Kohl's Department Stores GHG Inventory Management Plan by pptfiles


									                             Kohl’s Department Stores: GHG Inventory Management Plan

Partner Information:
Kohl’s Department Stores
N56 W17000 Ridgewood Drive
Menomonee Falls, WI 53051

Inventory Contact:
June Fischer Rojahn
Senior Manager Environmental Strategies
Office: 262-703-1673
E-mail: june.fischer@kohls.com

Boundary Conditions
      Inclusion of partially owned or controlled assets:
      Kohl’s will utilize the “control” approach to account for GHG emission from its offices, stores, and
      distribution centers. A portion of Kohl’s store locations are “leased” properties, however, Kohl’s is
      responsible for energy use and energy efficiency improvement regardless of owners. As a result,
      Kohl’s will include all store locations in the inventory regardless of ownership.

      Facilities List
      All facilities are located in the United States and are included in the inventory. Kohl’s locations are
      cataloged in a tool called “Strategic Lease Information Management (SLIM) version 4.8. A summary
      of the total locations included in this inventory are as follows:

      Store Locations                        929
      Offices                                 9
      Distribution Centers                   10
      Total Locations                       947

      GHG List
      CO2, CH4 and N2O are included in Kohl’s GHG Inventory. HFC and PFC emissions from use of
      cooling equipment at all locations are also included in this inventory. All measured gases will be
      converted to a CO2 equivalent to measure Kohl’s total CO2.
Emissions Source Identification Procedure
The Kohl’s corporate facilities team compiled the list of HVAC equipment from records available
through the store planning team, DC Maintenance Mangers and Corporate Facilities HVAC
Coordinator. This information was verified for reasonableness with the Kohl’s Director of
Architecture. Indirect and direct emissions sources of electricity use, natural gas, propane, fuel oil
and steam where identified from utility bills as compiled by Kohl’s utility bill payment provider-
Advantage IQ. Kohl’s Senior Manager of Energy reviewed the utility data for reasonableness.
Mobile emissions data was provided by the corporate manager of procurement. Fuel Oil data
related to the corporate office Generator was compiled from actual bills as provided by the Facilities
Energy team

Direct Sources
Four direct sources of emissions that will be measured as part of this inventory- HVAC, natural gas,
propane, fuel oil and mobile combustions. The HFC and PFC emissions related to the cooling of
Kohl’s stores and other facilities will be quantified using the Climate Leaders guidance- Direct HFC
and PFC Emissions from use of Refrigeration and Air Conditioning Equipment. Emissions
associated with Kohl’s use of natural gas and fuel oil will also be measured using the EPA guidance-
Direct Emissions from use of Stationary Combustion. Finally, Kohl’s will also measure its emissions
related to all mobile sources using the Direct Emissions from Mobile Combustion Sources guidance.
All source guidance documents are dated May 2008

Indirect Sources
Emissions related to Kohl’s purchase of electricity, and steam will be measured as part of this
inventory using the EPA GHG Inventory Protocol outlined in section 2. The formula used by Kohl’s
is equation #1. Emissions factors for CO2 by Egrid region will be used as provided by Advantage
IQ. Emissions rates for N20 and CH4 as provided from the EPA guidance documents for Indirect
Emissions from Purchases/Sales of Steam and Electricity.

Optional Sources
Kohl’s is reporting optional sources of emission from its inbound/outbound transportation. These
voluntary emissions fall under the scope 3 emissions as defined by the WRI. These were calculated
using the EPA SmartWay Shipper Logistics Inventory-Carbon Emissions.

Emissions Quantification

Quantification Method
See appendix 2 for emission factor calculations. The calculations were performed according to the
to the guidances listed under “direct emissions” above and the EPA Indirect Emissions from
Purchases/Sales of Electricity and Steam-dated October 2004.

Emission Factors and Other Constants
Emissions factors related to Kohl’s use of purchased electricity came from the EPA Egrid factors
provided by Advantage IQ based on our location zip codes. A separate factor by region was used
to calculate the CO2, CH4 and N20 emissions. The calculations were performed according to the
to the guidances as follows: EPA Indirect Emissions from Purchases/Sales of Electricity and Steam-
dated October 2004, EPA Direct Emissions from Mobile Combustion Guidance, Direct Emissions
from Stationary Combustion Guidance and Direct HFC and PFC Emissions from Use of
Refrigeration and Air Conditioning Equipment Guidance
Data Management

Activity Data
Electricity, Natural Gas, Steam, Propane and Fuel Oil Purchase data is collected from the actual
utility invoices as processed by Advantage IQ on behalf of Kohl’s. Locations where payments are
made to Landlord entities data is gathered from Kohl’s internal Energen system. (Note the Landlord
Utility locations represent a maximum of 5 locations in this inventory)This data process is managed
by the Kohl’s Energy Team and audited periodically for accuracy. Mobile activity data was provided
by the Kohl’s Corporate Procurement team. The Kohl’s corporate facilities team provided the activity
data for the HVAC equipment from records available through the store planning team, DC
Maintenance Mangers and Corporate Facilities HVAC Coordinator.

Data Management
Utility invoice data is entered monthly into the Advantage IQ database and is available in the form of
a web-based database for reporting and analysis. The Kohl’s Energy Management team based in
the Facilities operations group is responsible for the data integrity of this service provider.

Normalization Factor
As a growth retailer the normalization factor selected will be CO2 per square foot of all buildings
owned and operated by Kohl’s

Data Collection Process-Normalization Factor
Monthly energy usage as determined by Advantage IQ data will be compared to operating square
footages of all Kohl’s facilities in this inventory. The monthly calculations will be used to generate
the annual calculation.

Data Collection Process-Quality Assurance
Monthly energy usage is entered into the Advantage IQ tool from the various utility invoices for
energy purchased and used by Kohl’s. All utility data is has a sample set of bills reviewed daily and
issues are reported to Advantage IQ. Kohl’s facilities financial analyst monitors and project use by
month and identifies and investigates variations using benchmarks, month to month history and
weather conditions. Square footage data by Kohl’s controlled locations are loaded into the
Advantage IQ tool for measurement of kWh by square foot as well as CO2 per square foot. This
data is provided by Kohl’s “Strategic Lease Information Management (SLIM) system version 4.8.
Currently there are no current processes for data QA and QC on the mobile and HVAC data
provided within this inventory.

Energy (electricity, natural gas, fuel oil, steam and propane) use is reported monthly to Advantage
IQ. Mobile and HVAC sources are updated annually from procurement and store planning.

Base Year

Adjustment-Structural Changes
No adjustments will be made to the baseline year, unless a facility is obtained/closed that was
operating in the baseline year. In that case, the baseline would be adjusted up or down depending
on the situation.
Kohl’s opens stores annually; no adjustments will be made to the baseline for organic annual

Adjustment-Methodology Changes
Any necessary adjustments to the inventory, when necessary, will be documented with the following:
      Description of Adjustment
      Reason for Adjustment
      Calculation Methodology
      Person Making Change
      Person Approving Change

This documentation will be kept in the shared electronic repository for the Inventory files. Changes
in GHG calculations will be updated from baseline and subsequent years reporting.

Changes needed as a result of updated emissions factors will result in recalculations to the baseline
as well as subsequent years inventories. These would occur when notified by either Climate
Leaders or Advantage IQ. These changes will be documented and filed electronically.

Changes as a result of an error will be made and documented when discovered.

Management Tools

Roles and Responsibilities
Inventory Information Providers:
     Energy-Kohl’s Energy Team, Advantage IQ
     Transportation-Kohl’s Inbound, Outbound and Advertising Logistics Teams
    These teams will provide the data needed to complete the inventory for their respective areas.

Inventory Manager-Senior Manager of Environmental Strategies, coordinates collection of all data
for the inventory, maintains the inventory annually, acts as the Kohl’s point person for the Climate
Leaders program and other outside organizations. The manager will also, make any needed
adjustments or corrections as needed to the inventory.

Senior Management-The EVP and Vice President of Environmental Strategies are responsible for
final review and sign off of the IMP and the GHG Inventory at the end of each annual reporting
period. They will be responsible for routing the inventory to Kohl’s Public Relations , Legal and
Financial reporting heads.

The inventory providers and manager have read and review the Climate Leaders Protocols that are
available at the time of the inventory. This group will meet at least once to assure understanding
and have a clarification session. The Inventory manager has also consulted the WRI protocol as
well as the questions asked by the Carbon Disclosure Project. The Inventory Providers, Inventory
Manager and the Senior Management Group will all be provided a PDF copy of the IMP to further
define expectations of the GHG Inventory process. An annual review of new guidelines and the
IMP will be held to re-visit expectations. Any new employee in any of the Inventory Information
Provider areas will be given an orientation the Climate Leaders program and the current IMP.

Document Retention and Control Policy
Climate Leaders documents will be retained indefinitely in an electronic form. Hardcopy versions of
the climate leaders documents will be retained until the goal year reporting is complete.

YEAR/File Name repository. The goal year folder will designate the latest version as well as
having the date in the final file name.

Auditing and Verification

Internal Auditing
The IMP and GHG inventory report will be audited by the Facilities Management team for
compliance with the current protocols and guidance annually, before the report is submitted to
Climate Leaders. The facilities management team will meet prior to updating the annual inventory to
identify any new sources of emissions to be included in the inventory.

External Validation and/or verification
At this time, Kohl’s has no plans for an external audit the IMP or the GHG management plan.

Management Review
Senior Management will review the Inventory IMP and GHG Inventory for consistency with Kohl’s
Environmental Strategies and to maintain an understanding of the direction the company is
proceeding in regard to greenhouse gas emissions.

Corrective Action
Actions to correct items noted during an internal or external review will be documented and placed in
a shared electronic repository in the Climate Leaders Documentation folder for that reporting year.
In the documentation an explanation of the change, the change requestor and the management
approver will be noted. The latest version of the report will be noted in the file name by date.

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