Eastern Tech Athletic Boosters General Meeting October 7, 2008 Present: See sign in sheet, Board members: Randy McNew, Ed Molen, Beth Steipler, Teresa Evans. Principal- Mr. Evans, Coaches- Marc Messaros and Shawn Burke Called to order at 7:02pm Adjourned at 8:40pm 1. Welcome- Randy welcomed everyone to the meeting and introduced the board members. 2. Minutes- Last month’s minutes were approved by the board and posted on the web. Teresa did print some out and set them on the table with the agendas and treasurer’s summary report. 3. Treasurer’s report- Beth explained the report. Explained to Football their total for outstanding invoices was about $400 more then they had stated, Marc Ok with that. Ed stated on page two of the summary that it was not basketball who spent $1000 but baseball, correction made on summary. See attached full treasurer’s report and summary. Lift a thon- money is still trickling in. By next month Beth should be able to have the money divided between all the teams that participated- for money collected. T-shirts have been paid for by football. 4. Membership committee- Julie reported that that new banner for Essex Dentistry is completed and gave it to Randy. Julie just received membership cards from Beth. She already has the address labels ready to place on the envelopes. Julie will e- mail PTSA president to see about bulk mailing, if we do not have enough envelopes to do bulk mail, she will stamp them. 5. Merchandise committee- Mary Ann reports they have been selling at all Varsity football games and have sold about $2000 in merchandise so far. Inventory is getting low, but waiting to sell more before ordering more. Will be selling merchandise at the Soccer game this Friday and next Friday at CCBC. It was suggested that she buy more orange items since homecoming is an “orange out”, plus people are asking for orange items. The supply is also low in most sizes of sweatshirts. Mary Ann will speak with the board about ordering more items. She will e-mail the board with a current inventory list. 6. AD Report- Mr. Evans stated there will be winter sports parents meeting on October 30th and November 5th for all athletes planning on playing a winter sport. Banquets for fall teams are still up in the air. Mr. Hall will monitor what the coaches are doing for the banquets. Homecoming night- to be an “orange out”. He will be doing pre-sale tickets for the homecoming game for adults and students. Small scoreboard has been ordered. He will turn in the invoice to the boosters. 7. Old Business- a. Lift-a-thon- money is still trickling in, they think around $3500 so far. b. Fundraising forms- no new forms have been turned in. c. Small scoreboard- has been ordered, Mr. Hall will turn in invoice. d. 501 (C)(3)- Teresa printed the forms off the internet to become non profit. First step is to get a tax ID number- a form that needs to be completed. Ms. Barnes said it can be completed online, she will send the e-mail address to Randy. e. Scholarship committee- Ursula is still researching information. Ed said that the guidance counselor hands out applications to all seniors. f. Track Record Board- Randy plans on hanging the board this Saturday morning. 8. New Business- a. Nomination of new Vice President- only one nominee was sent to Randy- Ray White. No objections heard. Randy announced Ray as the new VP. b. New Food Ideas- Scott is just not able to change his work hours to be able to set up the hot dog stand; he has no one else to help him. Ed asked Scott to check with his father about our proceeds from the events he did sell items. Scott will attempt to get a hold of him. Shawn will e-mail Randy with a possible person. c. New Fundraisers- JV and Varsity Basketball ESPN magazine sale- Board will vote and let Ed know. Boys Lacrosse- will be selling ads for a program to be given out at the games. Shawn and Steve will fill out appropriate forms and turn them into Randy d. Pep Rally- October 24th 1pm. JV football will have a tailgating party at ET prior to the game. Randy, Teresa and Mary Ann will meet with Ms. Ferraro at 3:30 on October 8, 2008. If volunteers are needed, an e-mail will be sent to all members. e. Alumni/ Booster appreciation night 11/7/08 – Give away is unknown at this time. Members will need to show membership card, alumni to sign in. 9. Open Floor a. Mr. Evans thanked the boosters for their support of the students from Deep Creek Middle School. Faculty and students from both schools felt it was a success. Mr. Evans is working on doing the same type of activity with students from other area middle schools as well. b. Mulch Sale- it was suggested that May 2nd is to late to do the sale. After much discussion, it was decided to move the sale to March 14th and possibly April 18th. Beth will call the company to make the change. We will start advertising. c. Track will start advertizing their Christmas flower sale. d. Randy asked / told the coaches to send flyers to him or bring them to the meeting so they can be distributed. e. Debbie Fox – past secretary sent an e-mail to wish every well and that she missed the boosters and she would see us at the homecoming game. f. Beth- brought up the idea of doing a bulk mailing of all flyers; Mr. Evans suggested we use EDLINE. All flyers to be sent to Randy, he will forward them to Mr. Schlipp to be added to EDLINE. Mr. Evans also suggested the phone message system; it can be set up to reach athletes of a certain team if wanted or go out to the whole school. g. Faces by Terri- The building permit has been signed, we can have the building from 11:00 to 3:00pm. on October 25 for the girls to have their hair and makeup done. The boosters will receive a donation for each girl from Faces by Terri. h. Cheerleading- Basket Raffle going really well. Sold 730 tickets- expect to make about $2500. New York bus trip is next to get organized. i. Football- dance tickets are in, flyer is on the website for anyone interested.