28 Colsterworth and District Parish Council Minutes of the meeting held on Tuesday 7th October 2008 Public Forum. M. Cooke, A. Wood 1. Apologies for Absence: Councillor I. Greenwood, C. Hainsworth, S. Moore, R. Winstanley, H. Winstanley, P. Cox County Councillor Roy Chapman Absent. Councillor C. Cope Present. Councillors: C Atter, M Cooper (acting Chairman), J Weston, A Carsley, D Cox, D. Hamilton-Hinds, B. Jones District Councillor Bob Adams All Parish Councillors are reminded that by law they are summoned to attend all Parish Council meetings. If they are unable to attend they must advise the Parish Clerk with a reason for non- attendance preferably before the meeting from which they will be absent – failure to forward this information means a Parish Councillor is shown as absent. 2. Chairman’s Remarks Congratulations to ex. Councillor J. McAlpine on birth of child. 3. To receive declaration of interest in accordance with LGA 2000. None. 4. Minutes of the previous meeting Please note the minutes are distributed in note form each month to all Parish Councillors so that they may make comments and alterations via the Parish Clerk thus saving valuable time at the Parish Council next meeting when approving the minutes. These were agreed 5. Law and Order Councillor Atter and parishioner Alan Wood informed the council of a recent meeting with Inspector Mark Housley. a) Signs (No Cold Calling) to be fixed alongside the Neighbourhood Watch signs b) Junior Parish Council would encourage the youth to play a positive role in the community. c) Speed Watch. Funding is available for training of parishioners and provision of speed guns. 6. Clerk’s Report a) Field at Stamford Road. The tenant was served 1 months notice of termination sent by recorded delivery 04.09.08. Post Office “Proof of delivery” was dated 08.09.08. Two requests received to rent the field – 01.09.08 Jane Barlow; Sandra Cox 05.10.08. Process to be agreed and fee determined. b) A response from Inspector Mark Housley was received with regard to progress on the spate of burglaries in the village (attached to these minutes). c) LCC Highways Kevin Brumfield, Councillors D Cox, D. Hamilton-Hinds and the Parish Clerk met on the 3rd Sept to discuss traffic calming measures for the High Street. A draft plan will be produced by LCC and submitted to the Parish Council for consideration. d) SRE‟s tenant farmer (Robinson) has been contacted with regard to reducing the height of the hedgerows at Bridge End Road and Jubilee Pond. Awaiting response. e) Traffic problems on Bourne Road and the High Street. A letter was read out by the Clerk received from resident C Townson informing the Council that he has formed an independent action group. The Parish Council refutes the inferred lack of progress being made by the council on related matters. The council has been working with LCC Highways and SKDC to consider a number of ideas to improve access on the High Street. Council members confirmed that the location of the COOP is central to parishioners needs and would NOT support independent actions to see the COOP relocated. The clerk will attend the meeting arranged by C Townson with the COOP/SKDC in the capacity of “observer”. f) Meeting SKDC Planning. Councillor D. Hamilton-Hinds and the Clerk attended the SKDC council offices on the 19 September to meet the new planning officer Justine Johnson with Kevin Cartwright. The failure of the S106 agreement drawn up by SKDC to secure the Parish‟s interests was acknowledged. SKDC expressed their dismay at DWH withdrawing the promised £80k and would make this clear to them in future dealings. 29 g) DWH. A meeting has been set for the 15 October to meet with Mark Wright the MD of DWH with LALC Richard Enderby and parishioner Simon Jowitt and the Parish Clerk. h) LCC have confirmed that Footpath 18 has been cleared of the fallen tree. i) SKDC planning training session 10th September. Councillor D Hamilton-Hinds briefed the council on the meeting content. Planning laws have been changed from October 1 with the result that visual impact will be considered for principal and side elevations under the new rules. The paving over of front gardens - only hard-standings which allow water to drain freely will be allowed. This applies to both new surfaces and repair of existing surfaces over 5 square metres. Positioning of side-facing windows - to prevent overlooking of neighbours. This includes Velux-type roof windows. Some developments will be relaxed by the new regulations. j) Bench on Back Lane. Some parishioners would like the bench replaced on Back Lane. Clerk will inform PC Julia Higgins and obtain a quote for a replacement. 7. Portfolio allocations Deferred although Cllr Hamilton-Hinds agreed to oversee „Employment‟ 8. Vacancy Parish Councillor “Gunby and Stainby Ward” Two applications received: Mr L Cook (North Witham) Mr H Staunton (Gunby) It was agreed that as the vacancy arose due to the resignation of J. McAlpine representing Gunby, it was appropriate to co-opt Mr H Staunton also a resident of Gunby. 9. Change of Banking Arrangements In light of the change in the FSCS limit from £35k to £50k there is no financial urgency to spread the council‟s investments. However HSBC have not provided the best service or interest rates to the Parish Council and the Clerk is in discussions with them in this regard. 10. Correspondence received to 07.10.08 Lincs. Playing Fields Association AGM Thursday 23 October 2008 Cranwell V.Hall LCC Diversion of Public footpath No 9 Cols. Village Hall Invitations to car boot sale Sunday 2 Nov. 2008 SKDC Street naming – Larkfleet Homes development C Townsen Action committee – Traffic problems C Townsen Speed control in communities East Midlands Regional Assembly Invitations to EXPO 2008 Wed. 19 Nov. 2008 Lincolnshire Assembly Survey forms Communities and Local Government Making & enforcement of byelaws Gov. office for the East Midlands East Midland Regional Plan SKDC Summary of Accounts 2007/2008 Lincs. Police Authority On-Line Survey 11. Planning The following applications were received: S08/1038/22 Mr E Goodyer Single storey link to garage 78 High Street, Colsterworth S08/1124/60 Mr Javan Wardle double garage with room above Church Gates, Church Street, North Witham S08/1013/22RV Mr C Simmonds single storey side extension 53 Woolsthorpe Road, Woolsthorpe 30 S/08/1032/22 Mr/Mrs Tapley detached garage & garden store 55 Newton Way, Woolsthorpe S/08/1071/22 Mr A Stoaling erection of chimney 16 Bourne Road, Colsterworth SKDC Planning Consent Approval: None to report SKDC Planning Consent Refusal: None to report 12. FINANCE: Accounts for Payment CHEQUE SUPPLIER DETAILS VALUE NUMBER £’s 102313 J Hannam Postage/mileage 22.83 102314 Luke Moore Community cleaner 96.60 102315 Cols. Methodist Church Meeting room hire 12.00 102316 LJS Business Services Services of Clerk (September) 788.62 102317 Rick Webster Grass cutting 500.55 102318 WG Harrison Ltd In Touch (Sept) 168.50 102319 Viking Direct Stationery 35.80 102320 Colsterworth Village Hall Hall hire (Wed 15 October) 18.00 102321 WR Cooper Village maintenance 305.00 102322 K Scott Village maintenance 51.75 102323 Bryan Barker Community cleaner 68.76 TOTAL £2,068.41 Approved by Parish Council Summary of Accounts: Income 16037.83 Expenditure 10943.87 Excess Income over Expenditure £ 5093.96 Bank balances at 31 August 2008 HSBC: Community Account 5773.75 High Interest Account 32999.83 High Interest Bond 20,000.00 Total 58,773.58 (Note: Parish Plan balance included is £2611.98 13. Old Post Lane Cemetery It was agreed that Councillors D Hamilton-Hinds, D. Cox and the clerk would investigate the possibility of the extending the cemetery. 14. Urgent matters not on the agenda a) Footpath 7 adjacent to White Lion – footpath repair required b) A1 junction North end of village – flooding not yet rectified There being no other business the Chairman closed the meeting at 9.30 pm Signed Chairman THE DATE OF THE NEXT PARISH COUNCIL MEETING IS AT 7.25PM ON THE 4th November 2008.