VIEWS: 5 PAGES: 8 CATEGORY: Business POSTED ON: 4/17/2010
FEASIBILITY AND COSTINGS FOR LORD MAYOR'S WELCOME TO INTERNATIONAL ...
COUNCIL REPORT Agenda Item 5.6 18 December 2007 FEASIBILITY AND COSTINGS FOR LORD MAYOR’S WELCOME TO INTERNATIONAL STUDENTS EVENT IN APRIL 2008 Committee Community Services Presenter Cr Wilson Purpose 1. To report on the possibility and costs of holding a Lord Mayor’s Welcome to International Students event in April 2008. Consideration at Committee 2. As a result of consideration at Committee, the Community Services Committee endorsed the following resolution: 1. That the Community Services Committee: 1.1. note the costs of a Lord Mayor’s Welcome to International Students has been estimated at approximately $50, 000, as detailed in Attachment 1; 1.2. note the Lord Mayor’s Welcome to International Students event would: 1.2.1. aim to recognise and celebrate the contribution international students make to the social and cultural life of the city, and formally welcome new international students to the city; and 1.2.2. include the establishment of a working committee for the event that would involve international student representatives from educational providers and international student organisations to ensure their support of and contribution to the event. 1.3. recommend to Council that an amount of $50,000 be allocated as an authorised over expenditure within the 2007/2008 budget to undertake a Lord Mayor’s Welcome to International Students event as outlined in this report. 3. Parts 1.1 and 1.2 of the resolution above were dealt with under Committee delegation. Part 1.3 is presented to Council for approval. Recommendation 4. That Council endorse an amount of $50,000 to be allocated as an authorised over expenditure within the 2007/2008 budget to undertake a Lord Mayor’s Welcome to International Students event as outlined in this report. Council Report Attachment: 1. Community Services Committee, Agenda Item 5.2, 11 December 2007 Page 1 of 7 COMMUNITY SERVICES COMMITTEE Agenda Item 5.2 REPORT 11 December 2007 FEASIBILITY AND COSTINGS FOR LORD MAYOR’S WELCOME TO INTERNATIONAL STUDENTS EVENT IN APRIL 2008 Division Community and Culture Presenter Russell Hopkins, Manager Families, Children and Youth Purpose 1. To report on the possibility and costs of holding a Lord Mayor’s Welcome to International Students event in April 2008. Recommendation from Management 2. That the Community Services Committee: 2.1 note the costs of a Lord Mayor’s Welcome to International Students has been estimated at approximately $50, 000, as detailed in Attachment 1; 2.2 note the Lord Mayor’s Welcome to International Students event would: 2.2.1 aim to recognise and celebrate the contribution international students make to the social and cultural life of the city, and formally welcome new international students to the city; and 2.2.2 include the establishment of a working committee for the event that would involve international student representatives from educational providers and international student organisations to ensure their support of and contribution to the event. 2.3 recommend to Council that an amount of $50,000 be allocated as an authorised over expenditure within the 2007/2008 budget to undertake a Lord Mayor’s Welcome to International Students event as outlined in this report. Key Issues 3. On 9 October 2007, the Community Services Committee considered a report on the needs of International Students in the City of Melbourne and requested in part that: “management explore the possibility and costs of holding a Lord Mayor’s Welcome to International Students event in April 2008”. Page 2 of 7 4. A number of international student services and organisations have been contacted regarding the viability of holding an event for international students in April 2008 in relation to scheduled academic dates for examinations and study breaks. The mid-semester Easter break in 2008 for all of the major universities occurs from Friday 21 March to Sunday 31 March 2008, followed by examinations starting in early June 2008. Accordingly, April is considered to be the most opportune time for such an event. 5. Feedback has also been received regarding the timing of a welcome event at the beginning of the year as a means of welcoming and orientating newly arrived international students to the municipality. In general, feedback has suggested that the beginning of the year is less than ideal as the students are still settling into accommodation and studies, and often feel that there is information overload. 6. Advice was sought from the Events Melbourne branch regarding the scope and nature of the event. It was decided that a “treasure hunt” event would give international students the opportunity to interact and get to know each other through working in teams, and also provide them with an opportunity to get to know and navigate the city in a formal and structured way. 7. The event would require international students to navigate the city and is proposed to: 7.1. run for approximately four hours from 11am to 3pm on a Sunday in April 2008; 7.2. begin at City Square and finish at Federation Square; 7.3. involve international students working in teams to find clues hidden across the Central Business District (CBD) at 20 key locations; 7.4. involve international students being given a ‘City of Melbourne Passport’ which contains a map of the CBD, a clue sheet and instructions on how to complete the passport; 7.5. require students to complete the passport by answering the twenty clues and entering the answers in the spaces provided into the passport; 7.6. include spot prizes; and 7.7. culminate in a formal welcome to students at Federation Square by the Lord Mayor John So, followed by an event with a popular youth band. 8. A number of key international student organisations and student support services (for example the National Liaison Committee, RMIT International Student Services, Carrick Institute and University of Melbourne) have already expressed interest in being involved in a working committee for the event and are supportive of an event occurring in 2008. Time Frame 9. The event would be held in April 2008 and would occur in the 2007/2008 financial year. Relation to Council Policy 10. City Plan 2010 and the new report ‘Melbourne – Australia’s Knowledge Capital’ acknowledges the importance of the tertiary education sector to the future of Melbourne as a knowledge city and recognises the significant contribution that international and domestic students make to the social and cultural life of the city. 11. Other Council policies that also support international students include: A City of Young People 2005 – 2009 and the Multicultural Policy 2005 – 2009. Both of these policies outline Council’s vision to improve health and well-being outcomes for this population group, as well as opportunities for international students to participate and engage in the life of the city. 2 Page 3 of 7 Consultation 12. In 2006/2007, a study was undertaken into the needs of international students as part of the City of Melbourne’s inaugural ‘Altitude Learning to Lead’ Program (refer Attachment 1). The study involved consultations with Victorian Government agencies, universities, accommodation providers, Victoria Police, alumni, current international students and Council Officers who have contact with international students as part of their role. 13. In October 2006, the Continuous Improvement branch undertook a major online survey with over 1,400 international students from a wide range of tertiary institutions, with the majority studying at the University of Melbourne. The online research examined factors that impacted on decisions to study in Melbourne and their experiences during the duration of their stay. 14. Feedback has been sought on the concept from a range of international student bodies, who are very supportive of the proposal. Government Relations 15. The City of Melbourne is represented on the International Student Welfare Reference Group facilitated by the Federal Department of Immigration and Citizenship to discuss current and emerging needs and issues of international students. 16. The City of Melbourne is represented on the Victorian International Education Consultative Group facilitated by the Higher Education division of the Department of Innovation, Industry and Regional Development. 17. There are many opportunities presented by the Young People’s Policy, the Multicultural Policy and City Plan 2010 to work with State and Federal Governments in relation to the needs of international students. Council will continue to respond to and influence Federal and State guidelines in relation to international students. Finance 18. A Lord Mayor’s Welcome to International Students event as outlined in this report is estimated to cost $50,000. Funding for such an event is not included within the 2007/2008 budget. Legal 19. The recommendation made in this report is consistent with the powers and functions of Council. Sustainability 20. Programs and services for international students support the City of Melbourne’s ongoing commitment to sustainability. This includes: 20.1. Inclusive and Engaging City by helping to build social capital, skills and civic engagement, and foster international students’ access to social support services, and opportunities to participate and engage in the life of the city; 20.2. Connected and Accessible City through international partnerships including Sister Cities; 20.3. Innovative and Vital City by fostering international students capacity to engage in democratic, decision-making and processes in ways that enhance skills and knowledge of local government and increase participation; and 20.4. Economic City by ensuring social equity, sustainable communities and international students to have opportunities to contribute and benefit from the economic prosperity of the city. 3 Page 4 of 7 Comments 21. A City of Young People – Young People’s Policy: 2005 – 2009 was endorsed by Council in June 2005 and provides a platform over a four year period to enhance the status and wellbeing of young people in the City of Melbourne. The policy focuses on achieving this vision by working according to four key themes: participation, leadership, support and celebration. These four themes enable the development of synergies across Council strategies for different youth population groups within the City of Melbourne. 22. The Needs of International Students in the City of Melbourne Report identified a number of key issues for international students in the City of Melbourne that included: 22.1. cultural barriers; 22.2. social isolation and loneliness; 22.3. safety; 22.4. understanding and accessing Australia’s health, welfare and legal systems; 22.5. accessing safe and affordable housing, and employment; and 22.6. accessing public transport concession. 23. On 9 September 2006, the inaugural Lord Mayor’s Welcome to International Students event was held to provide international students with the opportunity to meet each other and to recognise the contribution they make to the cultural and social life of the city. This event was held in the Melbourne Town Hall and included cultural performances, information stalls and a formal welcome from the Lord Mayor John So. Over 2,000 international students attended the event and over sixty international students volunteered on the day to assist in the running of the event. The feedback from international students, student organisations and tertiary institutions was positive and many were keen to be involved in the organisation of a future event. However, the evaluation of the event also indicated that it was too long, too static and did not introduce the international students to the City more broadly. 24. As part of the preparation for the 2007/2008 budget, officers sought funding for staff and programming to address documented issues related to International Students. However, this bid was unsuccessful within the budget deliberations. Background 25. The City of Melbourne recognises that international students make an important contribution to the culture and lifestyle of Melbourne as well as to Victorian regional centres. Victoria’s eight universities within the city are seen as an integral part of the urban economy and community and make a substantial contribution to Victoria as a whole. 26. In 2005, there were 73,427 students in total who had enrolled in higher education institutions in the City of Melbourne. 54,734 (75 percent) were domestic students (ie defined as Australian citizens, New Zealand Citizens and those that hold permanent resident visas) and 18,693 (25 percent) were international students. Of these, 23,133 higher education students were living in the City of Melbourne representing 35 percent of the total City of Melbourne residential population, made up of 11,829 international students (comprising nearly 20 percent of the residential population), and 11,304 domestic students. Attachment: 1. Estimated Costs 4 Page 5 of 7 Attachment 1 Agenda Item 5.2 Community Services Committee 11 December 2007 ESTIMATED COSTS FOR ‘LORD MAYOR’S WELCOME EVENT FOR INTERNATIONAL STUDENTS BUDGET ITEM COST City Square Stage and Audio System $5,000 Federation Square and Audio System $5,000 Printing and Marketing Costs $10,000 Prizes $3,000 Performers $10,000 Marque Hire (City Square, Federation Square and $2,000 20 sites) Staffing (Event and project management; stage $15,000 management; event director, security and site staff) ESTIMATED TOTAL $50,000 1 Page 6 of 7 Agenda Item 5.2 Community Services Committee 11 December 2007 FINANCE ATTACHMENT FEASIBILITY AND COSTINGS FOR LORD MAYOR’S WELCOME TO INTERNATIONAL STUDENTS EVENT IN APRIL 2008 The 2007/08 budget does not include funding for this event. Should the recommendation be approved this will result in an unfavourable outcome against the budgeted financial operating performance and reduce the council’s cash reserves. Joe Groher Manager Financial Services Page 7 of 7 Agenda Item 5.2 Community Services Committee 11 December 2007 LEGAL ATTACHMENT FEASIBILITY AND COSTINGS FOR LORD MAYOR’S WELCOME TO INTERNATIONAL STUDENTS EVENT IN APRIL 2008 The subject matter of the report together with the recommendation made are within the functions and powers of the Council. Section 3C of the Local Government Act 1989 (“Act”) provides that: “The primary objective of a Council is to endeavour to achieve the best outcomes for the local community having regard to the long terms and cumulative effects of decisions.” Section 3C(2) of the Act states that in seeking to achieve its primary objective, facilitating objectives that Council must have regard to include: “(c) to improve the overall quality of life of people in the local community, ... (e) ensure that services and facilities provided by the Council are accessible and equitable.” Kim Wood Manager Legal Services
Pages to are hidden for
"FEASIBILITY AND COSTINGS FOR LORD MAYOR'S WELCOME TO INTERNATIONAL "Please download to view full document