Minutes of City Council

Document Sample
Minutes of City Council Powered By Docstoc
					                                Minutes of City Council
                                    June 19, 2007
                                   Regular Session

The Council of the City of Lewisburg met in regular session on Tuesday, June 19, 2007
at 7:00 p.m. in the Paul R. Cooley Council Chamber at 119 West Washington Street.

PRESENT: Mayor John Manchester, Recorder Shannon Ninnemann, CMC; Council
members: Mark Bowe, Vivian Conly, Mark Etten, Wade McClure, Beverly White; Public
Works Director Mark Carver, Chief of Police Tim Stover, Treasurer Susan Honaker,
Zoning Officer Ken Tubbs and Fire Chief Wayne Pennington.

VISITORS: Reporters; David Cottrill of the Mountain Messenger, and Heather Blake of
the West Virginia Daily News, Christian Giggenbach of The Beckley Register Herald;
Vickie & Gary Dove, Jeromy Dove, Jerry Stevens, Pat Baker, Donna Toney, John
Francis, Criss Haynes, Martha Hilton, Billy McCormick, Steven Hunter, Joan Teubert,
Christopher Teubert, Justine Teubert, Richie Miller, Dee Hayes, and David Nalker

CALL TO ORDER: Mayor Manchester called the meeting to order at 7:50 p.m.
Recorder Ninnemann offered the invocation and Council member White led the Pledge of
Allegiance.
                          Police Department Promotions

Chief Stover recommended the following promotions in the police department:

Richie Miller from Patrolman to Patrolman First Class
Jeremy Dove from Patrolman First Class to Sergeant
Chris Teubert from Detective to Deputy Chief.

Council member Vivian Conly made a motion to approve the Police Department
promotions as presented. Council member White seconded the motion. With all in favor
the motion carried.

Mayor Manchester and Chief of Police Stover presented each with their rank badge.

VISITOR’S REPORTS:

                                 Traffic Noise Pollution

Lewisburg resident and merchant, Jerry Stevens stated he lives at his business location
and apartment 24 hours of the day, 7 days a week. He noted most of the noise problems
downtown were because of excessive muffler noise and Jake brakes on trucks. He also
noted he felt ambulance and fire trucks excessively used their sirens downtown. Stevens
said that on the weekends, drivers created noise pollution because of the illegal mufflers
on their vehicles. He noted noise pollution was a determent to enjoying the downtown
area. He said he felt the City needed more police enforcement in regards to offenders.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                          -2


Mayor Manchester stated Council would place this issue on the next Public Safety
Committee agenda.

                                         Media

Report Christian Giggenbach asked Council to consider the possibility of providing a
question and answer section on the Council agenda for the media to ask questions.

APPROVAL OF MINUTES:

                                     May 15, 2007

Council member Etten made a motion to approve the May 15, 2007 Regular Session
minutes as presented. Council member Conly seconded the motion. With zero (0) in
favor and five (5) opposed the motion did not carry.

Council member Etten made a motion to table approval of the May 15, 2007 minutes
until the section regarding the Creaseman Rezoning was corrected. Council member
White seconded the motion. With five (5) in favor the motion carried.

                                      June 5, 2007

Council member Conly made a motion to approve the June 5, 2007 Special Session
minutes as presented. Council member McClure seconded the motion. With five (5) in
favor the motion carried.

COMMUNICATIONS FROM THE MAYOR:


                       Appointments to Boards and Commissions

Mayor John Manchester offered the following names for appointment:

Planning Commission, John Schriefer, term, July 1, 2007 until June 30, 2010.

Council member White made a motion to re-appoint John Schriefer to the Planning
Commission, term to expire on June 30, 2010. Council member Conly seconded the
motion. With five (5) in favor the motion carried.

Planning Commission, Glenn Singer, term, July 1, 2007 until June 30, 2010.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                          -3

Council member Etten made a motion to re-appoint Glenn Singer to the Planning
Commission, term to expire on June 30, 2010. Council member Conly seconded the
motion. With five (5) in favor the motion carried.


Planning Commission, Jim Simpson, term, July 1, 2007 until June 30, 2010.

Council member Conly made a motion to re-appoint Jim Simpson to the Planning
Commission, term to expire on June 30, 2010. Council member Bowe seconded the
motion. With five (5) in favor the motion carried.

Historic Landmark Commission, Jim Morgan, Jr., term July 1, 2007 until June 30, 2010

Council member White made a motion to re-appoint Jim Morgan, Jr. to the Historic
Landmark Commission, term to expire on June 30, 2010. Council member Etten
seconded the motion. With five (5) in favor the motion carried.


Historic Landmark Commission, Mary Lou Fragile, term July 1, 2007 until June 30, 2010

Council member White made a motion to re-appoint Mary Lou Fragile to the Historic
Landmark Commission, term to expire on June 30, 2010. Council member Etten
seconded the motion. With five (5) in favor the motion carried.


Greenbrier County Library Board of Directors, Melanie Johnson, term, July 1, 2007 until
June 30, 2012.

Council member Conly made a motion to appoint Melanie Johnson to the Greenbrier
County Library Board of Directors, term to expire on June 30, 2012. Council member
Etten seconded the motion. With five (5) in favor the motion carried.

Building Commission, Sandra Epling, term, July 1, 2007 until June 30, 2012.

Council member White made a motion to appoint Sandra Epling to the Building
Commission, term to expire on June 30, 2012. Council member Etten seconded the
motion. With five (5) in favor the motion carried.

                                Organizational Meeting

Mayor Manchester stated that the Organizational meeting would be held on July 2, 2007
at 7:30 p.m. in the Council Chambers. Rules and terms and oaths of office for the new
administration will be set at the meeting.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                             -4




                                   Green Space Report

Council member Conly reported that a large crowd turned out for the Green Space
Dedication on Monday, May 28, 2007. She noted that the Green Space has remained
popular with the citizens since it opened.

RESOLUTIONS:

                                     Resolution #276

Recorder Ninnemann read the title of the following Resolution:

       “RESOLUTION OF THE COUNCIL OF THE CITY OF LEWISBURG, WEST
       VIRGINIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
       WEST VIRGINIA DEPARTMENT OF ENVIRONMENTAL PROTECTION,
       WITH REGARD TO OPERATE A UIC CLASS 5, D2, D3 INJECTION WELLS
       PERMIT, NUMBER 0170-97-025 WITHIN THE MUNICIPAL LIMITS OF
       THE CITY OF LEWISBURG, WEST VIRGINIA.”

Council member Etten made a motion to approve Resolution #276 as presented. Council
member White seconded the motion.

Storm water Committee Chairman Criss Haynes noted it was important for Resolution
#276, UIC permit to be passed by City Council. He stated Lewisburg was located on
Karst topography. He reminded Council that the storm water moves underground through
sinkholes in the City. He said one goal of the Storm water Committee was to keep critical
sinkholes functioning with water flowing clean. He stated that Resolution #276 was the
result of communications between the City and the DEP.

With five (5) in favor the motion carried.

                                     Resolution #275

Recorder Ninnemann read the following Resolution:


“WHEREAS, In Homeland Security Directive (HPSD)-5, the President directed the
          Secretary of the Department of Homeland Security to develop and
          administer a National Incident Management System (NIMS), which would
          provide a consistent nationwide approach for federal, state, local and
          tribal governments to work together more effectively and efficiently to
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                             -5

               prevent, prepare for, respond to and recover from domestic incidents,
               regardless of cause, size or complexity; and,

WHEREAS,       the collective input and guidance from all federal, state, local and tribal
               homeland security partners has been, and will continue to be, vital to the
               development, effective implementation and utilization of a comprehensive
               NIMS; and,

WHEREAS,       it is necessary that all federal, state, local and tribal emergency
               management agencies and personnel coordinate their efforts to effectively
               and efficiently provide the highest levels of incident management; and,

WHEREAS,       to facilitate, the most efficient and effective incident management it is
               critical that federal, state, local and tribal utilize standardized
               terminology, standardized organizational structures, uniform personnel
               qualification standards, uniform standards for planning, training, and
               exercising, comprehensive resource management, and designated incident
               facilities during emergencies or disasters; and,

WHEREAS,       the NIMS standardized procedures for managing personnel,
               communications, facilities and resources will improve the City of
               Lewisburg’s ability to utilize federal funding to enhance readiness,
               maintain first responder safety, and streamline incident management
               processes; and,

WHEREAS,       the Incident Command System components of NIMS are already an
               integral part of various incident management activities throughout the
               state, including all public safety and emergency response organization
               training programs; and,

WHEREAS,       the National Commission of Terrorist Attacks (9-11 Commission) has
               recommended the adoption of a standardized Incident Command System.

NOW THEREFORE, Pursuant to the authority vested in me by Municipal Code of the
          City of Lewisburg, I do hereby mandate the National Incident
          Management System be utilized for all incident management for the City
          of Lewisburg, Greenbrier County, West Virginia.

I further proclaim this to take effect immediately.

Given under my authority by the City of Lewisburg, West Virginia, on this the nineteenth
day of June in the year of our Lord two thousand seven.

       STATE OF WEST VIRGINIA,
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                           -6

       COUNTY OF GREENBRIER,
       CITY OF LEWISBURG;

       I, Shannon Ninnemann, CMC, CITY RECORDER, of said municipality, do hereby

       certify that the foregoing are true copies from records or orders made and

       entered into by the Council of said municipality on the 19th day of June 2007.”

Fire Chief Wayne Pennington stated that the NIMS training was a management tool used
in emergency incidents.

Council member White made a motion to approve Resolution #275 as presented. Council
member Conly seconded the motion. With five in favor the motion carried.

                            Public Safety Committee Report

Council member Conly said the Library had approached the Public Safety Committee
about renaming College Parkway, “Robert W. McCormick Drive.” The Library would
like to recognize the contributions and enormous work that Mr. McCormick contributed
to Lewisburg’s Greenbrier County Public Library over the years. The Public Safety
Committee recommended the name change to City Council.

Library Board member, David Nalker noted the Library would like the opportunity to
create a proper memorial to Mr. McCormick through the renaming. He stated the public
grand opening of the new library would be July 29, 2007.

Council member McClure made a motion to rename College Parkway, the “Robert W.
McCormick Drive.” Council member White seconded the motion. With five (5) in favor
the motion carried.

COMMUNICATIONS FROM CITY COUNCIL MEMBERS:

      Mayor Manchester stated Lewisburg was recently listed in the latest, “1000 Places
       To See Before You Die in the U.S. and Canada” travel book.
      Many of the storm water seals placed on drains have deteriorated downtown. This
       item will be placed on the next Storm water Committee meeting agenda for
       discussion.

COMMUNICATIONS FROM BOARDS AND COMMISSIONS:

                            Storm water Committee Report
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                             -7

      Chairperson Criss Haynes reported on the following events of the May 30, 2007
       Committee meeting:
      Harvey Neel was inducted as a new member.
      Implementation of the UIC permit was discussed. The Committee considered the
       concept of hiring WVDOH professionals to train City Employees to sample
       injection wells and sinkholes.
      Storm water issues at Frazier Street, Maple Street and Coleman Drive were
       discussed.

                               Planning Commission Report

Council member Mark Etten reported on the following events of the June 7, 2007
Planning Commission meeting:

      A minor subdivision at 318 and 320 Maple Street for Darrewll & Sonya Hughes
       was approved.
      A preliminary and final plat was approved for 502 Jefferson Street. The PC
       recommended approval by City Council of these plats.

Council member Etten made a motion to approve the preliminary plat for less than six (6)
acres of undeveloped property at 502 Jefferson Street, (Piercy Subdivision). The property
is to be subdivided into three (3) parcels. Council member Conly seconded the motion.

The preliminary plat calls for a road to be built to access parcels two (2) and three (3).
Parcel one (1) would be accessed from Piercy Lane.

Council member McClure asked about the width of the road. Civil Engineer, Criss
Haynes answered the width of the road would be 25 feet with a 50-foot right-of-way and
a 5-foot wide adjoining sidewalk. McClure also asked if the roadway would stop where
the commercial development stops. Haynes answered yes.

Mayor Manchester noted that the issued of traffic impact was discussed extensively at the
PC meeting. Council member Etten stated he felt the issue of traffic was more pertinent
to discussion during a site plan review. He noted that a preliminary and final plat was
simply a division of land and ensuring that all utilities would be put in place. Etten
reiterated that the issue of traffic went beyond the scope of a plat.

A discussion continued concerning the impact this development might have on Route 219
traffic. Haynes noted that the roadway was designed to meet all current City standards.
He stated the proposed hotel would probably only serve approximately fifty (50) cars a
day. He said he did not feel that the traffic impact would be significant.

Mayor Manchester noted the City currently was short approximately 250 hotel rooms
needed for visitors.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                             -8


Council member McClure said he was concerned that at a later date a residential
development might try to connect to this subdivision causing a traffic issue.

With five (5) in favor the motion carried.

Council member Etten made a motion to approve the final plat at 502 Jefferson Street,
(Piercy Subdivision). Council member Bowe seconded the motion. With five (5) in favor
the motion carried.

      A site plan review for a (68 unit, 17 suite and conference center) Holiday Inn
       Express at 502 Jefferson Street was approved.

      Two Zoning Update RFPs were received. The Planning Commission
       recommended City Council accept the bid from Environmental Concepts.

Council member Conly made a motion to accept the Zoning Update RFP from
Environmental Concepts. Council member Bowe seconded the motion. With five (5) in
favor the motion carried.

Council member McClure asked how the City could place a cap on the hourly rates listed
in the RFP. Mayor Manchester answered it could be done in the contract negotiations.

McClure also stated he would like to see the members of the Planning Commission
undergo some type of orientation training.

      The regulation of underground storage tanks was discussed. The Committee
       decided to conduct further research into this matter and place it on the next
       committee agenda.

                               Public Works Committee Report

   Director of Public Works Mark Carver reported on the following events of the June
   12, 2007 Committee meeting:

      The committee recommended City Council grant a request by Martha Hilton of
       Remax Realty. The request is to temporarily close Washington Street during the
       August 3, 2007 First Friday Celebration for a street dance. Steve Cole with the
       WVDOH was contacted and he stated he did not care if the City wanted to close
       the street for the dance.

Council member Bowe made a motion to approve the temporary street closing from 5:30
until 6:30 on Friday, August 3, 2007. Council member White seconded the motion. With
five (5) in favor the motion carried.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                            -9



                                Parks Commission Report

Parks Chairperson Beverly White reported on the following events of the June 13, 2007
Informational meeting:

      Scott Snyder with the Little League came to the Parks meeting to state he was
       pleased with the condition of the ball fields.
      The skateboard equipment has arrived for the new skate park. Carver said the park
       should be ready by the first part of July.
      Carver noted the Concession stand and shelter at Hollowell Park were almost
       finished.
      The commission discussed the need for a pet park in Lewisburg.
      The unexpired term of Parks Commissioner Merrick Tracy needs to be filled.

COMMUNICATIONS FROM THE POLICE DEPARTMENT:

Chief Stover indicated he did not have a report to give.

COMMUNICATIONS FROM THE FIRE DEPARTMENT:

Chief Pennington asked that Mayor Manchester be given approval to sign and pursue
Department of Homeland Security Grant of $233,000 asking for specialized firefighting
equipment.

Council member White made a motion to give Mayor Manchester approval to sign and
pursue a $233,000 Department of Homeland Security Grant. Council member Conly
seconded the motion. With five (5) in favor the motion carried.

COMMUNICATIONS FROM COUNCIL COMMITTEES:

                                Finance Committee Report

Council member McClure reported on the following events of the June 5, 2007
Committee meeting:

      The Committee turned down a donation request from the Greenbrier Committee
       on Aging for the City to purchase space on a local trivia game board.

   Council member McClure made a motion to not authorize a donation ad on the
   Greenbrier County Trivia Game. Council member White seconded the motion. With
   five (5) in favor the motion carried.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                            - 10

      The Committee recommended approval of the yearly R.E.A.C.H contract with
       Diamond Consulting Corporation (D.B.A R.E.A.C.H Employee Assistance
       Program) effective July 1, 2007.

Council member McClure made a motion to approve the yearly R.E.A.C.H employee-
counseling contract with Diamond Consulting Corporation (D.B.A R.E.A.C.H Employee
Assistance Program) effective July 1, 2007. Council member Etten seconded the motion.
With five (5) in favor the motion carried.

      The Public Employee Retirement System was discussed. McClure noted that the
       City should be able to get an idea of what the City’s unfunded liability would be
       in July.
      The valid period for checks written to the City was discussed.

Council member Conly made a motion to have the City Administrator set the check valid
period , recommending a one-year valid period. Council member White seconded the
motion. With five (5) in favor the motion carried.

      The Committee recommended acceptance of the low bid of $14,085.50 from
       Greenbrier Excavating to pave the Hollowell parking lot.

Council member McClure made a motion to accept the low bid of $14,085.50 from
Greenbrier Excavating to pave the Hollowell parking lot. Council member Conly
seconded the motion. With five (5) in favor the motion carried

      The Committee recommended acceptance of the low bid of $29,376.00 from
       Greenbrier Excavating to pave the Confederate Cemetery parking lot.

Council member McClure made a motion to accept the low bid of $29,376.00 from
Greenbrier Excavating to pave the Confederate Cemetery parking lot. . Council member
White seconded the motion. With five (5) in favor the motion carried.

Council asked Mayor Manchester to contact the Greenbrier County Board of Education
to see if they would be willing to pay for a portion of the cost to pave the Hollowell Park
Parking Lot.

      The Committee recommended approval of fiscal year 2007, Water Fund Revision
       #2.

Council member McClure made a motion to approve fiscal year 2007, Water Fund
Revision #2. Council member Conly seconded the motion. With five (5) in favor the
motion carried.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                                         - 11

      The Committee recommended approval of fiscal year 2007, Sanitation Fund
       Revision #2.
Council member McClure made a motion to approve fiscal year 2007, Sanitation Fund
Revision #2. Council member Conly seconded the motion. With five (5) in favor the
motion carried.

      The Committee recommended approval to cash in a maturing certificate of
       deposit with McDowell County Bank and accept a rate of 5.37% to place
       certificate of deposit with BB&T.

Council member McClure made a motion to cash in a maturing certificate of deposit with
McDowell County Bank and accept a rate of 5.37% to place certificate of deposit with
BB&T for a one-year term. Council member Etten seconded the motion. With five in
favor the motion carried.

                           Public Safety Committee Report

Council member Conly reported on the following events of the May 30, 2007 Committee
meeting:

      Guardrails and speed signage in issues in Underwood Estates was discussed. The
       committee decided to investigate the cost of putting up “speed” and “no truck”
       traffic signs in the neighborhood.
      Police department promotions were discussed. The Committee recommended the
       promotion of Jeremy Dove to Sergeant and Corporal Teubert to Deputy Chief and
       Patrolman Miller to Patrolman 1st class as recommended by Chief Stover.

ADJOURNMENT:

Council member Conly made a motion to adjourn the meeting at 10:30 p.m. Council
member White seconded the motion. With five in favor the motion carried.
Lewisburg City Council
Meeting Minutes
June 19, 2007
                         - 12

				
DOCUMENT INFO