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					                           Board of Trustees
                     VILLAGE OF MILLERTON
            Annual Organizational Meeting/Workshop Meeting
                             April 6th, 2009
Swear in New Officer’s- Clerk Karen McLaughlin swore in:
             Mayor - John Scutieri for the term of 04/09-04/11
             Trustee - Marty Markonic for the term of 04/09-04/11
             Trustee - Jay Reynolds for the term of 04/09-04/11

The Annual Organizational Meeting of the Village of Millerton Board of Trustees was held on
Monday, April 6, 2009 at 7:04 pm with Mayor John Scutieri presiding. Trustees present: Debra
Middlebrook, Marty Markonic, Yosh Schulman and Jay Reynolds. Also present: Michele Haab-
Attorney, Karen P. McLaughlin- Treasurer/Deputy Clerk, Amber Jordan- Clerk, and Larry Merwin
– Highway/Water, Anne Veteran, Casey McCabe, Cathy Fenn, Jennifer Parks and Nancy Brusie.

Appointments- Mayor John Scutieri
Appoint Deputy Mayor - Marty Markonic                04/09-04/11
Appoint Planning Board Member- Gregory Lanphear      04/09-04/14
Appoint Planning Board Chair - Gregory Lanphear      04/09-04/10
Appoint Zoning Board Chair – Delora Brooks           04/09-04/10
Appoint Zoning Board Member - Casey McCabe           04/08-04/13
Appoint Zoning Board Member - Stephen Smrcina        04/09-04/14
Appoint Zoning Board Member - Jack Thomas            04/05-04/10
Swear in New Clerk- Clerk Karen McLaughlin swore in:
Newly Appointed Clerk - Amber Jordan                 04/09-04/11
Swear in New Clerk- Clerk Amber Jordan swore in:
Re-appointed Treasurer - Karen P. McLaughlin         04/09-04/11
Newly Appointed Deputy Clerk - Karen P. McLaughlin   04/09-04/11
Motion to accept the appointments from Mayor John Scutieri by Trustee Schulman, second by
Trustee Markonic and all were in favor.

Committee Assignments were distributed by Mayor Scutieri. He explained that the some
committees had been combined.
Appointments
Community Development/Celebrations            *Yosh Schulman      Jay Reynolds
Personnel / Health and Emergency Preparedness *Debbie Middlebrook Yosh Schulman
Sidewalks                                     *Marty Markonic    Debbie Middlebrook
Highway                                       *Marty Markonic     Jay Reynolds
Police Department                             *Debbie Middlebrook Jay Reynolds
Recreation and Youth                          *Marty Markonic     Yosh Schulman
Water Department                              *Jay Reynolds       Yosh Schulman
Shade Tree                                    *Yosh Schulman     Debbie Middlebrook
*denotes committee chairperson

Resolutions- Mayor Scutieri read each resolution.
RESOLUTION #2009-05: Motion made to accept the Mileage Allowance and Food
Reimbursement Resolution # 2009-05 by Trustee Markonic, second by Trustee Reynolds and all
were in favor.
                                     Mileage Allowance
WHEREAS, the Board of Trustees has determined to pay a fixed rate for mileage as
reimbursement to officers and employees of the Village who use their personal automobiles while
performing their official duties on behalf of the Village;
WHEREAS, the Board of Trustees has determined to pay a fixed rate for lunch and dinner as
reimbursement to officers and employees of the Village who have attended overnight training;
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees shall approve reimbursement to such officers and employees
at the rate of $.55 per mile.
Section 2. That the Board of Trustees shall approve reimbursement to such officers and employees
not to exceed $10.00 for lunch and $20.00 for dinner.
Section 3. That this resolution shall take effect immediately.

RESOLUTION #2009-06: Motion made to accept the Attendance at Schools & Conferences
Resolution # 2009-06 by Trustee Schulman, second by Trustee Middlebrook and all were in favor.
                            Attendance at Schools and Conferences
WHEREAS there is to be held during the coming official year, a) the New York State Conference
of Mayors Annual Meeting and Training School; b) the New York State Conference of Mayors Fall
Training School for Village Officials; c) the following county association meetings: Dutchess
Community Development Council, Dutchess County Planning Federation; d) etc., and
WHEREAS it is determined by the Board of Trustees that attendance by certain municipal officials
and employees at one or more of these meetings, conferences, or schools benefits the municipality;
NOW THEREFORE BE IT RESOLVED:
Section 1. That Village officers and employees are hereby authorized to attend schools and
conferences conducted for the benefit of the local government.
Section 2. That this resolution shall take effect immediately.

RESOLUTION #2009-07: Motion made to accept the Village Board Meetings Resolution # 2009-
07 by Trustee Middlebrook, second by Trustee Reynolds and all were in favor.
Village Board Meetings
Resolve, that Regular Village Board Meeting be held on the Third Monday of each month at 7:00
pm at the Village Hall. Workshop Meetings will be held when considered necessary,
Resolve, that the next Organizational Meeting will be held on Monday, April 5, 2010 at 7:00 pm at
the Village Hall.

RESOLUTION #2009-08: Motion made to accept the Designation of Depositories Resolution #
2009-08 by Trustee Markonic, second by Trustee Middlebrook and all were in favor.
                                     Designation of Depositories
Resolved, pursuant to Section 4-412(3) of the Village Law, that the following institution be and
hereby is designated as depository of all monies received by the Village Clerk/Treasurer and the
Deputy Clerk.
       Name of Institution: Salisbury Bank and Trust
                              5 Dover Plaza, Suite 1
                              Dover Plains, NY 12522
Resolve, that this change shall take place on June 1, 2009 the beginning of our fiscal year.

RESOLUTION #2009-09: Motion made to accept the Designation of Morris Associate as the
Village Engineers Resolution # 2009-09 by Trustee Reynolds, second by Trustee Schulman and all
were in favor.
                                Designation of Village Engineer
WHEREAS, the Board of Trustees has determined Morris Associates will be designated the
Village Engineer, and
WHEREAS, the Board of Trustees reserves the right to use another engineer if they so wish.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees designates Morris Associates to be the Village Engineering
Firm.
Section 2. That this resolution shall take effect immediately.

RESOLUTION #2009-10: motion made to accept the Designation of Michelle Haab as Village
Attorney Resolution # 2009-10 by Trustee Middlebrook, second by Trustee Schulman and all were
in favor.
                                  Designation of Village Attorney
WHEREAS, the Board of Trustees has determined Michele Haab will be designated the Village
Attorney, and
WHEREAS, the attendance of Michele Haab be present at the Village board meeting held on the
third Monday of the month at 7pm.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees designates Michele Haab with Downey, Haab and Murphy to
handle any legal action.
Section 2. That this resolution shall take effect immediately.

RESOLUTION #2009-11: Motion made to accept the Advance Approval of Claims Resolution #
2009-11 by Trustee Markonic, second by Trustee Reynolds and all were in favor.
                                     Advance Approval of Claims
WHEREAS the Board of Trustees has determined to authorize payment in advance of audit of
claims for public utility services, postage, freight and express charges, and
WHEREAS all such claims shall be presented at the next regular meeting for audit, and
WHEREAS the claimant and officer incurring or approving the same shall be jointly and severally
liable for any amount disallowed by the Board of Trustees,
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees authorizes payment in advance of audit of claims for public
utility services, postage, freight and express charges and all such claims shall be presented at the
next regular meeting for the audit and the claimant and officer incurring or approving the same shall
be jointly and severally liable for any amount disallowed by the Board of Trustees.
Section 2. That this resolution shall take effect immediately.

RESOLUTION #2009-12: Motion made to accept the Official News Papers Resolution # 2009-12
by Trustee Schulman, second by Trustee Reynolds and all were in favor.
                                       Official News Papers
WHEREAS the Board of Trustees has determined to use the Millerton News as the Primary
Official News Paper and the Poughkeepsie Journal as the Secondary Official News Paper for Legal
Notices and advertising.
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees authorizes the Millerton News and the Poughkeepsie Journal
as their Primary and Secondary Official Newspapers for Legal Notices and Advertising.
Section 2. That this resolution shall take effect immediately.

RESOLUTION #2009-13: Motion made to accept the Registrar of Vital Statistics Resolution #
2009-13 by Trustee Markonic, second by Trustee Schulman and all were in favor.
                                     Registrar of Vital Statistics
Resolve, that the Village of Millerton Board of Trustees hereby appoints Amber Jordan Registrar of
Vital Statistics and Karen P. McLaughlin Deputy Registrar of Vital Statistics.
Resolve, that this change shall take place immediately upon its adoption.

RESOLUTION #2009-14: Motion made to accept the Update Procurement Policy Resolution #
2009-14 by Trustee Markonic, second by Trustee Middlebrook and all were in favor.
                                     Procurement Policy
Resolve, that the Village of Millerton Board of Trustees hereby adopts the updated Procurement
Policy for purchases and contracts for services not subject to competitive bidding.
Resolve, that this change shall take place immediately upon its adoption.

RESOLUTION #2009-15: Motion made to accept the Designation of Emergency Interim
Successors Resolution # 2009-15 by Trustee Reynolds, second by Trustee Middlebrook and all
were in favor.
                 DESIGNATION OF EMERGENCY INTERIM SUCCESSORS
Be it resolved, that Mayor John Scutieri does hereby appoint as an Emergency Interim Successor
the following named individuals and do hereby specify their rank in order of succession, in
accordance with the order in which the names are listed herein.
        1. Marty Markonic 60 Main Street, Millerton, NY 12546
        2. Yosh Schulman      7 Meadow Lane, Millerton, NY 12546
        3. Amber Jordan       #3 Reservoir Road, Millerton, NY 12546
That this Resolution is a true and correct copy of the Resolution, as regularly adopted at a
legally convened meeting of the Board of Trustees of the Village of Millerton duly held on the
6th day of April, and further that such Resolution has been fully recorded in the 2009
Resolution Book in my office. In witness thereof, I have hereunto set my hand this 6 th day of
April 2009.

Mayor Scutieri asked if any one had any questions. Mayor Scutieri stated that he feels that TAPE
7:19pm

Budget Discussions- Mayor Scutieri explained that there is a Public Hearing the Budget of 2009-
2010 Fiscal Year set for April 13, 2009 at 7:00pm. Treasurer Karen P. McLaughlin distributed an
updated working budget to the Village Board. Karen explained some of the changes.

Mayor Scutieri discussed the North East Community Center (NECC) not joining services with
Recreation program for the fiscal year 2009-2010. Mayor Scutieri did not believe that the budget
would allow for the village to take on the additional cost of $2500. Trustee Schulman stated that he
would like to keep in the essence of joining programs within the Village. Jennifer Parks explained
that she had told Jenny Hansel (NECC Program Director) that it was under discussion and the that
the Village Board felt that $2500.00 was to much. Trustee Schulman asked how it worked in 2008
with the programs integrated. Mrs. Parks stated that it works, but there are some quirks that need to
be worked out. It is something that would be nice to keep, but the dollar amount is not appropriate.
Anne Veteran stated that the Village Board had agreed to remove the 2500 from the budget at the
last meeting. Mrs. Parks believes it is still in. Trustee Schulman stated that the Board should leave
it in and work on lowering it. The board consensus was to leave in the $2500.

Cathy Fenn asked what the line item for trees covers. Mayor Scutieri stated that it is $3000 to
remove, replant and maintain the Village Trees. Trustee Schulman stated that there are currently
quite a few trees that need to be removed. Cathy Fenn asked if there was a way to incorporate a
couple of hundred dollars for Street Scape. Mayor Scutieri stated that there is currently a line item
for Community Beautification. Cathy Fenn asked if the Board would like Townscape to present
what they would like to do and the board could approve. Mayor Scutieri stated that it would be
great if Street Scape came back to the Board with a proposal.

Other Business- Mayor Scutieri informed the Board that a section of Dutchess Avenue is to be
replaced. The Sidewalk on Dutchess Avenue went out to bid with Specs prepared by Morris
Associates. He explained that only one bid was received in the amount of $45,362.00 from
Millerton Nursery. Mayor Scutieri clarified that Sidewalk replacement does fall under the CHIPS
program. Mayor Scutieri stated that the work will not affect the handicapped ramp at the corner of
Main Street and Dutchess Avenue. The street will be more defined and a bit wider. Trustee
Schulman asked if there where any projects that would be better suitable. Mayor Scutieri explained
that the CHIPS program is meant for 10 year projects.
Motion to approve Millerton Nursery to replace the sidewalk in the amount of $45,362.00 with the
CHIPS funds by Trustee Markonic, second by Trustee Schulman and all were in favor.

Cathy Fenn asked the Village Board if the pole and light located in Veterans Parks could be
removed prior to the Memorial Day Ceremony. Mayor Scutieri stated that we need to find out who
owns the pole and move forward. Marty Markonic explained the light focusing on the American
Flag located in Veterans Park needs to be fixed.

Mrs. Parks asked if there was any update on the pool. Mayor Scutieri stated he is waiting for a call
back from Scott Swimming Pools to come and look at the issues. Mrs. Parks asked if the pool is
un-repairable what the next step was going to be. Mayor Scutieri stated that the gentleman that
came and reviewed the issues was uninterested because it was not appropriate for his company.

Adjourn- Motion made to adjourn the meeting by Trustee Reynolds, second by Trustee Schulman
and all were in favor. Meeting adjourned at 7:57pm.

Respectfully submitted,


Amber Jordan
Clerk

NEXT MEETING: Budget Board Meeting April 13, 2009 at 7:00pm.

				
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