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					 ST. MARY’S COLLEGE
       CLADY




Pastoral Care Policy


       2009
St Mary’s College, Clady                                                                                Pastoral Care Policy - 2009
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                                Pastoral Care Policy
                                                       Contents
Rationale ............................................................................................................................. 3
  The General Focus .......................................................................................................... 3
  The Specialised Focus ................................................................................................... 3
  The Aims .......................................................................................................................... 4
Implementation ................................................................................................................... 4
  Roles and Responsibilities ............................................................................................ 4
    The Pastoral Manager ................................................................................................. 5
    Year Head ..................................................................................................................... 5
    Form Teacher ............................................................................................................... 5
    Careers Teacher and Teacher in charge of PD. ........................................................ 5
Pastoral Care in Practice ................................................................................................... 5
Monitoring and Evaluation of Pastoral Care Provision ................................................... 8
Roles and Responsibilities of the Form Teacher ............................................................. 9
Year Head - Job Description ............................................................................................ 11
Pastoral Manager - Job Description ............................................................................... 13
School Responsibility System ........................................................................................ 14
  Role / Responsibilities of a Class Captain .................................................................. 14
Senior Mentors ................................................................................................................. 15
  Role / Responsibilities of Senior Mentors .................................................................. 15
A structure for Pastoral Care Provision ......................................................................... 16




St Mary’s College, Clady                                                                                Pastoral Care Policy - 2009
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St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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Rationale
As a Catholic School, St Mary’s places great emphasis on caring for all the members of the
school community, the pupils, teaching and non teaching staff, parents and governors. We
seek to build a strong sense of belonging to the school community and a network of
positive, supportive relationships based on respect for the dignity, value and self worth of
each individual. We believe that children will learn best when the talents, aptitudes,
interests and needs of each child are known, recognised and catered for during their time
at the school.

The Pastoral dimension of our school involves both a general and a specialised focus.


The General Focus

As an integral part of the whole school experience the pastoral dimension should be
evident in,
     The hidden curriculum, i.e. school ethos, the quality of interpersonal relationships
       and the physical school environment.
     The teaching of individual subjects, which includes teaching and learning methods,
       the integration of cross curricular themes, methods of assessing and monitoring
       pupil progress and recording achievements.
     The school reward system which is designed to recognise and reward positive
       behaviour including effort, improvement, initiative, co-operation, contribution to
       school life and achievement.
     The extra curricular programme which encourages participation in and enjoyment of
       constructive interests and where pupils have an opportunity to pursue and develop
       their special talents and interests.
     The positive behaviour policy which aims to promote the rights and responsibilities
       of all in the school.


The Specialised Focus

There is a planned programme of pastoral activities which includes:
    School assemblies and registration.
    Oversight of pupil’s progress – progress cards and reports.
    Individual interviews.
    Counselling / support from Year Heads and Form Teachers.
    Schools trips.
    Community liturgical experiences (first Friday mass) and a Retreat for Year 12’s.
    Participation in competitions and outings.
    A Careers Guidance programme which includes both class groups and small group
      or individual interviews.

St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                 Pastoral Care Policy - 2009
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       A timetabled Personal Development programme.
       Each pupil is allocated to a Form teacher who has a knowledge of the needs,
        talents, aptitudes and abilities of the pupils in the Form Class.
       Pastoral target setting.
       Mentor example.
       School Counsellor and Youth Worker.


The Aims

    1. To provide a climate which encourages, supports and ensures the happiness,
       security and safety of all members of the school community.
    2. To ensure that each child is known as an individual, and that their talents both
       academic and non academic are identified, developed, recognised and rewarded in
       the school.
    3. To foster a sense of community and pride in the school.
    4. To foster a sense of recognition of the rights and responsibilities of all in the school
       community and to ensure that each individual has a sense of their own dignity and
       self worth.
    5. To involve pupils in a range of learning experiences which are appropriate to their
       learning needs and which promote the dignity and well being of each child.
    6. To enhance the overall personal and social development of each child through
       planned curricular and extra curricular activities which will give them the knowledge,
       values and interpersonal and decision making skills they need to live a meaningful
       adult life.



Implementation

Roles and Responsibilities

The responsibility for the overall planning, implementation, monitoring and review of the
Pastoral dimension of school life lies with the Principal and Senior Management Team. The
Pastoral Manager has specific responsibility in this area.

The Pastoral team includes the Pastoral Manager and the Year Heads. Its function is to
plan and monitor pastoral care provision within the school and to provide support and
guidance for teachers in carrying out their roles. The Pastoral team (Year Heads and Form
Teachers) meet approximately once a month.
Each teacher has a pastoral role in their day to day interactions with pupils, however the
following staff have specific responsibilities:



St Mary’s College, Clady                                                 Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                     Pastoral Care Policy - 2009
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The Pastoral Manager
Overall responsibility for the pastoral policy and practice in the school.

Year Head
Overseeing the planning, implementation and monitoring of Pastoral Care provision in their
year group. They are also available for individual guidance and counselling.

Form Teacher
The Form Teacher has a pivotal role in the implementation of the pastoral system and
should have knowledge of the needs, talents, and academic progress of pupils in his or her
form class. They are also available to the pupils for individual guidance and counselling.

Careers Teacher and Teacher in charge of PD.
Overall responsibility for Careers and Vocational guidance in the school and for the
programme for PD including relationships and sexuality.




Pastoral Care in Practice
The following systems are in place to provide a framework for meeting our Pastoral Care
aims:

       Year Group assemblies take place once a week. These are attended by form
        Teachers and Year Heads. Whole school assemblies take place as necessary.
       Form Teachers meet their class for Registration on each of the other days.
       When deemed necessary, Year Groups have additional assemblies with the
        Principal, Pastoral Manager and Year Head.
       There is a clearly defined Positive Behaviour Policy in operation which promotes
        good behaviour.
       There is an ongoing Pupil Reward system recognising the individual achievements
        of pupils. Pupil achievements are recognised by the whole school in special
        assemblies. In addition to this, there is an annual School Prize Giving which
        recognises effort and achievement in all spheres.
       All pupils go through an ongoing process of recording their own progress and
        achievements in form class, careers and PD. This culminates in the Individual
        Record of Achievement being presented to each pupil at the end of Year 12.
       All pupils have a timetabled Personal Development Programme. The programme is
        reviewed from the pupil and staff perspective to try to ensure that needs are met.
       The school has clearly defined policies for Drugs Education, Anti-Bullying, Sex
        Education, Child Protection, Special Needs (see separately).
       Time is allocated in Directed time and in INSET days for the planning, review and
        evaluation of the Pastoral Programme.


St Mary’s College, Clady                                                 Pastoral Care Policy - 2009
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St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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       The school has close links with parents and steps are taken to raise parent’s
        awareness of the way in which the school operates and to give them the opportunity
        to express their opinions and discuss their concerns.
       There is a Pupil Responsibility System – Class Captains / Year 13 Monitors
       The School Council will contribute a ‘student voice’ to many aspects of school life
        including being involved in the review of the school’s pastoral documents.
       The ECO Committee is made up of pupils and staff and is responsible for increasing
        environmental awareness throughout the school and for improving the school
        environmentally.
       Pupil mentors – Yr 13 pupils act as pastoral and classroom mentors.




St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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St Mary’s College, Clady                                             Pastoral Care Policy - 2009
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Whole School Ethos                                    The Extra Curricular Programme
(Hidden Curriculum)

                                     Counselling

EWO                                                                Ed. Psychology


                           Social Services




Discipline                                                                         EMU
                                  PASTORAL CARE


Rewards                                                  Pupil Responsibility System


                 Careers                            School Trips




                           The Taught P.D. Programme




St Mary’s College, Clady                                            Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                 Pastoral Care Policy - 2009
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       There are agreed procedures for linking with external agencies in relation to the care
        and well being of pupils.

        E.W.O                               Pastoral Manager / Principal
        Social Services                     Pastoral Manager / Principal
        Education Psychology                Pastoral Manager / Principal / SENCO
        Designated Teacher                  Mrs. R Clayton – Principal
        Child Protection
        Deputy Designated Teacher           Mr. S Mc Sorley
        School Chaplains                    Head of R.E.
        Feeder Primary Schools              Head of Year 8 / SENCO

       Staff Development Programmes are put in place which are designed to ensure a
        common understanding and commitment to the Ethos of the school and an
        understanding of roles and responsibilities in relation to Pastoral Care.
       The Staff Handbook has included all policies relating to Pastoral Care.
       The school has strong links with the wider community and has a range of planned
        extra curricular activities outside the school environment.


Monitoring and Evaluation of Pastoral Care Provision
Although there are many aspects of the personal development, happiness and well being of
pupils which cannot be measured and which may not be evident until later in life, there are
nevertheless some measures which can assist us gauging how healthy the overall climate
in the school is.
At present we consider the following;

                Attendance
                Punctuality
                Number and nature of discipline referrals
                Form Teacher feedback on progress cards
                School reports
                Attendance at parent teacher meetings / information evenings
                Feedback from pupils and staff
                Feedback from parents / survey of parents (induction / sex education)
                Feedback from employers / the public
                Feedback from primary schools
                Pupil achievements – academic and non academic

Pastoral Care Provision and policy is monitored on an ongoing basis and there is an annual
review at the end of the school year. The outcome of the review will be used to:

                Plan staff development for the incoming year/s.
                Identify areas which need close monitoring.
                Improving aspects of Pastoral Care Provision.
St Mary’s College, Clady                                                Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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Roles and Responsibilities of the Form Teacher
The Form Teacher has a vital role in the implementation of the Pastoral Care system
in the school. He or she is expected to :

       Get to know each pupil as an individual.
       Monitor their general progress and well being in the school.
       Foster a sense of class spirit and belonging to the school.
       Contribute to the planning and implementation and evaluation of the Personal
        Development Programme.
       Contribute to the implementation of the School’s Positive Behaviour and Reward
        system.

Attendance – Each Form Teacher is expected to

       Complete the register.
       Follow up on absences and check that notes from parents are in the diary. Refer
        pupils failing to have a note to the Year Head.
       Review pupil attendance and let Year Head know about any pupils who are unwell /
        have an attendance problem.
       Advise pupils with poor attendance of the consequences – EWO involvement.
       Encourage pupils to fill in the attendance record in the homework diary.
       Ring home if a pupil is absent for 3 days to find out why.
       Refer a pupil to the Year Head if he/she is consistently late for form class e.g. once /
        twice each week.

Form Period – This time should be used to

       Monitor the use of the Homework Diary.
           o Sign regularly and encourage pupils to get their parents to sign it.
           o Get pupils to fill in achievements etc.
           o Check discipline notes to parents from time to time.
       Give out notices to classes.
       Reinforce school rules / procedures for buses etc.
       Organise fund raising events e.g. Trocaire / Friends of Africa.
       Deal with day to day concerns and queries of pupils.
       Check the wearing of the school uniform.
       Promote and organise school fund raising (school draw).

Monitoring;

       Monitor the general progress of pupils
          o Discussion with pupils / feedback / referral from teachers / completing and
              monitoring reports / communication with parents / distribute and collect


St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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                 progress cards / record the progress card information / refer problem pupils to
                 the Pastoral Manager / forward pupil names for rewards.

       Refer concerns to Year Head / Pastoral Manager / Principal as appropriate.




St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                Pastoral Care Policy - 2009
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                           Year Head - Job Description
The Year Head has responsibility for overall well being of all pupils within his or her
year group/s and is responsible to the Pastoral Manager and Principal. This
description is intended as a guideline to the main aspects of the post and may be
amended from time to time in agreement with the Post Holder to reflect the changing
needs of the school.

Pastoral Care
The Year Head plays a vital role in the planning and implementation of the school’s
Pastoral Care programme and in creating the caring, family atmosphere which is so
important to staff and pupils in St. Mary’s.

The Year Head will be most effective when he / she develops a close relationship with the
pupils in his or her care and will be expected to foster a strong sense of school / year group
spirit among pupils.

Main Duties Associated with the Post.
       Accompany the year group to assembly.
       Organise the parents meeting for the year group(s).
       Contribute to the smooth implementation of the school’s rewards / referral system.
       Interview / consult with parents of pupils where there are concerns about a pupil’s
        overall academic progress, behaviour or general well being.


Attendance and Punctuality
     Responsible for monitoring the attendance and punctuality of all pupils in the year
      group(s).
     To provide cover for form registration period when the Form Teacher is absent.
     Responsible for implementing the agreed code of discipline in relation to punctuality.
     Liaise with the administration staff, Pastoral Manager and Form Teacher in all
      matters relating to attendance.

Discipline

     Assist in the maintenance of good discipline and a sense of order among pupils as
      outlined in the school Code of Conduct.
     Deal with pupils whose behaviour is giving rise to concern in line with school’s
      Positive Behaviour Policy.


St Mary’s College, Clady                                                Pastoral Care Policy - 2009
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St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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     Liaise with SENCO / Pastoral Manager regarding the development of behaviour
      programmes for pupils who have special emotional / social educational needs.
     Supervise detention as required to maintain discipline within the year group(s).

Reports
     Responsible for checking on the completion of school reports in line with school
      policy.
     Identify pupils whose reports are giving rise to concern and make contact with
      parents / Pastoral Manager / Principal as deemed appropriate.


Management
     To lead and manage the team of Form Teachers working with his or her group(s).
     To demonstrate by his or her actions concern for Form Teachers within the year
      group(s) and the relationships that exist between them.
     To give guidance and support to Form Teachers in carrying out their role.
     To monitor and evaluate all aspects of the pastoral programme for which he / she
      has responsibility.
     Liaise with the Pastoral Manager in identifying staff development needs within the
      Pastoral System.
     To contribute to the work of school development groups as deemed appropriate by
      the Pastoral Manager / Principal.

Primary School Links / Induction – Yr 8 Head
     To make arrangements for visits to the feeder primaries in the lead up to the transfer
      process and prior to Open Night.
     To be responsible for the development, monitoring and evaluation of the first year
      induction programme spanning the last term of Primary 7 and the first term of Year 8
      which will ensure a smooth transition for all pupils.
     To organise a one day visit for prospective pupils in June including arrangements for
      their initial assessment.
     To assist the Principal in making arrangements for interviews with prospective pupils
      and their parents in June.
     To make arrangements for the Opening Mass in the first term.
     To make arrangements for ‘getting to know’ you trips / activities during Yr 8.




St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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                           Pastoral Manager - Job Description

The Pastoral Care Manager will play a key role in promoting the school ethos
through the Pastoral system and will provide support, guidance and resources for
staff to carry out their pastoral roles. This job description will be reviewed on a
regular basis and may be modified at any time in agreement with the Post Holder.

In addition to carrying out the professional duties of a teacher, the Pastoral Manager will:

     Be a member of the Senior Management Team of the school.
     Contribute to the development of school policy making but would have special
      responsibility for the school’s pastoral policies.
     Promote a positive attitude to all aspects of pastoral care provision among staff.
     Be responsible for developing, implementing, monitoring and evaluating all aspects
      of pastoral care provision within the school.

Responsibilities to Include:
     Developing and monitoring a Pupil Responsibility System.
     Promoting the professional development of staff in their roles as Year Heads / Form
      Teachers.
     Assisting in the maintenance of good discipline and a sense of order in the school in
      line with the Positive Behaviour Policy.
     Identifying staff development / training needs of staff in relation to their pastoral roles
      and communicating these to the Principal.
     Assisting the Principal in organisation of INSET programmes in relation to pastoral
      care.
     Be responsible for the management of resources for pastoral care provision.
     Leading and managing the various pastoral teams in the school.
     Collaborating with Year Heads in identifying the pastoral needs of pupils.
     Liaising with the Principal, external agencies and parents where appropriate.




St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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St Mary’s College, Clady                                                   Pastoral Care Policy - 2009
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                           School Responsibility System

    1. Each class will have two Class Captains – one girl and one boy.
    2. Class Captains will hold office for one term only and during this time will wear the
       “Class Captain’ badge.
    3. Class Captains will be selected by the Form Teacher, in conjunction with the class,
       i.e. each pupil may nominate a name and the Form Teacher will take these into
       account.

         Selection should be completed by Mid September
    4. Class Captains may be re-selected in consecutive years but not terms.
    5. If a person holding office as Class Captain is involved in a serious breach of
       discipline, he / she may be removed from the post.
    6. Class Captains will be included in cinema ticket draws.
    7. Class Captain badges are presented at a ‘Year’ assembly.



Role / Responsibilities of a Class Captain

    1.   Always show good example to others.
    2.   Deliver important messages / notes for teachers.
    3.   If teacher is delayed at start of class – class captain to inform office.
    4.   Assist with general / year assemblies when required.
    5.   Assist teachers at Open Night, Prize Giving etc.
    6.   Help pupils who may have any problems / difficulties in his / her class.

N.B. Pupils who hold the post of Class Captain can use this in compilation of his /
her Record of Achievement / Profile Record




St Mary’s College, Clady                                                  Pastoral Care Policy - 2009
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St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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                                   Senior Mentors
    1. 10-12 Senior Mentors will be selected (for a year) by the Yr 8 Year Head in early
       September each year.
    2. Each Senior Mentor will be allocated 5/6 first year pupils.
    3. Pictures of each mentor and his / her pupils will be displayed on the main school
       notice board.
    4. Senior Mentors will not wear any badges.
    5. Senior Mentors may also be Class Captains.
    6. Senior Mentors will be included in draw for cinema tickets.



Role / Responsibilities of Senior Mentors

    1. Have responsibility for a small group (5/6) of first year pupils for one year.
    2. Help them to feel welcome and care for and support them when required.
    3. Assist them with early problems e.g. timetable, finding way around school, making
       friends, feeling lonely/isolated.
    4. Demonstrate honesty, integrity and maturity at all times.
    5. Help organize activities for first years, e.g. quiz.

N.B. Pupils who hold the post of Senior Mentor can use this in compilation of his /
her Record of Achievement / Profile Record.




St Mary’s College, Clady                                              Pastoral Care Policy - 2009
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                                           A structure for Pastoral Care Provision
                                                                        Principal
                                                                      (Mrs. R Clayton)



                                                              Pastoral Manager
                                                                   (Mr. S McSorley)




Head of Year 8                Head of Years 9/10                           Head of Years 11/12                     Head of Years 13/14
   Mrs. G Brown                   Mr. S McSorley                                  Mr. B Henry                           Mrs. A Hurson




 Form Teachers       Form Teachers           Form Teachers          Form Teachers        Form Teachers        Form Teachers     Form Teachers
      (Year 8)             (Year 9)               (Year 10)             (Year 11)             (Year 12)           (Year 13)         (Year 14)
8P – Mr Toner       9P – Miss Mc Closkey    10P – Mr Mc Campill     11P – Mr Taggart    12P – Mrs Mc Mahon   13A – Mr Boyle     14A – Mrs Watson
8B – Mrs Mitchell   9B – Mrs Clerkin        10B – Mrs Quigg         11B – Miss Mullan   12B – Mrs Lynn       13B – Mrs Burke    14B – Mrs Banks
                                            10C – Mrs Quinn


                                                                      Chaplains
                                                                    Youth Worker
                                                                  Counselling Service
St Mary’s College, Clady                                          Pastoral Care Policy - 2009
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Name of Senior Mentor:____________________                                                      Year: _____________

  Name of Pupils           Class   Number      Hobbies   Favourite Pop          Friends            Likes     Dislikes
                                      of                    Group
                                   Brothers
                                   & Sisters




St Mary’s College, Clady                                         Pastoral Care Policy - 2009
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