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KINGSTON PARISH COUNCIL Chairman

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					                          KINGSTON PARISH COUNCIL
                          Chairman: Councillor Mrs. J.R. Rowland
                             (www.kingston-lewes-pc.gov.uk)

MINUTES of the Parish Council Meeting held at the Parish Hall, The Street, Kingston,
on Monday, 9th November 2009, commencing at 7.30 p.m.

PRESENT: Councillors Mrs. J. Rowland (Chairman), Mrs. R. Jeffery, Mr. S. Flowers, Mr.
P. Rowland and Mr. D. Manifold.

IN ATTENDANCE: Claire Isitt (Clerk to the Council)

PUBLIC QUESTIONS
No members of the public were present.

213. APOLOGIES FOR ABSENCE
Apologies were received from Councillors Mrs. J. Jefferson and Mr. D. George.

214. DISCLOSURES OF INTEREST
None.

215. MINUTES AND MATTERS ARISING
    215.1 Councillor J. Rowland proposed that the Minutes of the meeting held on 14
September 2009, having been circulated, be taken as read, and be approved and signed as a
correct record of the proceedings of that meeting. Councillor S. Flowers seconded the motion
and on being put to the Meeting it was carried unanimously. The Minutes were signed
accordingly.
    215. 2 (i) Maintenance needed on the fingerpost at the end of The Street: it was agreed
that if there is rotten wood, we must query any cost quoted by ESCC Village Maintenance
before accepting the work.
             (ii) Parish Council’s representative to the Parish Hall Committee: as Dr Lambert is
happy to carry on in this role, it was proposed by Councillor Flowers and seconded by
Councillor Jeffery that Councillor Jeffery will be formally replaced by Dr Lambert as the
Parish Council’s representative to the Parish Hall Committee

216. PLANNING
Planning Application LW/09/1092: It was agreed that the Chairman and Vice Chairman will
check the full set of plans sent to Councillor Jefferson by the Clerk in case there are any
windows overlooking neighbours.

217. PAVILION PROJECT
It was proposed by Councillor P. Rowland and seconded by Councillor Flowers that a budget
of up to £500 be approved for promoting the Pavilion, including a launch party. Councillors
agreed to think quickly about a suitable celebrity/personality to invite to a launch in March.
        It was agreed that the Clerk would ensure that the pavilion is fully insured once
completed. Action – Clerk.

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218. TRAFFIC CALMING
It was agreed to ask ESCC for their traffic monitoring data results (numbers of drivers,
speeds before and after); and also a deadline for final expenditure on the project. Action –
Clerk

219. SCHOOL’S APPLICATION TO HIGHWAY
It was unanimously agreed that this is an excellent initiative to complement the traffic
calming, and that the Parish Council would support the application with a donation of £100

220. TREE CARE
        220.1 Councillor Flowers proposed and Councillor Jeffery seconded the motion to
accept the plan and draft budget recommended in Appendix B.
        220.2 Councillor Flowers proposed and Councillor Manifold seconded that the
Council contribute towards crown raising two sycamores in Fox Twitten as a gesture of
goodwill, and as it will be cost effective to do this in conjunction with other tree work in the
location. It was agreed that the Stevensons’ concerns about trees’ impact on drains/sewers
and the comments by the LDC Tree Officer should be passed on to our insurers. Action –
Clerk.

221. TENNIS COURTS
It was agreed that the Council should get a risk assessment urgently carried out, and ask LDC
for advice. The results should be shared with the Tennis Club, and their agreement with the
Council be reviewed. A copy of the letter from the Secretary of the Tennis Club received
today should be sent to all councillors. Action - Clerk.

222. REPORTS TO BE RECEIVED AND RECOMMENDATIONS TO CONSIDER
        222.1 The Chairman is willing to be and was proposed to be nominated to the new
SDNP Authority by Councillor Flowers and this was seconded by Councillor Jeffery.
        222.2 (Conference of Town and Parish Councils):
        Power of Wellbeing – it was agreed that councillors would be willing to attend a local
evening training.
        Impact of the SDNP – it was agreed that this should be discussed at the upcoming
POLO meeting (including provision for additional dog waste bag dispensers and collection);
also that councillors will think this through and feedback ideas/suggestions for the Council’s
meeting in January.
        Travellers – Councillor Flowers proposed and Councillor P. Rowland seconded the
motion to agree the recommendation that, in the event of an encampment on Parish Council
land, powers be delegated to the clerk in consultation with chairman/vice chairman to take
such lawful and legal action as necessary to secure the prompt eviction of any unauthorised
encampment from Parish Council land, and authorise the necessary expenditure for this
emergency action, a full meeting of the Parish Council to be called to discuss the ongoing
situation as soon as practicable to decide any necessary following action.
        SALC and Parish Business Plan – it was agreed that this could perhaps be combined
with a local Power of Wellbeing training. The Parish Business Plan should include a plan for
a Village Design Statement.
        222.3 (Play Strategy Event): It was agreed to focus next year on a consultation and
plan for a new Play Area on The Green, and seek grant funding. Also to look into
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repairing/replacing the broken seesaw, for example by advertising for a capable and
enthusiastic repairer in the Kingston News. A budget of up to £300 for repair was agreed,
and if repair should cost more than that, to consider the cost of replacement at the January
meeting.
        222.4 (Community Bus): The recommendation to put this to the upcoming POLO
meeting was agreed. It was agreed to put up the timetable on village noticeboards, the KPC
website and give to the school. Action - Clerk.
        222.5 (SALC Training Survey): The Chairman is interested in further training and will
respond to the survey.
        222.6 (Reports from those holding special responsibilities):
        - Footpath to Swanborough – it was agreed to write to Rights of Way and ask for the
holes in path to be repaired and improvements made to signage. It was also agreed to write to
the farmer to thank him for improving safety on the footpath on his land. Action – Clerk.
        -       It was agreed to write to Rights of Way regarding improving signage on the
footpath through Carrs Farm. Action – Clerk.
        -       Tree Report – the Council wishes to thank its joint tree wardens for their
suggestion of a new hedgerow, and confirm that this will be included in the Council’s review
of the Play Area.
        -       The Council requested that the Clerk write to thank all those who take this
responsibility and submitted reports.

223. FINANCE
        223.2 Councillor Flowers proposed and Councillor P. Rowland seconded the motion
that the Financial Statement be approved and the payments listed be paid. The Clerk was
asked to check that the balance is going to cover known outgoings for the rest of this
financial year; and to transfer the sum needed to cover the agreed gratuity payment to D.
Jarman to the gratuity account. Action – Clerk.
        223.4 Councillor P. Rowland proposed and Councillor Manifold seconded the
recommendation to look into changing banks once any recommendations from SALC’s
recent survey are received.
        223.5 (Funding Suggestions for 2010):
        - The possibility of providing a bus shelter at the bottom of The Street was raised and
                 the Council agreed to investigate. However the observation was made that
                 there could be problems of siting and safety issues. Action - Councillor
                 Jeffery will investigate.
        - It was noted that:
              - LDC have agreed for KPC to notify them of our precept after the Council’s
                 meeting on Jan 11th 2009.
              - It was agreed (as noted above) to postpone investment in a new Play Area till
                 the 2011/2012 financial year and seek grant funding.
              - The Council’s three year maintenance payment for the Pavilion is covered by
                 funds in the Pavilion account.
              - The Council will need detailed figures on tennis court maintenance by the Jan.
                 meeting.

224. MINUTES OF OTHER MEETINGS
Noted.
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225. MEETING IN MAY 2010
It was agreed to invite speakers to give updates on the SDNP and govt. policy on affordable
housing.

226. HUMAN RESOURCES COMMITTEE
It was proposed by Councillor Manifold and seconded by Councillor Flowers that the
Chairman and Vice-Chairman sit on this committee together with Trevor Leggo of SALC.

227. CLERK’S REPORT
The action taken by the Clerk was approved and the information noted.

228. FORTHCOMING MEETINGS
Additional agenda points for the upcoming POLO meeting were noted during the previous
part of the meeting.

229. DATE OF NEXT MEETING
It was noted that the next meeting will be held on Monday, 11th January, 2010.

The Meeting ended at 9.45pm


Signed.................................................................
Chairman of the Council

Date...................................................................




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