2010_Parade_Participants_Application_and_Permit

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					                          2010 Port Adelaide Enfield
                          Twilight Christmas Parade
                                      Saturday 20 November 2010


            Participants Application & Permit Form
Entrants Guidelines
•     This Participants Application & Permit Form must be received by Monday 4 October 2010.
•     The number of entrants in the Parade will be limited in the interests of public safety and to ensure
      timelines are met.
•     Submission of this application does not guarantee a place for your entry in the Parade.
•     Once an application has been received, you will be notified if your entry has been accepted within
      two weeks of the closing date of entries.
•     The Parade order will be devised by Council and shortly thereafter and you will be notified of your
      place number in writing.
•     Road vehicles must not exceed 8 metres in total length without prior approval from the Special
      Events Coordinator due to limited space in the assembly area.
•     No float is to have a Father Christmas. Only one Father Christmas will appear in the Parade,
      authorised by the City of Port Adelaide Enfield.
•     Remember to welcome the Christmas Season in style! Make your entry as festive as you can, with
      Christmas decorations, Christmas music, costumes and colour!
•     Entrants will be judged during the parade, with winners announced at the After Party – you could win
      a cash prize for your group!


Contact Details
Entrant Name (group)

Contact Person

Postal Address


                                                                                Postcode

Telephone                       (      )

Mobile

Fax                             (      )

Email Address



                                                                                                 Page 1 of 4
Entrant Details
                                        We have public liability insurance (please attach a current copy)
Public liability insurance
                                        We do not have public liability insurance
Theme of entry (i.e. Xmas,
heritage, nautical, etc)


Number of participants


Type of entry                           Float                Walking/dance group           Marching Band
(tick wherever applicable)              Other music entry (i.e. band sitting)              Vehicle          Roving


Total length of entry (metres)


Does your entry have…?                  Music Playing                           Costumes


Does your entry include any vehicles over twenty (20) years in age?         Yes       No   (if yes, see Condition 13 below)


Is this your first Parade?              Yes       No      If No, how many years? __________________________________

If you are a band or performer,
                                    $
please indicate fee applicable

Detailed description of entry
**Include what’s different /
quirky about your entry


Please note this information will
be used as part of the official
Parade commentary




                                                                                                                     Page 2 of 4
 General Conditions of Permit

 1.    A clear description of the participant’s presentation including float size, number of persons and whether
       music will be played, must be provided on this Permit & Application Form.
 2.    The Parade is a fun family event and no discriminating, insulting, offensive or vulgar comments or displays
       may be presented. Stalls, floats or other providers that give offence will not be accepted.
 3.    The Parade is a festive occasion to celebrate the lifestyle of the City of Port Adelaide Enfield and is not be
       used to promote any political philosophies.
 4.    Road vehicles are not to exceed a total length of 8 metres (Tandem Axle Group) without prior approval from
       the Special Events Co-ordinator.
 5.    No potentially dangerous activities to be undertaken on any moving vehicles and floats.
 6.    Giveaways are welcome; however the practice of throwing give-aways from MOVING vehicles will not be
       permitted. Participants or helpers must walk adjacent to onlookers and their vehicles; give-aways must be
       handed into the crowd.
 7.    Standing persons on vehicles will be permitted with sufficient protection erected around the sides or in
       special circumstances if cleared by the Special Events Co-ordinator. Standing persons on utilities, trailers
       etc. with open sides is prohibited.
 8.    Moving vehicles with people standing on them will be subject to inspection. As a guide, normal trailer mesh
       sides are of an adequate height protection or the use of two high stacked hay bales.
 9.    Vehicles must only stop in an emergency or as directed by Marshalls.
 10.   No float is to have a Father Christmas. Only one Father Christmas will appear in the Parade, Authorised by
       the City of Port Adelaide Enfield.
 11.   Failure to comply with procedures and guidelines may result in being expelled from the Parade by
       authorised Parade Marshalls.
 12.   The City of Port Adelaide Enfield reserves the right not to accept any presentations that could be damaging
       to the spirit of the Parade.
 13.   Historical or vehicles over twenty (20) years in age are required to have a mechanical safety certification
       report undertaken by a qualified mechanic and the certification report is required to be attached to this
       permit.
 14.   The permit is not transferable.
 15.   All vehicles that are not in the Parade must be removed from the assembly area by 4.00pm. Car parking will
       be available in close proximity to assembly area.
 16.   The permit holder agrees to indemnify and to keep indemnified City of Port Adelaide Enfield (the Council),
       its servants and agents and each of them from and against all actions, costs, claims, charges and expenses
       whatsoever which may be brought or made or claimed against them or any of them, arising out of any
       permit holder negligent act or omission in relation to the issuing of the permit.
 17.   Council agrees to indemnify and to keep indemnified uninsured Permit Holders from and against all actions,
       costs, claims, charges and expenses whatsoever which may be brought or made or claimed against them or
       any of them, arising out of any Council negligent act or omission that Council has reasonable control in
       relation to Event Activity.
 18.   In support of the above condition number twenty (20) of the permit holder agreeing to indemnify Council, the
       permit holder/s shall take out and keep current during the period of this permit a general public liability
       insurance policy in a form approved by the Council, insuring for a minimum sum of ten (10) million dollars
       ($10,000,000).
 19.   Where a public liability insurance policy is not financially unaffordable, Council shall provide a $10,000,000
       public liability insurance cover on behalf of the permit holder. This public liability insurance cover condition is
       subject to Council successfully obtaining public liability insurance, on behalf of the permit holder, to the
       value of $10,000,000.
 20.   In the event that the permit holder has a current public liability insurance cover for their participation activity,
       then the permit holder’s liability insurance cover is deemed the representative public liability insurance
       cover.
 21.   In the event that the permit holder has a current public liability insurance cover then the permit holder shall
       attached a copy of the current insurance cover to this permit.


Please Initial Here………….                                                                                         Page 3 of 4
22.     Confirmation of Council provided public liability insurance (for non amusement rides and non-insured) shall
        be provided on the condition that this permit, signed by a Council Officer, has been returned to the permit
        holder.
23.     Confirmation of this permit approval for all participants shall be provided on the condition that this permit,
        signed by a Council Officer, has been returned to the permit holder.


The issuing of this permit is subject to:
a) The participants agreeing to the conditions of this permit
b) The participants agreeing to any additional conditions which the Council may determine during the event
c) The participants have read and understand the conditions of the permit



Signed for and on behalf of the permit holder

Signature:

Organisation

Date:


Signed by and on behalf of the Council

Signature:

Date:


                                 This form must be received
                            NO LATER than Monday 4 October 2010

                     You must attach a copy of your organisation’s
                  public liability insurance certificate to this application

                You must send all FOUR pages of this application form.
                               Do not omit any pages

                                              Please return form to:

                                           Special Events Co-ordinator
                                     Port Adelaide Visitor Information Centre
                                    PO Box 110 PORT ADELAIDE SA 5015

                              or deliver to 66 Commercial Road PORT ADELAIDE

          Phone: 08 8405 6566 | Fax: 08 8447 4112 | Email: matthew.rose@portenf.sa.gov.au


OFFICE USE ONLY
  RM – Register to ‘Port Parade - Participation and Registration'
  RM – Send original to VIC for counter-signing
  VIC – Sign & return to RM for re-scanning
  VIC – Copy of approved counter-signed permit to applicant


                                                                                                            Page 4 of 4

				
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