TEXAS VETERANS COMMISSION ALTERNATIVE TEACHER CERTIFICATION TEXAS VETERANS COMMISSION VETERANS

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TEXAS VETERANS COMMISSION ALTERNATIVE TEACHER CERTIFICATION TEXAS VETERANS COMMISSION VETERANS Powered By Docstoc
					TEXAS VETERANS
  COMMISSION


ALTERNATIVE TEACHER
   CERTIFICATION




      TEXAS VETERANS COMMISSION
           VETERANS EDUCATION
                P.O. Box 12277
         AUSTIN, TEXAS 78711-2277
    (512) 463-3168 or 877-898-3833 Toll Free
                                               SAA-ATC 10/01/06
        DIRECTIONS FOR EDUCATION SERVICE CENTERS, PRIVATE ALTERNATIVE TEACHER
        CERTIFICATION PROGRAM INSTITUTIONS AND INDEPENDENT SCHOOL DISTRICTS IN
        PREPARING CATALOGS FOR APPROVAL OF ALTERNATIVE TEACHER CERTIFICATION
     PROGRAMS FOR VETERANS TRAINING UNDER SECTION 3675, TITLE 38, UNITED STATES CODE

An Education Service Center, private alternative teacher certification program (ATCP), or independent school district
(ISD) desiring approval of a program(s) must prepare and submit the following information:

1.    Application Form (Exhibit 1)

2. True and Correct Statement (Exhibit 2).

2a. Copies of the alternative teacher certification program plan which has been approved by the Commissioner of
    Education and the State Board for Educator Certification. The plan should include a complete description of each
    program to be considered for approval. Additionally, the following items are also required:

       •    Description of the Progress Policy - The progress policy should explain the grading system used by the
            institution, whether it be letter, numerical, satisfactory/unsatisfactory. Define the minimum grades to be
            maintained by a student to make satisfactory progress and the grading period. Describe the conditions of a
            probationary period used by the institution, if any, and the conditions for interruption for students not making
            satisfactory progress. Describe the conditions for reentry, if any, for those students interrupted for
            unsatisfactory progress. Describe the progress records that are used and maintained to evaluate the student’s
            progress. State what type of progress records and the frequency these records are furnished the student and/or
            sponsor. (If this information is not included in the approved plan, please provide a statement which will be
            submitted as an addendum to your plan).

       •    Student Conduct Policy - The student conduct policy should state the rules and regulations governing conduct.
            Describe the conditions for dismissal of students for unsatisfactory conduct. Identify the conditions, if any, for
            reentry after a student has been dismissed for unsatisfactory conduct. (If this information is not included in the
            approved plan, please provide a statement which will be submitted as an addendum to your plan).

        •   Previous Education and Training - The previous education and training policy should explain that the
            institution will maintain a written record of previous education and training which clearly indicates that the
            appropriate credit has been given by the institution for previous education and training, if applicable. If the
            training period is shortened proportionately, the student and the Department of Veterans Affairs will be
            notified. (If this information is not included in the approved plan, please provide a statement which will be
            submitted as an addendum to your plan).

3. Off-Campus Locations (Exhibit 3) - include all ISDs which you anticipate as having a veteran employed under the
   program.

4. Practical Training List (Exhibit 4)

5. Affiliation Agreement (Exhibit 5)

6. Copy of the Recommendation for Alternative Certification Certificate from State Board for Educator Certification

7. VA Form 22-8794, Designation of Certifying Official(s)

8. Power of Attorney, Request for Waiver-85/15%, Advanced Payment Certification Forms

NOTE: Submit three (3) copies of each item.

                                                                                                         SAA-ATC 10/01/06
                                                                                                                  Exhibit 1
                                          TEXAS VETERANS COMMISSION
                                             VETERANS EDUCATION
                                                 P.O. BOX 12277
                                            AUSTIN, TEXAS 78711-2277

                APPLICATION FOR APPROVAL UNDER SECTION 3675, TITLE 38, U.S. CODE

Education Service Center/ATCP/ISD Name ________________________________________________________

Address _____________________________________________________________________________________

Mailing Address (if different from above) ___________________________________________________________

Current Director ______________________________________________________________________________

Name of VA Certifying Official _____________________________________ Phone (                    ) _________________
                                                                     Fax (                      ) _________________

Name of Person Preparing This Package ______________________________ Phone (                    ) _________________
                                                                      Fax (                    ) _________________

                                             IMPORTANT INFORMATION

1. The institution will make available the records and necessary data required for approval under Section 3675, Title 38,
   U. S. Code, for inspection by authorized representatives of the State Approving Agency and Department of Veterans
   Affairs. [Code of Federal Regulations CFR 21.4209(a)(1)]

2. The institution will retain records for at least three (3) years for all students who graduated, dropped out, or
   transferred. [CFR 21.4209(f)]

3. It is understood and agreed that charges for services and articles, if applicable, for veterans and other eligible persons
    are not in excess of charges made for other regular students pursuing the same or similar certificate program. [CFR
    21.4202(a)]

4. It is understood that adequate records must be kept to show attendance and progress of each veteran or eligible person.
    The records must be updated at least monthly. The records must be sufficient to show continued pursuit at the rate for
    which enrolled and the progress being made. They must include a final grade in each subject for each term, quarter,
    or semester, and record of withdrawal from any subject to include the last date of attendance.

5. For each veteran or eligible person, the institution will maintain a written record of previous education and training
   which clearly indicates that the appropriate credit has been given by the institution for previous education and
   training, with the training period shortened proportionately, and the person and the Department of Veterans Affairs so
   notified.

6. The institution will not accept the enrollment or re-enrollment of a student under Chapters 30 or 32, Title 38 U.S.C.
   and Chapter 1606, Title 10 U.S.C. when more than eighty-five (85%) percent of the students enrolled in the course(s)
   are having all or any part of their tuition, fees, or other charges paid to or for them by the institution or the
   Department of Veterans Affairs. The 85/15 ratio applies to each course individually.[CFR 21.4201(a)]

I have read and understand the above information, certify that the institution qualifies for approval consideration, and
provide a catalog/plan based on these requirements under the provisions of Section 3675, Title 38, United States Code.

______________________________________                                    __________________________
Signature of Authorized School Official                                   Date

Please return approval materials and this application to: Connie Jacksits, Program Director
                                                          Veterans Education
                                                          P.O. Box 12277
                                                          Austin, Texas 78711-2277
SAA-ATC 10/01/06
                                                                                                                    Exhibit 2

                                         TRUE AND CORRECT STATEMENT

                                                          (Sample)

Date


Connie Jacksits, Program Director
Veterans Education
Texas Veterans Commission
P.O. Box 12277
Austin, Texas 78711-2277

Dear Ms. Jacksits:

I certify that the following materials being submitted to support our request for approval to train veterans and other
eligible persons at (NAME OF INSTITUTION/ESC/ATCP/ISD are true and correct in content and policy as required
by 38 Code of Federal Regulations 21.4253(d) :

         .        Alternative Teacher Certification Plan
         .        Addendum/Addenda to the Plan (if applicable)*

For Private Institutions only
I certify that (name of institution) has been operating and training students for at least two years as an authorized
alternative teacher certification program.




Sincerely,



John P. Jones
Authorized Official




* ITEMS WHICH ARE NORMALLY CONSIDERED AS ADDENDA, INCLUDE BUT ARE NOT LIMITED TO:
       . program outlines (or changes to outlines)
       . course descriptions/changes to course descriptions
       . academic calendar for the school year
       . grading system
       . progress policies
       . conduct policy
       . program requirements
       . statement on progress records (transcripts) kept by the school
       . statement on progress records (grade reports) furnished to students
                                                                                        SAA-ATC 10/01/06


                                                                                                Exhibit 3

                                            OFF-CAMPUS LOCATIONS
                                     (Complete Street Address, City, State, Zip Code)


_________________________________________________________________________________________________
Education Service Center/ATCP/ISD

Use additional sheets if necessary

(1)     LIST SITES (INCLUDING MAIN) THAT MAINTAIN ALL RECORDS AND HAVE
        ADMINISTRATIVE CAPABILITY




(2)     LIST ALL OTHER SITES THAT PROVIDE INSTRUCTION (List school district offices only--not
        individual schools)




                                                                                        SAA-ATC 10/01/06
                                                                                                                Exhibit 4


                                      PROFESSIONAL TRAINING COURSES
                                         (for Teacher Certification Courses)

                      REQUEST FOR APPROVAL OF PROFESSIONAL TRAINING COURSES
                              UNDER THE PROVISIONS OF 38 CFR 21.4265(e)


Name of School            _______________________________________________________________________

Address of School         _______________________________________________________________________

Accrediting Body          Commissioner of Education and State Board for Educator Certification


The professional training courses (conducted off campus) include student teaching, internship, practicum, etc. and are
part of the approved teacher education curricula leading to certification:




_________________________________________________________                                ______________________
Signature and Title of School Official                                                   Date




                                                                                                     SAA-ATC 10/01/06
                                                                                                               Exhibit 5
                                                      SAMPLE




Affiliation Agreement between _______________________ and Region _______ Education Service Center.



This memorandum is an agreement between                      (Name of College/University)                 ,

___________,     Texas and Region _____ Education Service Center, __________________, Texas.


The following courses will be applied towards the course work portion of the Alternative Teacher Certification Program
offered through the Region _____ Education Service Center:

                                   Course Number and Name

                                   Course Number and Name




__________________________________                                    _________________________________
   College/University Official                                        Official from Service Center,
                                                                      Alternative Teacher Certification Institution,
                                                                      Independent School District (as applicable)




                                                                                                    SAA-ATC 10/01/06
                               POWER OF ATTORNEY CERTIFICATION


I certify that this institution does not have a power of attorney to negotiate Department of Veterans Affairs (VA) educational
benefit checks nor does this institution use coercive procedures or practices to limit a veteran or other eligible person’s
disposition of the proceeds of a VA check. Checks are not stamped “For Deposit Only” to the school’s account for endorsement
by the student. This institution does not have a joint bank account with any VA student.


           The institution DOES plan on receiving VA students’ monthly education benefit checks at the
           school’s address.

           The institution DOES NOT plan on receiving VA students’ monthly education benefit checks at the school’s address.




Signature of School Official                                                                                       Date



Title of School Official



Name of School



Address of School



City State Zip
                               REQUEST FOR WAIVER – 85/15 PERCENT


This is to certify that our current enrollment of Department of Veterans Affairs (VA) students receiving VA educational benefits
is 35 percent or less of the total school enrollment.

We do hereby request a waiver of the 85/15 percent reporting requirement. We do understand that the above waiver would not
apply to any course/program in which the percentage of VA students exceeds 85 percent.




Signature of School Official                                                                                         Date



Title of School Official



Name of School



Address of School



City State Zip
                                ADVANCE PAYMENT CERTIFICATION

         Our institution DOES NOT wish to participate in the VA’s advance payment program.



         Our institution AGREES to participate in the VA’s advance payment program, and we make the following certification:

         I certify that advance payment checks will be maintained in a secure place, be given to the VA student upon
         registration, but not earlier than 30 days prior to the first day of classes, and that we will furnish verification of
         enrollment as prescribed by VA directives.




Signature of School Official                                                                                                Date




Title of School Official                                                                                                Facility Code



Name of School



Address of School



City State Zip