Library Board Meeting Minutes by decree

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									Library Board Meeting Minutes
August 11, 2008


MEMBERS PRESENT
Sharon Anderson, Elizabeth Ellson, Janis Martin, Jill Mueller, Willa Olivier, John Schaber,
Debbie Spitzer, Librarian Sharon Grossardt and City Administrator Nick Koverman

MEMBERS ABSENT
Kay Phelps, Jane Ryan

President Janis Martin called the meeting to order at 6:33 pm.

BOARD MINUTES
The Board approved the minutes of the July 7, 2008 meeting on a motion by Willa Olivier,
seconded by Debbie Spitzer. Motion declared carried.

REPORTS FROM SELCO / FRIENDS OF THE LIBRARY
Librarian Grossardt attended a special SELCO Advisory Committee on August 5th to discuss a
response to the proposal from the Structure Study Committee about a merger of SELCO and
SELS. The library directors voted to submit a statement of concerns and a list of questions to the
committee with a request for written answers. She also attended the feedback meeting this
afternoon at Winona State University. The last feedback meeting will be held August 28th at
SELCO from 5:30-7:30 p.m. Board members are invited to attend.

Friends have not met.

FINANCIAL & CIRCULATION REPORTS
The Petty Cash and Circulation reports for June were approved on a motion by John Schaber,
seconded by Jill Mueller. Motion declared carried.

BUILDING UPDATE
Sharon Grossardt reported that the lower branches were trimmed from the pine trees on the north
side of the library.

One of the air conditioning units had a coolant leak, which has made some areas of the building
uncomfortably warm.

The carpet on the back step ripped and will need to be replaced. The supplies have been
purchased, and Jim Braun will take care of it.

There is graffiti on the wooden library sign. Nick Koverman will see about having it removed or
repainted.

We had to remove a chair because of frayed and threadbare upholstery. Janis Martin has extra
fabric from covering the bench and volunteered to try to reupholster the chair.
MURAL UPDATE
Janis Martin has measured the wall and will prepare some sample boards to present at the
September meeting.

LIBRARY USE POLICY
The Board reviewed the second draft of the policy and offered suggestions for rewording and
clarification. Some questions were raised about liability and legality. Nick Koverman will have
city attorney Wayne Schauble review the policy. We will work on it further next month.

FUNDRAISER UPDATE
Sharon Anderson and Liz Ellson reported on their July 31st planning meeting. They presented a
tentative schedule for “A Night at the Library” with ideas for refreshments, speakers, and
activities. Jill Mueller made a motion, seconded by Debbie Spitzer, that we go forward with this
project. Motion carried.

They will be meeting with the Chamber of Commerce in the near future.

DONATIONS
Nick Koverman said we have received $1000 from the Stockton Area Promotional Group.

Sharon Grossardt reported that the library will be receiving a bequest from the estate of John
Logan. Board consensus was that this should not be used for regular operating expenses. SELCO
has a library foundation that administers funds for individual libraries. Sharon will get further
information on this.

2008 AND 2009 BUDGETS
Adjustments to the 2008 were discussed. We will need to pare down part-time hours for the
remainder of the year. Another option would be closing one day or otherwise adjusting hours of
operation. State payment of Local Government Aid (LGA) is uncertain at this time.

Preliminary 2009 budget was reviewed.

OTHER
SELCO will increase delivery to the library from 3 days to 5 days a week after Labor Day.
Materials we borrow from or lend to other libraries will arrive more quickly.

ADJOURNMENT
The meeting adjourned at 8:15 p.m. on a motion by Jill Mueller.

								
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