Library Board Meeting Minutes August 11, 2008 MEMBERS PRESENT Sharon Anderson, Elizabeth Ellson, Janis Martin, Jill Mueller, Willa Olivier, John Schaber, Debbie Spitzer, Librarian Sharon Grossardt and City Administrator Nick Koverman MEMBERS ABSENT Kay Phelps, Jane Ryan President Janis Martin called the meeting to order at 6:33 pm. BOARD MINUTES The Board approved the minutes of the July 7, 2008 meeting on a motion by Willa Olivier, seconded by Debbie Spitzer. Motion declared carried. REPORTS FROM SELCO / FRIENDS OF THE LIBRARY Librarian Grossardt attended a special SELCO Advisory Committee on August 5th to discuss a response to the proposal from the Structure Study Committee about a merger of SELCO and SELS. The library directors voted to submit a statement of concerns and a list of questions to the committee with a request for written answers. She also attended the feedback meeting this afternoon at Winona State University. The last feedback meeting will be held August 28th at SELCO from 5:30-7:30 p.m. Board members are invited to attend. Friends have not met. FINANCIAL & CIRCULATION REPORTS The Petty Cash and Circulation reports for June were approved on a motion by John Schaber, seconded by Jill Mueller. Motion declared carried. BUILDING UPDATE Sharon Grossardt reported that the lower branches were trimmed from the pine trees on the north side of the library. One of the air conditioning units had a coolant leak, which has made some areas of the building uncomfortably warm. The carpet on the back step ripped and will need to be replaced. The supplies have been purchased, and Jim Braun will take care of it. There is graffiti on the wooden library sign. Nick Koverman will see about having it removed or repainted. We had to remove a chair because of frayed and threadbare upholstery. Janis Martin has extra fabric from covering the bench and volunteered to try to reupholster the chair. MURAL UPDATE Janis Martin has measured the wall and will prepare some sample boards to present at the September meeting. LIBRARY USE POLICY The Board reviewed the second draft of the policy and offered suggestions for rewording and clarification. Some questions were raised about liability and legality. Nick Koverman will have city attorney Wayne Schauble review the policy. We will work on it further next month. FUNDRAISER UPDATE Sharon Anderson and Liz Ellson reported on their July 31st planning meeting. They presented a tentative schedule for “A Night at the Library” with ideas for refreshments, speakers, and activities. Jill Mueller made a motion, seconded by Debbie Spitzer, that we go forward with this project. Motion carried. They will be meeting with the Chamber of Commerce in the near future. DONATIONS Nick Koverman said we have received $1000 from the Stockton Area Promotional Group. Sharon Grossardt reported that the library will be receiving a bequest from the estate of John Logan. Board consensus was that this should not be used for regular operating expenses. SELCO has a library foundation that administers funds for individual libraries. Sharon will get further information on this. 2008 AND 2009 BUDGETS Adjustments to the 2008 were discussed. We will need to pare down part-time hours for the remainder of the year. Another option would be closing one day or otherwise adjusting hours of operation. State payment of Local Government Aid (LGA) is uncertain at this time. Preliminary 2009 budget was reviewed. OTHER SELCO will increase delivery to the library from 3 days to 5 days a week after Labor Day. Materials we borrow from or lend to other libraries will arrive more quickly. ADJOURNMENT The meeting adjourned at 8:15 p.m. on a motion by Jill Mueller.
Pages to are hidden for
"Library Board Meeting Minutes"Please download to view full document