EMERGENCY PLANNING ACTION LIST

The following provides action that should be taken by each Portfolio to ensure they have sufficiently planned
and have appropriate measures in place in the event of an emergency.

Action                                                                        Responsibility       Timeline

1. Ensure all floors have appropriate number of wardens.                       Head of School/        ASAP
                                                                                Service Unit
  Australian Standards 3745 recommends 1 warden for every 20 staff
  members with a minimum of two wardens for each floor to cover

  On floors where there is staff from more than one School/ Service
  Area, communication needs to occur to ensure all areas of the floor
  are appropriately represented.

  Communication, requesting staff members to nominate to be a
  warden, should be sent out to specific areas that are deficient in
  warden numbers and followed up.

  Following a new warden nomination notify the Health and Safety
  Team, People and Culture, to update the RMIT warden listing and
  provide the warden with information prior to warden training being

  To obtain a building or area warden hat (White or red) contact the               Warden
  Health and Safety Team, People and Culture.

2. All wardens to undertake warden training.                                  Head of School/         ASAP
                                                                              Service Unit and
  Warden training is offered through the RMIT Open Program. Details               Warden
  and registration can be found at http://www.rmit.edu.au/pc/openprogram

3. All existing staff are aware of local emergency procedures.                Initiated by Head      Within the
                                                                              of School/ Service   first week of
  Head of School/ Service Unit to e-mail all staff and provide the                    Unit         Semester 2
  information verbally at an ‘all staff’ meeting specifically highlighting:

       All staff’s personal responsibility to be aware of applicable local
        emergency evacuation procedures (emergency evacuation plan
        is located through out RMIT buildings).
       Staff evacuation procedures and emergency contact numbers.

All staff should have an Emergency Procedure Information flipchart
under their phone. These can be obtained through the Portfolio’s Client           Manager
Relations Manager, Property Services.

4. All new continuing staff to be inducted re emergency                           Manager            Within the
   procedures.                                                                                     first week of
      Emergency information to be provided to all new staff should                                   employee
      include:                                                                                        starting
          The location of emergency exits;
          The location of emergency evacuation signage;
          Staff evacuation procedures;
          Who the area wardens are;
      Who the first aiders are for the area;
      Where the emergency assembly area is;
      Any other local emergency information.

   This should form part of the total induction process for a new
   employee (see induction website at http://www.rmit.edu.au/pc/ohs/induction).

5. All Sessional/ Casual Staff to be informed of building/ local                    Local manager         At time of
    emergency procedures.                                                              and HR            appointment
                                                                                   Administration of
   A system should be developed locally to ensure that emergency                   School/ Service
   information is conveyed to all sessional/ casual staff when they start                Unit
   at RMIT.

   It is recommended that each School/ Service Area to attach to the
   ‘Instrument of Appointment’ form that is completed by each new
   casual staff member, emergency procedure information (Appendix B).

6. All Academic/ Teaching staff to inform their students of
   building/ local emergency procedures.
                                                                                                           Prior to
   Head of School/ Service Unit to inform all Academic/ Teaching staff             Head of School/        Semester
   of this requirement.                                                             Service Unit           starting

   At start of semester, each staff member to:                                       Academic/           Week 1 of
       Read statement provided by the VC re emergency procedures                   Teaching Staff       Semester
       (Appendix C or download from http://www.rmit.edu.au/pc/ohs/emplan);                                 start
       Use emergency procedure overhead and provide students with
       this information as a handout (Appendix C)
   To reinforce the information it is recommended that the basic                    Head of School/
   emergency procedure information for students is attached to all                    Service Unit
   overhead projectors and be loaded as an easy link on all classroom              (liaise with AV/IT
   computers.                                                                     staff appropriately)

7. Local (floor/ area) emergency planning be undertaken and                       Floor wardens and        ASAP
   procedures communicated to all relevant staff.                                      wardens

  Floor wardens and wardens of a particular floor to undertake local
  emergency planning (as per training) to develop procedures specific
  to the floor/ area.

  The RMIT Emergency Procedures Manual (http://www.rmit.edu.au/pc/ohs)
  is useful in planning for the different types of emergencies.

  At least one meeting per year is recommended (more if change in
  wardens or emergency procedures changes are required).

8. Emergency Control Organisation (ECO) planning be undertaken
   and procedures be communicated to all relevant staff.                           Building Warden        At least 2
                                                                                    (currently ECO        meetings
  The ECO should consist of the RMIT warden structure                             being organized by      per year
  representatives, precinct senior management representatives and                 Property Services)
  representatives from Property Services and People and Culture.

  ECO meetings should allow for local emergency procedure planning
  and the discussion of emergency procedures issues relevant to the

  ECO meetings should be held at intervals not greater than 6 months.
9. Emergency evacuation exercises be undertaken and observed            Emergency    At least
   by trained personnel.                                                 Planning   once per
                                                                        Committee     year
  In accordance with Australian Standard 3745, at least one
  emergency evacuation should be undertaken per year.

  The exercise will be observed by Property Services and People and
  Culture personnel to determine the occupants preparedness to
  evacuate. A report with recommended action to increase the
  emergency preparedness of the building is sent to the PVC and
  Head of School/ Service Unit.

  The checklist that observers use to audit the evacuation exercise
  (Appendix E or download from http://www.rmit.edu.au/pc/ohs/emplan).

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