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RHODE ISLAND COUNCIL FOR THE HUMANITIES

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					RICH-BUDGET TEMPLATE
_____________________________________________________________________________________________.
          RHODE ISLAND COUNCIL FOR THE HUMANITIES
                                      385 Westminster Street, Suite 2
                                            Providence, RI 02903
                          www.uri.edu/rich, 401-273-2250 phone; 401-454-4872 fax

                  An independent state affiliate of the National Endowment for the Humanities
                                                 Founded in 1973

                     Grant Guidelines and Application Instructions
Please visit each of the STEPS below and thoroughly familiarize yourself with the information outlined
prior to consulting with a RICH staff member. At RICH, we pride ourselves on our availability to
prospective grant applicants. However, the best strategy for navigating a successful grants process
requires a familiarization with all of the essential steps of that process and the grant guidelines of the
granting institution. For further information about RICH Grants, please contact:
Maitrayee Bhattacharyya, Grants Director, or Sara Archambault, Grants Officer.


STEP 1:         The RICH Mission, p. 2
                Please read our mission statement and learn more about RICH’s dedication to and
                support of the humanities in Rhode Island.

STEP 2:         Grant Categories, p. 3
                Please review RICH’s grant categories and select the category most appropriate to your
                project.

                Grant Deadlines, p. 4
                Please review RICH’s grant deadlines and select the deadline most appropriate for your
                project. If there is no deadline that matches your timeline, you may still be eligible to
                apply for up to $2000 from our rolling mini-grant category: see Early Response Grant.

STEP 3:         Project Eligibility and Letter of Intent Instructions, p. 5-6
                RICH provides you with questions and information to help you determine if your project
                matches RICH’s funding capabilities and guides you in writing a Letter of Intent to
                apply.

                If the Letter of Intent outlines an appropriate project, a RICH staff member will contact
                you to discuss drafting a proposal for submission and/or schedule a consultation
                meeting. Before drafting a letter of intent, you may call RICH to discuss your project
                with a staff member.

                Please note: An Independent Research Grant application does not require a Letter of
                Intent and has unique application procedures. To apply, please refer to the document
                “Independent Research Grant Guidelines and Application.”

STEP 4:         Draft and Application Instructions, p. 7
                RICH requires a complete, polished draft of your written proposal, with the cover page
                completed and attached, for screening at least two weeks prior to the application
                deadline. Information regarding proposal content and format and all forms necessary for
                grant submission can be found here

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             385 Westminster Street Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
RICH-BUDGET TEMPLATE
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THE RICH MISSION

    The mission of the Rhode Island Council for the Humanities (RICH) is to inspire and support
    intellectual curiosity and imagination in all Rhode Islanders through lifelong learning in the
    humanities. RICH carries out this mission by awarding grants and implementing programs
    which:

   ♦   Animate public understanding of the value of the humanities
   ♦   Provoke thoughtful conversation, dialogue, and debate
   ♦   Invite, produce, and protect new ideas
   ♦   Acknowledge and embrace untapped audiences
   ♦   Explore and promote civic responsibility
   ♦   Sustain an eagerness to learn
   ♦   Strengthen applicants’ institutional capacity
   ♦   Stimulate and nurture strategic partnerships between the academy and the public.

    Guided by the belief that study of the humanities is central to the daily life and work of a free
    and diverse people, RICH has awarded more than $2.5 million to community and academic
    organizations in support of a wide range of public humanities programs since its founding in
    1973. RICH grant programs and other activities are supported in part by the National
    Endowment for the Humanities, with additional support from corporations, foundations,
    organizations and individuals, as well as the State of Rhode Island.




_____________________________________________________________________________________________

           385 Westminster Street Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
 Rhode Island Council for the Humanities -- page 3             Grant Application--Guidelines and Instructions

GRANT CATEGORIES
RICH offers support for humanities projects in several categories: an Independent Research mini-grant
and four major grant categories at specific deadlines, and a rolling mini-grant of up to $2000 for projects
in the four major grant categories that fall outside the major grant cycle deadlines. Any applicant seeking
over $2000 in funds must select a major grant category and submit a letter of intent to apply. Most major
grant awards average in the range of $5000 - $8000. The Council has established no fixed limits on grant
awards, although RICH asks sponsors of larger projects (those in need of more than $10, 000) to seek
supplementary support from other sources.

Independent Research Min2/12/03i-Grants (IRG) support individuals (w/out a non-profit sponsor)
conducting original humanities research and scholarship. RICH seeks imaginative projects that will
enhance public knowledge and conclude with a public presentation. The IRG award is limited to $2000.
Research must be independent of academic research or degree work. The IRG application process is
unique. Please call RICH and ask for information about the “IRG Guidelines and Application.”

Humanities Resource Major-Grants (HRG) support humanities projects that will strengthen public
understanding of the humanities even if they do not directly involve public participation. Examples
include technical, archival, and program development assistance for libraries, museums, and historical
societies. Proposals must include a clear statement of how the public will benefit. Deadlines: Spring and
Fall, call for exact dates.

Media Production Major-Grants (MPG) support the production of films, videotapes, audiotapes, CD-
ROMS, Internet Projects, and live programming that are strong in humanities content. To be eligible to
submit a proposal, work samples must be submitted three weeks in advance of the proposal deadline for
technical evaluation. Project must arrange public screening in Rhode Island or companion humanities
essays. In the event of an award, a royalties clause not to exceed the RICH award will apply. Deadline:
Fall, call for exact dates.

Public Project Major-Grants (PPG) support interesting and innovative programs that bring the
humanities directly to a general audience: lectures, workshops, book or film discussions, exhibits, etc.
Programs to benefit elementary and secondary school students--e.g. in-school programming, teacher
training, etc.--are also eligible. Deadlines: Spring and Fall, call for exact dates.

Script Development Major-Grants (SDG) support humanities research for and preparation of scripts for
films, video productions, radio broadcasts, and slide/tape shows, and live dramatic presentations. The
award is limited to $5000. Deadlines: Spring and Fall, call for exact dates.

Rolling Early Response Mini-Grants (ERG) support projects whose scope or duration requires a more
prompt decision by the Council, and whose proposed needs may be met by a grant of up to $2000. ERG’s
encompass each of the major RICH grant categories. No fixed application deadlines are set for these
grants; however,
1. Early Response Grant proposals must be delivered to the RICH office at least six weeks prior to the
    first need for funding for the event or project. In many cases, this means six weeks prior to publicity.
2. Every effort will be made to inform applicants of the Council’s action on their proposals within two
    weeks of the day a completed proposal is submitted.
3. For those requests of $1000 or less, a detailed letter with cover page, budget, and
    supplementary materials may suffice for proposal review. (5 copies required.)
4. For those requests of $1000-$2000, please submit a detailed letter of intent and
    budget to apply and then begin drafting a formal proposal submission.


    ______________________________________________________________________________________

       385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
    Rhode Island Council for the Humanities -- page 4                Grant Application--Guidelines and Instructions

GRANT DEADLINES

Spring Grant Cycle Deadlines:

1.    Letter of Intent (One copy of letter w/ budget): March 1st, by 5pm

2.    Complete Draft of Application (One copy of Application “Cover Page,” proposal, budget): April 17th, by 5pm

3.    Final Application and Supplements: May 1st, by 5pm
      Your submission should include 1 original with signatures and may require as many as 30 copies of the
      proposal (with “Cover Page” and budget attached) or as few as 15 copies. We recommend a consultation with
      RICH staff regarding the appropriate number of copies to submit before the final submission. With your
      submission, please include only two copies total of all supporting materials to RICH.

Grant Categories reviewed at this deadline: HRG, IRG, PPG, SDG (see categories p.3)
Note: RICH offers Independent Research at the Spring deadline only. Independent Research Grants have
a separate application and do not require a letter of intent or final draft.


Fall Grant Cycle Deadlines:

1.    Letter of Intent (One copy of letter w/ budget): Sept 1st , by 5pm

2.    Complete Draft of Application (One copy of Application “Cover Page,” proposal, budget): Oct 18th , by 5pm

3. Final Application and Supplements: November 1st, by 5pm
   Your submission should include 1 original with signatures and may require as many as 30 copies of the
   proposal (with “Cover Page” and budget attached) or as few as 15 copies. We recommend a consultation with
   RICH staff regarding the appropriate number of copies to submit before the final submission. With your
   submission, please include only two copies total of all supporting materials to RICH.

Grant Categories reviewed at this deadline: HRG, MPG, PPG, SDG (see categories p.3)
Note: RICH offers Media Production Grants at the fall deadline only. MPG requires work samples.


Rolling Deadline:

•     Requests are due at least six weeks before funds are needed.

Early Response mini-Grant (ERG) requests are accepted throughout the year, based on availability of funds. Five
copies of the application and two copies of the supplements are required. An application includes a “Cover Page,”
proposal, and budget. Please review detailed information about ERG deadline requirements in the ERG Grant
Category description.

IMPORTANT Submission Information:
RICH does not accept letters of intent, complete final drafts of proposals, or applications for funds by fax or e-mail.
A Letter of Intent and application Cover Page must be signed. Submissions must be received by 5pm on the
deadline date. For deadlines that fall on a weekend, the due date is the following Monday. A letter of intent and
complete, polished final draft application as reflected in the deadlines above must precede a major grant proposal.
Incomplete or late applications, as well as applications not preceded by a letter of intent or complete, polished final
draft, will not be accepted. If you would like more in-depth feedback from staff on your proposal, please submit
your final draft at least three weeks before the application deadline. Staff review drafts in the order received. Staff
review in no way guarantees funding.
      ______________________________________________________________________________________

         385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
 Rhode Island Council for the Humanities -- page 5                  Grant Application--Guidelines and Instructions

PROJECT ELIGIBILITY
RICH awards are made on a competitive basis, and funds are limited. When considering proposals, RICH
concerns itself with clear humanities focus, broad public impact, and high standards of creative and
technical excellence.

         In addition, all projects must:
             • Be sponsored by a non-profit organization, usually 501 (c). All
                  applications with the exception of Independent Research Grant require
                  documentation of non-profit sponsorship.
             • Involve humanities scholars (defined on p. 6) in project planning and
                  implementation
             • Be accessible to the public, usually at no cost
             • Comply with federal debarment and nondiscrimination statutes
             • Acknowledge RICH and NEH support in the event of a RICH award
             • Demonstrate a reasonable, realistic schedule, evaluation plan, and budget
             • Allow for differing points of view
             • Meet RICH narrative and financial reporting requirements by specified
                  deadlines in the event of an award

         RICH funds may NOT be used for:
            • Institutional overhead, permanent staffing, stipends, fringe benefits
            • Indirect costs and/or retroactive costs
            • Fellowships, scholarships, academic fees, courses, or other degree-
                related expenses
            • Performances in the arts
            • Book publication
            • Fund raising and/or profit-generating activities
            • Construction, building or equipment purchases, and archival acquisition
            • Private projects, direct political or social action, economic development
                activities
            • Food and/or beverages
            • Non-economy rate and/or international travel
            • Projects undertaken by applicants who have an open or RICH grant

Policy on Repeat Project Applications:
After four years of funding in a major grant category, an institution may be asked to take a hiatus
of two years during which the institution may apply for mini-grants of less than $2000. If an
institution successfully receives funding for the same program for two consecutive years, provided
they have demonstrated growth and strong evaluation, the institution may apply for a two-year
award for that program. The Council retains the right to refuse repeat applications and to make
allowances under special circumstances.

Policy of Project Acceptance:
Written notification of an award will be approximately two months from the application deadline date. Your project
and related costs should not start before then. If your application is approved, you will receive a regrant agreement
to sign and return. If you are concerned about the terms and requirements of an award, you may wish to discuss your
concerns with staff before applying. You will be required to report on the progress of your project, evaluate its
success, and complete final narrative and financial reports. You may also be asked to attend an orientation with the
RICH staff to learn more about grant terms and requirements.


Required Letter of Intent--Instructions
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       385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
    Rhode Island Council for the Humanities -- page 6               Grant Application--Guidelines and Instructions

To apply, you must be able to answer affirmatively to the following questions in the form of a letter of
intent. In your letter to us, you should respond briefly to each question by explaining how your project
meets the criterion. Your letter should be signed and submitted on letterhead with an itemized budget
describing the financial support you will seek from RICH. A detailed letter of intent is required of all
applicants who wish to apply for a grant above $2000 approximately two months before the proposal
deadline (see Grant Deadlines). A detailed letter with budget may suffice for a request up to $1000.
Please discuss your request with a RICH grants staff member.

•     Humanities Value: Are the humanities central to the project? Are one or more humanities disciplines
      adequately and imaginatively represented in the prospective project? Describe.

      Humanities Definition:
      The humanities critically examine what is and has been significant for human thought and action. A more
      formal definition of the humanities, used by RICH to guide its grant-making activity, is derived from the
      National Foundation on the Arts and Humanities Act of 1965:
          …the academic disciplines of archaeology, ethics, history, jurisprudence, language,
          linguistics, literature, philosophy, and religious studies; the history and critique of the
          arts; social science fields such as cultural anthropology and sociology that employ
          philosophical or historical approaches; and interdisciplinary fields such as ethnic
          studies, folklore, and women’s studies.

•     Humanities Scholar: Are one or more humanities scholars an integral part of both the planning and
      the implementation of the proposed project? Describe.

      Humanities Scholar Definition:
          RICH defines as a humanities scholar: researchers and university faculty with advanced degrees in one or
          more of the humanities disciplines or persons with the equivalent in publicly acknowledged achievement.

      Honoraria Budget Restriction:
          You may ask RICH to contribute funds towards honoraria for scholars; the amount depends on the
          scholar’s level of involvement and ranges from $100 to $300.

•     Public Impact and Publicity Strategy: Does the project enlist wide participation by the general
      public and show the potential to have a public impact in Rhode Island? Does the proposed project
      include plans for publicity to ensure an adequate audience? Describe.

       Publicity Schedule Requirement and Acknowledgement Protocol:
          RICH requires award recipients to prominently acknowledge RICH and NEH in their project publicity
          materials, and RICH does not fund retroactively. Therefore, project related publicity should be scheduled
          to take place at least eight weeks after the grant application deadline at which point a decision on the
          proposal would have been reached and written award notification sent.

       Publicity Budget Requirement:
          At least 15% of the amount requested from RICH must be allocated to publicity.

•     Evaluation: Does the proposed project have a clear plan for independent evaluation? Describe.
          Evaluations help RICH and RICH grantees view the strengths and weaknesses of their project, informing
          how those programs might grow and change and how effective the program was in communicating
          humanities content to an audience. Three evaluation methods used by grantees include contracting an
          independent evaluator, organizing a scholarly advisory panel, and executing an audience poll or survey.

•     Budget: Does the proposed project at least match the funds requested from RICH? Describe.
      Projects must demonstrate at least an even match in non-federal funds to the total RICH funds requested. This
      match may consist of cash and/or in-kind donations of space, personnel, etc.


      ______________________________________________________________________________________

         385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
 Rhode Island Council for the Humanities -- page 7                      Grant Application--Guidelines and Instructions

RICH DRAFT AND APPLICATION INSTRUCTIONS
A complete application requires a completed “Cover Page”, “Project Narrative”, “Detailed Budget”, and
supporting documents. When drafting your proposal, please use the headings and subheadings below (designated in
bold) to distinguish the different sections of your proposal. Please use the questions located beside each heading as
a guide to help you better describe your project to RICH. While we expect each section of your proposal to hold
answers to the questions asked below, we do not expect you to answer the questions one by one explicitly.

I. RICH Cover Page: Please sign and fully complete the blank form provided for the first page of your application.
The Authorized Official of the sponsoring organization may be the Executive Director, Chairman of the Board, or
President. In academic institutions, this person is often the director of the grants or business office. The Authorized
Official and Financial Officer must be an individual other than the Project Director.

II. Abstract: A brief project description, one page or less, stating project costs and your request for RICH funds.

III. Project Narrative: Detailed answers to the following questions in 5 double spaced pages or less:

1.    Project Definition. What is the project? What is the purpose of the project? (optional: How is it original?)
2.    Humanities Value. Why is your project a humanities project? How will the project contribute to humanities
      knowledge in Rhode Island?
3.    Humanities Personnel. Who are the humanities scholars who are committed to this project? How are they
      actively involved in the project? To ensure humanities content, humanities scholars must be involved in project
      planning, presentation, and/or evaluation. RICH defines as a scholar: researchers and university faculty with
      advanced degrees in a humanities field or persons with the equivalent in publicly acknowledged achievement.
4.    Publicity Strategy. How will the project have a notable public impact? What are your publicity plans, and how
      will you make the project accessible to a broad public audience? Where will your project take place?
5.    Schedule. What is the timeline of activities? (Note: Script development grants must outline plans for
      production -- including an estimate of costs, time, personnel and distribution possibilities. Media production
      grants must include a timetable and budget constructed in three phases: pre-production, production (including
      technical post-production activities), and distribution plan with commitments or statements of interest from
      media outlets.
6.    Evaluation. How will the project be evaluated? Is an independent evaluation of the project planned? If not,
      why?
7.    Budget. What are the overall project costs and your request to RICH? How do you plan to spend RICH funds?
     How will you provide the remainder and match RICH funds? All projects must at least evenly match RICH funds
     without using cash or in-kind donations of federal origin. Media production grants require at least a 60-40
     match. Publicity costs must be at least 15% of the budget. The proposal budget requires research and attention
     to detail; it will serve as a measure of how thoroughly you have organized your project. You may explain any
     unusual costs in this section.

IV. Qualifications of Participants: On a separate page, please list the non-profit sponsor and major participants
(project director(s), publicist, humanities scholars etc.) with a brief description of their qualifications as relevant to
their roles in the project.

V. Budget: Attach your detailed budget. Please refer to budget template for the required format. Double-check
arithmetic on budget and cover pages.

VI. List of Supporting Materials/Supporting Materials: Please list your supporting materials. RICH requires
commitment letters from your sponsor, major project personnel, scholars, and sites of activities, and CV’s from
primary humanities scholars. You should not attach these to all application copies; instead, please submit two
complete stapled sets of supporting materials. Attach one set to the original application. One-of-a-kind items
(photographs, any sample materials, full-length curriculum vitae, etc.) should be handed personally to a RICH staff
member.


FINAL NOTES: Double-check spelling, especially of names. Duplex if possible. Please number pages and staple in
the upper left hand corner. Do not bind, use folders, or plastic covers.

      ______________________________________________________________________________________

         385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
Rhode Island Council for the Humanities -- page 8           Grant Application--Guidelines and Instructions




  ______________________________________________________________________________________

     385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
RICH-BUDGET TEMPLATE
     _____________________________________________________________________________________________.

Project Title              _________________________________________________________________________
Project Period             FROM______________________________                                                 TO_________________________________

Project Activities         FORMAT___________________________________________________________________
                           DATE/LOCATION _____________________________________________________________
                           FORMAT___________________________________________________________________
                           DATE/LOCATION             _____________________________________________________________
                           FORMAT___________________________________________________________________
                                       _____________________________________________________________
                           DATE/LOCATION
Public Issues &            _________________________________________________________________________
Humanities Topics
                           _________________________________________________________________________________________________________________________________________________________________


Intended Audience          _________________________________________________________________________
Sponsoring Non-            _________________________________________________________________________
Profit Organization        NAME                                                                                                               501-C-3 STATUS YES/NO?

                           _________________________________________________________________________
                           MAILING ADDRESS                                                                                                    PHONE

Authorized Official        ___________________________________                                                   __________________________________
Of Sponsoring Org.         NAME                                                                                  OCCUPATION/AFFILIATION WITH SPONSOR



Project Directors          1.__________________________________                                                  __________________________________
                           NAME                                                                                  OCCUPATION/AFFILIATION WITH SPONSOR
                           _________________________________________________________________________
                           MAILING ADDRESS
                           ____________________________________                                                  __________________________________
                           PHONE                                                                                 EMAIL


                           2.___________________________________                                                 __________________________________
                           NAME                                                                                  OCCUPATION/AFFILIATION WITH SPONSOR
                           _________________________________________________________________________
                           MAILING ADDRESS
                           ____________________________________                                                  __________________________________
                           PHONE                                                                                 EMAIL

Financial Officer          ____________________________________                                                  __________________________________
                           NAME                                                                                  OCCUPATION/AFFILIATION WITH SPONSOR
                           _________________________________________________________________________
                           MAILING ADDRESS
                           ____________________________________                                                  __________________________________
                           PHONE                                                                                 EMAIL

Principal Scholars         _________________________________________________________________________
and Participants           NAME                                                     OCCUPATION                                                              PHONE

                           _________________________________________________________________________
                           NAME                                                     OCCUPATION                                                              PHONE
                           _________________________________________________________________________
                           NAME                                                     OCCUPATION                                                              PHONE
                           _________________________________________________________________________
                           NAME                                                     OCCUPATION                                                              PHONE

Publicity Coordinator _________________________________________________________________________
                           NAME                                                     OCCUPATION                                                              PHONE
Project Evaluator          _________________________________________________________________________
                           NAME                                                     OCCUPATION                                                              PHONE

Budget $                   TOTAL ________                = RICH ________ + CASH SHARE _________ + IN-KIND SHARE ___________
Cost Share
Funding Sources            ________________________________________________________________________________
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                     385 Westminster Street Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
     Rhode Island Council for the Humanities -- page 10            Grant Application--Guidelines and Instructions
Signatures/Date        _________________________________                 _________________________________
                       PROJECT DIRECTOR(s)                               AUTHORIZED OFFICIAL OF SPONSORING ORG




        ______________________________________________________________________________________

           385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
RICH-BUDGET TEMPLATE
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                                            BUDGET
Please use this form as a template (you need not use this actual form) and divide costs into the
three column format of RICH costs, local costs, and total costs. Under “Local Match”, please
note cash costs with an asterisk *.      List costs under general categories of expense, e.g.
Personnel, Travel, Publicity, Equipment, Space…

Budget Categories and Line Items                   RICH $           Local Match:        Total Costs
                                                  Requested         Cash*/In-Kind




Totals
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           385 Westminster Street Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872
Rhode Island Council for the Humanities -- page 12            Grant Application--Guidelines and Instructions




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      385 Westminster Street, Suite 2 Providence, RI 02903 tel (401) 273-2250 fax (401) 454-4872

				
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