committee shall present an official slate of one (1) candidate for each
    office to be filled. The slate shall be sent by Nominating Committee Chair to each voting
    member of the League at least ten (10) days before the election meeting.

B. Independent Nominations

    Independent nominations, with the consent of the nominee, may be made in writing to the
    Nominating Committee by ten (10) Actives. An independent nomination must be received
    by the chairperson of the Nominating Committee at least two (2) weeks prior to the election
    meeting and shall be mailed to each Active with the official slate, the differentiation being
    shown between the slates.

                                             AR-53
Section 4. Election

    Officers shall be elected at the March meeting of the League for a term of one (1) year. To
    be elected, a candidate for office must receive a majority of the votes cast at the election
    meeting, at which a quorum is obtained. Officers shall assume office at the Annual
    Meeting.


Section 5. Vacancies

    Vacancies among Officers shall be filled by the majority vote of the Board of Directors
    from a slate of one or more nominees submitted by the Nominating Committee. Persons so
    elected shall serve until the expiration of the term of the officer being replaced.



                                     ARTICLE VI
                                 BOARD OF DIRECTORS

Section 1. Number and Term

    The Board of Directors shall consist of the Officers, the Assistant Treasurer, the Sustaining
    Advisor to the Board, and any other position deemed necessary by the President. The
    Sustaining Advisor to the Board shall be appointed by the President. The term of office of
    the Board of Directors shall coincide with that of the President.

Section 2. Duties

    The Board of Directors shall have general charge and control of the affairs, funds, and
    property of the League. It shall present to the membership all proposed major program
    activities for ratification. In the event of a dispute as to the meaning of the Bylaws, the
    Board of Directors, at a meeting at which a quorum is present, shall interpret the Bylaws by
    a two-thirds (2/3) vote of those members present and voting. The Board of Directors of the
    League has final authority over the admission of prospective members to membership.

Section 3. Meetings

    The Board of Directors shall hold regular monthly meetings from June through May.
    Special meetings may be called by the President at any time. Special meetings shall also be
    called upon the written request of three (3) members of the Board, no sooner than two (2)
    nor more than ten (10) days after receipt by the President of such written request. Meetings
    of the Board of Directors of this League are open to all members.

Section 4. Voting

    A. Quorum

    A majority of the members of the Board of Directors shall constitute a quorum.




                                             AR-54
                                                      B. Voting Requirements

          1. An affirmative vote of two-thirds (2/3) of the Board members voting at a Board
          meeting at which quorum is obtained is required for passage of a motion to amend the
          Charter, Bylaws, or Policies, or for any activity certified by the Executive Committee
          as a project or fundraising activity. These motions also require membership approval.

          2. An affirmative vote of the majority of the Board members voting at a meeting at
          which quorum is obtained is sufficient for passage of all motions except for those listed
          above. Motions involving Standing Rules amendments require membership approval.

Section 5. Vacancies

     Vacancies on the Board of Directors, excluding the Officers, shall be filled by the President
     with the approval of the Executive Committee. Persons so appointed shall serve until the
     expiration of the term of the Director replaced. Vacancies of Officers shall be handled as
     stipulated in Bylaws V.5.


                                             ARTICLE VII
                                              COUNCILS

There are five (5) councils of the League. Each council is composed of a council vice president and such
committee chairs or other members as the Board determines.


     Communications Council

    The Recording Secretary shall serve as the Communications Vice President. The Communications

    Council coordinates, develops, and maintains effective and smooth communication among the

    membership and the community.



     Community Council

    The Community Vice President shall preside over the Community Council. The Community Council

    coordinates, develops, and maintains the League’s community programs, appraises project proposals,

    evaluates current projects, and educates and informs the membership on community needs.



     Finance Council

    The Treasurer shall serve as the Finance Vice President. The Finance Council coordinates the

    committees that are responsible for the finances and fundraising of the League. It shall advise the

    Board on all matters relating to the financing of the League's own administration and that of its

    community programs as well as prepare the annual budget for presentation to and approval by the

    Board and membership.

                                                   AR-55
    Membership Council

   The Corresponding Secretary shall serve as the Membership Vice President. The Membership Council

   coordinates the committees that orient and train members, enhance member development and generate

   ideas and suggestions that will improve the satisfaction of members.



    Planning Council

   The President-Elect shall serve as the Planning Vice President. The Planning Council coordinates the

   League’s future planning activities, evaluates and updates the strategic plan with membership

   participation, and assesses and reports on trends within the League in order to develop the most

   effective plans for the future.




                                               ARTICLE VIII
                                               COMMITTEES

Section 1. Standing Committees

    Standing committees are those representing activities which are continuing in the program
    of the League. Committees may be created or dissolved, as needed, by the President, and
    with the approval of the Board of Directors.

  A. COMMUNICATIONS COUNCIL

  1. Bayou Echoes/Stable Talk
         Shall prepare and issue a periodic publication reflecting the activities and interests of
         the League.

       2. Public Affairs
          Shall study public issues of League interest and concern, report findings to the
    membership                   and organize and direct any public action decided upon by
    the League.

       3. Public Relations
          Shall educate the membership and the public about the purpose of the League and the
          programs designed to meet community needs.

  B. COMMUNITY COUNCIL

                                                1. Project Development
           Shall provide current information about the community to the Board and General Membership and make
           recommendations for future projects and programs.


       2. All Current Projects

  C. FINANCE COUNCIL
                                                       AR-56
1. Mistletoe & Moss
        Shall plan and implement an annual holiday market fundraiser.

2. Nearly New Shop
        Shall formulate the policies and administer the operation of a thrift shop fundraiser.




                                            AR-57
3. Personnel Committee
        Shall annually review employees and approve job descriptions for all existing staff
        positions. The Personnel Committee shall consist of the following members:
            1. Finance Vice President, who shall chair the committee
            2. President
            3. Planning Vice President
            4. Assistant Treasurer
            5. Headquarters & Hospitality Chair
            6. Nearly New Shop Chair
            7. A Past President
            8. Any other members as designated by the Personnel Chair

                                  4. Resource Development
        Shall obtain funding requested by all committees, projects, and fundraisers through
        means such as community donations and grants.

D. MEMBERSHIP COUNCIL

    1. Admissions/Provisional Committee (elected)
       Shall recommend prospective members to the Board of Directors for election to
       Provisional membership and shall plan and direct the education and training of the
       Provisionals. Upon completion of the Provisional course requirements, Provisionals
       shall be recomended to the Board for election to Active membership.

     2. Education/Training
        Shall develop leaders by planning and supervising the educational and training
        program of the League, including any special courses and educational programs at
        League meetings.

     3. Headquarters & Hospitality
        Shall oversee the operation of the League headquarters, including office and
        equipment management, security, and supervision of office employee(s); and shall
        also encourage morale and satisfaction in membership by creating an enjoyable
        atmosphere at all League gatherings, including arrangements, decorations, and
        preparation of food.

     4. NOMINATING COMMITTEE (Elected)
        Shall prepare slates of candidates for election to the various elective offices of this
        League and AJLI. The committee shall also slate candidates and coordinate
        registration for AJLI conferences and other training opportunities.

     5. Placement
        Shall staff League committees and projects, advise members in leadership
        development, and ensure compliance with the Membership Agreement.

E. PLANNING COUNCIL

1. Advisory Planning And Bylaws
       Shall study the policies, administrative operations, and community service program of
       the League with an overall long-range purpose of continued improvement and
       planning for the future and shall assist the Planning Vice President in proposing Bylaw
       and Standing Rule changes.


                                          AR-58
        2. Association Advisory Committee
            Shall study AJLI, Area V, and Junior League of Lake Charles, Inc. issues to make
            recommendations to the General Membership and shall consist of the following
            members:
                1. Planning Vice President, who shall chair the committee
                2. President
                3. Advisory Planning and Bylaws Chair
                4. Public Affairs Chair
                5. Sustaining Advisor to the Board
                6. Past Presidents of the Junior League of Lake Charles, Inc.
                7. 2-3 Active members-at-large

   3. Strategic Planning
           Shall identify and analyze long-term internal and external trends to develop and
           revise the Strategic Plan, which maps the future direction of the League.


Section 2. Special Committees

     Special committees shall be appointed by the President with the approval of the Board,
     which shall designate their powers and the term of the committee's appointment.

                                        ARTICLE IX
                                     FISCAL POLICIES

Section 1. Fiscal Year

     The fiscal year of the League shall be from June 1 through May 31.

Section 2. Accounts and Audit

     The books and accounts of the League, shall be kept in accordance with generally accepted
     accounting principles and shall be audited or reviewed annually by a Certified Public
     Accountant at the end of the fiscal year. Each Junior League in the United States shall
     immediately send to AJLI office evidence of any change in its status as a tax-exempt
     organization under Section 501 (c) (3) of the U.S. Internal Revenue Code.

Section 3. Bonding

     All treasurers shall be bonded in the amount approved by the Board of Directors.

Section 4. Budget

     A. The annual budget, and any subsequent budget revisions, must be approved by the
        general membership, with the following exceptions:
           1. The Finance Council may approve any unbudgeted expenditure or budget
                increase of $500 or less
           2. The Board of Directors may approve any unbudgeted expenditure or budget
                increase of $1000 or less
           3. The Executive Committee may approve any unbudgeted expenditures or budget
                increase in extraordinary or emergency situations. Any such increase must be
                ratified by the Board and/or the membership based on the dollar amount.


                                             AR-59
     B. Budgeted annual revenues should exceed budgeted annual expenses. In the event that
        expenses exceed revenues in the proposed annual budget, the Board of Directors of the
        League must approve the budget by a two-thirds (2/3) vote prior to presenting this
        budget to the membership.

     C. The total of all projects shall not exceed the determined amount based upon the formula
        recommended by the Finance Council unless a two-thirds (2/3) vote of the Board of
        Directors of the League is obtained.

                                        ARTICLE X
                                        DELEGATES

Section 1. Delegates to AJLI Annual Conference

    Delegates to Annual Conference shall be the President and the President - Elect. The
    President shall be the voting delegate. In the event the President cannot attend, the
    President - Elect shall be the voting delegate. The Board of Directors, with approval of the
    membership, shall elect additional delegates, if allowed, and one or more alternate delegates
    from a slate prepared by the Nominating Committee.

    The League shall pay approved expenses of such delegates.

Section 2. Delegates to Technical Conferences

    The Executive Committee, with the assistance of Nominating, shall determine the
    conferences and which delegates should be sent. The Board of Directors shall approve the
    delegates to such conferences.

    The League shall pay approved expenses of such delegates.

                                   ARTICLE XI
                            PARLIAMENTARY AUTHORITY

Robert's Rules of Order Newly Revised shall be the parliamentary authority of all matters of
procedure not specifically covered by the Bylaws or by the specific rules of procedure adopted
by the League.

                                       ARTICLE XII
                                      AMENDMENTS

These Bylaws may be amended by a two-thirds (2/3) vote of the Active members voting at any
meeting of the League at which a quorum is established. The proposed amendment or
amendments must have been presented at the previous meeting or mailed to each member of the
League at least one (1) week prior to the day when they will be acted upon.




                                            AR-60
       RULES AND GUIDELINES OF THE JUNIOR LEAGUE OF LAKE CHARLES
                          TABLE OF CONTENTS


GLOSSARY……………………………………………………………………………………..…
………5

FREQUENTLY USED ACRONYMS AND
NICKNAMES.............................................................…...6

DOCUMENT
FORMATTING…………………………………………………….............……………..6

INTRODUCTION
Name of
Organization………………………………………………………………………………………7
Purpose………………………………………………………………………...……………………
………7
Policies……………………………………………………………………………………………
….……..7
Parliamentary
Authority………………………………………………………………………………….…7

MEMBERSHIP
CATEGORIES OF
MEMBERSHIP……………………………………………………..………………9
Introduction…………………………………………………………………………………………
………9
Provisional…………………………………………………………………………………………
……….9
Active………………………………………………………………………………………………
…...…..9
Extending
Active………………………………………..…………………………………………………..9
Sustaining…………………………………………………………………………………………
……….10

CHANGE IN MEMBER STATUS
Provisional to
Active………………………………………………………………………………………11
Active to
Sustaining……………………………………………………………………………………….11
Sustaining to
Active……………………………………………………………………………………….11

ADMISSION TO MEMBERSHIP
Eligibility for Prospective
Membership…………………………………………………………………...12
Proposal and
Sponsorship…………………………………………………………………………………12
Election to
Membership…………………………………………………………………………………...14


                                                          AR-61
Prospective Member
Options……………………………………………………………………………...14
Provisional
Course………………………………………………………………………………………...14
Provisional Resignation and
Extension……………………………………………………………………15
Provisional Membership
Agreement……………………………………………………………………...16

PRIVILEGES OF MEMBERSHIP
Good
Standing……………………………………………………………………………………………..
17
Transfer……………………………………………………………………………………………
………17
Inter-
League………………………………………………………………………………………………
.18
Seasonal Inter-
League……………………………………………………………………………………..19
Non-
Resident……………………………………………………………………………………………..
.19
Leaves of
Absence………………………………………………………………………………………...19
        General
Leave…………………………………………………………………………………….19
        Sabbatical
Leave………………………………………………………………………………….20
        Presidential
Leave………………………………………………………………………………...21
Resignation from
Membership…………………………………………………………………………….21
Reinstatement of
Membership…………………………………………………………………………….21




                     AR-62
REQUIREMENTS OF MEMBERSHIP
Introduction…………………………………………………………………………………………
……..22
Annual
Dues……………………………………………………………………………………………….2
2
Ways and
Means…………………………………………………………………………………………..24
        NNS
Donations…………………………………………………………………………………...24
        NNS Work
Shifts…………………………………………………………………………………24
        M&M
Donations………………………………………………………………………………….25
        M&M Work
Shifts………………………………………………………………………………..25
Meetings (general
information)…………………………………………………………………………...25
        General
Meetings…………………………………………………………………………………25
        Board Meetings
        …………………………………………………………………………………..25
        Committee
Meetings……………………………………………………………………………...26
Placement
Requirements…………………………………………………………………………………..26

REMOVAL FROM
MEMBERSHIP…………………………………………………………………...26

MEMBERSHIP
AGREEMENT………………………………………………………………………...27

GENERAL MEETINGS
Meeting
Times…………………………………………………………………………………………….29
Voting………………………………………………………………………………………………
……..29
Meeting
Facilities………………………………………………………………………………………….29

ADMINISTRATION
EXECUTIVE
COMMITTEE…………………………………………………………………………...31
Composition of the Executive
Committee………………………………………………………………...31
List of Officers, their powers and
duties…………………………………………………………………..31
Nominations………………………………………………………………………………………
……….32
Election……………………………………………………………………………………………
………32

                      AR-63
Vacancies……………………………………………………………………………………………
…….32

BOARD OF DIRECTORS
Composition and
Term…………………………………………………………………………………….32
Duties………………………………………………………………………………………………
……...32
Meetings……………………………………………………………………………………………
……...33
Voting………………………………………………………………………………………………
……...33
Vacancies……………………………………………………………………………………………
…….33

COUNCILS
General
Information……………………………………………………………………………………….33

COMMITTEES
General
Information……………………………………………………………………………………….33
Special
Committees………………………………………………………………………………………..3
3

Administrative Structure –
Chart………………………………………………………………………34

COUNCIL STRUCTURE
COMMUNICATIONS
COUNCIL……………………………………………………………………...35
Council
Description……………………………………………………………….....................................35
Bayou Echoes/Stable Talk Committee
Procedures………………………………………………………..35
Public Affairs Committee
Procedures……………………………………………………………………..35
Public Relations
Committee…………………………………………..…………………………………...37
        Technology Coordinator
Procedures………………………………………………………..……38
COMMUNITY COUNCIL
Council
Description……………………………………………………………………………………….39
Council
Structure………………………………………………………………………………………….39
Council
Responsibilities…………………………………………………………………………………..39
Approval of Community
Projects…………………………………………………………………………39
Community Assistance
Fund……………………………………………………………………………...40

                                  AR-64
Policies of the Community
Council……………………………………………………………………….41
Project Development Committee
Procedures……………………………………………………………..41
Community Project Committee
Procedures……………………………………………………………….42
Community Advisory
Board………………………………………………………………………………42

FINANCE COUNCIL
Council
Description……………………………………………………………………………………….43
Council
Structure………………………………………………………………………………………….43
Fiscal
Policies……………………………………………………………………………………………..
43
Budget………………………………………………………………………………………………
……..44
Committee Expenditures and
Reimbursement…………………………………………………………….44
        Reimbursement……………………………………………………………………………
……...44
        Major
purchases…………………………………………………………………………………..44
        Committee Budget
Reallocations………………………………………………………………...45
        Budget Increase
Requests………………………………………………………………………...45
Project
Funding……………………………………………………………………………………………4
5
Restricted
Funds…………………………………………………………………………………………...46
        Gift and Memorial
Fund………………………………………………………………………….46
        Della Krause Thielen Voluntarism Award
Fund…………………………………………………47
Mistletoe and Moss Committee
Procedures……………………………………………………………….47
Nearly New Shop Committee
Procedures………………………………………………………………...48
Personnel Committee
Procedures…………………………………………………………………………49
Resource Development Committee
Procedures…………………………………………………………...49

MEMBERSHIP COUNCIL
Council
Description……………………………………………………………………………………….51
Admissions/Provisional Committee
Procedures…………………………………………………………..51
Education/Training Committee
Procedures……………………………………………………………….52
                       AR-65
Headquarters & Hospitality Committee
Procedures………………………………………………………52
Nominating Committee
Procedures……………………………………………………………………….53
        Composition………………………………………………………………………………
………53
        Slating
Officers…………………………………………………………………………………...54
        Conference Slating and
Guidelines……………………………………………………………….55
Placement Committee
Procedures………………………………………………………………………...56
        Binding
Ballot…………………………………………………………………………………….56
        Placement
Interviews……………………………………………………………………………..57
        Placement Committee
Policies…………………………………………………………………...57
        Procedures for Non-Fulfillment of
Obligations………………………………………………..…57
        Self
Placement……………………………………………………………………………………58




                       AR-66
PLANNING COUNCIL
Council
Description……………………………………………………………………………………….59
Advisory Planning & Bylaws
Committee…………………………………………………………………59
Association Advisory
Committee…………………………………………………………………………59
Strategic Planning
Committee…………………………………………………………………………….59

AMENDMENTS……………………………………………………………………………
………60




                      AR-67
                                         GLOSSARY

CHARTER
 Legal document that establishes the Junior League of Lake Charles, Inc. as an organization.
 A copy must be kept on file with the State of Louisiana.
 May be amended by a vote of 2/3 of the voting members present at any regularly scheduled
  meeting or by 2/3 of the voting members at any special meeting called for that purpose,
  provided at least ½ of the Active members are present and voting and provided that the
  proposed amendment has been read to the membership at the previous regular monthly
  meeting or mailed to each voting member at least one week prior to the date of the meeting at
  which the amendment is to be considered.

BYLAWS
 Rules that establish the basic structure, manner of operation, and limits of authority for an
  organization.
 Junior League bylaws must be approved and amended by the membership in the method
  stated in the bylaws, and may not be in conflict with state or local laws, Articles of
  Incorporation, or Association Policies.
 May be amended by the 2/3 vote of the Active members voting at any meeting of the League
  at which a quorum is established, provided the proposed amendment or amendments have
  been mailed to each voting member at least one week prior to the date of the meeting or
  presented to the membership at the previous regular meeting.
 Any amendments made to the Bylaws must be changed in both the “Rules & Guidelines” and
  the “Bylaws” sections of this document.

POLICIES
 Standards for the conduct of the affairs of the Junior League of Lake Charles, Inc., which are
  binding on all members and which are adopted and amended by membership vote.
 Specific committees of the Junior League may also adopt their own policies.
 May be amended at any regular or special meeting of the general membership by 2/3 vote of
  the Active members present and voting. The proposed amendments must have been
  presented at the previous meeting or mailed to each member of the League at least one week
  prior to the day when they will be acted upon.

STANDING RULES
 Details of administration of the Junior League of Lake Charles, Inc., which delineate the
   specific procedures which govern day-to-day operations of the League.
 May be amended by a majority vote of the Active members voting at any regular or special
   meeting of the general membership at which a quorum is obtained.

PROCEDURES
 Methods of operation to be used by the Junior League of Lake Charles, Inc., or by a specific
  committee of the League to comply with and to implement the provisions of the bylaws,
  policies, and standing rules.
 Admissions/Provisional Procedures require Board approval for amendment.
 All other Procedures may be amended at the committee level.




                                             AR-68
                  FREQUENTLY USED ACRONYMS AND NICKNAMES


AJLI                     Association of Junior Leagues International

BE/ST or BEST                    Bayou Echoes/Stable Talk, the monthly newsletter of the JLLC

“The Green Book”         The green binder the contains information pertinent to the membership
                         of the JLLC, commonly refers to the “rules” sections

JLLC or the League       Junior League of Lake Charles, Inc.

M&M                      Mistletoe and Moss, our holiday market fundraiser

NNS                      Nearly New Shop, our thrift shop fundraiser

PR                       Public Relations Committee

RD                       Resource Development Committee

SPAC                     State Public Affairs Committee




                                 DOCUMENT FORMATTING

    This document is typed in Times New Roman font, 11pt (14 pt for major headings).
    It is left-justified.
    Bullets and numbering should follow the outline pattern of 1.a.. and should occur at 0.00,
     0.25, 0.50, 0.75, etc.
    It should not contain any dates that must be changed annually except in the Member
     Agreement or the Provisional Member Agreement.
    Any amendments made to the Bylaws must be changed in both the “Rules & Guidelines” and
     the “Bylaws” sections of this document.
    When referring to categories of membership, the words Active, Provisional, and Sustaining
     are capitalized and the word member is not capitalized.
    When referring to the Junior League of Lake Charles, Inc. use the entire name or refer to the
     organization as the League.
    All titles, including committee chairs, should be capitalized.




                                              AR-69
                             RULES AND GUIDELINES
                                      of
                    THE JUNIOR LEAGUE OF LAKE CHARLES, INC.


                                    INTRODUCTION
                                             NAME

BYLAWS: Article I
The name of this organization shall be the Junior League of Lake Charles, Inc., hereinafter
sometimes called the League.

                                           PURPOSE

BYLAWS: Article II
Section 1
The Junior League of Lake Charles, Inc. is an organization of women committed to promoting
voluntarism, to developing the potential of women, and to improving the community through the
effective action and leadership of trained volunteers. Its purpose is exclusively educational and
charitable.

                                           POLICIES

BYLAWS: Article II
Section 2
The policies of the League shall be in harmony with the policies of the Association of Junior
Leagues International, hereinafter sometimes called AJLI. The Junior League of Lake Charles,
Inc. does not discriminate on the basis of race, creed, religion, national origin, or disability.

POLICIES
The Junior League of Lake Charles shall not recommend the exclusive use of a specific
commercial concern.

The Junior League of Lake Charles’ membership list is for the use of the Junior League only and
cannot be used for promotion of any activity unrelated to the League. It shall not be used for
personal gain, or made available for commercial, political or solicitation purposes.

                              PARLIAMENTARY AUTHORITY

BYLAWS: Article XI
Robert's Rules of Order Newly Revised shall be the parliamentary authority of all matters of
procedure not specifically covered by the Bylaws or by the specific rules of procedure adopted
by the League.




                                              AR-70
AR-71
                               MEMBERSHIP
                         CATEGORIES OF MEMBERSHIP

                                        INTRODUCTION

BYLAWS: Article III. Section 1
Only women between the ages of 22 and 45 years old, who comply with the requirements of the
League, shall be admitted to Provisional membership. The categories of membership shall be as
follows:

                                         PROVISIONAL

BYLAWS: Article III. Section I. A
A Provisional member is one who is engaged in training established by the League to prepare her
for effective community and League involvement. Provisionals are not allowed to vote, hold
office or propose new members.

                                             ACTIVE

BYLAWS: Article III. Section 1. B
An Active member is one who has completed Provisional training and justifies Active
membership by demonstrating volunteer service to the community and the League as defined by
the Junior League of Lake Charles, Inc. The age limit for Active membership is fifty (50). A
member may continue her Active membership for all purposes until the end of the administrative
year in which she attains the age of fifty (50).

Any Active in good standing of a Junior League, who is an Active as of the deadline for
submission of applications for AJLI positions, shall be eligible to apply for any AJLI office with
the exception of the position of Sustaining Director.

Any Active who reaches the age limit for Active membership in her Junior League while she
holds an elected position in her League or in AJLI shall be considered an Active for all purposes
until the completion of such term. Eligibility of such member for future service shall be limited
to the following:

An officer, a director, or a member of an elected committee of a Junior League shall be eligible
to complete only her existing term of office with the following exceptions:
    a. as a member of an elected committee, she shall be eligible to be elected to a term as chair
        of that committee
    b. as an officer of a Junior League whose Certificate of Incorporation or Bylaws provide for
        automatic succession to another office, she shall be eligible to be elected to a term in that
        successive office.

                                     EXTENDING ACTIVE

STANDING RULES
An Extending Active is an Active who is eligible to become a Sustaining member and is under
the age of fifty (50) but chooses to remain an Active member.

PROCEDURES



                                               AR-72
1. An Active member who has reached 40 years of age and has 4 active years of membership in
   a League of the AJLI, excluding extended leaves, who chooses to remain as an Active is
   classified as an Extending Active.
2. A member can also be classified as an Extending Active if she has completed 10 active years
   of membership in a League of the AJLI excluding extended leaves and sabbaticals.
3. Extenders are obligated to:
   a. Pay dues
   b. Attend committee meetings and fulfill obligations of her placement.
   c. Attend all Board meetings if she is a board member.
   d. Participate in fall and spring interviews.
4. Extenders are not required to:
   a. Attend General Meetings.
   b. Work shifts at Nearly New Shop or Mistletoe & Moss.
   c. Donate to the Nearly New Shop or purchase Mistletoe & Moss tickets.
5. Extenders in good standing may be nominated and hold office, be slated to attend a
   conference, as well as hold an elected position.

                                          SUSTAINING

BYLAWS: Article III. Section 1. C
A Sustaining member is one who has fulfilled the Active membership requirements as defined by
the Junior League of Lake Charles, Inc., and who continues to support the League and the
community. Sustainer status may be requested at the end of the administrative year between the
age of forty (40) and fifty (50) provided that the requirements of at least 4 active years have been
met. An Active who has served ten (10) active years may request Sustainer status before the age
of forty (40). A Sustainer may be reclassified as an Active at any time before the age of fifty
(50).

A Sustainer shall have all the privileges of membership except that she may not hold office or
vote. The Sustainer on the Board of Directors has the right to vote on questions that come before
the Board. Any member who is a Sustainer in good standing of a Junior League as of the
deadline for submission of applications for AJLI positions is eligible to apply for the position of
Sustaining Director.

Emeritus membership may be granted, upon request, to any Sustainer who has reached the age of
eighty (80) years. Upon being granted Emeritus membership permanently, the member shall no
longer have a dues requirement to the Junior League of Lake Charles, Inc. The member's
Sustaining Emeritus membership shall be reflected on the League's membership roll, but the
individual League shall have no financial obligation to AJLI for such membership.




                                               AR-73
                         CHANGE IN MEMBER STATUS

                                PROVISIONAL TO ACTIVE

PROCEDURES (This Procedure requires Board approval for amendment)
Upon satisfactory completion of the stated requirements, as evaluated by the
Admissions/Provisional Committee and with the approval of the Board of Directors of the Junior
League of Lake Charles, Inc., Provisional members will be accepted to Active status attaining all
duties, responsibilities, and privileges attached to such status.

                                 ACTIVE TO SUSTAINING

STANDING RULES
A member must notify the Membership Vice President in writing of her intention to be
reclassified as a Sustaining member by April 1.

                                 SUSTAINING TO ACTIVE

STANDING RULES
A Sustaining member may notify the Membership Vice President in writing of her intention to be
reclassified as an Extending Active.




                                             AR-74
                         ADMISSION TO MEMBERSHIP
             Procedures in this section require Board approval for amendment

                   ELIGIBILITY FOR PROSPECTIVE MEMBERSHIP

PROCEDURES
Prospective members should be sponsored with such care that they will continue to vitalize an
organization of youth and responsibility. They should be women who take their membership not
as a serious burden or social affectation, but as a goal toward a compatible community endeavor
to make better League members. The entire membership, in sponsoring prospective members,
will be using the criteria of interest in voluntarism, commitment to community participation, and
interest in developing potential for volunteer participation.

STANDING RULES
Imperial Calcasieu (Calcasieu, Cameron, Jeff Davis, Beauregard, and Allen Parishes) shall be the
admissions area of the League.

BYLAWS: Article III. Section 2. A
The Junior League of Lake Charles, Inc. uses only the following criteria for membership:
    1. A prospective member shall be a woman no less than twenty-two (22) and no more than
        forty-five (45) years of age before June 1 of the year in which she is elected to
        Provisional membership.
    2. A resident prospective member shall physically reside in this League’s admission area at
        the time she is proposed. A non-resident prospective member shall live within another
        Junior League’s admission area at the time of her proposal.
    3. A prospective member shall possess:
        a. an interest in voluntarism,
        b. a commitment to community service, and
        c. an interest in developing her potential for voluntary community participation.
There shall be no deliberative process in the admission system. All prospective members must
be informed of their prospective membership.

                             PROPOSAL AND SPONSORSHIP

BYLAWS: Article III. Section 2. B
Prospective members shall be sponsored and co-sponsored in accordance with the following
rules and regulations and those that the Board of Directors may adopt from time to time:
    1. Only Actives and Sustainers in good standing may sponsor or co-sponsor prospective
        members.
    2. In a given admissions period, a member may sponsor or co-sponsor one (1) resident
        prospective member. She may also sponsor or co-sponsor one (1) non-resident
        prospective member.
    3. No member shall sponsor or co-sponsor a relative by blood or affinity as defined in the
        admission procedures.
    4. Admission forms for the proposal of a prospective member must be properly completed
        and received by the chair of the Admissions/Provisional Committee by a date specified
        by the Board of Directors. The admission form used in the membership selection
        process includes only information based on the admissions criteria of this League.
    5. Before accepting the invitation to membership, prospective members shall have received
        an orientation on the privileges and responsibilities of Junior League membership.



                                             AR-75
PROCEDURES
Sponsoring a prospective member is not only a privilege, but also a responsibility. Our purpose
is to train new leaders for volunteer service. A sponsor should be motivated by her interest in the
future of the Junior League to propose only women of the highest caliber.
     1. Eligibility: All sponsors must be in good standing with the Junior League of Lake
          Charles, Inc. throughout the admissions process which ends when the prospective
          member is notified of acceptance as a Provisional member.
     2. Procedures:
          a. A prospective sponsor should refer all questions to the assistant chair of
              Admissions/Provisional Committee only. Names of the prospective member may be
              submitted in writing to the sponsor bank for cross-referencing. Sponsor bank forms
              are available through Admissions/Provisional Chair or assistant chair and at General
              Meetings. The form should be mailed to 1019 Lakeshore Drive, Attention:
              Admissions/Provisional Chair.
          b. Sponsors must discuss with the prospective member her potential membership, once
              a sponsor group has been formed.
          c. No member shall propose a relative by blood or affinity, defined as daughter,
              granddaughter, daughter-in-law, sister, sister-in-law, first cousin, niece, or aunt
              (including by marriage). This applies to all sponsors.
          d. A sponsor group shall consist of two (2) sponsors; one must be an Active and the
              other sponsor may be an Active or a Sustaining member.
               Any member of a sponsor group who is no longer in good standing with the
                   League throughout the admissions process shall be immediately removed from
                   the sponsor group. The main sponsor will have a reasonable time, as determined
                   by the Admissions/Provisional Committee chair, to locate an alternate sponsor.
               In the event of the death of a member of the sponsor group during the admissions
                   process, the main sponsor shall not be required to locate an alternate sponsor.
               The main sponsor should have no intent to resign or to take any extended leaves
                   of absence during the prospective member’s proposal or Provisional year.
                   Should it become necessary for the main sponsor to tender her intent to resign or
                   take an extended leave, another sponsor must agree to step up as main sponsor in
                   her absence.
          e. The main sponsor must attend an admissions workshop.
          f. The Intent to Sponsor form which must be completed by the main sponsor, and
              signed by the main sponsor and co-sponsor, must be returned to Headquarters, 1019
              Lakeshore Drive, by February 28, through the mail slot no later than 9:00 p.m.
          g. Letters of endorsement are optional.
          h. Any admission packet not completed in full will be automatically rejected with a
              letter sent informing the main sponsor of same.
          i. The Admissions/Provisional Committee will have the option of interviewing the
              main sponsor and the co-sponsor. Responsibilities of the sponsors will be clarified.
              The sponsors will have the opportunity to emphasize their prospective member's
              commitment to voluntarism. Sponsors may request an interview with the committee.
          j. The Admissions/Provisional Committee will recommend prospective members to the
              Board of Directors for election to Provisional membership based on the criteria of
              age, residency, interest in voluntarism, commitment to community participation, and
              interest in developing potential for volunteer participation.
          k. The President shall invite all newly elected Provisional members to join the League.




                                              AR-76
   3. Obligations for Sponsors:
      a. The main sponsor must attend pre-acceptance orientation with the prospective
         member and help her meet the acceptance deadline.
      b. The main sponsor should take her prospective member to the Annual May Meeting.
      c. The main sponsor is responsible for giving any needed assistance to the prospective
         member for the first two years in the League in fulfilling all requirements such as the
         following:
          Placement
          General Meetings
          Committee Meetings
          Provisional Course
          Nearly New Shop Quota
          Mistletoe & Moss Requirements
      d. The main sponsor agrees to confer with Admissions/Provisional Chair midway
         through the Provisional Course on progress of prospective member.
      e. The main sponsor agrees to accompany prospective member should she be called
         before the Executive Committee during her first two years.
      f. The main sponsor agrees to assist the Placement Committee by talking to prospective
         member concerning her placement obligations should the need arise.
      g. If the main sponsor is unable to perform any of the above obligations, the co-sponsor
         must assume the responsibilities.

                             ELECTION TO MEMBERSHIP

BYLAWS: Article III. Section 2. C
Upon recommendation of the Admissions/Provisional Committee, prospective members shall be
elected to Provisional membership by a two-thirds (⅔) vote of the Board of Directors.

                           PROSPECTIVE MEMBER OPTIONS

PROCEDURES
Prospective Members have the following options when replying to an invitation to membership:
    1. Accept - Mail or deliver a letter of acceptance, signed membership agreement, and check
       for $110 ($90 dues and $20 Provisional fee) to the Admissions/Provisional Chair to be
       postmarked no later than the deadline stated in the Provisional Member Agreement.
    2. Accept and Defer - Mail or deliver a letter of acceptance requesting a one-year
       deferment, delaying the training until the next year, with a check for $90 to the
       Admissions/Provisional Chair to be postmarked no later than the deadline stated in the
       Provisional Member Agreement . Deferments are approved by a majority vote of the
       Board. The $20 Provisional fee will be due when the training begins.
    3. Decline - Mail a letter to the Admissions/Provisional Chair declining the membership
       invitation to be postmarked no later than the deadline stated in the Provisional Member
       Agreement. Candidate may be re-proposed at a future date while following standard
       sponsorship procedures.

                                 PROVISIONAL COURSE

PROCEDURES
1. A resident prospective member for Provisional membership shall receive an orientation
   under the direction of the Admissions/Provisional Committee prior to acceptance of
   membership.


                                            AR-77
2. Each Provisional member must complete the basic Provisional Course within twelve months
    after election to Provisional membership. An extension of twelve months may be granted to a
    Provisional member by majority vote of the Board of Directors for a Provisional who, for
    unavoidable reasons, has been unable to complete the Provisional Training Course. Any
    Provisional member who fails to meet the Provisional requirements within the additional
    twelve months shall be removed from membership upon a two-thirds vote of the Board of
    Directors.
3. Upon satisfactory completion of the stated requirements, as evaluated by the Admissions/
    Provisional Committee and with the approval of the Board of Directors of the Junior League
    of Lake Charles, Inc., Provisional members will be accepted to Active status attaining all
    duties, responsibilities, and privileges attached to such status.
4. Checklists, indicating progress toward meeting requirements, will be maintained on each
    Provisional, and reviewed monthly with each Provisional and quarterly with the Provisional
    sponsor.
5. Each member of the Admissions/Provisional Committee will serve as an advisor to small
    groups of the Provisionals, maintaining checklists and corresponding with sponsors of each
    advisee.
6. Each Provisional will be allowed no more than three absences from Provisional Meetings
    throughout the entire Provisional year (including orientation sessions). Death or
    hospitalization in the immediate family will not count towards the 3 absences. Any absence
    will necessitate the Provisional satisfying make-up requirements as outlined by the
    Admissions/Provisional Committee.
7. Upon recommendation of the Admissions/Provisional Chair and Committee, the Board of
    Directors of the Junior League of Lake Charles, Inc. may grant exceptions at its discretion if,
    based upon hardship (i.e. death, illness, etc…), a Provisional can not complete all Provisional
    requirements prior to the April deadline. At that time, a new Provisional membership
    contract will be re-negotiated and approved by the Board.
8. Provisionals and members of the Admissions/Provisional Committee will be given the
    opportunity to evaluate the current Provisional Course periodically and recommend possible
    changes prior to finalizing the subsequent year’s course.
9. The Admissions/Provisional Chair will recommend to the Board of Directors at its March
    meeting the Provisional membership agreement for the following year.
10. The Admissions/Provisional Chair will recommend the specific Provisional Course outline,
    including all Provisional Meeting topics and required League training sessions, to the Board
    of Directors by the August Board Meeting.

                    PROVISIONAL RESIGNATION AND EXTENSION

1. If a Provisional must resign during the Provisional Course, of which she has signed a
   membership agreement, she will be allowed to join the Provisional Course the following
   year. However, any requirements attained by the Provisional before resignation will not be
   carried forward. The Board of Directors of the Junior League of Lake Charles, Inc. may
   grant exceptions, at its discretion, regarding requirements attained before resignation.
2. If the Provisional can not complete the Provisional Course the following year, she will have
   to be re-sponsored for membership.
3. Prior to the beginning of the new Provisional Course, the Admissions/Provisional Chair will
   contact all eligible Provisionals who have resigned and notify them of the upcoming course.
4. If, for unavoidable reasons, a Provisional has not completed all Provisional requirements
   prior to the April deadline, she could be placed on an "in-League" committee with the
   consent of Admissions/Provisional Committee and at the discretion of the Placement
   Committee. This placement information should be included in the Provisional's new
   contract, which has been re-negotiated and approved by the Board.


                                              AR-78
Admissions/Provisional Committee Procedures are located in the Membership Council section of
this document.




                                           AR-79
                2005-2006 PROVISIONAL MEMBERSHIP AGREEMENT

IN ACCEPTING PROVISIONAL STATUS IN THE JUNIOR LEAGUE OF LAKE CHARLES,
INC., I AGREE TO PARTICIPATE IN THE 2005-2006 PROVISIONAL COURSE. I
UNDERSTAND THE REQUIREMENTS OF THE PROVISIONAL COURSE TO BE AS
FOLLOWS:

ACCEPTANCE AND ORIENTATION
1. Return signed membership agreement, letter of acceptance, $20.00 Provisional fee, and
   $90.00 membership dues to Admissions/Provisional Chair postmarked by April 30, 2005.
2. Attend the orientation scheduled for Thursday, April 28, 2005.

DEVELOPING COMMITMENT TO THE JUNIOR LEAGUE OF LAKE CHARLES, INC.
3. Attend all Provisional Meetings, which include all League training sessions relative to the
   Provisional course. Absences will necessitate the Provisional satisfying make-up training for
   the missed meeting as outlined by the Admissions/Provisional Chair. Each Provisional will
   be allowed only three absences (including the two orientations). Death or hospitalization in
   the immediate family will not count towards the 3 absences.
4. Attend all General Meetings. Each Provisional will be allowed only three General Meeting
   absences. Attending the Board Meeting after the missed General Meeting may make up
   General Meeting absences. No extenuating circumstances will be considered. (Standing
   Rules)
5. Attend one Junior League Board Meeting by March 31, 2006.
6. Attend four different Junior League committee meetings.
7. At all meetings, required attendance constitutes arriving on time and staying for the duration
   of the meeting or a minimum of 2 1/2 hours.

TRAINING VOLUNTEERS
 Fulfill Provisional Project within the League’s impact area.
 Work a 2-hour work shift for a League special event project, not including Mistletoe & Moss.
 Fulfill ticket and work shift requirements in the League fund-raiser, Mistletoe & Moss
 Assist with the 2006 Provisional Welcome Reception.
 Participate in the Provisional presentation at the Annual May Meeting, 2006.

I UNDERSTAND THAT ALL REQUIREMENTS MUST BE MET, SUBJECT TO THE
ADMISSIONS/ PROVISIONAL COMMITTEE’S APPROVAL, BY APRIL 30, 2006, UNLESS
OTHERWISE STATED.

UPON SATISFACTORY COMPLETION OF THESE REQUIREMENTS AS EVALUATED
BY THE JUNIOR LEAGUE OF LAKE CHARLES, INC., I WILL BE ACCEPTED AS AN
ACTIVE MEMBER OF THE JUNIOR LEAGUE OF LAKE CHARLES, INC., AND WILL
THEN ACCEPT ALL DUTIES, RESPONSIBILITIES AND PRIVILEGES ATTACHED TO
SUCH STATUS.
IF A PROSPECTIVE MEMBER IS UNABLE TO MEET ALL REQUIREMENTS OF THE
PROVISIONAL COURSE, THE OPTIONS AVAILABLE TO HER SHALL BE GOVERNED
BY THE BYLAWS AND PROVISIONAL PROCEDURES OF THE JUNIOR LEAGUE OF
LAKE CHARLES, INC.

____________________________________            ________________________
     NAME                                                    DATE




                                             AR-80
                           PRIVILEGES OF MEMBERSHIP

                                         GOOD STANDING

STANDING RULES
1.   An Active member in good standing in the Junior League of Lake Charles, Inc. is defined as one who
     meets her financial and ways and means obligations, performs her placement and meets her meeting
     obligations.
2. An Active member who fulfills all of the above responsibilities enjoys the following
    privileges of membership in the Junior League of Lake Charles, Inc.:
    a. Sponsoring or co-sponsoring prospective members.
    b. Eligibility for being slated for executive office, elected committees and conferences,
        and/or serving in that capacity.
    c. Chairmanship or appointment to the Board.
    d. Reinstatement after resignation.
    e. Receipt of all League publications.
3. Upon recommendation of the Executive Committee, with a two-thirds (⅔) vote of the Board
    of Directors, a member may be removed from good standing status. The Board will notify
    the member of her change in status.
4. A member may return to good standing status upon notification by the Board at the end of
    one (1) calendar year subject to a two-thirds (⅔) vote of the Board, provided:
    a. Her ways and means obligations are met, and
    b. Her performance has become satisfactory, as judged by the Executive Committee.
   The Board will notify the member by letter of her return to good standing status.
5. A member who remains not in good standing for a calendar year following initial Board
    action shall be automatically reviewed by the Board and be subject to removal from
    membership.
6. A member who is not in good standing at the time she becomes a Sustainer loses the
    privilege of sponsoring or co-sponsoring prospective members for a period of one (1) year.

BYLAWS: Article III. Section 3
A member in good standing shall be granted one of the following privileges upon application in
writing to the Membership Vice President. These privileges shall apply to AJLI member
Leagues only (see AJLI Bylaws Article II. A. 2). The following privileges are described below:
    1. Transfer
    2. Inter-league
    3. Seasonal Inter-league
    4. Non-resident
    5. Leaves of Absence
    6. Resignation from membership
    7. Reinstatement of membership

                                             TRANSFER

BYLAWS: Article III. Section 3. A
Provisional, Active and Sustaining members shall have the privilege of transferring membership
from one Junior League to another. However, a member League is not required to accept the
transfer of a person who has been previously dropped or expelled from its membership.

A member who transfers to another Junior League shall be granted the status consistent with the
specifications of membership categories of the receiving Junior League. A Provisional who
transfers has the right to complete the training for effective community and Junior League
involvement as determined by the receiving Junior League.
                                                 AR-81
The receiving Junior League must complete and acknowledge the transfer of membership within
90 days of receipt of the transfer card.

STANDING RULES
1.   A Provisional transfer shall participate in all phases of the Provisional Course.
2.   An Active transfer shall be encouraged to participate in the first available community section of the
     Provisional Course as instructed by the Admissions/Provisional Chair and receive orientation as
     planned and directed by the Placement Committee.
3. A fee of $10 per transfer shall be charged in accordance with AJLI procedures.
4. Provisional, Active and Sustaining members pay local dues to the Junior League to which
   they belong on April 1 and AJLI dues to the League to which they belong on July 1. A
   member whose written request for a transfer is post-marked between April 1 and December
   31 will receive a refund of 50% of the annual dues of the sending Junior League, exclusive
   of AJLI per capita dues. The receiving Junior League may then collect no more than 50% of
   its dues, exclusive of Association per capita dues.
5. A member whose written request for a transfer is post-marked after December 31 will not be
   entitled to any refund of dues from the sending Junior League, and the receiving Junior
   League will collect no dues from such incoming member.

PROCEDURES
1. A member must make a written request to the Membership Vice President requesting
     to be transferred.
2. Upon receipt of transfer cards on any Active, Provisional, or Sustainer, the Membership Vice
   President shall notify the persons mentioned below who shall conduct the orientation as
   follows:
   a. An Active transferring to this League shall receive orientation as planned and directed by
       the Placement Chair. The President and Placement Chair will personally meet with the
       Active transfer to welcome her. Active transfers must attend General Meetings in a ratio
       consistent with General Meeting requirements. (The ratio will be computed on only the
       remaining portion of the work year.)
   b. A Provisional transfer shall be required to participate in all phases of the Provisional
       Course as directed by the Admissions/Provisional Chair. The Admissions/Provisional
       Chair will orient the Provisional transfer.
   c. A Sustaining transfer shall be welcomed into this Junior League by the Sustaining
       Advisor to the Board.
   d. The Membership Vice President shall notify the President of all transfers.

                                            INTER-LEAGUE

BYLAWS: Article III: Section 3. B
Provisional, Active, and Sustaining members who will be residing temporarily in the area of
another Junior League shall be granted, upon written request, the Inter-League privilege for a
period not to exceed one (1) year. The period may be extended by the sending Junior League for
one (1) additional year.

A member granted the Inter-League privilege shall comply with the requirements and shall be
entitled to all privileges of membership of the receiving Junior League. She shall be listed as a
member of and pay dues to the sending Junior League, which shall have the final responsibility
for her in all matters.

PROCEDURES
1. Make a written request to Membership Vice President requesting to change status to Inter-
   League.

                                                    AR-82
2.   This period may be extended for one additional year.
3.   The member must comply with requirements of the receiving Junior League.
4.   The member may not vote, hold office, or propose prospective members for membership.
5.   The member will be listed as a member of and will pay dues to the sending League.

                                   SEASONAL INTER-LEAGUE

BYLAWS: Article III. Section 3.C
A Sustainer who resides for a portion of the year in the area of her Junior League and a portion
of the year in the area of another Junior League, shall be granted the Seasonal Inter-League
privilege upon written request. This privilege permits the Sustainer to participate in the Junior
League in whichever area she is currently residing.

A Sustainer may hold the Seasonal Inter-League privilege in more than one Junior League at a
time. The Seasonal Inter-League privilege may be extended for an unlimited period of time. The
Sustainer shall be listed as a member of and shall pay annual dues to the sending League, which
shall have the final responsibility for her in all matters. She shall pay to the receiving Junior
League an annual Seasonal Inter-League fee of an amount not to exceed the difference between
the receiving League's Sustaining dues and AJLI's per capita dues. A Sustainer granted the
Seasonal Inter-League privilege shall comply with the requirements of the Junior League in
whose area she is currently residing.

It shall be determined by each individual Junior League whether members granted the Seasonal
Inter-League privilege shall be allowed to sponsor prospective members in that Junior League.

                                           NON-RESIDENT

BYLAWS: Article III. Section 3. D
Any Active or Sustainer who moves outside the geographic boundaries of the Junior League of
Lake Charles, Inc. shall be granted the Non-Resident privilege upon written request. Non-
Resident members may not vote, hold office, or sponsor prospective members. Non-Resident
members are required to pay annual dues to the Junior League of Lake Charles, Inc.

A Non-Resident Active shall automatically return to the appropriate classification of resident
membership upon her return to the geographic boundaries of the Junior League of Lake Charles,
Inc.

PROCEDURES
1. A member must make a written request to the Membership Vice President.
2. Non-resident members may not vote, hold office, or propose prospective members for
   membership.

                                       LEAVES OF ABSENCE

BYLAWS: Article III. Section 3. E
A member in good standing may request a leave of absence through the Placement Committee.

                                             General Leave

STANDING RULES
1. Rules for requesting leave:
   a. No general leave will be granted for more than one (1) year.
     b.   A member requesting general leave is contacted by the Placement Chair and/or her placement
          advisor before any leave becomes effective.

                                                  AR-83
   c. An Active in good standing may be granted an automatic three-month leave of absence,
       releasing her from placement obligations.
   d. A member has the option of writing a request for an additional three-month leave which
       the Placement Committee must approve.
   e. Upon favorable recommendation of the Placement Committee, the Board of Directors
       may approve by majority vote after an initial six months, a leave of up to one year for
       extenuating circumstances.
2. While on general leave:
   a. All members on leave are strongly urged to attend General Meetings.
   b. Members on general leave may retain all the privileges of membership except that of
       holding office.
   c. The Nominating Committee does not slate members on general leave for conferences,
       elective committees, or offices.
   d. Members on general leave are obligated to support all fund-raising activities of the
       Junior League of Lake Charles.
   e. Members on general leave are required to sell a minimum of $70 worth of event tickets
       and work the required work shift hours for Mistletoe & Moss.
   f. Members on general leave are required to make annual donations of merchandise to the
       Nearly New Shop, valued by the Nearly New Shop Committee at no less than $200, and
       work shift hours.
3. Members returning from leave must attend General Meetings. For example, if a member is
   granted a three-month leave, she is required to attend two-thirds (⅔) of the meetings in the
   balance of the work year (⅔ of 6 = 4 meetings) to remain in good standing.

                                       Sabbatical Leave

STANDING RULES
1. Members who have met the following guidelines may apply for sabbatical leave which
   allows them one year without an active placement responsibility:
   a. Members in good standing who have completed five (5) full active years in the Junior
       League may apply. Active members who transfer to the Junior League of Lake Charles,
       Inc., and have completed at least two (2) years as an Active member of the Junior League
       of Lake Charles, Inc., and a minimum of three (3) years as a member of a League of the
       AJLI may apply. The five years do not have to be consecutive and are exclusive of all
       leaves.
   b. Applications for sabbatical leave must be submitted in writing to the Placement
       Committee by February 20 of the year prior to the requested leave.
   c. The number of members receiving sabbatical leave during any one year may not exceed
       3% of the Active membership as of February 1. If applications exceed 3%, they will be
       prioritized as follows:
        Number of years in the Junior League of Lake Charles, Inc. and AJLI.
        Age of member applying.
        Number of leaves taken previously.
        Member’s history of good standing throughout the qualifying period.
   d. If a member’s application is approved, that member must complete membership
       obligations (placement, meetings, financial) by May 31 of the year of application or the
       approval will be revoked.
2. While on sabbatical leave:
   a. Members receiving sabbatical leave will be excused from placement and meeting
       obligations; however, they are encouraged to attend General Meetings.
   b. Members receiving sabbatical leave must still meet all financial obligations; however,
       they will not be required to work Nearly New days or Mistletoe & Moss days.
   c. Members receiving sabbatical leave may retain all voting privileges, may be slated by the
       Nominating Committee for offices and conferences and may hold an elected position.
                                             AR-84
3. A sabbatical leave is not counted as an active year toward going Sustainer.




                                             AR-85
                                                     Presidential Leave

STANDING RULE
An immediate past President shall be granted an automatic one-year sabbatical leave of absence.

                                    RESIGNATION FROM MEMBERSHIP

BYLAWS: Article III. Section 3. F.
Any member who is not in arrears in dues or in the performance of League duties may resign in
good standing.

STANDING RULES
1.   A member in good standing may resign by writing to the Membership Vice President. If this request is post-marked later than
     March 1, the member shall be liable for the dues for the upcoming year.
2. An Active member in good standing resigning after January 31 may choose to continue to
   meet her placement and meeting obligations through the current fiscal year. If she so
   chooses, she will be considered to be in good standing in so far as the following privileges of
   membership for that same period:
   a. Reinstatement after resignation.
   b. Receipt of all Junior League of Lake Charles publications.
     c.   Retention of the privilege of voice, but not vote, at General Meetings.


PROCEDURES

1. An Active who chooses to resign after January 31 but wants to continue to meet her
   placement and meeting obligations and receive the membership benefits for that League year,
   must obtain from the Membership Vice President or the Placement Chair, the Statement of
   Intent to Continue Placement and Meeting Obligations form.
2. She must return her signed Statement of Intent to the Membership Vice President within two
   days to receive the membership benefits to which she is entitled.
3. It is upon receipt of the Statement of Intent that the member will be entitled to the
   membership benefits.

                                            REINSTATEMENT OF MEMBERSHIP


BYLAWS: Article III. Section 3. G
A member may be reinstated only if she resigned while in good standing.


STANDING RULES

To reinstate, a member must:
    1. Make a written request to the Membership Vice President for reinstatement.
    2. Be approved by a two-thirds (⅔) vote of the Board of Directors.
    3. Pay the current year's dues to the Finance Vice President.
    4. Have sufficient time to complete four (4) years of active membership before becoming a
        Sustaining member.
    5. A Provisional member may be reinstated only within the Provisional age limits.

PROCEDURES
1. An Active member who reinstates must attend General Meetings, work Mistletoe & Moss
   and Nearly New Shop shifts in a ratio consistent with General Meeting requirements (ratio
   computed on only the remaining portion of the work year).
2. A member must have sufficient time to complete four years of active membership before
   becoming a Sustaining member.
                                                              AR-86
                     REQUIREMENTS OF MEMBERSHIP
             Failure to meet these requirements may result in loss of good standing.
                   See current Membership Agreement following this section.

                                      INTRODUCTION

BYLAWS: Article III. Section 4
An Active or Provisional in good standing with this League shall meet her financial obligations,
her ways and means obligations, meeting attendance requirements, and satisfactorily perform her
placement obligations. A Sustainer shall meet her financial obligations.

                             ANNUAL DUES REQUIREMENTS

STANDING RULES
1. All categories of membership, other than Emeritus Sustainers, shall pay annual dues of
   ninety ($90) dollars, which includes AJLI dues. The following exceptions apply:
   a. A Provisional member shall pay an admission fee of twenty ($20) dollars in addition to
       the dues upon acceptance of invitation to membership.
   b. Any member over the age of sixty-five (65) may request a reduction of dues as outlined
       in the Finance Procedures.
   c. The Board of Directors, by a 2/3 vote, may waive the dues of any member for one year
       when extreme circumstances, such as incapacitation or serious illness, exists.

2. Dues are payable on April 1. The Finance Vice President shall send a dues notice to each
   member by that date.
   a. A late charge of twenty ($20) dollars shall be assessed if dues payment is not received
      prior to April 15.
   b. Any member whose dues are not paid by May 1 shall thereafter be notified by the
      Finance Vice President by registered or certified mail.
   c. Any member whose dues and/or late fees are not paid in full (or arranged for pursuant to
      the following paragraph) by June 1 shall be removed from membership upon
      recommendation of the Executive Committee and two-thirds (⅔) vote of the Board of
      Directors prior to June 15.

3. Any member wishing to make financial arrangements to pay dues in increments must make
   arrangements with the Finance Vice President prior to April 1.
   a. The first installment shall be equal to AJLI's dues, due April 1.
   b. The balance shall be paid in full by August 15 of the current year.
   c. Any of these members whose dues are not paid by August 15 shall be removed from
       membership upon recommendation of the Executive Committee and a two-thirds (⅔)
       vote of the Board of Directors at the August Board Meeting.

4. Any member who intends to resign must do so by March 1 or such members shall remain
   liable for payment of dues for the following year.

5. A non-resident Provisional shall pay the AJLI per capita dues to this League. The transfer
   card of that Provisional admitted to membership shall be sent to the League in which she will
   take the Provisional Course. The Provisional shall pay the Provisional Course fee and
   prorated dues less the AJLI per capita dues to the receiving League.




                                             AR-87
6. A member is entitled to a refund of 50% of the annual dues, exclusive of the AJLI per capita
   dues, if a written request for a transfer is sent to the Membership Vice President and post-
   marked between April 1 and December 31.

PROCEDURES
All members are required to meet the following financial obligations:
1. Annual Dues for Actives, Provisionals, and Sustainers:
               AJLI dues                                $35.00
               JLLC dues                                $55.00
               Total Dues                               $90.00
    JLLC dues are based on membership status on March 1. The following exceptions apply:

    a. An Active, Provisional, or Sustaining member who is admitted or reinstated shall pay
       dues according to the following pro-rated schedule:

    DATE                             JLLC                                 AJLI
of Admission or         Current Dues Upcoming Dues                Current Dues Upcoming
Dues*
Reinstatement           (if staying in JLLC) (if staying in JLLC)              (if staying in JLLC)_
April 1-June 30             -0-              $55.00               $ 8.75       $35.00
July 1-Sept. 30         $41.25               N/A                  $35.00       N/A
Oct. 1-Dec. 31          $27.50               N/A                  $26.25       N/A
Jan. 1-Mar. 1           $13.75               N/A                  $17.50       N/A
Mar. 2-Mar. 31          $13.75               $55.00               $17.50       $35.00
* AJLI dues paid by the League which lists member on AJLI’s July 1 Billing List.

    b. Actives, Provisionals, and Sustainers who transfer to the JLLC from another League will
       pay local (JLLC) dues according to the following schedule:
               June 1 – January 1                       $27.50
               January 2 – March 1                      $ -0-
               March 2 – May 31                         $55.00 (upcoming year)
               (AJLI dues paid by the League which lists member on AJLI’s July 1 Billing List)

    c. Actives, Provisionals, and Sustainers who transfer to another League from the JLLC will
       receive a refund of their local dues (JLLC) according to the following schedule:
               June 1 – January 1                       $27.50
               January 2 – March 1                      $ -0-
               March 2 – May 31                         $55.00 (upcoming year, if already
           collected)
               (AJLI dues paid by the League which lists member on AJLI’s July 1 Billing List)

    d. Sustainers over age sixty-five (65) may request a special dues rate. To obtain special
       rate:
        Contact the Assistant Treasurer to secure form.
        Complete and return the request form to the Assistant Treasurer on or before April 1.
       NOTE: All special dues rates in effect prior to April 1, 1989 remain in effect; the dollar
       amount will not change. Special dues rates granted after April 1, 1989 would be 75% of
       the current year's annual dues; the dollar amount will change as the dues rate changes.

    e. Sustainers eighty (80) and over may request Emeritus Status by contacting the Finance
       Vice President to secure the form.

2. Special Fees
   a. Provisional Fee............................................ $20.00
                                                        AR-88
b. Transfer Fee…..............…........................... $10.00




                                                 AR-89
                         WAYS AND MEANS REQUIREMENTS
               Extending Actives are exempt from Ways and Means obligations.

                                 Nearly New Shop Donations

STANDING RULES
1. All Active members, including members on general or sabbatical leave of absence, are
   required to make annual donations of merchandise, valued by the shop committee, at no less
   than two hundred ($200) dollars.
2. All Provisional members are required to make annual donations of merchandise, valued by
   the shop committee, at no less than one hundred ($100) dollars.
3. Extending Actives are exempt from all Ways and Means requirements.

PROCEDURES
1. The Nearly New Shop Treasurer will produce appropriate reports on March 15 to the Nearly
   New Shop Chair showing members' quotas.
   a. Each member who has not reached her quota will be notified by letter, on or within five
       days of April 1. This will be the only written notice.
   b. Placement advisors will attempt to call their advisees prior to April 1 concerning any
       lack of quota.
   c. Tax credit and quota credit must be completed by April 30.
   d. Although any tax credit must be given to the actual donor, League quota may be assigned
       to any particular designee.
2. See Nearly New Shop Committee Procedures (Finance Council) for specific instructions on
   how to make donations.

                                Nearly New Shop Work Shifts

STANDING RULES
1. All Active and Provisional members, including members on general leave, must work at the
   Nearly New Shop.
2. Members on sabbatical leave are exempt from work shift requirements.
3. Extending Actives are exempt from all Ways and Means requirements.

PROCEDURES
1. Actives and Provisionals must schedule the required number of work shifts established in the
   Nearly New Shop scheduling policy and as stated in the Membership Agreement during the
   League calendar year of June 1 through April 30.
2. Effective January, 1994, Actives have the option of paying $25 per shift in lieu of working a
   shift. To take advantage of this option, your check, made payable to the Nearly New Shop,
   should be sent to the scheduler one month prior to your scheduled work shift(s).
3. Allowed excuses for not working an assigned shift include death or hospitalization of an
   immediate family member. In such an emergency, notifying the Scheduler will result in no
   penalty. However, any member who is unable to work her specified shift for any other
   reason is required to secure her own substitute. Failure to work a scheduled shift or secure a
   substitute will result in the assignment of a make-up shift and an extra work shift. All
   substitutions must be clearly written in the sign-up book at the Nearly New Shop.
4. The scheduler shall provide the Nearly New Shop Chair and the Placement Chair with a
   status report by March 1.




                                             AR-90
                                Mistletoe and Moss Donations

STANDING RULES
1. All Active and Provisional members, including members on general or sabbatical leave of
   absence, must meet the ticket requirement of $70.
2. Extending Actives are exempt from all Ways and Means requirements.

                               Mistletoe and Moss Work Shifts

STANDING RULES
1. All Active and Provisional members, including members on general leave, must work at the
   Mistletoe and Moss Holiday Market.
2. Members on sabbatical leave are exempt from work shift requirements.
3. Extending Actives are exempt from all Ways and Means requirements.

PROCEDURES
1. Actives and Provisionals are required to work the number of hours at Mistletoe & Moss (M
   & M) confirmed in the Membership Agreement. Members on sabbatical leave are not
   required to work their shifts.
2. See Mistletoe and Moss Committee Procedures (Finance Council) for specific instructions
   about work shifts.

                                MEETING REQUIREMENTS

STANDING RULES
1. All Active and Provisional members are expected to attend all General Meetings.
2. Failure to attend six (6) of nine (9) General Meetings per administrative year may result in
   loss of good standing in the Junior League of Lake Charles.
3. Extending Actives are exempt from General Meeting requirements.

PROCEDURES
1. General Meetings
   a. A member is required to remain for the duration of the meeting in order to fulfill meeting
      attendance requirement. She should sign-in for the General Meetings.
   b. Project chairs, assistant chairs, and members who have accepted Board positions are
      strongly advised to attend all General Meetings.
   c. After a member has missed two meetings, she will be sent a notice by the Assistant
      Placement Chair and the Board will be notified.
   d. After three missed meetings, she will receive a letter from the Placement Chair, and the
      Board will be notified.
   e. If a member is unable to attend either morning or night General Meetings, she may make
      up for an anticipated absence by attending any Board of Directors' meeting throughout
      the year. She should sign in at that board meeting and indicate which General Meeting
      she is making up.
2. Board Meetings
   a. Active members, including those who have extended, accepting a position on the Board
      of Directors, are expected to attend all regular and called meetings of the Board of
      Directors of the Junior League of Lake Charles, Inc.
   b. A Board member unable to attend a Board meeting:
       shall notify the President.
       shall send a representative, informed and instructed, but without the privilege of
           voting, with a committee report, when a report is necessary.


                                              AR-91
         shall contact another Board member to obtain a full report of the Board meeting
          proceedings.
   c. A Board member who has missed more than three Board meetings will be notified by the
      Placement Chair, and the President will be notified.
3. Committee Meetings
   a. An Active member is expected to attend all committee meetings and activities of her
      placement.
   b. Any member unable to attend should inform her committee chair and should send a
      written report when necessary.
   c. A member shall contact the chair to obtain the information missed.

                              PLACEMENT REQUIREMENTS

STANDING RULES
All Active members shall justify their membership through some form of community service,
satisfactory in quality and extensiveness, to the Placement Committee.

PROCEDURES
Placement is on an annual basis from June 1 to May 31.




                       REMOVAL FROM MEMBERSHIP

BYLAWS: Article III. Section 5
Failure to comply with the Charter, Bylaws, Standing Rules, or requirements of this League, or
conduct injurious to the reputation of the League, constitutes just cause for removal from
membership.

STANDING RULES
1. Upon recommendation of the Executive Committee, a member may be removed by a two-
   thirds (⅔) vote of the Board of Directors after fifteen (15) days notice in writing to such
   member, stating the cause for such action.
2. Except in cases of non-payment of dues or charges, an opportunity for a hearing before the
   Board to determine just cause shall be given.
3. A member shall be given a notice in writing stating the alleged cause or causes for removal at
   least fifteen (15) days before the Board's hearing.
4. A member who has been removed from membership may never be reinstated.




                                             AR-92
                       Junior League of Lake Charles, Inc.
                          2005-2006 Membership Agreement
Your membership in the Junior League indicates that you wish to develop your potential and
demonstrate your effectiveness as a trained volunteer through service to your community. Good
standing is defined in the JLLC Bylaws as “An Active member in good standing in the Junior League
of Lake Charles is defined as one who meets her financial and Ways and Means obligations,
performs her placement and meets her meeting obligations.” These guidelines will greatly help
maintain organizational efficiency and good morale, within the highest traditions and service of the
League.

For a clear understanding of what is expected of a member of the JLLC, the following
responsibilities are outlined below:

Financial Responsibilities
        Dues payment of $90.00 by April 1.
        2005 – 06 food assessment of $35 due by September General Meeting.
        **Mistletoe & Moss ticket sales of $70 on or before the November General
           Meeting.

Placement Responsibilities
       To perform at least the duties for your specific placement as outlined in the 2005-
          2006 Placement Brochure
       **To work at least 4 hours at Mistletoe & Moss
       **To work at least one 3-hour shift for the cookbook
            committee. Shifts will be announced throughout the year.

Meeting Responsibilities
        **To attend a minimum of 6 of 9 General Meetings per administrative year. (A
          member is required to remain until the meeting exceeds two hours beyond its
          announced beginning time to fulfill meeting attendance responsibility.)
        To attend committee meetings as requested by the chairperson. (A member should
          always notify the chairperson if unable to attend.)
        Upon returning from a Leave of Absence, attend General Meetings in a ratio
          consistent with General Meeting requirements. The ratio will be computed only on
          the remaining portion of the League year. While on leave, a member is still obligated
          to fulfill fund raiser requirements, including work shifts at Mistletoe & Moss and the
          Nearly New Shop.

**Does not apply to Active members who extend.


I understand that if I am having difficulty fulfilling any of these responsibilities it is my duty to
call my placement advisor and/or my committee chairperson.

I understand the duties for which I am responsible and I am committed to performing these duties
for the 2005-2006 year to the best of my ability.

I also understand the importance of fulfilling these responsibilities in order to maintain my good
standing in the Junior League of Lake Charles.

_________________________________________                          __________________
Member’s Signature                                                   Date

                                                AR-93
                                GENERAL MEETINGS

                                      MEETING TIMES

BYLAWS: Article IV
Section 1. General Meetings
General Meetings shall be held monthly from September to May.
Section 2. Annual Meeting
The May meeting of the League shall be the Annual Meeting.
Section 3. Special Meetings
Special meetings of the membership may be called by the Board of Directors, or shall be called
upon the written request of ten (10) Active members of the League. The President, or in her
absence or inability, the Planning Vice President, shall hold such special meetings no sooner than
three (3) days, nor longer than fourteen (14) days, from the call for such meeting.

STANDING RULES
1. Ordinarily, the Meetings of Record shall be held on the second Tuesday in September and
   January, and the first Tuesday in October, November, December, February, March and April
   and a date in May designated by the Board of Directors.
2. The Board of Directors may change these dates provided that a minimum of one (1) month
   notice is provided to the membership and that the Board of Directors approve the change by
   a two-thirds (⅔) vote.
3. The night meeting shall be the Meeting of Record. In the event that split meetings are held,
   the night meeting shall follow the day meeting.

                                            VOTING

BYLAWS: Article IV. Section 4
A. Quorum
   Thirty percent (30%) of the Actives of the League shall constitute a quorum.
B. Voting Requirements
   1. An affirmative vote of two-thirds (⅔) of the Actives voting at a meeting at which quorum
       is obtained is required for passage of a motion to amend the Charter, Bylaws, or Policies,
       or for any activity certified by the Executive Committee as a project or fundraising
       activity.
   2. An affirmative vote of the majority of the Actives voting at a meeting at which quorum is
       obtained is sufficient for passage of all motions except for those listed above.
C. Absentee Ballots
   An Active shall be entitled to vote by absentee ballot on any vote to be taken by the
   membership at a meeting of record. An absentee ballot must be received by either secretary
   (the Membership Vice President or the Communications Vice President) by the
   commencement of the meeting of record. Only those absentee votes cast by members
   certified on the meeting date by the President as unable to attend the meeting of record for
   reasons of employment, or other good cause shall be counted. In the event of a split meeting,
   the votes obtained at the day meeting are treated as absentee ballots. If the proposal is
   amended or changed at the meeting of record, the absentee ballots are null and void.

                                   MEETING FACILITIES

BYLAWS: Section 5
All meetings and functions of the League shall be held at facilities, which do not discriminate on
the basis of gender, race, religion, national origin, or disabilities.


                                              AR-94
AR-95
                                  ADMINISTRATION

                                 EXECUTIVE COMMITTEE

BYLAWS: Article V
Section 1. Personnel
The Executive Committee shall be composed of the Officers of the League and the Sustaining
Advisor to the Board of Directors.
The Executive Officers shall consist of the following:
        President
        Planning Vice President, who serves as President-Elect
        Community Vice President
        Communications Vice President, who serves as Recording Secretary
        Membership Vice President, who serves as Corresponding Secretary
        Finance Vice President, who serves as Treasurer
The Executive Committee shall have the powers of the Board of Directors between meetings.
The actions of the Executive Committee shall be submitted to the Board for ratification at its
next meeting.

Section 2. Duties
The powers and duties of the Officers shall be as follows:
A. President
    The President shall be the executive officer of the League, shall preside at all meetings of
    record, and shall be an ex-officio member of all committees except the Nominating and
    Admissions Committees. The President, with the approval of the Board, shall create such
    other committees as are deemed necessary and shall assign their duties. The President shall
    sign all contracts and obligations authorized by the membership and perform all other duties
    usually pertaining to the office.
B. Planning Vice President (President – Elect)
    The Planning Vice President shall serve as the President-Elect and shall preside over the
    Planning Council. She shall assist the President in the general work of the League and shall
    assume the duties of the President in the President's absence.
C. Community Vice President
    The Community Vice President shall preside over the Community Council. She shall be
    responsible for coordinating and evaluating all community outreach of the League and shall
    assume such community-oriented duties as are assigned to her by the President.
D. Communications Vice President (Recording Secretary)
    The Communications Vice President shall serve as the Recording Secretary and shall preside
    over the Communications Council. She shall keep the minutes of the meetings of the
    League, the Board of Directors, and the Executive Committee and, together with the
    Membership Vice President, shall assist with the publication of the Annual Report and shall
    maintain a permanent file of the essential records.
E. Membership Vice President (Corresponding Secretary)
    The Membership Vice President shall serve as the Corresponding Secretary and shall preside
    over the Membership Council. She shall send notices of meetings of the League and Board
    of Directors and shall conduct the general correspondence of the League. The Membership
    Vice President is the proper office to notify in writing of any change of membership status or
    address, and she shall notify the President and Board of Directors of all such changes. She
    shall keep a correct classified list of names and addresses of all members, and together with
    the Communications Vice President, shall assist with the publication of the Annual Report.




                                              AR-96
F. Finance Vice President (Treasurer)
   The Finance Vice President shall serve as the Treasurer and shall preside over the Finance
   Council. She shall be the custodian of the funds of the League and shall collect all dues and
   assessments and receive all monies. The Finance Vice President shall make payments
   authorized by the membership or by the budget, shall keep full and accurate accounts, shall
   present financial statements at the regular meetings of the League and the Board, and shall
   turn over to her successor all books and financial records. The Finance Vice President shall
   be responsible for the final preparation and presentation of the annual budget to the Board
   and the membership. She shall also serve as chair of the Personnel Committee, which
   annually reviews employees and approves job descriptions for all existing jobs.

Section 3. Nominating
A. Nominating Committee
     The Nominating Committee shall present an official slate of one (1) candidate for each
     office to be filled. The slate shall be sent by Nominating Committee Chair to each voting
     member of the League at least ten (10) days before the election meeting.
B. Independent Nominations
     Independent nominations, with the consent of the nominee, may be made in writing to the
     Nominating Committee by ten (10) Actives. An independent nomination must be received
     by the chair of the Nominating Committee at least two (2) weeks prior to the election
     meeting and shall be mailed to each Active with the official slate, the differentiation being
     shown between the slates.

Section 4. Election
Officers shall be elected at the March meeting of the League for a term of one (1) year. To be
elected, a candidate for office must receive a majority of the votes cast at the election meeting, at
which a quorum is obtained. Officers shall assume office at the Annual Meeting.

Section 5. Vacancies
Vacancies among Officers shall be filled by the majority vote of the Board of Directors from a
slate of one or more nominees submitted by the Nominating Committee. Persons so elected shall
serve until the expiration of the term of the officer being replaced.

                                    BOARD OF DIRECTORS

BYLAWS: Article VI
Section 1. Number and Term
The Board of Directors shall consist of the Officers, the Assistant Treasurer, the Sustaining
Advisor to the Board, and any other position deemed necessary by the President. The Sustaining
Advisor to the Board shall be appointed by the President. The term of office of the Board of
Directors shall coincide with that of the President.

Section 2. Duties
The Board of Directors shall have general charge and control of the affairs, funds, and property
of the League. It shall present to the membership all proposed major program activities for
ratification. In the event of a dispute as to the meaning of the Bylaws, the Board of Directors, at
a meeting at which a quorum is present, shall interpret the Bylaws by a two-thirds (⅔) vote of
those members present and voting. The Board of Directors of the League has final authority over
the admission of prospective members to membership.




                                               AR-97
Section 3. Meetings
The Board of Directors shall hold regular monthly meetings from June through May. Special
meetings may be called by the President at any time. Special meetings shall also be called upon
the written request of three (3) members of the Board, no sooner than two (2) or more than ten
(10) days after receipt by the President of such written request. Meetings of the Board of
Directors of this League are open to all members.

Section 4. Voting
A. Quorum
    A majority of the members of the Board of Directors shall constitute a quorum.
B. Voting Requirements
    1. An affirmative vote of two-thirds (⅔) of the Board members voting at a Board meeting at
        which quorum is obtained is required for passage of a motion to amend the Charter,
        Bylaws, or Policies, or for any activity certified by the Executive Committee as a project
        or fundraising activity. These motions also require membership approval.
    2. An affirmative vote of the majority of the Board members voting at a meeting at which
        quorum is obtained is sufficient for passage of all motions except for those listed above.
        Motions involving Standing Rules amendments require membership approval.

Section 5. Vacancies
Vacancies on the Board of Directors, excluding the Officers, shall be filled by the President with
the approval of the Executive Committee. Persons so appointed shall serve until the expiration
of the term of the Director replaced. Vacancies of Officers shall be handled as stipulated in
Bylaws V.5.

                                             COUNCILS

BYLAWS: Article VII
There are five (5) councils of the League. Each council is composed of a Council Vice President and such
committee chairs or other members as the Board determines.


                                           COMMITTEES

BYLAWS: Article VII
Section 1. Standing Committees
Standing committees are those representing activities which are continuing in the program of the
League. Committees may be created or dissolved, as needed, by the President, and with the
approval of the Board of Directors.

Section 2. Special Committees
Special committees shall be appointed by the President with the approval of the Board, which
shall designate their powers and the term of the committee's appointment.




                                                 AR-98
                                   ADMINISTRATIVE STRUCTURE
                                              √ PRESIDENT              √ Parliamentarian (non-voting)

                                                                       √ Sustaining Advisor



 √ PLANNING                √ COMMUNITY       √ MEMBERSHIP      √ COMMUNICATIONS                √ FINANCE
      VICE                     VICE               VICE                 VICE                        VICE
  PRESIDENT                  PRESIDENT         PRESIDENT            PRESIDENT                  PRESIDENT
(President-Elect)                             (Corresponding    (Recording Secretary)           (Treasurer)
                                                Secretary)


   PLANNING                 COMMUNITY        MEMBERSHIP        COMMUNICATIONS                    FINANCE
   COUNCIL                   COUNCIL          COUNCIL             COUNCIL                        COUNCIL



√Advisory Planning             Project         Admissions/        Bayou Echoes/                   Cookbook
    & Bylaws                 Development       Provisional         Stable Talk

   Association               All Community      Education/           Public                         Golf
 Advisory Comm.                  Projects        Training            Affairs                     Tournament

    √ Strategic                                Headquarters/         Public                       Mistletoe
     Planning                                   Hospitality         Relations                     & Moss

                                               √ Nominating        Technology                    Resource
                                                                   Coordinator                  Development
                    √ = Board Member
                                               √ Placement                                       √ Assistant
                                                                                                  Treasurer
                                                                                                 Non-voting




                                                AR-99
                              COUNCIL STRUCTURE
                            COMMUNICATIONS COUNCIL

BYLAWS: Article VII. A
The Recording Secretary shall serve as the Communications Vice President. The Communications Council

coordinates, develops, and maintains effective and smooth communication among the membership and the

community.




                          BAYOU ECHOES/STABLE TALK COMMITTEE




BYLAWS: Article III. 1


The Bayou Echoes/Stable Talk Committee shall prepare and issue a periodic publication
reflecting the activities and interests of the League.

                                 PUBLIC AFFAIRS COMMITTEE

POLICIES
The Junior League of Lake Charles, Inc., urges its members to accept the responsibilities of good
citizenship and to educate themselves in all legislative, political and governmental activities
which affect the life of their community, their country and the world, so as to exercise their
citizenship intelligently.

BYLAWS: Article III. 2
The Public Affairs Committee shall study public issues of League interest and concern, report
findings to the membership, and organize and direct any public action decided upon by the
League.

STANDING RULES
1. Procedure for taking action:
   a. The issue must relate to volunteer service, to a project, or to a situation affecting the
       general welfare of the community.
   b. The membership must receive prior notice and background information at least seven (7)
       days in advance of voting or undertaking such action.
    c.   Both sides of the issue must be presented.
   d. A two-thirds (⅔) affirmative vote of all votes cast at a meeting at which a quorum is
       present is required for approval.
   e. Emergency action may be taken by a two-thirds (⅔) affirmative vote of the Board of
       Directors.
2. The Board of Directors of the Junior League of Lake Charles, Inc. may grant clearance to
   any other League in Louisiana to take action in its name only after a study has been made by
   the Public Affairs Committee.

PROCEDURES
1. Public Affairs Guidelines For State Issues, the Junior Leagues of Louisiana:

                                                  AR-100
a. Action should grow out of thorough study; the issue shall relate to volunteer service, to a
   project, or to a situation affecting the general welfare of the community for which the
   Junior League has concern.
b. Leagues shall be concerned with the protection of their tax-exempt status, considering
   the following:
    Action must not support or oppose a prospective member for public office.
    Time and money spent in "taking action" shall not exceed AJLI recommendations.




                                         AR-101
    c. The procedure to be followed by the initiating League for taking a stand on a state issue
       shall be the following:
        Approval by the Board of Directors
        Education of the entire membership
        Approval by the Active membership
       Action may also be taken on a state issue within a position statement adopted by the
       initiating League in accordance with the above procedures.
    d. The Junior League must notify the AJLI representative, the SPAC chair, and the SPAC
       delegates on the subject and the proposed plan of action. The initiating League may then
       take action in its OWN NAME (not in the name of the Junior Leagues of Louisiana).
    e. Educational material shall be supplied to the SPAC chair and the delegates.
    f. Action may be taken on a state public issue in the name of the Junior Leagues of
       Louisiana following consultation with the AJLI representative, the Area Director, and
       the SPAC chair, and upon notification by the SPAC chair that all of the Leagues have
       approved the issue.
    g. The initiating League shall be responsible for notifying other member Leagues if the
       intent of the issue changes so that member Leagues may disassociate themselves from
       support of the action.
    h. Louisiana Leagues will enable SPAC delegates to cast a straw vote on all matters coming
       before the SPAC body according to their individual judgments PENDING an approval
       from their Leagues/Boards within thirty days after the vote has been cast before any
       action can be taken. In such case that action is necessary before the membership meets
       again, the Executive Committee of each member League can give approval of said action
       if the action falls within a position statement already approved. If the nature of the issue
       changes after action begins, the Executive Committee of each member League can give
       approval of the change or withdraw support of the issue. At this time, if all member
       Leagues do not approve support, action will continue in the names of all member
       Leagues whose Executive Committees have approved changes.
    i. These guidelines must be printed in each Louisiana League's yearbook.

2. Public Affairs Guidelines, Junior League of Lake Charles, Inc.
   a. The subject of action (any public statement) must be pertinent, related, closely allied, or
      relevant to our League, its purpose, and/or program OR to a priority need in the
      community.
   b. Action should be the result of studies of Junior League committee through either in-
      depth research of a community need or close association with a problem through
      volunteer services or a project. The study should include, but is not limited to, a review
      of relevant legislation and government regulations pertaining to the topic and a
      presentation of the pro and con arguments relating to those issues of particular concern
      to the Junior League of Lake Charles, Inc.
   c. The Public Affairs Committee should consult the League attorney before undertaking
      action.
   d. In consideration of the League's tax-exempt status, consider the following:
       Action must not support or oppose prospective members for public office.
       Time and money spent taking action shall not exceed AJLI Guidelines. (See AJLI -
           14, Standards for Junior Leagues Desiring to Take Action on Public Issues.)
   e. The procedure to be followed in taking a stand on a public issue should be as follows:
       Presentation by the Public Affairs Committee to the Board of Directors.
       Education of the general membership at least one month prior to voting.
       Approval of the general membership by two-thirds (⅔) of the votes cast.
   f. Any motion to take a public stand must be directed to a specific issue and must specify
      an approved time frame within which the action will be taken (not to exceed one year
      from the date of membership approval).
                                             AR-102
g. The Board of Directors may take emergency action by two-thirds (⅔) approval of the
   votes cast, only when a General Meeting is not feasible because of time limitation.
   Furthermore, the Public Affairs Committee may notify the membership of the nature of
   the proposal and that vote will be presented to the Board. The membership may be
   present to speak to the question, but not to vote. A mailing would inform the
   membership of the action taken.




                                      AR-103
3. General Position Paper Guidelines, Junior League of Lake Charles, Inc.
   A position paper is a broad, general statement of position on a given issue which, when
   adopted, allows a specified group to take action following the Public Affairs Guidelines for
   the membership. A General Position Paper may precede education or public action.
   a. The Public Affairs Committee may write general position papers in an area of League
       concern or on current Junior League projects.
   b. In order to adopt the General Position Paper, both the Board of Directors and the
       membership must approve it by two-thirds (⅔) of the votes cast at a meeting at which a
       quorum is present.
   c. Specific action on a particular issue, which relates to the approved General Position
       Paper, must follow the Public Affairs guidelines.
   d. General Position Papers must be voted on annually by the membership. The membership
       shall be notified of any stand taken.

4. Position Statements, Junior League of Lake Charles, Inc.
   a. Impact Area
               Whereas, the Junior League of Lake Charles, Inc. has chosen the health and
               welfare of children to direct a substantial portion of its resources for the next 3
               to 5 years. Whereas, the Junior League of Lake Charles, Inc. is committed to
               assuring that children and adolescents lead full, healthy, and active lives, and
               that services are provided to children, adolescents and their parents, which will
               enhance their opportunities for physical and intellectual growth and emotional,
               mental, and social well-being; therefore, the Junior League of Lake Charles, Inc.
               supports efforts which will provide such services.
   b. Voluntarism
               Believing that voluntarism is an essential component of society, the Junior
               League of Lake Charles, Inc., will continue to gather its resources and direct its
               efforts to promote the effectiveness of the volunteer sector.
       (See AJLI section for the AJLI Position Statements)

                            PUBLIC RELATIONS COMMITTEE

BYLAWS: Article VIII. 3
The Public Relations Committee shall educate the membership and the public about the purpose
of the League and the programs designed to meet community needs.

PROCEDURES
1. The purpose of the Public Relations Committee of the Junior League of Lake Charles, Inc. is
   to present accurate information in a timely manner regarding League endeavors. This
   includes:
   a. Appropriate use of the League logo
   b. Appropriate use of available advertising funds in a variety of media, and
   c. Appropriate use of members’ names and photographs
2. The Public Relations Committee is available to consult with organizations affiliated with the
   League.
3. All advertising, news releases, interviews, and other related access to media from a League
   project or relating in any way to League activities must be approved by the Public Relations
   Committee and the League President.
4. Each League project or committee should analyze its media needs at the beginning of the
   League year and contact the Public Relations Committee Chair. A meeting will be scheduled
   during which representatives from the requesting committee should outline specific needs
   and expected outcomes. The Public Relations Committee will work with the requesting
   committee to carry out that committee’s media plan.
                                             AR-104
5. The Technology Coordinator serves on the Public Relations Committee and the
   Communications Council and maintains the League’s website. Members wishing to submit
   information to be published on the League website should use the following procedures:
   a. Submit the information to the Administrative Assistant at Headquarters by e-mail, on
       disk, or on paper with any graphics or photos to be included.
   b. Also submit the same information to the Public Relations Chair and the President for
       approval prior to publication on the website.
   c. Once approved, the information will be forwarded by the Administrative Assistant to the
       Technology Coordinator.
   d. Members must allow a minimum of 7 days for processing, approval, and publishing on
       the website.




                                           AR-105
                                COMMUNITY COUNCIL

BYLAWS: Article VII. B
The Community Vice President shall preside over the Community Council. The Community Council

coordinates, develops, and maintains the League’s community programs, appraises project proposals,

evaluates current projects, and educates and informs the membership on community needs.




                                     COUNCIL STRUCTURE

PROCEDURES
1. The council shall include the President, Planning Vice President, Community Vice President,
   Project Development Chair, Placement Chair, Placement Assistant Chair, Finance Vice
   President, and the Community Project Chairs.
2. The Community Vice President shall be the chair of the Community Council and the official
   liaison to community organizations with whom the League is linked.

                                 COUNCIL RESPONSIBILITIES

PROCEDURES
The Community Council shall:
1. Provide a networking opportunity for Community Project Chairs
2. Make recommendations concerning community outreach
3. Assess and evaluate all community projects of the League
4. Review project requests and make recommendations to Project Development
5. Determine and administer the Yes/No Ballot for preliminary member approval for the next
   year’s community projects
6. Review and evaluate the community section of the League’s Strategic Plan
7. Evaluate the effectiveness of the council
8. Oversee disbursements of the Community Assistance Fund

                          APPROVAL OF COMMUNITY PROJECTS

PROCEDURES
The Junior League of Lake Charles, Inc. uses a two-part voting process (the Yes/No Ballot and
the Binding Ballot) to decide which community projects will be staffed for the upcoming League
year.
1. The procedures for passage of a project subject to the Yes/No Ballot are:
    a. Active members vote at the March General Meeting on each community project
        recommended by the Community Council.
    b. The Yes/No Ballot is a written ballot in which projects are voted on individually.
    c. A vote of “Yes” indicates that the Active member feels that the League should staff
        and/or fund that project. A vote of “No” indicates that the Active member feels that the
        League should not staff and/or fund that project. These votes do not indicate whether the
        Active member is willing to serve on the project, only whether or not the League should
        be involved in it.



                                                AR-106
   d. A project must receive a two-thirds (⅔) majority vote of the votes cast at a meeting at
       which a quorum is present to pass and be offered as a placement for the following
       League year.
   e. The results of the Yes/No Ballot are tabulated and reported at that same general meeting
       so that the membership will know which projects are to be offered as placements on the
       Binding Ballot.
2. Active members who will be Sustaining members in the upcoming League year will vote on
   the Yes/No Ballot, but do not complete a Binding Ballot.
3. Provisional members will not vote on the Yes/No Ballot, but must complete a Binding
   Ballot.




                                            AR-107
4. The procedures for passage of a project subject to the Binding Ballot are:
   a. Each Active and Provisional member will select three placement choices that will be
      ranked in order of her preference.
   b. The project will pass the Binding Ballot if one of the following criteria is met when
      tabulating ballots that were turned in by the deadline set by the Placement Chair:
       The number of members needed to staff a project (not including the chairperson)
          with ALL of these being first choice votes (i.e. 6 members needed with 6 first choice
          votes) or
       One and one-half the number of members needed to staff a project with one-half of
          these being first choices (i.e. 6 members needed, project must receive 9 votes with 5
          being first choice.)

                            COMMUNITY ASSISTANCE FUND

POLICIES
The Community Council is responsible for reviewing requests made to the Community
Assistance Fund which was established to meet critical and emergency needs in the community
and will appropriate monies according to the Community Assistance Fund procedures.

PROCEDURES
1. The purpose of the Community Assistance Fund is to meet critical and emergency needs in
   the community in a timely fashion without project involvement.
   a. A critical need threatens life, health, or well being of an individual or agency (e.g. need
       for a wheelchair).
   b. An emergency need threatens life, health or well being and must be acted on immediately
       (e.g. those arising from a natural disaster).
2. Priority consideration will be given to emergency needs.
3. Our League, another League, or an agency with tax-exempt status must request the amount
   and purpose in writing.
4. An agency may receive up to $500 in any one fiscal year.
5. Agencies facing the possibility of disruption to their services may seek funds.
6. An effort should be made to spend at least 70% of funds in our local community or within
   Area V.
7. The following requests are ineligible to receive Community Assistance Funding:
   a. Current League projects.
   b. Operating expenses - no funds may be deducted from the grant for operating or
       administrative expenses except in the case of the possibility of disruption of services to
       an agency.
   c. Scholarships, tuition, seminars.
   d. Staff travel.
   e. Research.
   f. Political activities.
   g. Religious, sectarian projects.
   h. Requests from annual fundraising drives.
   i. Individuals (except through a community agency).
8. The following procedure is to be followed for distribution of the Community Assistance
   Fund:
   a. A written request is made to the Community Vice President.
   b. The Community Vice President investigates the requests.
   c. The Community Vice President reviews the request with the Community Council either
       individually or collectively.
   d. The Community Vice President notifies the agency of the Council decision and sends a
       check (if approved) with a response form.
                                            AR-108
    e. Requesting agency must submit a written report within sixty (60) days delineating how
       the money was spent and whether the agency was able to achieve the stated
       purpose/need. A receipt for the funds spent must be attached.
    f. The recipient's agency of an in-League request or inter-League request will be
       encouraged to describe how funds were spent.
    g. The Community Vice President is responsible for reporting to the Council, the Board,
       and the general membership.
    h. The Community Council should reevaluate the Community Assistance Fund on a yearly
       basis.
    i. The Community Vice President should utilize BE/ST to educate membership on purpose
       and procedure of the Community Assistance Fund.

                          POLICIES OF THE COMMUNITY COUNCIL




POLICIES


1. In the event that the Junior League of Lake Charles, Inc., contracts with another organization
   to participate in a project, the League shall normally enter into a contract containing financial
   commitment to the project for a maximum of three (3) years. The financial support should
   decrease annually over the term of the contract to encourage a project’s independence from
   the League.
2. The amount of money to be spent each upcoming fiscal program year by the League, on
   projects shall be determined based on a formula recommended by the Finance Council and
   approved by the Board of Directors by September of the current year.
3. The Project Development and Community Council will develop new projects and re-propose
   existing projects with the total of all projects not to exceed the determined amount unless the
   Board approves a deviation from the policy by a two-thirds (⅔) vote.
4. There are many worthy causes to contribute to but numerous small donations dissipate
   efforts to such an extent that they are not effective. Therefore, the League must limit itself
   financially to those projects with which it is aligned and for which we plan to take a major
   responsibility. The only deviation from this policy is an appeal, which is so exceptional that
   it receives a two-thirds (⅔) vote of both the Board of Directors and the League membership.

                         PROJECT DEVELOPMENT COMMITTEE

BYLAWS: Article VIII. B. 1
The Project Development Committee shall provide current information about the community to the
Board and General Membership and make recommendations for future projects and programs.

PROCEDURES
1. Research And Development
   a. Project ideas may be formulated through input from the membership or may be initiated
      through a community request.
       Project ideas may be initiated through the membership project proposal form,
          requiring signatures of ten Active League members. Deadline for membership
          project proposal forms is May 31.
       Deadline for community requests is May 31 of the year before the request is to be
          considered.
       Request forms may be obtained from the Project Development Chair.
   b. The Project Development Committee researches the need in the community.


                                              AR-109
c. A community need survey is administered in the community every three years during the
   summer months if no other organization has conducted one.
d. In May and June, the Community Council evaluates League and community needs and
   interests and gives the Project Development Committee direction concerning potential
   project(s) to research.
e. The Project Development Committee gathers project ideas during the summer and
   presents them to the Community Council and Board at the August Meeting.




                                       AR-110
    f.The recommended projects are then sent to the membership in the form of an interest
      indicator at the September General Meeting. The membership is educated about the
      results of the interest indicator through BE/ST and the General Meetings. Additionally,
      the Community Council evaluates and makes suggestions concerning projects being
      developed.
   g. In November, all research is completed and presented to the Community Council for its
      recommendations and approval.
   h. In January, all projects (current and researched) are presented to the Community
      Council and the Board of Directors for recommendations and approval.
   i. The membership is educated during the month of February concerning the proposed
      projects in preparation for the vote in March.
   j. In March, the membership votes on projects using a two-part ballot.
2. Assessment And Evaluation
   a. The Community Vice President distributes project appraisal forms and membership
      satisfaction forms to the community-placed Actives in November.
   b. Project appraisal forms and membership satisfaction forms are returned and tabulated by
      the Community Vice President in December.
   c. In January, the Community Council meets to assess all current projects and to determine
      a date for termination or renewal of projects.
   d. The membership is educated on all proposed and current projects including those that are
      not subject to vote due to a predetermined evaluation and termination date.
   e. The membership votes on all projects, except those predetermined, at the March General
      Meeting, using a two-part ballot.

                                 COMMUNITY PROJECTS

All current community project chairs serve on the Community Council.
Individual project procedures are maintained by the project chair and committee.

                             COMMUNITY ADVISORY BOARD

1. The purpose of the Community Advisory Board is:
   a. to provide an important link between the League and the needs of the community, and
   b. to provide representation from various groups in the community to advise and consult on
       integral matters related to the League's commitment to voluntarism and effective
       community service.
2. The Community Advisory Board consists of 9 non-biased community members serving
   staggered 3-year terms, with 3 members rotating off each year.
3. An effort is made to have the following segments of the community represented by the CAB:
   education, clergy, health, arts, community service, media, finance, general business, and the
   petro-chemical industries.
4. There are three ex-officio members of the CAB: a representative from the League’s
   accountant, the League’s legal advisor, and a representative of the Calcasieu Parish Police
   Jury.
5. The Community Advisory Board shall:
   a. Meet as needed as determined by the Community Vice President.
   b. Discuss volunteer needs in our community and possible solutions to those needs.
   c. Evaluate current and proposed projects.
   d. Advise on present and future fundraising projects.
   e. Discuss and comment on the community’s perception of the League and its community
       impact.
   f. Serve on the Della Krause Thielen Voluntarism Award Committee. (see Award
       guidelines in Finance Council Procedures)
                                            AR-111
AR-112
                                      FINANCE COUNCIL

BYLAWS: Article VII. C
The Treasurer shall serve as the Finance Vice President. The Finance Council coordinates the committees

that are responsible for the finances and fundraising of the League. It shall advise the Board on all matters

relating to the financing of the League's own administration and that of its community programs as well as

prepare the annual budget for presentation to and approval by the Board and membership.




STANDING RULES

The Council shall include the Finance Vice President, Assistant Treasurer of the League, the President of

the League, the Planning Vice President of the League, the treasurers of all League fund-raisers, the

Resource Development Chair, the Mistletoe and Moss Chair, and a Sustaining Advisor, together with such

other members as shall be designated by the President. It is recommended that the Sustaining Advisor be a

past Finance Vice President.




                                           FISCAL POLICIES

BYLAWS: Article IX
Section 1. Fiscal Year
The fiscal year of the League shall be from June 1 through May 31.

Section 2. Accounts and Audit
The books and accounts of the League shall be kept in accordance with generally accepted
accounting principles and shall be audited or reviewed annually by a Certified Public Accountant
at the end of the fiscal year. Each Junior League in the United States shall immediately send to
AJLI office evidence of any change in its status as a tax-exempt organization under Section 501
(c) (3) of the U.S. Internal Revenue Code.

Section 3. Bonding
All treasurers shall be bonded in the amount approved by the Board of Directors.

Section 4. Budget
A. The annual budget, and any subsequent budget revisions, must be approved by the general
    membership, with the following exceptions:
    a. The Finance Council may approve any unbudgeted expenditure or budget increase of
        $500 or less
    b. The Board of Directors may approve any unbudgeted expenditure or budget increase of
        $1000 or less
    c. The Executive Committee may approve any unbudgeted expenditures or budget increase
        in extraordinary or emergency situations. Any such increase must be ratified by the
        Board and/or the membership based on the dollar amount.

                                                   AR-113
B. Budgeted annual revenues should exceed budgeted annual expenses. In the event that
   expenses exceed revenues in the proposed annual budget, the Board of Directors of the
   League must approve the budget by a two-thirds (⅔) vote prior to presenting this budget to
   the membership.
C. The total of all projects shall not exceed the determined amount based upon the formula
   recommended by the Finance Council unless a two-thirds (⅔) vote of the Board of Directors
   of the League is obtained.

POLICIES
1. The Junior League of Lake Charles, Inc. shall not make donations to other organizations,
   except when token gifts are made for public relations purposes or in cases where other
   community agencies have recently absorbed the League’s project.
2.   The Junior League of Lake Charles, Inc., as a League, does not participate in the money-raising of
     other organizations. League members do participate individually but shall not be recruited through
     League placement. All fundraising activities shall be for League beneficiaries only.
3. The Junior League of Lake Charles, Inc. is essentially an organization to interest its members
   in the needs of the community and to make their volunteer work effective. Our primary
   purpose is not money-raising; therefore, the funds we raise from the community are for
   specific projects, either already accepted or in the process of being planned.

                                                BUDGET

PROCEDURES
1. A copy of the current budget is in the Annual Report section under "Treasurer."
2. Budget procedures begin with the League's budget request due by January 1 and are
   reviewed by the Finance Council and the Board of Directors prior to Active member
   approval at the April General Meeting.
3. Each committee chair is responsible for the expenditures of the committee and for staying
   within the budget for each line item.
4. Preparing a Committee Budget
   a. Each committee chair and assistant chair should work together to complete the budget.
   b. Review this year's budget and compare the year-to-date actual expenditures.
   c. Project plans for the next year using the following considerations:
        Estimate cost of each budget category and continuing activity.
        Estimate costs of changes, additions, or new programs.
        Estimate special equipment or supply needs.
        Include sales tax in expense estimation.
        The League does not reimburse for refreshments for committee meetings.
        When entertaining speaker or workshop leader, the League reimburses only the
           speaker's meal.

                  COMMITTEE EXPENDITURES AND REIMBURSEMENT

1. NO REIMBURSEMENTS WILL BE MADE WITHOUT VOUCHERS PROPERLY
   COMPLETED, SIGNED, AND HAVING RECEIPTS ATTACHED.
2. No charge accounts should be opened on behalf of the Junior League of Lake Charles, Inc.
   without consulting the Finance Vice President.
3. Reimbursement for expenses incurred on behalf of the League shall be made upon
   presentation to the Finance Vice President with expense voucher and receipts attached.
   a. Vouchers should state committee name (account description).
   b. Items should be listed by sub-account description complete with the payee's name and
       address.
   c. The committee chair must sign all vouchers before reimbursement is given.
   d. DEADLINE FOR TURNING IN EXPENSE VOUCHERS IS MAY 31

                                                  AR-114
4. Refer to nominating procedures for reimbursement for conference expenses.
5. Authorized committee members must follow these procedures when something is purchased
   for the League.
   a. Major purchases
         A major purchase is any one item or one service exceeding $1,000.
         Three written bids must be presented to the Finance Vice President for approval
            before purchases are made.
         Any exceptions must be approved in advance by the Finance Council.




                                         AR-115
    b.   Committee budget reallocations
          If an increase in an individual sub-account may be compensated by a surplus from another
            sub-account, the committee chair may request a reallocation to be approved as follows:
          Up to $500 must be approved by the Finance Vice President.
          Greater than $500 must be approved by the Finance Council.
    c. Budget increase request
        The Committee Chair must request a budget increase prior to incurring the expense
          by submitting a Budget Increase Request Form.
        Up to $500 may be approved by the Finance Council. (Bylaws Article IX. Sect.4.A)
        $501 - $1000 must be approved by the Board of Directors. (Bylaws Article IX. Sect.
          4.A)
        Greater than $1000 must be approved by the Active members present at a meeting at
          which a quorum is present. (Bylaws Article IX. Sect. 4.A)
        The Committee Chair should be prepared to explain the reasons for her financial
          request to the Finance Council, the Board, and the General Membership, if needed,
          when the budget increase is presented.

                                       PROJECT FUNDING

1. Upcoming Year Formula
   a. Prior to the October Board Meeting, the Finance Council will recommend continued use
      of the most recently adopted formula or use of a new formula for determining the amount
      of money to be spent on projects in the upcoming year.
   b. The Finance Council will then compute the amount of money to be spent each year on
      projects according to the formula and submit this amount to the Board.
   c. The currently adopted formula (using audited/reviewed figures) is as follows:
       Beginning balance of cash
       Less: restricted cash (beginning of year)
       Plus: budgeted General Fund revenues, contributions of Nearly New Shop, and
           other ongoing fund-raisers
       Less: budgeted General Fund expenses
       Less: contracted funds (committed after this year)
       Less: reserve (30% of General Fund administrative expenses other than contracted
           funds)
       Equals: Amount of funds available to commit to projects in the following year
           (include total amount of multiple year projects).
2. Guidelines for alternative funding sources for incorporated League projects
   a. Incorporated League projects are those which have established their own community
      board, possess or have applied for their own IRS non-profit status, and are designed to be
      turned over to the community within a specified number of years.
   b. Alternative funding sources are any funds, other than contributions solicited by the
      Resource Development Committee, used for the benefit of a current incorporated project
      in which the name of the Junior League of Lake Charles, Inc. and/or the project name are
      used in publicity. These sources can be from the community or the project board.
   c. The following guidelines apply to funding obtained from a community source:
       May use the League’s name and/or project name only for identification as recipient
           of proposed funds.
       Will not recommend exclusive use of, or make a specific statement of endorsement
           of, an individual commercial product or services of a specific concern.
       The League or incorporated League project will engage with other organizations for
           funding with the following stipulations:
            Describe the nature of proposed activity.
            Define specific purpose(s) of use of monies.

                                                AR-116
              Define League volunteer requirements, if any.
              Define how money is to be spent (locally).
              Define how the fundraising effort will impact the project's community image.
              Define specifically League's commitment to this organization.
              Define any possible "implied" endorsement of sponsoring organizations.
              Define any/all liability assumed by League and/or project board, i.e. insurance,
               legal, etc.
        A written proposal is then submitted by the project board to the League Board for
          approval of the concept.
        After concept approval, a contract between the project board and the sponsoring
          organization must be prepared by the Junior League Board, League attorney, project
          board, and sponsoring organization.
        No action, other than tentative plans for the proposal, should be undertaken until the
          contract is approved by all participating parties.
    d. The following guidelines apply to funding obtained from a project board source:
        An alternative funding source from the League project board may use the League
          name and/or incorporated project name only for identification as recipient of
          proposed funds.
        The League and/or an incorporated League project will not recommend exclusive use
          of or make specific statement of endorsement of an individual commercial product or
          services of a specific commercial concern.
        All plans for anticipated fundraising activities in subsequent years must be presented
          by January 1 of each year along with budget request. Additional fundraising
          activities not included in the fiscal year plan may be submitted to the League Board
          for approval. Detailed plans for fundraising activities shall:
           Describe nature of proposed activity.
           Define specific purpose(s) of use of monies.
           Define how the fundraising effort will impact the project's community image.
           Define specifically League's commitment to proposed activity.
           Define any/all liability assumed by League and/or project board, i.e., insurance,
               legal, etc.
        A written proposal is then submitted by the project board to the League Board for
          approval.
        After concept approval, a contract between the project board and the League must be
          prepared by the Junior League Board, League attorney, and the project board.
        No action, other than tentative plans for the proposal, should be undertaken until the
          contract is approved by all participating parties.

                                   RESTRICTED FUNDS

1. The Gift And Memorial Fund of the Junior League of Lake Charles, Inc., was established
        to facilitate the giving of funds and gifts of value to the League
        to assist the League with its educational, charitable, and benevolent projects
           consistent with the program and purpose of the Junior League. and
        to improve the quality of life in Southwest Louisiana.
   The fund is to be administered as a separate restricted fund in accordance with the following
   guidelines:
   a. The Gift and Memorial Fund shall include all charitable gifts and bequests made to the
       Junior League of Lake Charles, Inc. and shall be administered under the discretion of the
       Finance Council.
   b. The Finance Vice President shall regularly inform the Board and the membership of the
       balance in the Gift and Memorial Fund.


                                            AR-117
c. Suggestions for use of the Gift and Memorial Fund may be submitted by any League
   member to the Finance Council for consideration.




                                      AR-118
   d. Expenditures from the Gift and Memorial Fund may be approved as follows:
        $200 or less by the Finance Council
        $500 or less by the Board of Directors
        Expenditure over $500 by the Active membership
   e. The Finance Council should consult the family as to its wishes if a large amount is
       donated in the name of one person.
   f. No gift may be accepted which is incompatible with the purposes of the League or which
       will jeopardize the League's status as a non-profit or income tax-exempt corporation.
   g. The Gift and Memorial Fund records shall be kept at Headquarters by the Membership
       Vice President to provide a permanent accounting of donors, dates, and those honored.
   h. The Membership Vice President shall keep a separate, confidential record of the amounts
       given by the donors and the amounts given remembering each individual.
   i. The Membership Vice President shall acknowledge donations by sending a card to the
       family of the person remembered and an acknowledgment to the donor.
   j. Income from gifts and bequests made to the Gift and Memorial Fund shall be retained by
       and attributed to said Gift and Memorial Fund.
2. The Della Krause Thielen Voluntarism Award Fund was established in order to annually
   recognize one individual or group who has contributed significantly to educational,
   charitable, and benevolent projects consistent with the program and purpose of the Junior
   League of Lake Charles, Inc.
   a. The fund is to be administered as a separate restricted fund.
   b. The principal balance of the fund shall not be impaired. Thus, the fund shall operate as
       an endowment.
   c. All or a portion of the income generated by the fund may be donated each year to the
       charity or charities designated by the annual recipient of the Della Krause Thielen
       Voluntarism Award.
   d. The Della Krause Thielen Voluntarism Award Committee chooses the recipient of the
       annual award.
        The Della Krause Thielen Voluntarism Award Committee Chair shall be appointed
           by the President of the League.
        The Community Advisory Board shall serve as the committee.
   e. The choice of recipient shall be approved at the April Meeting of the Board of Directors
       and presented at the Annual Meeting in May.

                         MISTLETOE AND MOSS COMMITTEE

BYLAWS: Article VIII. C. 1
The Mistletoe & Moss Committee shall plan and implement an annual holiday market fundraiser.


PROCEDURES


1. Work Shift Policies
   a. All Actives and Provisionals, except Extending Actives and Actives on sabbatical leave,
      are required to work the number of hours specified in the Membership Agreement for
      that League year.
   b. Scheduling of M & M work shifts will be handled by the appointed person on the M &
      M Committee, with the opportunity to sign up for desired work shifts to be on a first-
      come, first-serve basis. Sign up sheets are usually available at the September, October,
      and November General Meetings.
   c. Allowed excuses for not working an assigned shift include illness of the League member,
      illness or death of a member of her immediate family, and market date close to delivery

                                            AR-119
       date of expectant mother. In cases such as these, the member should notify the M & M
       scheduler who will find a replacement for the member’s shift. If needed, follow-up work
       may be assigned by the M & M chair. No penalty will be assessed.
   d. Any member who misses her work shift for a reason other than those allowed will be
       required to work another shift during the market (if possible) or do follow-up work after
       the market, as determined by the M & M chair. This member may have to work
       additional hours (over her original requirement).
   e. To receive credit for the work shift, members must sign in and sign out in the
       membership room at M & M. Failure to check in or out may result in a make-up shift
       being assigned.
   f. Failure to fulfill your work shift requirement may result in loss of good standing.
2. Ticket Quota Credit
   a. All Actives and Provisionals, except those Extending Actives, are required to sell a
       minimum of $70 worth of event tickets before the deadline as set forth in the
       Membership Agreement. Failure to meet the requirement by the stated deadline will
       result in a penalty of $10 (in addition to the $70 requirement).
   b. The M & M Ticket chair will provide a list of names of those members who have not met
       their ticket requirement and/or paid the penalty to the Placement Chair for appropriate
       action.
   c. Failure to meet the ticket requirement may result in loss of good standing.
3. Raffle Tickets (if applicable)
   a. All Actives and Provisionals, except Extending Actives, are encouraged to sell a
       minimum of two books of raffle tickets. Once tickets have been assigned to a member,
       the member needs to either turn in the money, ticket stubs, and/or unsold tickets. Any
       unaccounted for tickets need to be paid for by the member to whom they were assigned.
   b. Money, ticket stubs, and/or unsold tickets should be turned in to the raffle ticket chairs
       for proper credit. There will be a raffle ticket deadline prior to the market in the case of
       an incentive prize.

                                     NEARLY NEW SHOP

BYLAWS: Article VIII. C. 2
The Nearly New Shop committee shall formulate the policies and administer the operation of a
thrift shop fundraiser.

PROCEDURES


1. A Sustaining Advisory Committee should be utilized to mutually benefit the shop and the
   Sustaining membership of the League
2. The following policy establishes procedures for taking merchandise to the Nearly New Shop.
   a. Fill out merchandise donation form as follows:
        Date merchandise donated.
        Name of the person donating merchandise.
        The status of person donating merchandise (A=Active, P=Provisional, S=Sustainer,
           and NL=Non-League)
        Name of League Member to receive quota credit
        Name and mailing address of person receiving tax credit, if different from quota
           credit.
        Description of merchandise by number of hangers, number of boxes, and number of
           bags with sizes of clothes, if possible.
        Estimated value of donated merchandise for your tax records. The Nearly New Shop
           Staff will determine League quota credit.
        Bin number where donated merchandise is located.

                                             AR-120
   b. Fill out tags for groups of ten hangers as follows:
        First and last name
        Bin number
        Date
        If fewer than ten hangers, please denote the exact number on the hanger tag.
   c. Write your first and last name, bin number, and date of donation on each bag and box.
   d. Place boxes and bags directly under or over hanging merchandise in the appropriate bin.
       Bags must be clearly identifiable and taped closed.
   e. All clothing must be clean and neat and hung on hangers.
3. Purchasing Policy For ALL Junior League Members
   a. Any member may purchase any item from the sales floor if that item has been on the
       sales floor for twenty-four hours.
   b. No merchandise may be pulled from unmarked merchandise until the entire group of
       merchandise has been given quota and tax credit.
   c. There will be no buying of merchandise from the back of the shop. NO EXCEPTIONS.
   d. No merchandise shall leave the shop unless it has been paid for. This transaction shall
       be processed by the shop manager, employee, or night committee member.
   e. The night work force may pay for any items they wish to purchase by check with the
       appropriate sales tax included. The sale tags of the items they have purchased must
       accompany their check.
   f. NO APPROVALS - NO RETURNS - NO EXCEPTIONS.
   g. To keep inventory in line, no purchases shall be made on inventory day.

                                PERSONNEL COMMITTEE

BYLAWS: Article VIII. C. 3
The Personnel Committee shall annually review employees and approve job descriptions for all
existing staff positions. The Personnel Committee shall consist of the following members:
     1. Finance Vice President, who shall chair the committee
     2. President
     3. Planning Vice President
     4. Assistant Treasurer
     5. A Past President
     6. Any other members as designated by the Personnel Chair

                                 RESOURCE DEVELOPMENT




BYLAWS: Article VIII. C. 4

The Resource Development Committee shall obtain funding requested by all committees, projects,
and fundraisers through means such as community donations and grants.

PROCEDURES
1. The purposes of the Resource Development Committee are:
   a. to improve the image of the League within the business community through
      consolidation of solicitations
   b. to assist all committees, projects, and fundraisers to obtain donations from the
      community
   c. to develop relationships such as sponsorships, collaborations, and partnerships with
      businesses for projects and fundraisers
   d. to obtain funding through other means such as grants and foundations, and

                                             AR-121
   e. to recognize and thank the donors of the League.
2. The following procedures shall be followed for solicitation:
   a. The Resource Development Committee shall be the only committee to solicit donations
      from the community. Exceptions will be made in certain situations upon approval of the
      Resource Development chair.
   b. Each committee requesting donations will complete a "Maintenance" and "Wish" list.
       The maintenance list should include everything necessary to maintain them at their
           present status.
       The wish list should include everything, within reason, that the committee wishes it
           could obtain for the next year to expand or improve its project or fund-raiser.




                                           AR-122
    These lists must be turned in to the chair by April 1.
c. The Resource Development Committee members shall solicit donations from the lists
   given to the best of their ability. It should be known that even though an in-kind or
   monetary donation is requested, there is no guarantee that the donation will be obtained.
d. If a committee needs a donation after the initial solicitation process is complete, the
   committee may take the following steps:
    The committee chair shall complete the "Resource Development Request Form" by
        obtaining this form from the Resource Development Committee Chair.
    The Resource Development Committee would then make an effort to obtain this
        donation, but League policy is that businesses may be approached only once a year.
        Thus, if the business has already been approached, the Resource Development
        Committee would refrain from approaching that business again.
    The Resource Development Committee would then look for other options, upon
        approval of the requesting committee.
    If the Resource Development Committee decides to deny the request, the committee
        making the request would have an option to appeal the decision of the Resource
        Development Committee to the Executive Committee. If appealed, the Resource
        Development Committee and committee appealing would each present their reasons
        to the Executive Committee, who would in turn make a decision to deny or grant in
        full or in part the request. The decision of the Executive Committee would be final.
e. The Resource Development Committee and Public Relations Committee shall review
   and approve any verbal or printed material (i.e. press releases, air-time, flyers, etc.) that
   in any way references the solicitation of donations by the League or any of its
   committees, projects, or fundraisers prior to its presentation outside the League.
f. Any individual League member who would solicit or attempt to solicit from any
   individual or business without the authority of the Resource Development Committee
   could be placed "not in good standing" by the Executive Committee on recommendation
   of the Resource Development Committee and the Placement Committee.




                                          AR-123
                                 MEMBERSHIP COUNCIL
BYLAWS: Article VII. D
The Corresponding Secretary shall serve as the Membership Vice President. The Membership Council

coordinates the committees that orient and train members, enhance member development and generate ideas

and suggestions that will improve the satisfaction of members.



                    ADMISSIONS/PROVISIONAL COMMITTEE (elected)

BYLAWS: Article VIII. D. 1
The Admissions/Provisional Committee shall recommend prospective members to the Board of
Directors for election to Provisional membership and shall plan and direct the education and
training of the Provisionals. Upon completion of the Provisional course requirements,
Provisionals shall be recommended to the Board for election to Active membership.

STANDING RULES
The committee shall be composed of a Chair, and Assistant Chair, at least two (2) Active
members, and one (1) Sustaining member.
   1. Committee Eligibility
       a. With the exception of the Chair and the Assistant Chair, no member may serve
           consecutive terms on the Admissions/Provisional Committee.
       b. In the event a relative (by blood or affinity) of a member of the
           Admissions/Provisional Committee is proposed, that member shall recuse herself
           from discussion of that prospective member.
   2. Committee Election
       a. The Assistant Chair is presented as a single slate by the Nominating Committee to be
           elected by the Active membership at the March General Meeting. The Assistant
           Chair is elected to a two (2) year term and will serve as the Chair during the second
           year of her term.
       b. The Nominating Committee shall present a single slate of at least two (2) Active
           members who shall be elected by the Active membership at the April General
           Meeting for a one (1) year term as the Admissions/Provisional Committee.
       c. Independent nominations for the Admissions/Provisional Committee may be made in
           writing by ten (10) Active members with the consent of the nominee. An
           independent nomination must be received by the chair of the Nominating Committee
           at least two (2) weeks prior to the meeting at which the election will be held and
           shall be presented with the Nominating Committee's slate, the differentiation being
           shown between the slates.
       d. If a vacancy on the committee occurs, an eligible member shall be appointed by the
           President to serve the balance of the term of office created by the vacancy.
   3. Committee Orientation and Evaluation
       The Admissions/Provisional Committee shall hold an orientation annually to study and
       review all admissions/Provisional policies and procedures. There shall be no changes,
       additions or deletions of policies or procedures without approval of the Board of
       Directors.

PROCEDURES (Admissions/Provisional Procedures require Board approval for
amendment)
1. The Admissions/Provisional Committee shall hold an orientation annually to study and
   review all Admissions/Provisional policies and procedures. There shall be no changes,

                                                 AR-124
   additions, or deletions of any policies or procedures without approval of the Board of
   Directors.
2. The President shall give an orientation to the Admissions/Provisional Committee concerning
   admissions policies prior to the committee beginning the admissions process.
3. It is recommended that the Sustaining advisor to the Admissions/Provisional Committee has
   previously chaired the committee or has served as President of the League.
4. Admission/Provisional Committee members shall serve as advisors to Provisional members.
   The Admissions/Provisional Assistant Chair will serve as an advisor to Provisional members as
   needed.

                          EDUCATION/TRAINING COMMITTEE

BYLAWS: Article VIII. D. 2
The Education/Training Committee shall develop leaders by planning and supervising the
educational and training program of the League, including any special courses and educational
programs at League meetings.

                    HEADQUARTERS & HOSPITALITY COMMITTEE

BYLAWS: Article VIII. D. 3
The Headquarters & Hospitality Committee shall oversee the operation of the League headquarters,
including office and equipment management, and security; and shall also encourage morale and
satisfaction in membership by creating an enjoyable atmosphere at all League gatherings, including
arrangements, decorations, and preparation of food.

PROCEDURES
1. Office Procedures
   a. Junior League Headquarters is available for committee meetings. Any chair using
       Headquarters is responsible for the following:
        Reservations for scheduled League use of Headquarters meeting space must be
            scheduled in advance. You may contact the administrative assistant to schedule.
        The chair must set up for and clean up after her meeting, including arranging chairs,
            making coffee, etc. After the meeting, the committee chair must pick up all trash and
            put in outside trash can behind the building, replace chairs and clean up coffee pot
            and kitchen, if used.
   b. Non-political and non-profit organizations are welcome to use the Headquarters for
       meetings. Reservations for use of Headquarters meeting space must be made through the
       Headquarters & Hospitality chair. The building may not be used for any money-raising
       activity.
2. Keys To Headquarters
   a. Each Board member and chair is assigned a key to Headquarters if necessary and is
       responsible for the cost of a duplicate key.
   b. All keys should be returned to the Headquarters & Hospitality chair at the end of the
       administrative year (May 31).
3. Secretarial Assistance
   a. The administrative assistant will be in the office Monday through Friday from 9:00 a.m.
       to 1:00 p.m. except during holidays and vacations. Check calendar in secretary's office
       for these dates.
   b. Requests for secretarial assistance must be in writing on the "Secretary's Work Request
       Sheet."
   c. Work for the administrative assistant must be complete with all information included.
   d. The administrative assistant will not do personal typing.
   e. The administrative assistant must be given two weeks to complete large assignments.

                                              AR-125
4. Bulk Mailing
   a. Any committee may request assistance with a bulk mailing by contacting the
       Headquarters & Hospitality chair two weeks in advance.
   b. The requesting committee must assist with the bulk mailing.
   c. The chair will schedule bulk mailings.
5. Office Equipment
   a. A computer is provided upstairs for use by members.
   b. Stationery supplies are available in the secretary's office.
   c. A copier is provided for members. Please write down the number of copies made on the
       copy chart located on the file cabinet next to the copier. Make arrangements with
       League office for large copy work orders.
6. Headquarters Advisory Committee
   To provide continuity for the preservation of the historical integrity of Headquarters and its
   furnishings, the President, with the assistance of the Sustaining advisor to the Board, shall
   select Sustaining members to provide input and make recommendations for the use of the
   Gift and Memorial Fund as needed to the Headquarters & Hospitality Committee and the
   Finance Council.
   a. Committee for upcoming year should be selected in April - May and announced in BE/ST
       and at the May Board meeting.
   b. Volunteers should be solicited at Sustainer functions and in other ways.
   c. The Headquarters & Hospitality Committee chair should meet with the President to
       agree on the prospective committee members.
   d. The committee should have a minimum of four Sustaining members, including the
       Sustaining advisor to the Board, who shall serve as chair.
   e. The Finance Vice President or Assistant Treasurer and the Headquarters & Hospitality
       Chair or Assistant Chair shall sit on the committee.

                              NOMINATING COMMITTEE (elected)

BYLAWS: Article VIII. D. 4
The Nominating Committee shall prepare slates of candidates for election to the various elective
offices of this League and AJLI. The committee shall also slate candidates and coordinate
registration for AJLI conferences and other training opportunities.

                                       Committee Composition

STANDING RULES
1. The committee shall be composed of seven (7) Active members.
2. The Chair shall be appointed by the President from the outgoing Nominating Committee or a
   previous Nominating Committee.
3. Six (6) Actives shall be elected by the membership for a term of one (1) year from a slate of
   twelve (12) members presented by the Nominating Committee at the April General Meeting
   of the League using the following guidelines:
    a.   Two (2) will be elected from a slate of four (4) who have served no more than 2 active years in this
         League.
    b.   Two (2) will be elected from a slate of four (4) who have served 3 or 4 active years in this League.
    c.   Two (2) will be elected from a slate of four (4) who have served at least 5 active years in this
         League.
4. With the exception of the chair, no member may serve two (2) consecutive terms on the
   Nominating Committee.




                                                  AR-126
5. Independent nominations for the Nominating Committee may be made in writing by ten (10)
    Active members with the consent of the nominee. An independent nomination shall be
    received by the chair of the Nominating Committee at least two (2) weeks prior to the
    meeting at which an election is held and shall be presented with the Nominating Committee's
    slate, the differentiation being shown between the slates.
6. If a vacancy on the committee occurs, the person receiving the next highest vote on the last
    ballot shall be appointed by the President to serve on the committee.
PROCEDURES
A Sustaining member is selected by the Nominating Chair with input from the President to serve
in an advisory capacity for one year. It is recommended that this advisor has served as a former
chair of the Nominating Committee or as President of the League.

                                       Slating Officers

PROCEDURES
1. An Active member or the Sustaining Advisor of the Nominating Committee should excuse
   herself from any discussion regarding the slating of a relative.
2. Slating procedures for the Executive Officers and Admissions/Provisional Assistant Chair:
   a. The Nominating Chair creates a Straw Ballot, which is used to gather input from all
       Active members on potential leadership candidates. A Self-Nomination form is
       included.
   b. The Straw Ballot is presented to the membership for education at the October General
       Meeting and administered at the November General Meeting.
   c. The Nominating Chair tabulates all Straw Ballot votes.
   d. The Nominating Committee meets to slate officers as early as possible after the
       November General Meeting. During the slating process, the Nominating Committee
       reviews the Straw Ballot nominations, the Self-Nomination results, the results of
       members’ fall interviews with Placement advisors, and any other relevant information to
       reach consensus on the potential slate.
   e. The Nominating Chair contacts the slated individuals to ask them to serve.
   f. The slate is first announced at the February General Meeting, then is voted upon by the
       Board of Directors at its (later) February meeting, and is voted upon by the membership
       at the March General Meeting.
4. Slating procedures for the Admissions/Provisional and Nominating Committees:
   a. The Nominating Committee meets to slate the Admissions/Provisional Committee and
       the candidates for the Nominating Committee in January.
   b. The Nominating Committee reviews the Straw Ballot nominations, the Self-Nomination
       results, the results of members’ fall interviews with Placement advisors, and any other
       relevant information to reach consensus on the potential slates.
   c. The Placement Chair and incoming Admissions/Provisional Chair stipulate how many
       Admissions/Provisional committee members to slate.
   d. The slate for the incoming Nominating Committee shall consist of:
        Four (4) candidates who have served up to two Active years in this League. The
            membership will elect 2 of the 4. (Standing Rule)
        Four (4) candidates who have served 3 or 4 Active years in this League. The
            membership will elect 2 of the 4. (Standing Rule)
        Four (4) candidates who have served at least 5 Active years in this League. The
            membership will elect 2 of the 4. (Standing Rule)
   e. The Nominating Chair contacts the slated individuals to ask them to serve
       (Admissions/Provisional) or be placed on the ballot (Nominating).
   f. The Admissions/Provisional and Nominating slates are first announced at the March
       General Meeting, then voted upon by the Board of Directors at its (later) March meeting,
       and voted upon by the membership at the April General Meeting.
                                            AR-127
g. The Nominating Chair tabulates results and announces them at the Annual Meeting in
   May.




                                      AR-128
                                 Conference Slating and Guidelines

BYLAWS: Article X. Delegates
Section 1. Delegates to AJLI Annual Conference
Delegates to Annual Conference shall be the President and the President - Elect. The President
shall be the voting delegate. In the event the President cannot attend, the President - Elect shall
be the voting delegate. The Board of Directors, with approval of the membership, shall elect
additional delegates, if allowed and one or more alternate delegates from a slate prepared by the
Nominating Committee.

The League shall pay approved expenses of such delegates.

Section 2. Delegates to Technical Conferences
The Executive Committee, with the assistance of Nominating, shall determine the conferences
and which delegates should be sent. The Board of Directors shall approve the delegates to such
conferences.

The League shall pay approved expenses of such delegates.

PROCEDURES
1. Conferences
    a.   AJLI and Area V workshops and seminars are considered conferences, and the Nominating
         Committee, with the approval of the Board of Directors, shall slate all delegates.
    b.   A technical conference is one that concerns a specified area that corresponds with a committee
         which functions within our League. A technical conference is a training conference, and the
         subject content is specialized. The Nominating Committee also slates these with approval by the
         Board of Directors.
    c.   All delegates shall sign a delegate letter of agreement.
    d.   The procedure to be used by a committee wishing to send delegates to a technical conference is the
         following:
          The committee chair discusses the conference with the committee.
          The committee chair then contacts the Nominating Committee chair. It is
           appropriate for the committee chair to provide suggestions to the nominating chair as
           to the appropriate delegates. However, this is not binding.
       If the Nominating Committee determines the conference will be beneficial, the
           committee must determine whether funds have been allocated for this conference. If
           not, the Nominating Committee will consult with the Finance Council to obtain
           approval.
       If funds are budgeted or approved, the committee then proceeds with its process to
           slate the most appropriate delegate. The Nominating Chair contacts the slated
           person(s) to inquire as to whether or not she would be willing to attend the
           conference if approved by the Board.
       The Nominating Committee then makes a motion to the Board of Directors for a vote
           to send the delegate(s).
       The Nominating Chair calls the delegates to notify them of the approval. The
           Planning Vice President and the Nominating Chair brief the delegates prior to the
           conference and subsequently debrief the delegates following the conference.
2. Guidelines For Conference Expenses
   a. Breakfast ($10), lunch ($15), and dinner ($40) when not included in the conference fee.
      If a delegate chooses not to eat breakfast, she may spend part or this entire amount on her
      lunch or dinner. This $65 should be enough to cover tax and tips.
   b. The League will pay all travel expenses.
   c. Travel expenses by private car will be reimbursed at the maximum allowed by the IRS
      plus any parking fees and tolls.

                                                 AR-129
    d. The League will pay taxi or limousine fare and tips and baggage tips. In most cities,
       limousine service from the airport is available at a much less expensive rate than taxis.
       In such cases, the delegates should, at their discretion, use the least costly means of
       transportation when possible.
    e. The League will pay hotel bills, car storage, and local telephone charges related to
       League business in full.
    f. Official parties and other entertainment deemed necessary while at conference would be
       financed by the League.
    g. The League will provide miscellaneous expenses totaling $5 per day per delegate.
    h. Baby-sitting allowance for delegates who must hire extra help when out of town will be
       reimbursed up to $4 per hour (maximum of $40 per day).
    i. An itemized list of all conference expenditures, with receipts attached and an expense
       voucher must be turned in to the Nominating Chair upon the delegate’s arrival home.
       The Nominating Chair will evaluate, sign and submit the voucher to the Assistant
       Treasurer.
    j. The estimated amount for each individual trip may be advanced to the delegates if they
       so choose.
    k. All excess funds must be returned to the Finance Vice President upon the delegate’s
       arrival home.

                                PLACEMENT COMMITTEE

BYLAWS: Article VIII. D. 5
The Placement Committee shall staff League committees and projects, advise members in leadership
development, and ensure compliance with the Membership Agreement.

STANDING RULES
1. Placement advisors shall be selected by the Placement Chair with input from the Placement
   Committee.
2. The Board of Directors may set the amount of time to be contributed to any special money-
   raising activity by Active and Provisional members, except for those Actives who are eligible
   for Sustainer status.
3. Any member unable to attend her regular League placement shall secure her substitute when
   necessary. If a member cannot secure a substitute, she shall notify the person designated by
   the Placement Committee.

PROCEDURES
1. Binding Ballot
   a. All Active and Provisional members, except those who will be Sustaining members in
      the upcoming League year, will complete a signature Binding Ballot to rank their
      placement opportunity choices for the following League year.
   b. The number of choices will be determined each year by the Placement Committee.
   c. One of the choices must be a support committee and one must be a community project.
   d. When tabulating the passage of community projects, the Binding Ballot can be binding
      as that individual's placement for the upcoming year, subject to the discretion of the
      Placement Committee.
   e. For passage of a project on the Binding Ballot, one of the following is needed:
       The number of members needed to staff a project (not including the chairperson)
           with ALL of these being first choice votes (i.e. 6 members needed with 6 first choice
           votes) or
       One and one-half the number of members needed to staff a project with one-half of
           these being first choices (i.e. 6 members needed, project must receive 9 votes with 5
           being first choice.)


                                            AR-130
f.   The Placement Committee encourages Binding Ballots to be submitted at the March
     General Meeting. The deadline for Binding Ballot submission will be announced by the
     Placement Chairperson. Any Binding Ballot received after the announced deadline will
     be considered late and those members will be placed at the discretion of the Placement
     Committee. In addition, any ballots received late will not count toward the passage of a
     project.




                                          AR-131
   g. Community Project And Pre-Placed Members:
        These members will receive a color-coded ballot.
        If a member is pre-placed on a community project, her ballot must be completed by
            the deadline announced by the Placement Chairperson in case member’s project does
            not pass the Binding Ballot voting process.
        If member’s project does pass, her ballot will not be counted.
2. Interviews
   a. Each Active member will attend interviews with a Placement Advisor during the year as
       determined by the Placement Committee.
   b. All League members are urged to express any concerns, questions, or recommendations
       regarding their placement to their Placement Advisors.
   c. All conversations with placement advisors are treated confidentially.
3. Placement Committee Policies
   a. The Placement Chair and Placement Committee must approve all placements.
   b. Each Active will sign a membership agreement, which outlines responsibilities for the
       League year.
   c. Placement performance of all members will be reviewed periodically by the Placement
       Committee.
   d. Community projects will be staffed first unless the Community Council has established
       priority committees, which will be staffed first
   e. First-year Actives are placed at the discretion of the Placement Committee.
   f. Members returning from leave are placed at the discretion of the Placement Committee,
       if needed.
   g. Actives are encouraged to rotate off a placement after the completion of one year unless
       appointed as chair or the placement is designed to be a two-year commitment. Past
       chairs of a committee are generally not placed on that same committee, but exceptions
       may be made.
   h. A member’s placement may be in the same field as, but not exactly duplicate her
       employment.
   i. The Placement Chair, along with the President, will meet with each new transfer to
       welcome and orient her to the programs of the Junior League of Lake Charles, Inc
4. The procedure concerning non-fulfillment of obligations to placement and fund-raisers is as
   follows:
   a.   Chairs will notify the committee of unscheduled meetings at least one week prior to the meeting.
   b. A member should always notify her chair if she is unable to attend a meeting or perform
      her assignment prior to a scheduled event.
   c. A member who fails to contact her chair in the cases mentioned above will receive a call
      from her Chair.
   d. A Chair who is concerned about a committee member regarding her placement
      performance will complete a Placement Concern Form and turn it into the Placement
      Chair.
   e. The Placement Chair and Placement Committee will use the following guidelines to
      resolve the concerns expressed on a Placement Concern Form:
       When a form is received by the Placement Chair, the member will be called by her
          Placement Advisor and/or the Placement Chair to attempt to resolve any concerns or
          problems.
       If this fails to resolve the concern and the member’s placement performance has not
          improved, the member will be then called before the Placement Committee to
          discuss her placement performance. The member may also be called before the
          Placement Committee without a prior phone call by her Advisor if she misses a
          special event such as Arts Fest, M&M, NNS Restocking sale, etc.
       Following this meeting, the Placement Committee will vote on whether or not to
          send a motion to the Board to remove the member from good standing status.

                                                          AR-132
          The Placement Chair will bring any motions to the Board to remove a member from
           good standing status. That motion must receive two-thirds (⅔) of the votes of the
           Board of Directors at a meeting at which a quorum is present to pass.
        If passed at the Board level, the Placement Chair will notify the member of her
           change in standing status and the details of said change.
5. Self-Placement
   a. Self-Placement is a member’s selected volunteer opportunity outside the structured
       League placements for one year, which fulfills the League purpose and has been
       approved by the Placement Committee.
   b. An applicant must have had at least seven active years in the Junior League of Lake
       Charles.
   c. The member desiring this special placement must present such a request in writing to the
       Placement Chair.
   d. The deadline for requests is February 20.




                                           AR-133
                                 PLANNING COUNCIL

BYLAWS: Article VII. E.
The President-Elect shall serve as the Planning Vice President. The Planning Council
coordinates the League’s future planning activities, evaluates and updates the strategic plan with
membership participation, and assesses and reports on trends within the League in order to
develop the most effective plans for the future.

                    ADVISORY PLANNING & BYLAWS COMMITTEE

BYLAWS: Article VIII. E. 1
The Advisory Planning & Bylaws Committee shall study the policies, administrative operations, and
community service program of the League with an overall long-range purpose of continued
improvement and planning for the future and shall assist the Planning Vice President in proposing
Bylaw and Standing Rule changes.

                         ASSOCIATION ADVISORY COMMITTEE

BYLAWS: Article VIII. E. 2
The Association Advisory Committee shall study AJLI, Area V, and Junior League of Lake
Charles, Inc. issues to make recommendations to the General Membership and shall consist of
the following members:
                 8. Planning Vice President, who shall chair the committee
                 9. President
                 10. Advisory Planning and Bylaws Chair
                 11. Public Affairs Chair
                 12. Sustaining Advisor to the Board
                 13. Past Presidents of the Junior League of Lake Charles, Inc.
                 14. 2-3 Active members-at-large

                           STRATEGIC PLANNING COMMITTEE

BYLAWS: Article VIII. E. 3
The Strategic Planning Committee shall identify and analyze long-term internal and external trends to
develop and revise the Strategic Plan, which maps the future direction of the League.

PROCEDURES
1. The Strategic Planning Committee updates the three-year plan in May for the following
   League year.
2. The Strategic Planning Committee will educate the membership on the revision of the three-
   year strategic plan regarding the League's niche.
3. The Strategic Planning Committee will facilitate the development of the Board strategies at
   the leadership retreat.
4. The Strategic Planning Committee will gather committee strategies.
5. The Strategic Planning Committee will monitor committee progress on implementation of
   strategies as they apply to the three-year strategic plan.
6. The Strategic Planning Committee will conduct a League survey every three years (2005,
   2006, 2009, etc.), tabulate, and report the results to the membership.




                                              AR-134
                                    AMENDMENTS


BYLAWS: ARTICLE XII
These Bylaws may be amended by a two-thirds (⅔) vote of the Active members voting at any
meeting of the League at which a quorum is established. The proposed amendment or
amendments must have been presented at the previous meeting or mailed to each member of the
League at least one (1) week prior to the day when they will be acted upon.
Procedure:
Any amendments made to the Bylaws must be changed in both the “Rules & Guidelines” and the
“Bylaws” sections of this document.


STANDING RULES
Standing Rules may be amended by a majority vote of the Active members voting at any regular
or special meeting of the general membership at which a quorum is established.

POLICIES
Policies may be amended by a two-thirds (⅔) vote of the Active members voting at any meeting
of the League at which a quorum is established. The proposed amendments must have been
presented at the previous meeting or mailed to each member of the League at least one (1) week
prior to the day when they will be acted upon.

PROCEDURES
Committee procedures are to be annually reviewed and then amended, if needed, by the
committee chair and assistant chair. Admissions/Provisional procedures require Board approval
for any amendments.




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