Managing Fixed Assets by ramhood16

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									                                          Managing Fixed Assets

This Job Aid shows how to:

       Find current fixed asset information using the Fixed Asset Registry tables.

       Review the history of a fixed asset using the Fixed Asset History table.

Background:

Fixed Asset Registry Tables

The Fixed Asset Registry Tables contain the current status of an asset, the commodity-based component
line(s) that comprise the asset, and the individual accounting lines funding the asset purchase. The Fixed
Asset Registry consists of three tables:
               Fixed Asset Registry Header (FARHDR)
               Fixed Asset Registry Component (FARCOMP)
               Fixed Asset Registry Accounting (FARACTG)

The tables have the following structure:
         Fixed Asset Registry Header

                    Fixed Asset Registry Component

                                 Fixed Asset Registry Accounting




The Fixed Asset History Table (FAHIST)

The Fixed Asset History table (FAHIST) contains a view of all a fixed asset’s historical transactions.
The FAHIST table has views to:
            The Fixed Asset Component Journal
            The Fixed Asset Accounting Journal




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To view the CURRENT status
of a fixed asset.

Fixed Asset Registry Tables

Step 1 - From the Home Page
 Click Search in the
Secondary Navigation Panel.
 Click Page Search.                                   
                                                   


Step 2 - From Page Search
 Type FAR in the Page Code
Field.
 Click Browse.


                                                      




Step 3 - From Page Search
The Fixed Asset Registry
Header is the top of the Fixed
Asset Registry table structure.
The structure is:
Fixed Asset Registry Header
- Fixed Asset Reg Component
--- Fixed Asset Reg Accounting
 Click the Fixed Asset
Registry Header link.
                                                       




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Step 4 - From the Fixed Asset
Registry Header Table
 Click the Search link to
narrow down the contents.




                                                




Step 5 - From the Fixed Asset
Registry Header Table –
Search Pop-Up Window
 Type the [Fixed Asset
Number] in the Fixed Asset
Number Field. If unknown,
enter known fixed asset
information in the search criteria
fields.
 Click Ok.                                                   




                                                          




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Step 6 - From the Fixed Asset
Registry Header Table
 Fixed assets that meet the
search criteria are shown in the
grid. Check the fixed asset to
view from the grid.
Click the Expand All button to                     
view all Fixed Asset Registry
Header information: including                             
Summary Asset Value,
Responsibility Center, and Asset
Classification.
 Click the Fixed Asset
Registry Component link to
view the fixed asset component
information.



                                                          
Step 7 - From the Fixed Asset
Registry Component Table

Moved to the Fixed Asset
Registry Component Table


 The fixed asset component                                   
lines are displayed in the grid.
       By default view details of                
        the first component                               
        listed in the grid,
        Component Number
        0001.
      The component line
        being viewed in the
        scalar is noted with a
        checkmark on the grid.
      Click on another
        component line in the
        grid to view that
        information.
 General component line
information is in the General
Information section.
 Click the Expand All arrow
to view all component
information.




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Step 8 - From the Fixed Asset
Registry Component Table
Component Line information
 Asset Classification &
Location.
 Asset Details.                            




                                            




Step 9 - From the Fixed Asset
Registry Component Table
Component Line information
(continued)
 Valuation / Reorganization
Details                                     
 Depreciation
 Balance Sheet Account
 Internal Sale Details                     
 Click the Fixed Asset
Registry Header link to return to
that table.
 Click the Fixed Asset                    
Registry Accounting link to
view the Accounting information            
of the selected Component line.



                                                          
                                                         




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Step 10 - From the Fixed Asset
Registry Accounting Table

Moved to the Fixed Asset
Registry Component Table
(From clicking the Fixed Asset
Registry Accounting link.)                                 
                                                
 The accounting line(s)
funding the selected Component              
Line are in the grid.
Multiple accounting lines may be
shown in this grid.
 The General Information
sub-section is expanded by
default.
 Click the Expand All arrow
to view sub-sections.

Step 11 - From the Fixed Asset
Registry Accounting Table
 Fund Accounting sub-
section.
 Detail Accounting sub-
section.


                                           




                                           




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Step 12 - From the Fixed Asset
Registry Accounting Table
 Document Reference sub-
section contains the fixed asset
Encumbrance, Payment, and
Disbursement document
information, when applicable.
 Click to the Fixed Asset
Registry Header link to return to
that table.
 Click to the Fixed Asset                
Registry Component link to
return to that table.

                                                        
Step 13 - From the Fixed Asset
Registry Component Table –
Search Pop-Up Window
From clicking the Fixed Asset
Registry Component link.

 After clicking table links put
in the search Pop-Up Window.
Type [Fixed Asset Number] in
                                                                 
the Fixed Asset Number field
(or other known search values).
 Click Ok to be shown that
information.




                                                             




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To view HISTORICAL
information on a fixed asset -
Fixed Asset History Table
Step 1 - From the Secondary
Navigation Panel
 Click Search in the
Secondary Navigation Panel.
 Click Page Search.                                  
                                                  



Step 2 - From Page Search
 Type FAH in the Page Code
Field.
 Click Browse.


                                                     




Step 3 - From the Page Search

 Click the Fixed Asset
History link.




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Step 4 - From the Fixed Asset
History Table
 Click Search to view specific
fixed asset information.




                                               




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Step 5 - From the Fixed Asset
History Table – Search Pop-Up
Window
 Type the [Fixed Asset
Number] in the FA Number
Field.
 Click Ok.

                                                                 



                                                         




Step 6 - From the Fixed Asset
History Table
 All document transactions
performed on the selected fixed
asset are shown in the rows of
the grid.                                                    

 The Document Code in the                                           
Doc Code column defines the
document action.
FA = Acquisition or Betterment
FC = Cancellation
FD = Disposition
FI = Increase / Decrease
FM = Modification
FP = Sales Price Change                                      
FT = Transfer

 Note the Event Type of the
selected document for more
information on the action.

Remember, this is not current
asset information, but historical
information. This document
example is the original FA
document for the fixed asset
acquisition.




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Step 7 - From the Fixed Asset
History Table
 To view other fixed asset
transactions click on the
transaction from the grid.
 Details will be shown in the
scalar.
                                                  
                                                         




Step 8 - From the Fixed Asset
History Table
 Click the FA Component
Journal link to view component
line information for this
document.




                                              




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Step 9 - From the Fixed Asset
Component Journal
 Put in the Search window.
Type the [Fixed Asset Number]
in the FA Number Field.
 Click Ok.
                                                         




                                                    
Step 10 - From the Fixed Asset
Component Journal
 Component lines for the FA
document. Select the fixed
asset component to view from
the grid.
 Click the Expand All button                                
to view all information for the
                                               
select component line.
 The General Information
sub-section.
                                           
Again, this is historical asset
information from when this
document was processed. It is
not necessarily the present asset
information.




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Step 11 - From the Fixed Asset
Component Journal
To return to the Fixed Asset
History:
 Click the FA History link.




                                           




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