KEYNSHAM TOWN COUNCIL Minutes of the Town Council meeting held on by abstraks

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									           KEYNSHAM TOWN COUNCIL
Minutes of the Town Council meeting held on Tuesday 12th January 2010 at 7.30pm in the
Town Hall, Keynsham

PRESENT:             Councillor R Staddon – Chairman
                     Councillors R Clark, T Crouch, C Davis, C Fricker,
                     G Hellier, C Kirwan, K Kirwan, A Matthews, B Simmons, K Simmons,
                     C Tucker and A Wait

IN ATTENDANCE:       E A Giles – Town Clerk


212.   APOLOGIES FOR ABSENCE

       Apologies were received from Councillors S Gill (unwell) and D Brassington
       (weather).

213.   DECLARATIONS OF INTEREST

       To receive any Declarations of Interest under the Local Authority (Model Code of
       Conduct) Order 2007 issued under SI No 11/59 including paragraph 12 (2).

       Councillor Crouch said he would need to declare an interest if ALCA was discussed.

214.   CONFIRMATION OF MINUTES

       RESOLVED:

       That the Minutes of the meeting held on 15th December 2009 be confirmed as a true
       record and be signed by the Chairman.

215.   PUBLIC PARTICIPATION

       There was none.

216.   ANNOUNCEMENTS BY THE CHAIRMAN

       The Chairman informed the Members about the public meeting held on the 11th
       January 2010 regarding the K2 development. Approximately 120 members of the
       public were present and the meeting was very orderly. Many comments were made
       to the planning officer.

217.   QUESTIONS ON NOTICE BY MEMBERS

       Councillor Crouch asked who was paying for the hire of the hall for the public
       meeting. The Clerk replied that the Elim Church had waived the hire charge but
       would like a contribution to the heating costs, to which the Clerk had agreed.
       Councillor Crouch responded that he felt that it should have been more obvious that
       the Town Council had called the meeting.

       Councillor Wait asked if a response form ALCA had been received. The Clerk said
       “no”.
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MINS TOWN COUNCIL                                                              12TH JANUARY 2010



218.   MINUTES OF MEETING

       RESOLVED:

       That the Minutes of the Planning Committee (4th January 2010), Arts Working Party
       (7th December 2009) and the Young Peoples Liaison Group (10th December 2009) be
       received.

219.   SCHEDULE OF ACCOUNTS – MONTH 9 (DECEMBER 2009)

       The Lib Dems asked the following questions;

       DD – 061209 would it make more sense for there to be a FUEL budget heading
       rather than the current arrangement of division into other budget headings? No the
       costs were separated out to show the true cost of each service.

       DD – 201209 why has this fuel payment been placed solely to budget code 4505?
       Because that month’s fuel was all van running costs.

       CN 1640 – Why are we paying for hire of B&NES Drop in Centre? Hire of the venue
       for special film showing (arts development).

       CN 1642 – After the grave stone, have we now damaged a wall, what are the
       circumstances? No the wall was damaged by a lorry visiting one of the premises on
       Durley Lane; we are trying to recoup the cost after the lorry company was identified.

       The Conservatives asked the following questions:

       Chq 1639 - is this an additional cost to the bandstand budget or had it been agreed
       already? It was for the extra work needed before construction to allay the
       Environment Agency’s concerns about flooding.

       Chq 1648 – is this an initial fee when we signed up or is it the cost of looking at the
       Music Festival Co-ordinators contract? This is for the work Ellis Whittam are doing for
       us from now until March, as agreed at the November meeting of the Council.

       Chq 299 – will this cost be recovered from Gravity? Did the contract for the
       skateboard park not include clearance of the site? No it did not.

       RESOLVED:

       That the Schedule of Accounts for month 9 (December 09) be approved.

220.   BANK RECONCILIATION – MONTH 9 (DECEMBER 09)

       The Lib Dems asked the following question:

       What was the £13.50 telephone call about and where had the money gone in the
       accounts? Personal call by Town Clerk, paid into telephone call costs 4046.

       RESOLVED:

       That the Bank Reconciliation for month 9 (December 09) be received and noted.
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MINS TOWN COUNCIL                                                               12TH JANUARY 2010



221.   PETTY CASH EXPENDITURE – MONTH 9 (DECEMBER 09)

       RESOLVED:

       That the Petty Cash Expenditure for month 9 (December 09) be approved.

222.   BUDGET MONITORING REPORT – MONTH 9 (DECEMBER 09)

       The Lib Dems asked the following questions:

       4101 – Christmas Lights – Will this budget be spent by March and if so how? Yes,
       awaiting invoice from B&NES.

       4122 and 4921 – Why are there two Bandstand Running Costs budgets? There
       shouldn’t be – will get them amalgamated.

       1190 – Interest – Are we expecting any more interest payments in this financial year
       and if so approximately how much? There will be another payment in March,a similar
       amount is expected.

       RESOLVED:

       That the Budget Monitoring Report for month 9 (December 09) be received and
       noted.

223.   TOWN COUNCIL BUDGET 2010/2011

       The Clerk informed Members that she had received, that morning, the revised Band
       D council tax figures from B&NES. The number had increased to £5564.61 which
       gives a figure of £76.66 per annum, or £1.47 per week.

       The Lib Dems asked the following questions:

       What is the heading Investments? Is it interest? If so it seems a bit high looking at
       this year’s experience. Yes – it is hoped that interest rates will pick up.

       Why have we got income from the Music Festival in our budget for the first time? We
       always have income for the Music Festival, via grants from B&NES etc.

       Should we have a replacement IT budget as we spent £915 this year? We dont
       anticipate needing any new equipment.

       Last month we asked why has the website maintenance been reduced by 75% and it
       now seems to have disappeared. Why? Website maintenance is on page 1 of
       Establishment costs and does not show separately in the summary sheet.

       Why has publications budget been reduced from £500 to £300 when we have spent
       £416 already? Because I did the budget before the December spending was
       completed.

       Why has cleaning been increased from £1325 to £1350 when we have spent £1202
       already by month 9? Are we expecting a reduction? Yes.

       Maintenance Budgets: Cemetery was overspent this year and has been reduced for
       next year and recreation was underspent and has been slightly increased. Why?
       Cemetery overspend this year due to purchase of shoring equipment, a one off cost
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       of £4,000 plus, hence the reduction next year (as already explained). Play equipment
       has not needed to be replaced, hence reduction anticipated for current year but need
       to factor in, in case equipment needs replacing.

       Councillor Wait proposed that £500 be put in the IT budget and that the
       corresponding amount be reduced in the Power of Wellbeing budget. This was
       seconded by Councillor Crouch. The vote was 12 in favour, 1 abstention and none
       against. This was agreed.

       After a further discussion it was proposed by Councillor Crouch that the Budget as
       listed in the agenda be approved. This was seconded by Councillor Wait. The vote in
       favour was unanimous.

       Councillor Kirwan then raised the matter of a zero increase in the precept. Councillor
       Crouch proposed that the one per cent increase as in the draft budget (£426,577) be
       approved. This was seconded by Councillor Hellier. The vote was 12 in favour and 1
       against.

       RESOLVED:

       That the above motions relating to the Budget and Precept be approved.

224.   DRAFT COUNCIL TAX LEAFLET – 2010/2011

       Councillor Davis suggested that the leaflet draw attention to the fact that the rate of
       increase was just less than 1%. This was agreed. Also that the wording on the leaflet
       relating to the Town Plan be amended to say – the Town Council is supporting
       residents ….

       RESOLVED:

       That the draft leaflet be approved as amended.

225.   INTERIM INTERNAL AUDIT REPORT 2009/10

       Councillor Crouch proposed that the Public Liability Insurance be raised in line with
       the auditor’s report. This was seconded by Councillor Hellier. The vote in favour was
       unanimous.

       RESOLVED:

       That the Interim Internal Audit Report be noted and the public liability insurance be
       raised.

226.   MOTION ON NOTICE

       The Clerk reported that Rachel Ward (B&NES Stronger Communities Manager) had
       said that she felt that this was something that fell under the remit of the Town
       Centre Management Steering Group, which was due to meet on 18th January and
       that Councillor K Kirwan was welcome to attend.

       After a discussion in which other Members felt that the matter should be addressed
       by the Town Centre Management Group, Councillor Kirwan withdrew his motion.
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MINS TOWN COUNCIL                                                                                               12TH JANUARY 2010



227.      BRISTOL INTERNATIONAL AIRPORT

          RESOLVED:

          That the information be noted.

228.      MULTI–WHEELED FACILITY

          The Clerk said that she thought this was a good idea and that the presence for some
          Urban Art within the area would reduce the incidence of mindless graffiti and tagging.
          It was agreed that the Clerk should speak further with Abrasive BMX on the level of
          the donation and report back.

229.      DAMAGE/VANDALISM

          The report was noted.

230.      CORRESPONDENCE ITEMS

          RESOLVED:

          That the correspondence items listed in the agenda be received.

231.      INFORMATION ITEMS

          RESOLVED:

          That the information items listed in the agenda be noted.

232.      DATE OF NEXT MEETING

          RESOLVED:

          That the date of the next meeting be Tuesday 9th February 2010, commencing at
          7.30 p.m.



          The meeting closed at 8.27pm. There were three members of the public present.




SIGNED............................................................................. DATE.............................................

                               (CHAIRMAN)

								
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