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FINANCE OFFICER - (Part Time – 0.5 FTE) (Maternity Leave Relief

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					                  FINANCE OFFICER - (Part Time – 0.5 FTE)
                         (Maternity Leave Relief)

The City is seeking competent people who have the ability to provide an accurate and
efficient finance service on behalf of the City of Bunbury. The City of Bunbury
offers a supportive, professional work environment with family friendly work
practices, including a 9 day fortnight. Your role will include working in a committed
team environment.

Duties of this position include processing, reconciling and reporting the transactions
of the City of Bunbury’s Visitor Centre. Conditions of employment are in accordance
with the City of Bunbury Enterprise Agreement 2004 with a Level 3 (proportionate)
salary of $44,594 to 47,511, depending upon experience.

Interested persons may download the Position Information Pack from the City’s
website at www.bunbury.wa.gov.au. A hard copy of these documents and/or further
information may be obtained from Teresa Brooke on 9792 7179 or
records@bunbury.wa.gov.au.

Applications, that include a written address of the position’s selection criteria and
clearly specify the position title, should be addressed to: the Manager Human
Resources, City of Bunbury, PO Box 21, BUNBURY WA 6231 or email to
records@bunbury.wa.gov.au, to be received by 5pm Thursday 26 February, 2009.

Greg Trevaskis
CHIEF EXECUTIVE OFFICER
     INFORMATION ABOUT APPLYING FOR POSITION
           VACANCIES AND EMPLOYMENT

1.     INTRODUCTION

These guidelines are provided to assist you in preparing your written application in
response to an advertised position vacancy at the City of Bunbury, and to help you
understand the selection process.

You should ensure that you receive a Position Description Form for the position that
you are applying. This will include a list of the specific ‘selection criteria’ for that
position.

All applicants who address and demonstrate they meet the essential selection criteria
and who, from their application are considered to be competitive with other
applicants, will progress to the next stage of selection.

Selection decisions are initially based on the information you provide in your written
application.

Before preparing your application, check the essential ‘selection criteria’ to make sure
you are eligible to apply.

If you would like to find out further details about the position, you should contact the
person whose name is included in the advertisement, well before the advertised
closing date and time.

Note: Canvassing of Councillors will disqualify.

2.     PREPARING YOUR APPLICATION

It is recommended that your application is typed, rather than hand-written. If that is
not possible, make sure your writing is clear, legible and easy to read.
Consider using an independent person to critically examine your application before
you submit it.

Your application should include the following documents:

A.    COVER LETTER

The City of Bunbury receives hundreds of employment applications every year.
Therefore you should include a covering letter that clearly states title of the position,
as it is quoted in the advertisement. For example: A letter entitled “Application for
Works Supervisor Position”.

If applying for more than one position, please provide a separate cover letter and
application for each position.

B.    RESUME/CURRICULUM VITAE COMPRISING:

•    Personal details - your name, mailing address, email address, daytime/after
     hours/mobile telephone numbers - where you can be contacted.
•    A summary of your previous employment history, starting with the most recent.
     Include dates, name of employer(s), position title and tasks/ responsibilities
     undertaken in each position.
•    Your training and education/qualification achievements, including some details on
     what was involved.
•    Any activities which you have undertaken outside of work which are relevant to
     the position you are applying for.
•    Any membership of professional bodies and/or licensing authorities.
•    The names, titles, work addresses and contact telephone numbers for two (2)
     work-related referees.

C.      STATEMENTS ADDRESSING THE SELECTION CRITERIA

Selection Criteria specify the minimum education, experience, knowledge, skills and
abilities required for the position. Preparation of these statements is the most
important part of your application.

It is advisable when addressing the Selection Criteria, that you:

•    Treat each criterion separately, using each criterion as a heading.
•    Provide a statement about each criterion, demonstrating how you possess the
     relevant skills, experience, knowledge and qualifications to successfully carry out
     the duties of the position.              This may include a description of
     events/projects/examples of where you have applied the required skills or
     knowledge.
•    Provide clear, relevant information so that the panel can readily assess your
     claims.
•    Include information of any relevant qualifications you may have obtained and
     their relevance to the Selection Criteria.
3.      A NOTE ABOUT REFEREES

It is not necessary to include written references or character referees as part of
your application. Instead, the selection panel will make direct contact with
referees.

It is common courtesy that you make contact with your referees for their approval
before nominating them in your application. Tell your referees about the City of
Bunbury position(s) that you are applying for. The Selection Panel may contact your
referees at any stage of the selection process, without advising you first.

Normally, one of your referees should be the immediate supervisor or manager in
your current (or most recent) employment.

You may be asked to provide the names of more appropriate or alternative referees, as
part of the selection process.

4.      GENERAL INFORMATION

Do not send us original copies of qualifications or other documents. Documents that
you provide become the property of the City of Bunbury and regrettably, are not able
to be returned.

It would be appreciated if you did not bind your application. To make our filing easy,
simply staple or paper clip documents in the top left-hand corner.

Before sending, ensure you have a copy or photocopy of your completed application
for your own reference.

5.      PREPARING FOR AN INTERVIEW

Attending a personal interview is an important part of the selection process. All
interview questions will be job related - that is, they will relate to the Selection
Criteria for the position you have applied for. These questions will be asked of every
interviewee.

In some circumstances the panel may not be able to test the whole of your application
through the interview questions. You may be assessed in other ways, for example, a
written test, a presentation or practical/team exercises.

To prepare yourself for the questions which may be asked during the interview:

•    Re-read the Position Description Form, especially the Selection Criteria.
•    Focus on the duties of the position and think about how you would carry them out.
•    Think of examples of work situations in your past, where you have applied
     relevant skills and abilities.
•    Think about any problems you might encounter, if you were successful in your
     application, and how you would resolve them.
•    Try to identify a few examples of your past behaviour that you could quote to the
     selection panel, to show or demonstrate that you ‘are’ what you are talking about.
•    If relevant, think about the unique attributes or leadership qualities that you have
     as a supervisor or a manager.
•    If you have any relevant reports or other written work you’ve completed that
     demonstrates your skills and abilities, take these along and present them at the
     interview.

6.      THE INTERVIEW

If you are selected for an interview, you will normally be advised of the details
several days before the interview date.

It is acceptable for an interview to be conducted over the telephone (teleconference) if
you live outside of the Bunbury area and/or are unable to travel.

The interview will normally be conducted by a Selection Panel, comprising of
between two and four persons.

Even though you may know a person(s) on the Selection Panel or have had previous
experience working with them, don’t assume that your suitability for the position is
known. Having got to the interview stage, your job is to demonstrate your worth and
convince all members of the Selection Panel that you are the best person for the job.

Answer questions fully without unnecessary details or waffle. Wherever possible,
relate your answers to direct experiences you have had.

When the opportunity is presented, feel free to ask questions of the panel. You may
wish to prepare a list of questions you have before-hand.

The Selection Panel will record your replies to the questions to assist them in
accurately recalling your details when they are making their selection decisions.

7.      PROVIDING EVIDENCE OF QUALIFICATIONS

It is the City of Bunbury’s policy that evidence of relevant qualifications or education
is provided and checked, prior to employment.

If any of the ‘selection criteria’ requires you to have attained or progressed towards
completing a particular qualification, certificate or licence, then you will be asked by
the Selection Panel to provide proof or evidence of this.

Attach a photocopy of a transcript(s), the certificate(s) or qualification(s) to your
written application.

Ensure that you take along the original copy of the transcript, the certificate or
qualification(s) to the interview, for the Selection Panel to sight.
8.     FEEDBACK

You will be given the opportunity to request feedback from the Selection Panel
Convenor on how you performed with your written application and/or other selection
stages eg an interview.

You are encouraged to seek this feedback as it is an important learning
experience. Getting constructive feedback may be helpful in assisting you with
future job applications.

9.     SUBMITTING APPLICATIONS

In accordance with the Local Government Act, vacancies are advertised for a specific
period only. Late applications will not be accepted, unless by specific prior
arrangement with the Selection Panel Convenor.

It is recommended that you do not submit your application via a friend or someone
that you know who works at the City of Bunbury – our organisation deals with
enormous volumes of correspondence and it is easy for an application to be
innocently lost or misplaced. By submitting your application via one of the methods
listed below, we can provide you with assurance that it will be treated in-confidence,
tracked as per our record-keeping standards and given a fair chance for selection.

Please ensure your application is marked:
“confidential – employment application.”

Applications should be delivered attention to the Manager Human Resources by:
• Mail – addressed to the City of Bunbury, PO Box 21, BUNBURY WA 6231;
• Facsimile – (08) 9792 7184;
• E-mail – Records@bunbury.wa.gov.au or;
• Hand - at the City of Bunbury Administration Building Customer Service
  Centre, 4 Stephen Street, Bunbury, WA.

If you are unsure of any submission details, please contact the City of Bunbury on
(08) 9792 7000.

The City of Bunbury is an Equal Opportunity Employer, promoting a Smoke Free
work environment.

It is hoped that you find this information of assistance and we look forward to
receiving your application.
                                  ♣♣♣♣♣♣♣♣
POSITION DESCRIPTION FORM




1.   TITLE:                 FINANCE OFFICER
                            (VISITOR CENTRE)
                            Part Time (0.5)
                       12 Month Fixed Term Contract




2.   CLASSIFICATION:        LEVEL    3
     AGREEMENT:             CITY OF BUNBURY
                            ENTERPRISE AGREEMENT
                            2004



3.   DIVISION:              BUSINESS SERVICES

     WORK AREA:             ACCOUNTING SERVICES
4.       POSITION OBJECTIVES:
4.1      OBJECTIVES OF POSITION: (What the position produces)

         • To prepare and maintain accurate accounting and financial records
           for the City of Bunbury’s Visitor Centre.
         • To prepare and complete monthly account reconciliations and
           reports.

4.2      WITHIN THE WORK AREA: (Who or what the position services)

         • To provide customer support in relation to financial enquires.
         • To contribute to the effectiveness and efficiency of the Accounting
           Services team.

4.3      WITHIN THE ORGANISATION: (Who or what the position services)

         • To assist in the efficiency and cost effectiveness of City of Bunbury
           operations by providing support for sound financial services.

         • To ensure a compatible work environment while promoting a helpful,
           efficient and courteous service to all staff and the general public.


5.       KEY DUTIES/RESPONSIBILITIES

BUNBURY VISITOR CENTRE

Responsible for maintaining accurate accounting and financial records for the
City of Bunbury’s Visitor Centre. These duties include the following:
• Undertakes data entry of daily cash receipting report.
•     Records, reconciles and remits trust creditors.
•     Records, reconciles and remits commissions.
•     Maintains sundry debtor control.
•     Prepares financial reports as required.
•     Provides financial support to Bunbury Visitor Centre staff.


OTHER FINANCE DUTIES
•     Assists the Finance Officer (Accounts Payable) and Finance Officer
      (Accounts Receivable) as necessary.
•     Undertakes special projects and reporting consistent with the scope of the
      position as directed by the Assistant Accountant.
•     Monitors and reports workplace hazards and accidents, in accordance with
      correct reporting procedures.
•     Ensures that work-stations are maintained in a safe, clean and tidy
      condition, so that risk of accidents occurring is reduced to a minimum.
•     Exercises a Duty of Care and the need to work in a safe and efficient
      manner, having regard to own safety and that of other workers.


6.       ORGANISATIONAL RELATIONSHIPS
6.1      RESPONSIBLE TO:             Assistant Accountant

6.2      SUPERVISION OF:             Nil

6.3      INTERNAL AND EXTERNAL LIAISON

         INTERNAL
         All City of Bunbury Staff

         EXTERNAL
         Debtors
         Creditors
         Banks


7.       EXTENT/DELEGATION OF AUTHORITY

         Works under general supervision.
         Authorised to certify internal audit of vouchers for payment.


8.       SELECTION CRITERIA
These are the skills, knowledge, experience and qualifications/education
     requirements of the position, listed and numbered in order of
          importance, from most important to least important.

         ESSENTIAL:
         1. Demonstrated previous experience in a similar financial/accounting
            support position(s).
         2. Well developed knowledge of accounting procedures such as
            reconciliations and report preparation.
         3. Developed knowledge and experience working with a computerised
            accounting system.
         4. Developed numeracy, estimating and spread-sheeting skills.
         5. Sound word processing and computer application skills.
         6. Developed interpersonal and oral/written communication skills.
       DESIRABLE:
       1. Progress towards or recent completion of a Diploma/Advanced
          Diploma in Business Studies (Accounting); Bachelor of Business
          (Accounting) or equivalent.
       2. Previous financial/accounting experience in Local Government.
       3. Experience with Civica (Authority) software applications.
       4. Knowledge of and experience in Internal Auditing procedures.


9.     DRIVING REQUIREMENTS
       Not Applicable.


10.    CERTIFICATION
1.     As position Manager, I confirm the details contained in this document are an accurate
       statement of the duties, responsibilities and other requirements of the position.
2.     As position occupant, I have noted the statement of duties,
       responsibilities and other requirements as detailed in this document.
3.     As Manager Human Resources I confirm the details contained in this
       document are consistent with City of Bunbury standards, the
       Organisational Structure and Award classification requirements.



OCCUPANT               _____________________________________________
       DATE                     ___________________________

MANAGER________________________________
DATE                   ___________________________


MANAGER HUMAN RESOURCES_________________________________
DATE                   _____________________________

				
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