Docstoc

Register

Document Sample
Register Powered By Docstoc
					        Risk Assessment Register Template                                                                            City University Property and Facilities                                                                                      v1.0 October 2005




                                 Item                            Comment / Description   Possible Risk Consequence   Value of Risk         %       Cost of Risk   MANAGED?   Control Measures and   Responsibility -   * Impact    *Likelihood       Matrix Score -
                                                                                                                      (Total - £)    Probability/li to Project      y/n *       Response Plan       risk ownership       factor       factor       Impact*Likelihood
                                                                                                                                       kelihood

1.0 Pre - Contract Risks
1.1 Programme
    Unrealistic programme set                                                                                                                                 0                                                                                             0
    Failure to secure statuory consents                                                                                                                       0                                                                                             0
    Programme too short and generates high tenders                                                                                                            0                                                                                             0
    Requirement to re-design scheme elements to suit                                                                                                          0                                                                                             0
    planning authority / English Heritage
    CU project approval process                                                                                                                               0                                                                                             0
1.2 Financial
    Estimating errors                                                                                                                                         0                                                                                             0
    Risks to any funding streams eg HEFCE, donations, fund                                                                                                    0                                                                                             0
    raising, insurance
    Excessive S106 demands                                                                                                                                    0                                                                                             0
    LAD's pitched too high                                                                                                                                    0                                                                                             0
    Individual package costs exceed tender estimates                                                                                                          0                                                                                             0
1.3 Business Impact
    Noise, dust nuisance levels                                                                                                                               0                                                                                             0
    Decant requirements                                                                                                                                       0                                                                                             0
    Critical activity times to avoid disruption                                                                                                               0                                                                                             0
    Exams, admin, teaching and research impacts                                                                                                               0                                                                                             0
    Power / water / heating shutdowns required                                                                                                                0                                                                                             0
    Project phasing                                                                                                                                           0                                                                                             0
    Impact on University image                                                                                                                                0                                                                                             0
    Interaction with other P&F projects                                                                                                                       0                                                                                             0
1.4 Statutory Consents
    Lengthy planning negotiations                                                                                                                             0                                                                                             0
    Failure to secure planning consent                                                                                                                        0                                                                                             0
    Lengthy building regulations negotiations                                                                                                                 0                                                                                             0
    Specific building control risks around Part L tests, DDA,                                                                                                 0                                                                                             0
    fire strategy
    Neighbourly matters - party wall, rights of light                                                                                                         0                                                                                             0
    Other statutory consents required                                                                                                                         0                                                                                             0
1.5 Briefing                                                                                                                                                                                                                                                0
    Delays in process                                                                                                                                         0                                                                                             0
    User expectation in excess of budget                                                                                                                      0                                                                                             0
    Interaction with production of business case                                                                                                              0                                                                                             0
    Management of brief changes                                                                                                                               0                                                                                             0
1.6 Design risks
    Ground conditions                                                                                                                                         0                                                                                             0
    Survey risks - dimensional, opening up, electrical /                                                                                                      0                                                                                             0
    mechanical, drainage
    Interface of new and existing elements                                                                                                                    0                                                                                             0
    Specific design issues (large span, high loads etc)                                                                                                       0                                                                                             0
    Adequacy of capacity of existing utility supplies                                                                                                         0                                                                                             0
    Asbestos                                                                                                                                                  0                                                                                             0
    Fire strategy                                                                                                                                             0                                                                                             0
    General completeness of design at tender                                                                                                                  0                                                                                             0
    Compatibility with existing CU systems and standard specs                                                                                                 0                                                                                             0

    Involvement of all stakeholders in design (facilities, IT,                                                                                                0                                                                                             0
    users etc)
    Any existing building defects to be addressed through                                                                                                     0                                                                                             0
    project




        Dobson White Boulcott Ltd                                                                                                                                                                                       cbd878f7-8798-46d0-a032-4c8951d27c90.xls Register
                                                                                                                                     Page 1 of 5                                                                                                        September 2005
            Risk Assessment Register Template                                                                          City University Property and Facilities                                                                                          v1.0 October 2005




                                  Item                             Comment / Description   Possible Risk Consequence   Value of Risk             %       Cost of Risk   MANAGED?   Control Measures and   Responsibility -   * Impact    *Likelihood       Matrix Score -
                                                                                                                        (Total - £)        Probability/li to Project      y/n *       Response Plan       risk ownership       factor       factor       Impact*Likelihood
                                                                                                                                             kelihood

   1.7 Procurement
       Unsuitable procurement method selected                                                                                                                       0                                                                                             0
       Procurement of specialist / long lead items                                                                                                                  0                                                                                             0
       Market tender conditions                                                                                                                                     0                                                                                             0
       Inability to find sufficient interested and capable                                                                                                          0                                                                                             0
       contractors/ subcontractors to tender
       Project proves unattractive to competitive tenderers                                                                                                         0                                                                                             0
       Complex and difficult site logistics for contractor                                                                                                          0                                                                                             0
       Check on insurance provision                                                                                                                                 0                                                                                             0
   1.8 Health and safety management
       Environmental health impacts                                                                                                                                 0                                                                                             0
       Building related health and safety issues                                                                                                                    0                                                                                             0
       Active adherence to CDM process                                                                                                                              0                                                                                             0
       Consultant / Contractor track records                                                                                                                        0                                                                                             0
TOTAL PRE CONTRACT RISKS                                                                                                               0       Total               0

   2.0 Post - Contract Risks
    2.1 Contract Administration
        Late information release to contractor                                                                                                                      0                                                                                             0
        Excessive variations                                                                                                                                        0                                                                                             0
        Survey information missing or inadequate                                                                                                                    0                                                                                             0
        Unforeseen works to existing buildings eg asbestos                                                                                                          0                                                                                             0
        Underground services                                                                                                                                        0                                                                                             0
        Inadequate change control management                                                                                                                        0                                                                                             0
    2.2 Design
        Inaccurate or missing design information                                                                                                                    0                                                                                             0
        Inadequate design co-ordination by team                                                                                                                     0                                                                                             0
        Specialist designer coordination issues                                                                                                                     0                                                                                             0
        Uncoordinated plant sizing and location                                                                                                                     0                                                                                             0
        Design development expands into change                                                                                                                      0                                                                                             0
        Sub-contractor design packages exceed budget                                                                                                                0                                                                                             0
    2.3 Programme
        Incorrect / optomistic programming by contractor                                                                                                            0                                                                                             0
        Inadequate management of sub-contractor design,                                                                                                             0                                                                                             0
        procurement or labour
        Complex works phasing impacts programme                                                                                                                     0                                                                                             0
        Exceptionally adverse weather conditions                                                                                                                    0                                                                                             0
    2.4 Business Impact
        Excessive unplanned noise, dust nuisance levels                                                                                                             0                                                                                             0
        Unplanned decant requirements                                                                                                                               0                                                                                             0
        Unplanned impacts on exams, admin, teaching and                                                                                                             0                                                                                             0
        research impacts
        Unplanned / additional power / water / heating shutdowns                                                                                                    0                                                                                             0
        required
        Amendments to project phasing                                                                                                                               0                                                                                             0
        Impact on University image / adverse publicity                                                                                                              0                                                                                             0
        Interaction with other P&F projects                                                                                                                         0                                                                                             0
    2.5 Financial
        Main contractor (insolvency)                                                                                                                                0                                                                                             0
        Sub-contractor (insolvency)                                                                                                                                 0                                                                                             0
        Sub-contractor (withdrawal)                                                                                                                                 0                                                                                             0
        Error in pricing by contractor                                                                                                                              0                                                                                             0
        Discrepancy of measurements with specification                                                                                                              0                                                                                             0
        Funding does not materialise
        Building cost inflation                                                                                                                                     0                                                                                             0
        Inability to procure sufficient labour and materials                                                                                                        0                                                                                             0
        Payments - late or overpayment to contractor                                                                                                                0                                                                                             0
        Payment for materials on site                                                                                                                               0                                                                                             0
        Payment for materials off site                                                                                                                              0                                                                                             0
        Currency fluctuations                                                                                                                                       0                                                                                             0
        Damage to adjoining buildings or features by contractor                                                                                                     0                                                                                             0




            Dobson White Boulcott Ltd                                                                                                                                                                                         cbd878f7-8798-46d0-a032-4c8951d27c90.xls Register
                                                                                                                                       Page 2 of 5                                                                                                            September 2005
            Risk Assessment Register Template                                                                                City University Property and Facilities                                                                                          v1.0 October 2005




                                    Item                                 Comment / Description   Possible Risk Consequence   Value of Risk             %       Cost of Risk   MANAGED?   Control Measures and   Responsibility -   * Impact    *Likelihood       Matrix Score -
                                                                                                                              (Total - £)        Probability/li to Project      y/n *       Response Plan       risk ownership       factor       factor       Impact*Likelihood
                                                                                                                                                   kelihood

   2.6 Site Management
       Damage to existing structures through demoltion/removal                                                                                                            0                                                                                             0
       of material from site
       Waste and rubble removal                                                                                                                                           0                                                                                             0
       Crane risks                                                                                                                                                        0                                                                                             0
       Health and safety management issues                                                                                                                                0                                                                                             0
       Incompatibility of contractor personnel with design team                                                                                                           0                                                                                             0

       Impact of serious accident on site                                                                                                                                 0                                                                                             0
       Site security                                                                                                                                                      0                                                                                             0
       Non-adherence to agreed disruptive working times                                                                                                                   0                                                                                             0
       Identification of additional unplanned or lengthened                                                                                                               0                                                                                             0
       disruptive operations
       Competence of contractors and sub-contractor’s personnel                                                                                                           0                                                                                             0

       Weather protection                                                                                                                                                 0                                                                                             0
       Terrorism                                                                                                                                                          0                                                                                             0
       Student intervention                                                                                                                                               0                                                                                             0
       Disruption of existing services                                                                                                                                    0                                                                                             0
       Fire, flood and other perils                                                                                                                                       0                                                                                             0
       Fire strategy during works including means of escape                                                                                                               0                                                                                             0
       throug h site
   2.7 Contractual Issues
       Contract documents incorrectly drafted                                                                                                                             0                                                                                             0
       Unsuitable form of contract                                                                                                                                        0                                                                                             0
       Contractor Claim - Adjudication, Arbitration, Litigation                                                                                                           0                                                                                             0
       Contractor taken over                                                                                                                                              0                                                                                             0
   2.8 External Risks
       Statutory undertakers amend specification, enabling                                                                                                                0                                                                                             0
       works, price or programme
       Industrial action, Transport disputes / problems                                                                                                                   0                                                                                             0

TOTAL POST CONTRACT RISKS                                                                                                                    0       Total               0

  3.0 Other Risks (either pre or post contract)

   3.1 Project personnel changes - client, consultant, contractor                                                                                                         0                                                                                             0

   3.2 Legislation changes - construction, procurement,                                                                                                                   0                                                                                             0
       government policy
   3.3 Key personell absence - holidays, sickness                                                                                                                         0                                                                                             0
   3.4 Inadequate client contingency allowance                                                                                                                            0                                                                                             0
   3.5 Additional professional fees and expenses required                                                                                                                 0                                                                                             0
   3.6 Additional fitting out of building (after Practical Completion)                                                                                                    0                                                                                             0
       identified
   3.7 Adverse team morale                                                                                                                                                0                                                                                             0

                                                                                                                                             0       Total               0


                                                                                                                                      Total Value of Risk                0




           Dobson White Boulcott Ltd                                                                                                                                                                                                cbd878f7-8798-46d0-a032-4c8951d27c90.xls Register
                                                                                                                                             Page 3 of 5                                                                                                            September 2005
        College Building - City University                                                                                                                                                     Risk Assessment Register
        Contract 2 - Works to Fire Damaged Areas, Level 5 South Wing, Levels 4 5 East Wing, Walkway


       PRIMARY RISK ITEMS (items with risk value in excess of                 Cost of risk to       Matrix Score
                                                                               project (£)                                           Control Measures and Response Plan to reduce cost of risk
       £20K or with risk matrix score in excess of 6)

       Precontract risks
  1.


       Post contract risks
  2.


  3.




                                                                                                0

Notes
- The above summary is a distillation of the full risk register for pre-contract and post contract primary risk items with values in excess of £20,000 or with matrix score above 6.
- At present the total value of the xxx risk items in the full risk register is approximately £yyy,yyy which is about zz% of the contract value of the project. The summary of the aa higher risk items as listed above.
- The value of the risk has been assessed taking into account where applicable programme implications, design implications and associated costs for example fees, VAT, construction costs, etc; affected by the
  risk items.
- The value of each risk is the total multiplied by the probability.
- The risk register will be updated on a monthly basis and control measures assessed and implemented with particular emphasis on the above primary risk items.




        Dobson White Boulcott Ltd                                                                                                                                    cbd878f7-8798-46d0-a032-4c8951d27c90.xls Primary risk items
                                                                                                             Page 4 of 5                                                                                       September 2005
       College Building - City University                                                                                                 Risk Assessment Register
       Contract 2 - Works to Fire Damaged Areas, Level 5 South Wing, Levels 4 5 East Wing, Walkway



LEGEND FOR MATRIX INDICATORS

                     Likelihood                                      Impact

           Level         Guide - % likehood of               Level            Guide indicators
                         occurrence


1 - Rare                 up to 5%                1 - Insignificant      <1% of project value

2 - Unlikely             6 to 20%                2 - Minor              1-2% of project value

3 - Possible             21 to 50%               3 - Moderate           3-5% of project value

4 - Likely               51 to 90%               4 - Major              >6% of project value

5 - Almost certain       90% plus                5 - Critical           >20% of project value



MANAGED? Column - choose 'y' for a risk that will be actively managed; choose 'n' for a risk that will not be managed but provision made for time/cost impacts




                                                                                                                          cbd878f7-8798-46d0-a032-4c8951d27c90.xls Legend
       Dobson White Boulcott Ltd                                                                                                                          September 2005
                                                                                    Page 5 of 5

				
DOCUMENT INFO