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2131 MINUTES OF A MEETING OF THE COUNCIL_ held at the Town Hall

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					                                                                2131                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                                      MINUTES OF A MEETING OF THE COUNCIL, held at the Town
                                      Hall, Kadina, on Wednesday, 3rd June 2009, commencing at
                                      5.01 p.m.


                   PRESENT: His Worship the Mayor, Paul Thomas (Chair), Councillors B.R.
                            Bussenschutt, W.F. Clarke, C.B. Costello, J.L. Gross, G.L. Hancock,
                            A.S. Hatcher, G.A. Male, S.M. Newbold, D.W. Rodda & H.B.
                            Schmidt.

                   IN ATTENDANCE:                    Mr. P.C. Dinning, Chief Executive Officer
                                                     Mr. R.P. Pym, General Manager Infrastructure                                      &
                                                     Environmental Services
                                                     Mr. G. O’Connor, Manager Community Services
                                                     Mr. R. Mooney, Accountant
                                                     Mrs. J. Russack, HR/Youth Development Officer
                                                     Mrs. W.M. Gregory, PA/Minute Secretary


                   1.       Opening of Meeting:

                   His Worship the Mayor, Paul Thomas opened the meeting.

                   There were 8 members of the public in the gallery, and 1 member from the media
                   at the commencement of the meeting.


                   2.       Apologies:

                            2.1       Apologies – Nil.
                            2.2       Leave of Absence – Nil.


                   3.       Confirmation of Minutes of previous meeting(s):

                            3.1         Council Meeting – 6th May 2009

C116:09                     Moved Cr. Male                           Seconded Cr. Hatcher
                            That the Minutes of the Meeting of Council held on the 6th May 2009, be
                            taken as read and confirmed.
                                                                                           Carried.

                   4.       Business Adjourned or arising from the Minutes:


                   5.       Reports by Members:


“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2132                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                            5.1       Mayor’s Report

                            May
                            Friday 1st       May Queen Ball, Wallaroo Town Hall
                                       th
                            Monday 5         Gulf FM
                            Wednesday 6th Wallaroo Combined Sports Club Planning Meeting
                                             Grants Commission Briefing
                                             Council
                                          th
                            Thursday 7       Boating Facilities Council Briefing – Port Hughes
                            Saturday 9th     Apex Club Kadina, Life Membership presentation to Brian
                                             Earle
                            Monday 11th      Gulf FM
                                             Kernewek Lowender
                                             - Book Launch – Tricia Stringer “Sail & Smoke Stacks” –
                                             Wallaroo Primary School
                                             - Art Soiree – Ascot Gallery
                            Tuesday 12th     Kernewek Lowender
                                             - Pasty Making & Saffron Cake workshop – Uniting Church
                                             Kadina
                                             - Sacred Concert – Uniting Church Kadina
                            Wednesday 13th Kernewek Lowender
                                             - Dressing of the Graves – Kadina Cemetery; Wallaroo
                                             Cemetery; Moonta Cemetery
                                             - Writers Event – Kadina Library
                                             Mayor’s Listening Post – Wallaroo Town Hall
                            Thursday 14th    Kernewek Lowender
                                             - Cornish Association Seminar – Wallaroo Town Hall
                                             - President’s Dinner – Seagate, Moonta Bay
                                             Funeral Late Mr. L. Daddy – Star of the Sea, Wallaroo
                            Friday 15th      Kernewek Lowender
                                             - Furry Dance and Village Green Fair – Victoria Square,
                                             Kadina
                                             - Gathering of the Bards – Davis Square, Wallaroo
                                             - Cornish Association’s Meet the Cornish – Wallaroo Town
                                             Hall
                            Saturday 16th    Kernewek Lowender
                                             - Procession & Fer Kernewek – Moonta Oval
                                             - Band Concert – Wallaroo Town Hall
                            Sunday 17th      Kernewek Lowender
                                             - Blessing of the Waters – Sailing Club, Wallaroo
                                             - Cavalcade of Cars
                                             - Heritage Service – Moonta Mines Church
                                             - Cornish Association Dinner – Weeroona Hotel, Wallaroo
                            Monday 18th      Gulf FM
                                             YP Country Times
                            Wednesday 20th Citizenship Ceremony Dr. Boda & Akhilesh
                            Friday 22nd      Meeting David Winderlich
                                             Meeting Moonta Antique Fair Committee

“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2133                                                  Council Minutes
                                                                                                                         rd
                                                                                                                        3 June 2009




                            Saturday 23rd            National Trust SA Governing Council Dinner – Kadina
                                                     Hotel
                            Monday 25th              Gulf FM
                                                     Meeting & Inspection Copper Coast Lifestyle Village
                            Tuesday 26th             Rural City Murray Bridge Council Office & Chamber
                                                     Inspection
                            Thursday 28th            Open DECS Leadership Forum – Kadina
                                                     Cancer Council NYP Branch, Biggest Morning Tea, Ascot
                                                     Gallery
                            Friday 29th              Bedford Stars Award – Wallaroo Marina Tavern
                            Saturday 30th            Rotary Farmshed Markets

                            5.2         Deputy Mayor’s Report.

                            May
                            11th        Kernewek Lowender Art Prize Soiree, Ascot Theatre, Kadina
                            15th        Furry Dance and Official opening Village Green Fair, Kadina
                            16th        Procession and Fer Kernewek, Moonta Oval
                                        Battle of the Bands Concert, Wallaroo Town Hall
                            17th        Blessing of the Waters and Breakfast, Wallaroo Sailing Club
                                        Cavalcade of Cars – Wallaroo and Kadina
                            20th        EM Workshop, Kadina

                            5.3         Member’s Report –

                            Cr. Clarke –
                            Host to Herman Zapp, guest from Argentina, during the Cornish Festival.
                            28th Inaugural meeting of the pied cormorant working party for the control
                                   of pied cormorants (shags) on YP

                            Cr. Male
                            8/9th May          LGA of SA Elected Members Residential Seminar in Adelaide.

                            5.4         Reports of Delegates/Working Parties                                   Nil.


                   6.       Questions With and Without Notice:

                            6a.       Questions (without debate) on notice:                        Nil.

                            6b.       Questions (without debate) of which Notice has not been given –
                                      Questions without Notice:

                            Nil.




“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2134                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                   7.       Petitions and Memorials:

                            7.1       Petition – Mobile Food Van

C117:09                     Moved Cr. Rodda                              Seconded Cr. Gross
                            That Council receive the petition and that the operation of “Suzie’s Snacks”
                            Mobile Food Van be restricted to trading outside of the CBD areas during
                            business hours and other trading times within specified areas are to be
                            negotiated with the Chief Executive Officer and trialled for the remaining
                            period of the current permit.
                                                                                                 Carried.

                            7.2       Speeding on Lipson Road, Kadina

C118:09                     Moved Cr. Rodda                             Seconded Cr. Costello
                            That Council receive the petition and that Council and SAPOL will continue
                            to monitor this road on a regular basis.
                                                                                              Carried.


                   8.       Deputations/Representations:                        Nil.


                   9.       Notices of Motion:                 Nil.


                   10.       Reports of Officers:

                            10.1      Chief Executive Officer’s Report

                                      10.1.1       Monthly report – May 2009

C119:09                               Moved Cr. Gross                       Seconded Cr. Hatcher
                                      That the information contained in items 1 - 2 inclusive be received.
                                                                                                    Carried.

                                      10.1.2       Land – Lot 8 Frances Terrace, Kadina

C120:09                               Moved Cr. Newbold                         Seconded Cr. Hancock
                                      That Council indicate to Department of Transport, Energy &
                                      Infrastructure that it is still interested in negotiating the purchase of
                                      Lot 8, Frances Terrace, Kadina, and that the Chief Executive Officer
                                      be authorised to negotiate a purchase price up to the amount of
                                      $60,000 plus GST.
                                                                                                       Carried.

                            10.2 Corporate Services


“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2135                                                 Council Minutes
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                                                                                                                       3 June 2009




                                      10.2.1       Manager Community Services Report

                                                   10.2.1.1         Elected Members Allowances and Support
                                                                    Policy

C121:09                                            Moved Cr. Hatcher        Seconded Cr. Schmidt
                                                   That the Elected Members Allowances and Support Policy
                                                   be adopted.
                                                                                                Carried.

                                                   10.2.1.2         Code of Practice – Procedures at Meetings

C122:09                                            Moved Cr. Hancock        Seconded Cr. Male
                                                   That the Code of Practice – Procedures at Meetings be
                                                   adopted.
                                                                                                Carried.

                                                   10.2.1.3         Draft Internal Review of Council Decisions
                                                                    Policy

C123:09                                            Moved Cr. Costello          Seconded Cr. Gross
                                                   That the Draft Internal Review of Council Decisions Policy
                                                   be reviewed subject to Council’s Public Consultation Policy.
                                                                                                      Carried.

                                                   10.2.1.4         Draft Order Making Policy

C124:09                                            Moved Cr. Rodda             Seconded Cr. Male
                                                   That the Draft Order Making Policy be reviewed subject to
                                                   Council’s Public Consultation Policy.
                                                                                                   Carried.

                                                   10.2.1.5         Draft Public Consultation Policy

C125:09                                            Moved Cr. Costello           Seconded Cr. Gross
                                                   That the Draft Public Consultation Policy be reviewed
                                                   subject to Council’s Public Consultation Policy.
                                                                                                    Carried.

                                                   10.2.1.6         Legal Due Diligence Audit Report

C126:09                                            Moved Cr. Hancock         Seconded Cr. Hatcher
                                                   That the Statutory Compliance Recommendations Report
                                                   be adopted and a copy be forwarded to the Office of State
                                                   and Local Government Relations.
                                                                                                   Carried.



“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2136                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                                                   10.2.1.7         By-Laws Review

C127:09                                            Moved Cr. Clarke          Seconded Cr. Costello
                                                   That the six By-Laws as presented be endorsed for Public
                                                   Consultation.
                                                                                                  Carried.

                                                   10.2.1.8         Competitive       Tendering,   Contracting,
                                                                    Purchasing, Sale and Disposal of Land and
                                                                    Other Assets Policy

C128:09                                            Moved Cr. Schmidt        Seconded Cr. Gross
                                                   That the Competitive Tendering, Contracting, Purchasing,
                                                   Sale and Disposal of Land and other Assets Policy be
                                                   adopted.
                                                                                                   Carried.

                                      10.2.2       Accountant’s Report

                                                   10.2.2.1         Fees and Charges Review 2009/2010

C129:09                                            Moved Cr. Male            Seconded Cr. Gross
                                                   That Council adopts the new schedule of fees and charges
                                                   for 2009/2010 as tabled.
                                                                                                   Carried.

                                                   10.2.2.2         Differential Rating for the Year Ending 30th June
                                                                    2010.

C130:09                                            Moved Cr. Bussenschutt Seconded Cr. Clarke
                                                   That the report be received.
                                                                                                                             Carried.

                                                   Further discussion on this matter to be conducted in item
                                                   10.6.1.1.

                                      10.2.3       Human Resource / Youth Development Officer’s Report

                                                   10.2.3.1         Recruitment and Selection Policy

C131:09                                            Moved Cr. Clarke         Seconded Cr. Costello
                                                   That the new Recruitment and Selection Policy numbered
                                                   HR-002 be adopted.
                                                                                                  Carried.

                            10.3      Community Services



“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2137                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                                      10.3.1       Manager Community Services Report

                                                   10.3.1.1         Monthly Report – May 2009

C132:09                                            Moved Cr. Hatcher           Seconded Cr. Gross
                                                   That the information contained in item 1 be received.
                                                                                                       Carried.

                                                   10.3.1.2         Disability Discrimination Act

                                                   Cr. Costello nominated himself as Council’s representative.

C133:09                                            Moved Cr. Schmidt       Seconded Cr. Newbold
                                                   That Councillor Costello be appointed as Council’s
                                                   representative on the Disability Discrimination Act
                                                   Management Group.
                                                                                                Carried.

                            10.4 Infrastructure Services

                                      10.4.1       General Manager Infrastructure & Environmental Services

                                                   10.4.1.1         Monthly Report – May 2009

C134:09                                            Moved Cr. Rodda              Seconded Cr. Bussenschutt
                                                   That the information in items 1 – 2 be received.
                                                                                                    Carried.

                                                   10.4.1.2         Infrastructure Report – May 2009

C135:09                                            Moved Cr. Costello           Seconded Cr. Gross
                                                   That the report be received.
                                                                                                                             Carried.

                                                   10.4.1.3         RLCIP Update

C136:09                                            Moved Cr. Male               Seconded Cr. Hatcher
                                                   That the report be received.
                                                                                                    Carried.

                                                   10.4.1.4         Wheal Hughes Mine Technical and Safety
                                                                    Inspection

C137:09                                            Moved Cr. Rodda                Seconded Cr. Bussenschutt
                                                   That the Wheal Hughes Mine continues to operate as a
                                                   tourist attraction until 30th June 2010 and that $33,000 be
                                                   considered in the 2009/10 Budget for operating expenses.
                                                                                                      Carried.

“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2138                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                            10.5 Environmental Services

                                      10.5.1       Environmental Services Officer Building/Planning

                                                   10.5.1.1         Building Statistics – April 2009

C138:09                                            Moved Cr. Hancock            Seconded Cr. Clarke
                                                   That the report be received.
                                                                                                                             Carried.

                                      10.5.2       Environmental Services Officer Health

                                                   10.5.2.1         Health Statistics – May 2009

C139:09                                            Moved Cr. Schmidt            Seconded Cr. Gross
                                                   That the report be received.
                                                                                                                             Carried.
                            10.6 Annual Budget

                                      10.6.1       Accountant’s Report

                                                   10.6.1.1         Draft Annual Budget 2009/2010

C140:09                                            Moved Cr. Gross              Seconded Cr. Schmidt
                                                   That the draft annual budget for the year ending 30th June
                                                   2010 inclusive of the Differential Rating options for the Year
                                                   Ending 30th June 2010 referred to in item 10.2.2.2 be
                                                   received and referred for final review by Council’s Audit
                                                   Committee, to be presented for adoption at the Council
                                                   meeting of 1st July 2009.
                                                                                                         Carried.


                   11.      Correspondence:

                            11.1        Incoming – for information

                                       11.1.1        Department of Infrastructure, Transport, Regional
                                                     Development and Local Government – Community
                                                     Infrastructure Program – Strategic Projects

C141:09                                            Moved Cr. Male              Seconded Cr. Newbold
                                                   That the information contained in item 11.1.1 be received.
                                                                                                       Carried.




“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”
                                                                2139                                                 Council Minutes
                                                                                                                        rd
                                                                                                                       3 June 2009




                   12.      Other Business:

                            12.1 Execution of Documents/Application of Seal:

                            An extract from the Common Seal Register was tabled for information.

                            12.2 Items which must be dealt with as a matter of urgency:

                            Nil.

                            12.3 Matters of special interest which Members wish to draw to the
                                 attention of the Meeting:

                            Nil.

                            12.4 Application for Leave of Absence:                           Nil.


                   13.       Closure:

                   The meeting closed at 7.00 p.m.

                   The foregoing Minutes of the Meeting of Council were read and confirmed at the
                   Meeting of Council held on Wednesday, 1st July 2009.



                   MAYOR……………………………………………



                   CHIEF EXECUTIVE OFFICER…………………………………..……………




“PLEASE NOTE: While every attempt has been made to ensure the accuracy of these minutes they are still subject to confirmation at the next
meeting of the Council and as such cannot be construed as an official record of this meeting pursuant to Section 91(11) of the Local
Government Act 1999 until endorsed at the next meeting.”

				
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