TENDER DOCUMENT - PDF by taoyni

VIEWS: 58 PAGES: 21

									       TENDER DOCUMENT




 OPERATION OF SHOPS AND RESTAURANTS IN
INDIA PAVILION DURING WORLD EXPOSITION
     EXPO 2010, SHANGHAI (CHINA)
          (MAY 1- OCTOBER 31, 2010)




INDIA TRADE PROMOTION ORGANISATION
  (A Government of India Enterprise)
         Pragati Bhawan, Pragati Maidan
           New Delhi – 110001 (India)
                             I N D E X

Chapter               Description/Detail                  Page Nos.

    -                Notice Inviting Bids                    1-2

   1.                Terms of Reference                       3

   2.                     Background                          4

   3.                   Expo Guidelines                      5-8

   4.      Commercial Activity Zone in India Pavilion       9-13

                                Allotment Procedure         10-12

   5.                  Fact at a Glance                       14

Annexure
   I         Location of India Pavilion in the Expo           15
                             Zone

   II           Design Module of India Pavilion               16

  III          Design layout of Commercial Zone               17

   IV         Design layout of Shops/Restaurants              18

   V       Form for Bidding For Shops/Restaurants           19-20

   VI          Memorandum of Agreement Form                 21-22




 Certified that the Tender Document contains Pages 1 to 22, cover page,
                     Index page and Annexures page.




                                   (i)
                                       -1-

     NO. ITPO/TDMD/EXPO 2010/COMMERCIAL SECTION/2009
           INDIA TRADE PROMOTION ORGANISATION



                          NOTICE INVITING BID



Sub: Commercial Space in India Pavilion at Expo 2010, Shanghai,
China (May 01 - October 31, 2010).



        India Trade Promotion Organisation (ITPO) has been entrusted the
task of setting up of India Pavilion at Expo 2010 (1st May, 2010 to 31st
October, 2010), Shanghai, China on behalf of Government of India. A plot of
4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for setting up of India
Pavilion in Zone ‘A’ located on Eastern side of Huangpu River. About 70 million
visitors are estimated to visit the Expo spread over a period of six months.



       The theme of the Shanghai Expo is “Better City, Better Life”.
Construction, decoration and the content of display in India Pavilion is to be
developed keeping in view of the Theme/Sub-Themes. The proposed theme of
India Pavilion is “Cities of Harmony” with sub-Themes: (i). Cultural Diversity and
Harmony in Urban India (ii). Technology and Tradition in Urban India (iii).
Integration of Rural and Urban India, and (iv). Providing affordable Urban
Amenities to all Sections of Society.

       In the area earmarked for commercial activities ( shops/catering
services), inside the India Pavilion there will be 14 number of shops and two
restaurants. As per Expo guidelines, the shops will be for specialized goods of
the country, mainly, pictures, post cards, books, stamps, audio- visual products,
souvenirs and handicrafts. Similarly, the restaurants will offer the delicacies
and cuisine of the country. Bidders are advised to refer to official website
(www. Expo2010china.com/www.expo2010.cn) of Expo authorities with respect
to different liabilities of successful bidders.
                                              -2-

    Details/UNIT         No. of Area      of        Reserved          EMD/        Per
                         Unit   each unit           Price/per unit    Unit
    Shops                14     26 sqm              Rs. 68.00 lakhs   Rs.5.00 lakhs
                                (Appx.)
    Restaurant –I        1      105 sqm             Rs. 1.50 crores   Rs.20.00 lakhs
    With seating                (Appx.)
    arrangement
    Restaurant – II      1          50 sqm          Rs. 1.00 crores   Rs.20.00 lakhs
    ( fastfood/                     (Appx.)
    take away)

       The sealed bids are invited for the commercial space i.e. shops and restaurants
for operation during the period of May 01, 2010 to October 31, 2010. Interested
companies may obtain the bid document by paying Rs. 1000.00 (non refundable) through
Cash/Demand Draft drawn in favour of India Trade Promotion Organisation payable at
New Delhi from the office of the General Manager (TDMD), India Trade Promotion
Organisation, Room No. 108, Pragati Bhawan, Pragati Maidan, New Delhi – 110 001. Indian
Company based outside India will remit the above amount in equivalent US$/Euro
through demand draft drawn in favour of India Trade Promotion Organisation, payable
at New York/Frankfurt.

        The bids in sealed envelops should be addressed to the General Manager (TDMD)
and sent by post/submitted, so as to reach India Trade Promotion Organisation ( Room
No 224), Pragati Bhawan, Pragati Maidan, New Delhi – 110001, upto 03:00 PM on 18th
February 2010 alongwith Earnest Money(EMD) of Rs. 5.00 lakhs for each shop and Rs.
20.00 lakhs for each Restaurant through a Demand Draft drawn in favour of India
Trade Promotion Organisation payable at New Delhi, in a separate envelope. The amount
of EMD can also be paid in equivalent US$/Euro through demand draft drawn in favour
of India Trade Promotion Organisation payable at New York/Frankfurt. Service tax at
prevailing rates ( @10.30 at present) will be applicable for payments made in Indian
Rupees. However, no service tax will apply for payments made in foreign exchange. The
bids not accompanying with the Earnest Money in the prescribed format shall be
rejected. In respect of successful bidders, the EMD will be adjusted against payment
of Ist installment. Bids received after the due date and time shall not be considered.
The Bids will be opened on 18th February 2010 at 3.30 PM.

        Details of the tender document are also available on the website
www.indiatradefair.com. Those who download the Tender document from the website,
shall pay the cost of the Tender document through a bank draft at the time of
submission of the application either in IRs./US$/Euro.

       ITPO reserves the right to reject any or all the bids without assigning any
reason whatsoever at any point of time.

Place: New Delhi
Date:                                AUTHORIZED SIGNATORY OF ITPO
                                      -   3–
                    1. TERMS OF REFERENCE


       For the purpose of the Tender Document/agreement, the following words
and expressions shall have the meaning hereby assigned to them except where
the context otherwise requires.

1.1   “Commercial Activities” means catering services and boutiques of
      official participants in the exhibition areas as defined in participation
      guide of Expo Authorities/Organisers.

1.2   “Approval” means approved by ITPO in writing including subsequent
      confirmation of previous approval.

1.3   “Company” herein means and refers to the allottee of the
      shop/restaurant including the successors or Authorized Representatives.

1.4   “Pavilion” means India Pavilion at Expo 2010, Shanghai.

1.5   “Site”: India Pavilion, Zone A, Expo 2010, Shanghai, China.

1.6   “Organizer” means all the monitoring authorities of the Shanghai Expo
      Bureau as well as Statutory Authorities concerned with Commercial
      Activities within national pavilions.

1.7   “Equivalent Foreign Exchange” means equivalent amount of Indian
      Rupees in US$ or Euro as per the prevailing foreign exchange rate.

1.8   “Design C”: Interiors Consultant of ITPO.
                                     -4-
                              2. BACKGROUND

       World Expos are organized every five years. In 2005, Expo was held in
Aichi, Japan and in 2000 at Hannover, Germany. A country showcases itself and
its progress through such events. Expo 2010 is scheduled to be held from May
01 to October 31, 2010 at Shanghai, China. The location of Expo is at a region
between Nanpu Bridge and Lupu Bridge along both sides of Huangpu River. The
Expo 2010 covers an area of 5.28 sq. kms. About 70 million visitors are
estimated to visit the Expo spread over a period of six months. More details
may be referred on the website www.expo2010china.com/ www.expo2010.cn

INDIA PAVILION

2.1   India Trade Promotion Organisation (ITPO) has been entrusted the
      task of setting up of India Pavilion at Expo 2010 (1st May, 2010 to 31st
      October, 2010), Shanghai, China on behalf of Government of India. A
      plot of 4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for setting
      up of India Pavilion in Zone ‘A’ located on Eastern side of Huangpu River.

2.2   The theme of the Shanghai Expo is “Better City, Better Life”.
      Construction, decoration and the content of display in India Pavilion is to
      be developed keeping in view of the Theme/Sub-Themes. The proposed
      theme of India Pavilion is “Cities of Harmony” with sub-Themes: (i).
      Cultural Diversity and Harmony in Urban India (ii). Technology and
      Tradition in Urban India (iii). Integration of Rural and Urban India, and
      (iv). Providing affordable Urban Amenities to all Sections of Society.

2.3   In the area earmarked for commercial activities, inside the India Pavilion,
      there will be 14 number of shops and two restaurants as per details give
      below:

        Details                       No. of Units      Area of each unit
        Shops                         14                26 sqm (Appx.)
        Restaurant –I                 1                 105 sqm (Appx.)
        With seating arrangement
        Restaurant – II               1                 50 sqm (Appx.)
        ( fastfood/take away)
        No Cooking is permitted in the shops.

2.4    As per Expo guidelines, the shops will be for specialized goods of the
      country, mainly pictures, post cards, books, stamps, audio- visual
      products, souvenirs and handicrafts. Similarly, the restaurant will offer
      the delicacies and cuisine of the country.
                                      -5-
                       3.     EXPO GUIDELINES

       Commercial activities at Expo 2010, Shanghai refer to the catering
services and boutiques of official participants in the exhibition areas.

3.1    CATERING SERVICES

        Official participants may set up catering facilities in their allocated
exhibition areas to provide speciality dishes and food to the public. The catering
facilities of official participants may be high class restaurants, cafeteria-style
restaurants and fast food (take-out), with the following characteristics:

    CATEGORY                              CHARACTERISTICS
Cafetaria-Style           • Decoration with distinctive styles.
Restaurant                • Providing a certain kind or type of specialty
                              dishes, food and beverages.
                          • Accepting customer order or providing buffet
                              services.
                          • Relatively low density of diners, and relatively
                              spacious environment.
                          • Moderate prices.
Fast-food (take-out)   Simple and Natural decoration
Restaurant             Providing mainly fast food and beverages
                                            No dining in store or providing only
                              simple in-store dinning facilities
                       Relative high density of dinners
                       Moderate or lower price.

3.2    BOUTIQUES:

       Official participants may set up boutiques in their exhibition areas to
offer special goods of the country or international organisation concerned to
the public, mainly pictures, post cards, books, stamps, audio-visual products,
souvenirs and handicrafts.

3.3    AUTHORIZATION BY THE CHINESE GOVERNMENT:

       The successful bidder shall be required to undertake overall process of
Authorisation. Application will be submitted to pertinent Chinese Government
authorities for authorization in accordance with Chinese Laws, regulations and
rules. Necessary formalities to obtain the Food Hygiene License from Shanghai
Food and Drug Administration, the Hygiene License for Public Places from
Shanghai Municipal Hygiene Bureau, the Fire Safety License from the Fire
Department of Shanghai, the License for Pollutant Discharge from Shanghai
                                     -6-
Municipal Bureau of Environmental Protection, and on the basis of the aforesaid
licenses obtain the Business License from the Industrial and Commercial
Administration of Shanghai, the Organisation Code Certificate from the Quality
and Technology Supervision Bureau, and the Taxation Registration Certificate
from the taxation authority.

3.4    BUSINESS HOURS:

       Business Hours for the commercial activities will be same as those for
the India Pavilion at Expo.

3.5    ROYALTY:

        All the allottees in the commercial activities zone of India Pavilion shall
pay royalty to the organizers as per norms.       The royalty for commercial
activities shall be charged at a certain rate to the after-tax revenues as
follows:

           Catering Services                     Royalty rate
                 Cafeteria-style restaurant      6 %
                       Fast-food (take-out)      8 %
           Boutiques                             10 %

       The royalty shall be paid on a monthly basis, and the methods of payment
shall be determined by the organizer otherwise. It is the responsibility of the
Allottes to make the timely payment of Royalty and role of ITPO is to managing
the affairs of India Pavilion and assist to the successful bidders.

3.6    DISPOSITION OF SALES REVENUES:

       The allottees shall record and report their daily sales revenues to the
Organizer in the way set forth by the Organizer. Allottees shall open an
account in a bank designated by the Organizer, and deposit their daily revenues
at the bank account. The allottees are required to provide within a specified
period of time details of revenues from their commercial activities and account
statements, and when necessary conduct auditing on the financial situation of
the commercial activities.

       The allottees shall use the cashier system designated by the organizer to
handle the revenues from their commercial activities.
                            - 7 -
3.7    TRANSPORTATION, CUSTOMS SUPERVISION, INSPECTION AND
       QUARANTINE, AND TAXATION:

       The allottees shall transport foodstuff, goods, materials and equipment
related to their commercial activities in accordance with rules adopted and
released by the Organizer.

       The allottees shall follow the regulations of China concerning customs
clearance and inspection and quarantine for importing foods, goods and their raw
materials for their commercial activities, and pay customs duties, import VAT,
and import consumption tax for the imports according to Chinese laws,
regulations and rules.

     The allottees shall also pay business tax on the sales revenues from their
commercial activities according to the Chinese laws, regulations and rules.

        If allottees commission businesses incorporated in China and with
relevant qualifications awarded by Chinese authorities to undertake commercial
activities in their section, such businesses concerned shall pay pertinent taxes
according to Chinese laws, regulations and rules.

      Shipment of equipments/merchandise, its custom clearance, payment of
tax/VAT, etc. shall be liability of the bidder only.

3.8    QUALITY REQUIREMENTS:

        The food and goods that the allottees sell through their commercial
activities shall comply with the product quality and food safety requirements set
forth by Chinese laws, regulations and rules, meet relevant international,
Chinese and trade standards, and shall be subject to the supervision and
inspection of the organizer and pertinent Chinese government authorities.

      The Participants Service Centre shall answer the inquiries concerning the
Chinese and trade standards for product quality.

3.9    CURRENCY AND PRICES:

       The allottees’ commercial activities shall be priced in RMB/Yuan and the
transactions shall be settled in RMB/Yuan as well. Currency exchange services
are available in the Expo Park.

       The allottees shall provide a price catalogue in their commercial activity
area indicating clearly to visitors the price of food and goods sold.
                                     - 8 -
3.10   STAFF MANAGEMENT:

       The allottees catering service staff shall undergo health examination by
health and hygiene organizations specified by relevant Chinese government
authorities, and may be engaged in such catering services only after they have
obtained the health certificate and the staff certificate (or card) issued by the
Organizer.

       The sales staff of the allottees for commercial activities shall undergo
trainings organized by the Organizer, and wear the staff card issued by the
Organizer during their service.

       The allottees will provide insurance coverage to all Staffs/workers.
                              -9-
      4.     COMMERCIAL ACTIVITY ZONE IN INDIA PAVILION

4.1   A plot of 4,000 sq. mtrs. (80 mtr. X 50 mtr.) has been allotted for India
      Pavilion in Zone ‘A’ located on eastern side of Huangpu River. As per the
      Expo guidelines, the area for commercial activities will be maximum 20 %
      of the total covered exhibition space. In this commercial activity zone,
      the Indian companies will be allotted shops for selling merchandize and
      services for the products/fields approved by Expo authorities. The
      drawings showing location and Design of India Pavilion are given at
      Annexures- I & II.

4.2   It is proposed to have 14 number of shops, one restaurant with seating
      arrangement and another restaurant (Fastfood/take away) inside the
      Pavilion.

        Details                       No. of Units     Area of each unit
        Shops                         14               26 sqm ( Appx.)
        Restaurant –I                 1                105 sqm (Appx.)
        With seating arrangement
        Restaurant – II               1                50 sqm (Appx.)
        ( fastfood/take away)

      No cooking is permitted in the shops. Layout of the Shops/Restaurants
      are given at Annexures- III & IV .

4.3   The shops and restaurants will be provided with partition walls, doors
      with locks, lighting/power points. However, interior decoration/design,
      the furniture and fixtures etc. will be arranged by the allottees
      themselves as per their specific requirements and needs.

4.4   As the Interiors of the Shops will be done by the Shop owners
      themselves, the proposed design of the Interiors with material
      specifications should be submitted to ITPO for approval of the same
      prior to implementation.

4.5   Since a standard facia for all the Shops will be provided as a package,
      separate signages will not be permitted on the exterior surfaces of the
      Shops or in the passage.

4.6   ITPO will provide for a connected load of a maximum of 3kw per shop
      (excluding the restaurant/s), any shopkeeper desiring additional power in
      their outlet should inform ITPO in advance while submitting their
      Interior design proposals for approval to ITPO.
                                         - 10-
4.7      Both the restaurants shall have the provision of kitchen with water and
         gas connection. All the cooking equipment, gadgets, utensils, crockery
         etc. will, however, be arranged by the allottee himself.

4.8      ITPO will provide grease trap for the effluent water in both the
         Restaurant-I & II, and a provision for a Dumb waiter shaft for servicing
         the upper deck in Restaurant-I only.

4.9      All expenditure like dispatch, customs clearance, traveling, boarding &
         lodging of personnel required for manning of shops and restaurant,
         Royalty to Expo organizers, consumption tax and other local taxes etc.
         are to be borne by the allottees themselves. The restaurant operator
         has to follow Expo guidelines pertaining to operation of restaurant within
         the Pavilion.

4.10     Addition/alteration or occupying space beyond allotted space is strictly
         prohibited.

4.11     ELIGIBILITY CRITERIA:

            i.     Companies applying for a shop/restaurant must have a minimum
                   average annual turnover of Rs. 3 crores per annum during the
                   last three years.
            ii.    Companies applying for restaurant should have minimum of
                   five years experience in the restaurant business.

4.12     ALLOTMENT PROCEDURE:

      i. Allotment of shops and restaurants will be made to the highest bidders.

      ii. Minimum reserve price for a shop will be Rs. 68.00 lakhs, while for the
         restaurant-I Rs. 1.50 crores and for Restaurant-II Rs.1.00 crores.
         Companies will quote the best price they wish to pay over and above the
         reserve base price.

  iii. The bid application must accompany Earnest Money Deposit (EMD) of Rs.
         5.00 lakhs for each shop, and Rs. 20.00 lakhs for the restaurant in the
         form of a bank draft favoring India Trade Promotion Oraganisation
         payable at New Delhi. Service tax at prevailing rates (@10.30 at present)
         will be applicable for payments made in Indian Rupees. However, no
         service tax will apply for payments made in foreign exchange. In case of
         payment in foreign exchange (US$/Euro), bank draft may be drawn in
         favour of India Trade Promotion Organisation payable at New York ( For
         payment in US$) or payable at Frankfurt ( For payment in Euro). EMD will
         be refunded back to the unsuccessful bidders.
                                      - 11-
 iv. 25 % of the quoted price will be payable within two weeks from the date
     of issue of approval/award letter for allotment of the shop/restaurant.
     Earnest money (EMD) already paid will be adjusted in this 25 % amount.
     Further, 25 % of the quoted price will be paid by 31 st March, 2010 and
     balance 50 % by 15th April, 2010. Possession of the shop/restaurant will
     be given after receiving the full bid amount and as per guidelines of
     organizers.

 v. In addition to the above, the selected companies will be required to give
     a refundable security deposit of Rs. 5.00 lakhs for each shop and Rs.
     10.00 lakhs for the restaurant ( or equivalent amount in US$/Euro)
     through either Demand Draft or irrevocable and unconditional Bank
     Guarantee by 31st March, 2010. The Bank Guarantee should be valid till
     31st December 2010.

 vi. Bid price remaining the same, consideration will be given to the
     experience of participating companies in similar Expos in the past.

vii. The specific number of shop will be allotted to the bidders on priority of
     their choice in the order of the highest bid i.e. highest bidder will have
     the first choice for specific shop number, and others will be in the
     decreasing order of the bid amount.

viii. Interested companies should     submit their bids in the prescribed
     proforma given in Annexure-V. Separate application will be submitted for
     each shop/restaurant. A company can apply maximum for two shops. The
     bid should be accompanied with copies of membership of EPCs/Commodity
     Boards, Income Tax Clearance Certificate, Certificate from the
     Chartered Accountant regarding the annual turnover for the past three
     years alongwith a demand draft being the EMD drawn in favour of India
     Trade    Promotion    Organisation,   payable   at    New     Delhi/New
     York/Frankfurt ( as the case may be).

 ix. The bids in sealed envelops should be addressed to the General Manager
     (TDMD) and sent by post/submitted, so as to reach India Trade
     Promotion Organisation ( Room No 224), Pragati Bhawan, Pragati Maidan,
     New Delhi – 110001, upto 03:00 PM on 18th February 2010 giving details
     of their background, annual turnover for the past 3 years, past
     experience in Expos, membership for EPCs, Income Tax Clearance
     Certificate alongwith a Demand Draft being the EMD drawn in favour of
     India Trade Promotion Organisation, New Delhi/New York/Frankfurt.
     Supporting documents may also be enclosed.       Applications received
     after the due date and time will not be considered. The bids will be
     opened in the presence of the bidders at 3.30 PM on 18th February 2010
     in the Conference Room of ITPO, Pragati Bhawan, Pragati Maidan, New
     Delhi .
                                         - 12-
   x. Successful bidders will be required to sign an agreement with ITPO,
         separately for each shop/restaurant        as per the specimen given at
         Annexure – VI.

  xi. Successful Bidder would not be allowed to withdraw in any case
         whatsoever & any conditions which fall under force-majeure. In case of
         withdrawal, no refund will be allowed and ITPO may allot the
         shop/restaurant to other bidders at its discretion.

  xii. ITPO reserves right to reject any or all the applications without
         assigning any reason whatsoever at any point of time and the decision of
         ITPO is final.

 xiii. Details may also be seen on the website: www.indiatradefair.com.


4.13     GENERAL CONDITIONS

       i. The allottee shall be deemed to have satisfied himself as to the nature
          of the site, local facility, the cost of accesses to the site and all other
          matters accepting the proper functioning of the commercial activity.

   ii. The allottee shall be deemed to have thoroughly understood the
       guidelines, regulations and instructions set out by the organizers of Expo
       2010, Shanghai and shall comply with the stipulation set out therein.

  iii. The allottee shall ensure that the commercial activity in India Pavilion
       remains properly activated and operational throughout the duration of
       the Expo 2010 without any break.

  iv. The allottees shall ensure proper cleaning/conservancy arrangement of
         his commercial activity at his own cost including disposal of waste from
         the date of taking over of the possession of commercial
         space/shop/restaurant, to the handling over of the same after conclusion
         of the exhibition.

   v. It should be specifically mentioned that no retail sales or displays will be
         permitted in the passage to avoid obstruction and safety hazard with
         respect to traffic movement.

  vi. The provision of dustbin and waste disposal inside the shop/restaurant
         shall be made by the allottee at his own cost.
                                   - 13-
vii. Expo Authorities have insisted that Close circuit cameras will be mounted
     in every shop, for monitoring by the Expo team within the National
     pavilions.

viii. Allottees  intending to take Artisans for demonstrating live
     demonstration of     handicraft skills, should inform ITPO in advance
     with regard to the nature of the skill they plan to demonstrate, so that
     adequate arrangements can be      made in the open courtyard.

 ix. ITPO, will provide necessary assistance to the representatives of the
     allottees by issuing recommendatory letter to the Chinese Embassy &
     liaison with Expo Authorities for obtaining Visa. However, ITPO shall not
     be liable, in case the Embassy denies Visa to the representative(s) of the
     allottees for any reason.

 x. The allottee has to handover the vacant shop/restaurant to ITPO after
     the conclusion of the Expo latest by 3rd November, 2010. All the interior
     decoration items, furniture etc., shall be dismantled and removed from
     the shop/restaurant before handing over the same to ITPO.              If
     anything/item is left out, the same shall be got removed at the cost of
     allottee.

 xi. The security deposit shall only be released after handing over the vacant
     shop/restaurant and getting clearance from the Expo authorities/local
     authority, if any, and settling the dues with ITPO, if any.
                                          -14-

                             5. Fact at a Glance
Duration of Expo 2010, Shanghai              May 01- October 31, 2010 ( six months)

Last date for Submitting the Bids for        18th February 2010 ( 3 PM)
shops/restaurants in the India Pavilion
Cost of Tender document                      Rs. 1000.00 ( or equivalent in US$/Euro)

Opening of Bids                              18th February 2010 ( 3.30 PM)

Details/UNIT          No.     of Area of     Reserved            EMD/          Security
                      Unit       each unit   Price/ per unit     Per Unit
Shops                 14         25    sqm   Rs. 68.00 lakhs     Rs. 5.00      Rs. 5.00
                                 (Appx)                          lakhs         lakhs
Restaurant –I 1                  105 sqm     Rs. 1.50 crores     Rs.20.00      Rs. 10.00
With seating                     (Appx)                          lakhs         lakhs
arrangement

Restaurant– II        1          50 sqm      Rs. 1.00 crores     Rs.20.00      Rs.10.00
( fastfood/                      (Appx)                          lakhs         Lakhs
take away)
Payment of Bid amount                            I.     25% within two weeks of
                                                        issue of approval/award letter
                                                        (EMD will be adjusted)
                                                II.     25% by 31st March 2010
                                                III.    50% by 15th April 2010
Mode of Payment :                            India Trade Promotion Organisation
Demand Draft to be drawn in favour of        Payable at New Delhi ( for payment in Rs)
                                             Payable at New York ( for payment in US$)
                                             Payable at Frankfurt ( For payment in Euro)
Conversion Rate                              Prevailing Foreign Exchange Rate.
                                             Exchange rate Certificate from the Bank
                                             on the date of Draft is to be submitted.
Service tax ( Rate)                          Prevailing Service tax Rate (@ 10.30 at
                                             present) applicable for payments made in
                                             Indian Rupees
Possession of Shops/Restaurants              3rd week of April 2010 at the site
Setting up shops/restaurants                 3rd and 4th week of April 2010
Contact Person                               Mr V K Guaba, OSD
                                             Tel: 91-11-23371873
                                             Email: vijaygauba@yahoo.com
                                             Mr M Bhoi, Sr. Manager
                                             Tel: 91-11-23371740
                                             Email:mbhoi@itpo-online.com
Website                                      Expo site : www.expo2010.cn
                                                          www.expo2010china.com
                                             ITPO: www.indiatradefair.com
                                                     www.indiaatexpo2010.com
Annexures
                             -19-
                                                               Annexure - V
             INDIA TRADE PROMOTION ORGANISATION
                    EXPO 2010, SHANGHAI, CHINA

            FORM FOR BIDING FOR SHOPS/RESTAURANTS

COMPANY PROFILE
 Sl.
                  Title                              Details
 No.
  1.       Name of the Company



  2.               Address



  3.              Telephone
  4.                 Fax
  5.               E-mail

  6.         Name of CEO & Title

          Annual Turnover (Rs. Lakhs)     2006-07   2007-08       2008-09
  7.      (Please attach documentary
           Proof/CA Certificate etc.)
              Income Tax PAN No.
  8.
        (Please attach copy of PAN No.)
         Registration No./Membership
            No./License No. from the
  9.    concerned organisation/Agency
          e.g. EPC/Hotel/Restaurant/
                Association, etc.


        Products/Services proposed to
 10.
            be displayed/offered




 11.           Past Experience




                                                                    Contd…
                                      -   20-

                                Financial Bids

                                      Shop       Restaurant-I   Restaurant-II

             Bidding Price
  12.
        (Per Shop/Restaurant)
                                Rs.              Rs.            Rs.




  13.   Currency for Payments    Indian Rs.            US $           Euro
         ( Please Tick Mark)

Service Tax: Service tax at prevailing rates ( @10.30 at present) will be
            applicable for payments made in Indian Rupees. However, no
            service tax will apply for payments made in foreign exchange

Mode of Payment: Payment to be made through Demand Draft drawn in favour
                of India Trade Promotion Organisation, payable at New Delhi
                ( for Indian Rs.)/ New York ( For US$)/Frankfurt (for Euro).




DATE:                     SIGNATURE OF AUTHORIZED REPRESENTATIVE
                          NAME
                          COMPANY SEAL
                                    -   21-
                                                           ANNEXURE- VI

                       (On Rs. 100/- Stamp Paper)


                    MEMORANDUM OF AGREEMENT FORM



      Memorandum of Agreement made on this ______________(date)
between Chairman and Managing Director, ITPO (herein referred to as
ITPO) which expression shall unless excluded repugnant to the context
be deemed to include his successors in office, representatives and
assigns of the one part and ____________________________
(hereinafter referred to as the allottee for shop/restaurant) which
expression shall, unless excluded by or repugnant to the context, be
deemed to include their successors in interest and permitted assigns of
the other part.

       Whereas ITPO is allotting Commercial Space at India Pavilion at
Expo 2010, Shanghai, China in accordance with the general requirements
as set out in the Tender document seeking offers issued by ITPO on
dated __________, which will form part of the Agreement, and whereas
the allottee has agreed to abide by the rules/norms, as set out in their
offer and conditions set forth.

      Now the present witnesses and it is hereby agreed by between the
parties hereto as follows:

       ITPO allots Shop No._______/Restaurant-I/Restaurant-II and
the allottee accepts the allotment on the terms and conditions mentioned
in the Tender document. The conditions of agreement shall form part
and parcel of this present Agreement.

       Allottee’s letter dated ________________ will form part of the
Agreement. The Letter of Intent dated _____________ issued by ITPO
shall form part of the Agreement and the terms & conditions stipulated
in approval letter, operational directives issued from time to time shall be
accepted by the allottee unconditionally. Terms of Reference mentioned
in the Tender Document will form part of the Agreement.

                                                                    Contd..
                                    -   22-

      Indemnity Clause: The allottee hereby unconditionally indemnifies
ITPO against any claim/claims whatsoever arising out of operation of the
shop/restaurant allotted by ITPO in the India Pavilion at World Expo
2010, Shanghai.

      This Agreement shall be subject to exclusive Jurisdiction of
Courts at Delhi/New Delhi. Any dispute, arising out of this venture shall
be agreed to be settled by way of conciliation & if felt essential by either
party, both agreed to refer the specific dispute to the Chairman &
Managing Director, ITPO to settle himself or to appoint sole arbitrator
under the provision of Indian Arbitration & Conciliation Act 1996, to
settle the dispute and award thereof shall be final & binding on both
parties.

      In witness whereof, ITPO through the duly authorized
representative has set his hand and the allottee through his duly
authorized representatives have affixed their common seal hereunto the
date above written.



For and on behalf of the Allottee             For and on behalf of ITPO
Signature………………………………………….                    Signature……………………………..
Name & Title………………………………..                    Name & Title……………………..
Seal of the Allottee                          Seal of ITPO

								
To top