MINUTES OF THE REGULAR MEETING OF
THE BOARD OF EDUCATION
SCHOOL DISTRICT NO. 85 (VANCOUVER ISLAND NORTH)
December 14, 2009
CALL TO ORDER:
The meeting was called to order by Leightan Wishart, Chairperson of the Board of Education, at the
school district administration office, Port Hardy, B.C. at 6:30 p.m. with the following in attendance:
Jeff Field, Trustee Absent: Victor Tracy, Trustee
Eric Hunter, Trustee Ann Hory, Trustee
Werner Manke, Trustee
Carol Prescott, Trustee
APPROVAL OF Manke/Field:
MINUTES That the minutes of the November 9, 2009 meeting be adopted as
ADDITIONS TO THE 2009/2010 Funding / Amended 2009/2010 Budget
AGENDA Threat Assessment
Financial Disclosure Act Statements
ADOPTION OF Hunter/Manke:
AGENDA That the agenda be adopted with the additions. CARRIED
PORT HARDY Ms. Bedard, Superintendent of Schools introduced Steve Gray,
SECONDARY SCHOOL Principal of Port Hardy Secondary School. She stated she was
PLAN PRESENTATION pleased with the welcoming culture at PHSS and the leadership
provided by Mr. Gray to ensure a safe and respectful school. Mr.
Bedard also recognized Mr. Gray for establishing a Distance
Mr. Gray began his presentation by presenting statistics showing
that more students had made the Honour Roll (90% average or
better) and more students had also attained an average of 80% or
better. He also recognized that the school was experiencing less
student suspensions when compared to prior years. He was very
pleased with the trends and stated that there is a growing positive
attitude in the school and students are responding to it. He noted
that it takes time to move to a more academic school, but he is
pleased that it is slowly evolving.
He reported that there were now six courses available on line
through the school‟s new Distributed Learning School. He was
looking forward to being able to offer more courses to provide
students with more choice and to help them reach their educational
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 2
Through a PowerPoint presentation with insertion of video clips
voiced by students, he provided an insight into “Life at PHSS”. He
touched upon junior and senior volleyball and soccer, student
guitar, spirit days, the school‟s drama program, healthy eating and
Maggie‟s Room, and new courses being offered such as, Family
Management 12, Drafting, Earth Science 11, and special projects
such as students building a two-storey storage shed. He stated he
was very proud of the „storage shed project‟. Not only was it
keeping students attending school, but, it provided students a hands-
on way to explore many skills and take pride in their work.
Mr. Gray also relayed the opportunity for hands-on learning in his
Biology class when the Humboldt squid arrived on the shores of
Port Hardy Bay.
The school is working at all times to include the district‟s
Enhancement Agreement goals into all levels of the curriculum and
made reference to English 12 using the book, “Three Day Road”.
NOVEMBER 2009 That the November 2009 disbursements statement be approved.
AMENDED 2009/10 Mr. Martin, Secretary-Treasurer reported that he had received the
BUDGET district‟s 2009/2010 amended funding of $18,378,215, noting that it
was $55,000 higher than expected. Trustees will be asked to
approve the 2009/10 Amended Budget Bylaw in three readings at
the February 8, 2010 meeting.
PHSS – FIELD TRIP TO Ms. Katherine McIntosh, Director of Instruction presented a request
CHINA from Port Hardy Secondary School to travel to China during spring
That a Port Hardy Secondary School spring break 2011 out-of-
country cultural field trip request to travel to China be approved in
MINISTRY Mr. Wally Wright, District Principal, Special Services attended the
ACKNOWELDGEMENT meeting to advise that the Ministry of Education had contacted the
– SPECIAL NEEDS school district to acknowledge that, after its recent analysis of
STUDENTS provincial trend data, School District 85 (Vancouver Island North)
consistently performed above the provincial average in the
Students with learning Disabilities:
Grade 10 English Pass Rate
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 3
Grade 10 Science Pass Rate
Students with Behaviour Disorders:
Six Year Completion Rate
FSA Grade 4 Reading Composition Participation
As a result, Mr. Wright reported that the school district special
education staff were asked to participate in an Effective Practices
Enquiry written report. The data being collected will be analyzed
and reported to BCCASE. The information gathered will be
distributed across the province. Mr. Wright recognized and thanked
his LART and SEW staff as well as school principals and vice-
principals for their work on behalf of district students.
THREAT ASSESSMENT – The Director of Instruction, Ms. McIntosh reported that a very
NEXT STEPS successful Threat Assessment Workshop (Building Safe Schools for
Everyone) was held on November 23, 2009 (Implementation Day)
at the Port Hardy Civic Centre. The presenter, Ms. Teresa
Campbell, provided a full day session on threat assessment with
over 216 people in attendance which also included representatives
from the district‟s partner groups.
The District Principal, Special Services, Wally Wright provided
some background and philosophy into the threat assessment work
being done in Alberta and British Columbia. The work involves a
collaborative approach to preventing violence.
Ms. McIntosh announced that an in-depth level one, two-day
training session was scheduled in district for June 8 and 9, 2010.
SUPERINTENDENT’S Ms. Bedard, Superintendent of Schools presented for approval the
ACHIEVEMENT Superintendent‟s Report on Student Achievement. She advised it
REPORT had been collaboratively written by the District‟s Education Team
made up of herself, the Director of Instruction, the District
Principal, Special Services and the District Principal, First Nations
and Educational Initiatives. The following are excerpts taken from
the report that were outlined by Ms. Bedard at the meeting:
The report on student achievement has two main purposes:
To ensure transparency and accountability for the school district’s
ongoing responsibility to improve student achievement.
To provide information to shape and influence plans at the school
and district level that focus and support improvements in student
The report focuses on student achievement results in literacy, numeracy,
and school completion, as well as on aboriginal student achievement. Both
provincial and local data are referenced.
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 4
Improving Areas of Student Achievement
1. Graduation and Completion Rates
Six-Year Completion rates for Aboriginal students improved from 50%
to 57% in the last three years.
Six-Year Completion rates for students with Behavior
Disabilities/Mental Illness improved from 39% to 59% over the last
First-Time Graduation rate for all students has improved from 76% to
85% in the last five years.
First-Time Graduation rate for students with Special Needs has
improved from 63% to 80% in the last five years.
First-Time Graduation rate for Aboriginal students has improved from
50% to 75% in the last five years.
Science 10 Provincial exam pass rate for all students, including
Aboriginal and Special Needs students, has improved in the last three
Social Studies 11 Provincial exam pass rate for all students, including
Aboriginal, has improved in the last two years.
Grade 2 PM Benchmark results show increases for boys, girls and
Aboriginal students in reading over the last three years.
Grade 4 FSA Writing results show an increase for girls from 2008 to
Grade 7 FSA Writing results improved for all students including
Aboriginal students from 2008 to 2009.
English 10 Provincial exam pass rate is at 100% for students with
Learning Disabilities in the last two years.
English 10 Provincial exam pass rate for female students increased
from 81% - 95% over four years.
English 10 Provincial exam pass rate for Aboriginal students improved
from 65% - 71% over four years.
Communications 12 Provincial exam pass rate for all students
improved from 81% to 93% over 5 years.
Communications 12 Provincial exam pass rate for Aboriginal students
improved from 70% to 93% over 5 years.
On the grade 8 DMA, Aboriginal boys’ results for meeting the district
standard in math improved by 32% in the last two years.
Principles of Math 10 pass rate for Aboriginal students improved by
17% over four years.
1. Completion Rates
Even though the completion rates for Aboriginal and Special Needs
students have improved, we are not satisfied with our current results.
Current Aboriginal student six-year completion rate is 57% and the
07-08 completion rate for students with Special Needs is 56%. We
continue to focus on these as areas for further improvement.
Grade 10 and 11 transitions for Aboriginal and female students show
downward trends. In the last five years, Aboriginal student grade-to-
grade transitions have declined by an average of 9% and female
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 5
student grade-to-grade transitions have declined by an average of 5% .
Despite our focus on improving literacy, reading comprehension
results on the DART and FSA assessments are not improving as
anticipated. In order to show trends over time in DART results for all
students at grades 3, 6 and 9, we need at least one more year of
assessment information. However, over three years, Aboriginal student
results have declined for grade 3 and grade 6 by 11% and 17%
respectively. Improving reading comprehension continues to be a
challenge for our district.
District and provincial data indicate numeracy results are declining at
primary, intermediate and secondary levels. In order to show trends
over time on our district math assessment (DMA), and the revised FSA,
we need at least two more years of data. However, results for all
students at the grade 3 level indicate a decline by 14% over the last
three years. Only 34% of grade 8 students are achieving the district
standard of 60% or better. From 07-08 to 08-09, grade 4 FSA
Numeracy results show an alarming drop for Aboriginal students from
42% to 22% meeting expectations. Further analysis is required at the
school level to identify what the problems are and how they can be
The report also contained the district‟s comments in answer to
questions from the Ministry of Education regarding children and
youth in care. The full report can be viewed on the district‟s
website at www.sd85.bc.ca.
That the Superintendent‟s Report on Student Achievement be
approved and that it be forwarded to the Ministry of Education by
January 31, 2010.
SUPERINTEDENT’S The Superintendent of Schools, Ms. Bedard provided an update
REPORT – GOALS regarding the progress to-date re: her 2009-2011goals in the areas of
Learning, Capacity Building, Evaluation and Strategic Planning.
FINANCIAL Mr. Martin, Secretary-Treasurer reminded trustees about filing their
DISCLOSURE ACT individual Financial Disclosure Act Statements with him prior to
STATEMENTS January 15, 2010.
ADMINISTRATIVE The Director of Instruction, Ms. McIntosh reported on her activities
REPORT during the past month:
Attended November 11th assembly at Sunset School;
Hosted two SmartBoard user group meetings;
Attended BCSSA‟s „Student Engagement Forum‟;
Attended SD85‟s Threat Assessment Workshop;
Spent a day at Eagle View, Cheslakees and Robert Scott
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 6
Attended the Island Leadership Coalition meeting;
Attended a Mount Waddington forum on employment training
and strategic planning;
To attend upcoming school Christmas activities.
BCSTA REPORT Chairperson Wishart reported on BCSTA‟s recent Trustee Academy
held in Vancouver December 3-5, 2009.
From one of the workshops she attended, Trustee Prescott made
note of the fact that only 20% of children in care in the province of
British Columbia graduate.
SCHOOL CHRISTMAS Trustees were provided with a listing of the festive Christmas
ACTIVITIES activities taking place at the local schools.
TRUSTEE SHARING Trustee Prescott stated that a successful coffee house was recently
held at Sea View School.
Trustee Field noted that the Deputy Minister of Education was not
present at the recent BCSTA conference. He was pleased to see that
the academic success of children in care was discussed.
Trustee Manke reported that he expected that the Literacy Now
program will commence at Woss Lake School in January. He also
reported that he had taken a principal to lunch.
Trustee Hunter advised that he attended BCTF‟s November 14,
2009 conference in Vancouver regarding Foundations Skill
VINTA Mr. Kevin Ogren, VINTA President reported that January 10, 2010
REPRESENTATIVE is the date for FSA testing. He commented that because SD85 is a
small district, it does a good job of tracking and supporting children
He announced that the January 22, 2010 Pro-D workshop
information is available at http://www.bctf.ca/vinta/ and encouraged
trustees to attend.
Mr. Ogren referred to the feedback he‟d received since the district‟s
threat assessment workshop. He touched upon „closed‟ and „open‟
systems and how we all need to work together to be successful.
CUPE Ms. Jody Welch, CUPE Vice-President advised that she too
REPRESENTATIVE attended the threat assessment workshop. She felt it provided
valuable information for bus drivers as they are often the first to see
students and need to involve us in what is taking place.
MINUTES OF THE REGULAR MEETING – December 14, 2009 - PAGE 7
QUESTION PERIOD Mr. Lagrosse asked about the possible closure of Robert Scott
School and how it may affect students requiring special attention
already attending school at Eagle View School.
Chairperson Wishart advised that no decisions have been made at
this time to close any school for September 2010. The district will
not receive its funding figure from the Ministry of Education until
March 15, 2010. All district operations and staffing will be looked
at to balance the 2010/2011 budget. There will be public
community consultation meetings before any decision is made.
Mr. Lagrosse stated that the district should not accept cutbacks from
the Campbell government as they do not work for students. “Who is
there to negotiate for kids”.
193/09 That the regular meeting of December 14, 2009 be adjourned.
Chairperson of the Board Secretary-Treasurer