Instructions & Checklist
Employment Offer Letter
[_] This package contains:
(1) Instructions and Checklist for the Offer Letter;
(2) the Information sheet; and
(3) the Offer Letter.
[_] As the employer, you should review the Offer Letter to ensure that the statements are
consistent with both your existing policies and the terms of the offer to the
[_] The Offer Letter contains bracketed, italicized instructions. After you have inserted
(or deleted) all the appropriate information, delete the bracketed instructions.
[_] The Offer Letter should be signed by the prospective employee before the
employment begins. Because you are asking the prospective employee to return the
letter to you, you should include a copy of the letter, plus a stamped, addressed
[_] This form should not be used if the prospective employee is covered by a collective
bargaining agreement or union contract, or if the prospective employee is considered
a consultant or independent contractor.
[_] You can print this form letter on your company letterhead or you can type your or
your company’s name and address at the top of the letter.
[_] This letter is meant to be filled out and edited on your computer. Many of the
comments in italics and [brackets] need to be deleted or replaced with appropriate
[_] Laws vary from time to time and from state to state. These forms are not intended to
be and are not a substitute for legal advice. These forms should only be a starting
point for you and should not be used or signed before first consulting with an attorney
to ensure that it addresses your particular situation. An attorney should be consulted
before negotiating any document with another party.
found at findlegalforms.com.
Employment Offer Letter
If you want to extend an offer of employment to someone and include some of the
basic terms of the offer, but don’t want the formality of an employment agreement, this is
your document. An employment offer letter can still adequately communicate many of
the conditions and benefits of the position (including salary, duties, vacation, etc.), but in
a much more casual manner than other types of agreements because its tone is
congratulatory rather than adversarial.
In addition, an employee offer letter will also reaffirm that the employment being
offered is “at will,” meaning the employment relationship can be terminated by either the
employee or the employer at any time (except for terminations that violate federal or state
law). Although the “at will” doctrine is not recognized in every state, “at will” language
will still help clarify the nature of the employment relationship.
Employment relationships are governed by both federal and state law. Many of
the state laws differ dramatically, therefore employers and employees should become
familiar with the laws of their specific state and the federal government before entering
into an employment arrangement. In addition, before using the form you should always
consult with your attorney to ensure that it addresses you specific situation.
This document should not be used with employees that are covered by a coll