SABSC EMPLOYEE EXPENSE REPORT
Today's Date: Conference Printing Reimbursable Off. Exp. Travel Univer. Spons. Function
Expense Report #
Business Purpose of Expense: (circle one)
Contract Services Dues/ Membership Profess. Independent Svcs. Licensing/Permit Fees Other
Department/ Club/ Organization:
Contact Name:
Tel #:
Email:
Description of Expense:
#Days: Destination:
From: City/ State To: City/ State
Beginning:
Round Trip (Y/N)
Ending:
PART 1 of 4: TRANSPORTATION
Date(s) Mode Miles Rate Amount
$ $ $ $ Transportation Subtotal 1 $
PART 2 of 4: TRAVEL EXPENSES
Date(s) Location Lodging $ Breakfast $ Lunch $ Dinner $ Miscell. $ Description of Expense Total for Date
$ $ $ $ $ $ $ $ Travel Expenses Subtotal 2 $
PART 3 of 4: OTHER EXPENSES
Date(s) Location Description of Expense (including attendees) Amount
$ $ $ $ Other Expenses Subtotal 3 $
PART 4 of 4: SETTLEMENT
Total Travel Expenses (1+2+3): $ Less: Advances from BC: $ Total Amount to be Reimbursed:
$
HOW TO ENSURE EFFECTIVE PROCESSING A. B. C. D. E. F. Original, itemized receipt(s) or invoice required for all reimbursements or payments. Reimbursements for off-campus dining must include a list of attendees. Organize your receipts by expense category (e.g., office supplies, meals, printing). TAPE receipts onto a blank 8.5"x 11" sheet of paper. All requests for reimbursement or payment must be signed by the employee’s supervisor. Make a copy of all taped sheets and this form for your files before submitting.