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Appendix 1 _CORRECTED_ - Basingstoke and Deane Borough Council

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Appendix 1 _CORRECTED_ - Basingstoke and Deane Borough Council Powered By Docstoc
					Appendix 1




                                                                           Audit Commission Family Group of Local Authorities

                                 Aylesbury Vale                Chelmsford Borough                   Cherwell District               Colchester Borough                 Huntingdonshire               Maidstone Borough
                                                                                                                                                                                                                                             Dacorum
                                Borough Council                     Council                             Council                          Council                       District Council                   Council

                                                       One Combined Overview and
                            Four Combined Overview and Scrutiny Committee meets 5 Two combined Overview and                       Two combined Overview and        Three combined Overview        Four combined Overview and Four Overview and Scrutiny
Scrutiny Structure          Scrutiny Committees        times a year               Scrutiny Committees                             Scrutiny Committees              and Scrutiny Committees        Scrutiny Committees        Committees
                                                       Task and finish groups


                                                                                                > Overview & Scrutiny
                                                                                                Committee
How are the meetings                                                                            > Resource and Performance
                                                                                                                                                                                                                                    > Strategic Planning and
structured/themed? For                                                                                                                                                                            > Environment and leisure         Regeneration
                            Communities                                                         Scrutiny Board (looks at value    > Strategic Overview (all
                                                                                                                                                                   > Service Delivery,            > External Overview               > Environment- eg
example, to represent       Economic                                                            for money etc).                   service areas)
                                                              Covers all service areas.                                                                            > Service Support              > Regeneration and                sustainability and licensing
portfolios, service         Environment and Resources                                           > Also have a number of 'ad       > Finance and Audit
                                                                                                                                                                   > Corporate Governance         Sustainable Communities           > Social Issues- (the biggest)-
delivery or community       Corporate Performance                                               hoc' working groups that          Committee.
                                                                                                                                                                                                  > Corporate Services              leisure, youth facilities,
                                                                                                discuss issues informally and
strategy.                                                                                       are formed by members and
                                                                                                                                                                                                                                    housing
                                                                                                                                                                                                                                    > Resources- eg finance, HR,
                                                                                                officers combined.
                                                                                                                                                                                                                                    performance


Who chairs the
meetings?                                                     Chair: Opposition                                                                                    Administration ( formerly                                        Three are administration
                            Administration                                                      Administration                    Opposition                                                      Administration
(Administration or                                            Vice Chair: Administration                                                                           Opposition)                                                      One opposition
Opposition)


What officer support is
                                                                                                                                                                                                                                    > No dedicated scrutiny
provided to OSC                                               > No dedicated scrutiny officer
                                                                                                                                  > Dedicated scrutiny officer,
                                                                                                                                                                                                                                    support.
process? Do you have                                                                                                              based within Democratic                                          > Dedicated Scrutiny team of
                            > No dedicated scrutiny officer   > Heads of Service                > Democratic, Scrutiny and                                                                                                          > Officers deal with
                                                                                                                                  Services (not managerial         > No dedicated support, only 2.5 officers.
dedicated staff (eg         > Research for scrutiny is        responsible for the research      Elections team
                                                                                                                                  position)                        committee support.              > Lead on research and
                                                                                                                                                                                                                                    administrative support of all
scrutiny officer) to co-    carried out by Heads of           for scrutiny                      > Support the meetings and                                                                                                          council committees, located
                                                                                                                                  > Provides committee support     > Officers from individual      reports for meetings, although
                            Services                          > Performance Monitoring          co-ordinate research                                                                                                                within the member support
ordinate/set                                                                                                                      and guidance on best practise    teams provide all support and assistance is provided by
                            > Scrutiny function supported     Team support the scrutiny         > Ask officers with expertise                                                                                                       team,
agendas/provide                                                                                                                   for compiling work programme     research and members will go Heads of Service.
                            by Democratic Services            function                          for information and research,                                                                                                       > Generally don't go beyond
research etc? Do you                                                                                                              and putting the agenda for       directly to Head of Service for > Responsible for the running
                                                                                                and arrange working groups to                                                                                                       administrative support, but
                                                                                                                                  meetings together.               assistance.                     of the Scrutiny function and
rely on officers' general                                                                       discuss the issues for more
                                                                                                                                  > Reliance is on the expertise   > Problems with resources       regarded as integral to the
                                                                                                                                                                                                                                    support officers occasionally
expertise on issues and                                                                         background.                                                                                                                         provide research and reports
                                                                                                                                  of Heads of Service for                                          process
                                                                                                                                                                                                                                    for the vice-chair of Scrutiny
at what level do officers                                                                                                         research and reports
                                                                                                                                                                                                                                    committees.
deal with these?

                                                                                                                                  > Both in-house and regional
Is any training                                                                                 > Offered training in scrutiny    training for members on
                            > Scrutiny training                                                                                                                                                   > Training provided on scrutiny
offered/given to                                              Conference organised for          and questioning skills            scrutiny meetings
                            > Questioning skills                                                                                                                   In house scrutiny training     > Public speaking training      Scrutiny training provided
members in relation to                                        member training in scrutiny       > Additional courses will be      > Questioning and analysis
                            > Chairman                                                                                                                                                            provided by RADA.
OSC duties?                                                                                     made available this year          > Public speaking and
                                                                                                                                  presentation.




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Appendix 1




                              Wycombe Borough
                                                             Vale of White Horse           Tonbridge and Malling               South Oxfordshire                 North Wiltshire                 East Hertfordshire                        Ashford
                                  Council
                                                           One Overview and Scutiny                                                                                                                                              One combined overview and
                            One Overview and Scrutiny
                                                           committee                                                        Two Combined Overview and One Overview and Scrutiny               Three combined Overview            scrutiny
Scrutiny Structure          Committee
                                                           No longer operate task and
                                                                                          One Scrutiny Committee
                                                                                                                            Scrutiny Committees       Committee meeting                       and Scrutiny meetings              > Task and finish groups (3 in
                            Four task and finish groups
                                                           finish groups                                                                                                                                                         the last 12 months)
How are the meetings
structured/themed? For                                                                    > Meetings cover all portfolio    > Corporate Improvement                                           > Corporate Business
                       > Improvement and Review            Committee oversees all
example, to represent                                                                     areas                             Scrutiny Committee                                                > Community
                       Commission.                         issues.                                                                                         Covers all service areas                                              >Covers all service areas
portfolios, service                                                                       > Deal with single issues as      > Customer and Community                                          > Environment
delivery or community                                                                     they arise during the year.       Scrutiny Committee
strategy.

Who chairs the
meetings?                                                                                                                   Corporate: Opposition
                            Administration                 Opposition                     Opposition                                                       Opposition                         Administration                     Opposition
(Administration or                                                                                                          Customer: Administration
Opposition)

                                                                                                                           > No dedicated scrutiny team,
                                                                                                                           > Based within Legal and                                           > Two dedicated officers
                                                                                                                           Democratic Services, two                                           based in 'Strategic Direction'
                            > Dedicated Scrutiny officer-                                   > No dedicated Scrutiny
                                                                                                                           secretaries support all                                            team, who co-ordinate the
                            (not managerial)                                                support
What officer support is                                                                                                                                                                       work programme and carry out       > One dedicated Scrutiny
                            > Responsible for agenda,                                       > Scrutiny function supported committees, and do all the
                                                                                                                           administration such as                                             a lot of the research.             Officer based in Democratic
provided to OSC             minutes and general
                                                            > No dedicated scrutiny
                                                                                            by Corporate Services                                          > At the moment, one person
                                                                                                                                                                                              > If areas of expertise are        Services (new position)
                            administrative support,                                         Manager and Community          agendas, minutes and            (half a scrutiny officer, half a
process? Do you have                                        support officer                                                                                                                   required then they will co-        > Carries out a lot of research
                            although will often go beyond                                   Project Officer, as well as    committee support, as well as   democratic services officer),
dedicated staff (eg         that, for example liaising with
                                                            > Officers within democratic
                                                                                            committee administrative       co-ordinating the agenda and    carry out some research and
                                                                                                                                                                                              ordinate, and are very             and puts together the work
scrutiny officer) to co-                                    services deal only with the                                    workplan through HoS.                                              proactive in chasing people up     programme and agenda for
                            stakeholder and external                                        support officers.                                              administrative support for
                                                            administrative side of Scrutiny                                                                                                   and ensuring that all the          the meetings.
ordinate/set                agencies                                                        > They deal with all           > Scrutiny takes up about a     meetings
                                                            committee.                                                     quarter of workload.                                               information is compiled in time.   > Committee administration co-
agendas/provide             > Supports in the same                                          committees and work with                                       > Soon changing to a unitary
                                                            > No research or report                                        > In addition to this, Policy                                      > Responsible for producing        ordinated by committee
research etc? Do you        capacity the task and finish                                    Heads of Service to pull                                       authority that will have a
                                                            support but does co-ordinate                                   Manager carries out some                                           reports at the end of each         support officer (who supports
                            groups and responsible for co-                                  togethers agendas and also                                     dedicated scrutiny support
rely on officers' general   ordinating member training
                                                            the agenda.
                                                                                            carry out much of the research review work specifically for    team responsible for carrying
                                                                                                                                                                                              meeting and also co-ordinate       all meetings).
expertise on issues and                                                                                                    scrutiny. This takes up about                                      task and finish groups, the        > Task and finish groups also
                            > Position regarded as                                          for meetings.                                                  out all research and support.
                                                                                                                           quarter of workload.                                               membership of which are            supported by Scrutiny Officers,
at what level do officers   important within the team as it                                 > However, they are not                                        See attached files.
                                                                                                                           > Policy Manager also                                              decided in scrutiny meetings.      although not on a research
deal with these?            reduces the workload of Head                                    scrutiny specific and they
                                                                                                                                                                                              > Also committee support           basis.
                            of Service                                                      provide the same support for supports task and finish
                                                                                                                           groups, carrying out most of                                       team in Democratic Services,
                                                                                            all committees.
                                                                                                                           the research. There's                                              responsible for minutes and
                                                                                                                           generally about one meeting a                                      meeting set up.
                                                                                                                           month.




                                                                                                                           Page 2                                                                                                Overview and Scrutiny Structure
Appendix 1




                                                                                           Hampshire Local Authorities

                               East Hants District                Havant Borough                                                   New Forest District             Rushmoor Borough                Test Valley Borough               Eastleigh Borough
                                                                                                 Isle of Wight Council
                                    Council                          Council                                                            Council                        Council                           Council                          Council
                                                              Two Scrutiny and Overview                                                                          Five Combined Overview and
                            One Overview and Scrutiny                                                                            Seven Combined Overview
                                                              meetings every 6 weeks            One Scrutiny committee                                           Scrutiny Committees        One combined overview and             Four combined overview and
Scrutiny Structure          committee
                                                              Occasional extraordinary          > Four policy commissions
                                                                                                                                 and Scrutiny Panels
                                                                                                                                                                 > Ad-hoc Task and Finish   scrutiny committee.                   scrutiny committee.
                            > Task and finish groups.
                                                              meetings                          > Audit committee                                                Groups
                                                                                                                                 > Corporate Overview and
                                                            > Strategy and Regeneration                                                                          > Community Policy and
                                                                                                                                 Scrutiny Panel >Crime and
                                                            Board- looks at procurement,                                                                         Review Panel
How are the meetings                                        corporate strategy, customer        Scrutiny committees cover all
                                                                                                                                 Disorder
                                                                                                                                                                                                 > Covers all service areas and
                            > Covers all service areas.                                                                          > Employment, Health and        > Leisure and Youth Policy                                       >Community Wellbeing
structured/themed? For                                      care, economic development,         service areas, except areas                                      and Review Panel                meets every 4 weeks, shortly
                            > Start and finish groups focus                                                                      Wellbeing                                                                                        Scrutiny Panel
example, to represent                                       finance and capital strategy.       such as statutory health and                                     > Borough Services Policy and   after cabinet meetings
                            on single issues and are                                                                             > Environment                                                                                    >Environment Scrutiny Panel
portfolios, service                                         > Environmental and                 education scrutiny, which are                                    Review Panel                    > There are scrutiny panels
                            based according to portfolio                                                                         > Housing                                                                                        > Prosperity Scrutiny Panel
delivery or community                                       Community Board- eg waste,          covered by policy                                                > Corporate Services Policy     that informally 'discuss' key
                            holders service areas.                                                                               > Leisure, Culture and Youth                                                                     > Resources Scrutiny Panel
                                                            cleansing, parks, traffic,          commissons.                                                      and Review Panel                issues to go on agenda.
strategy.                                                   transport, youth, community
                                                                                                                                 Matters
                                                                                                                                 > Planning and Transportation   > Environment Policy and
                                                            safety                                                                                               Review Panel
                                                                                                                                 Review Panel


Who chairs the
meetings?
                            Opposition                        Administration.                   Opposition                       Administration                  Administration                  Administration                   Administration
(Administration or
Opposition)


What officer support is
                            > No dedicated support, only a
provided to OSC             committee service team, they                                                                                                                                                                    >No dedicated scrutiny
process? Do you have        only support but do not                                                                              > No dedicated scrutiny                                                                    support.
dedicated staff (eg         research.                                                           > Four dedicated Scrutiny        officers.                       > Four dedicated officers                                  >Senior management team
scrutiny officer) to co-    > Most of the information and     > No dedicated scrutiny officer   officers supporting the above    > Committee officers support    > Have a panel each and       > No dedicated scrutiny      support each committee with
                            support for scrutiny provided     > Small team provides             committees                       the meetings and carry out      provide research and          support officer, support is  detailed reports and research
ordinate/set
                            by Policy and Performance         committee support                 > Each has an area of            very basic research for         committee support. > Also do given on a more ad-hoc basis. provided through departmental
agendas/provide             manager and team.                 > Members rely on Heads of        expertise eg audit, housing      members                         other projects and there is a > Research delegated to      heads and relevant officers
research etc? Do you        > If areas of expertise are       Service for research support.     and health, business and         > Heads of Service provide      reliance on task and finish   Heads of Services.           > Member of Democratic
rely on officers' general   required then other Heads of                                        infrastructure.                  majority of research and        groups.                                                    services provides generic
expertise on issues and     Service will be called upon but                                                                      reports etc                                                                                support/ leads on overarching
                            this will be co-ordinated by P                                                                                                                                                                  reports e.g. review of scrutiny
at what level do officers   and P manager.
deal with these?
Is any training                                                                                                                  Hampshire Improvement
                                                                                                                                                                 South East Employers County Shared scrutiny training with        Specific scrutiny skills training
offered/given to            High Achievers' Questioning                                                                          Board Training
                                                              Scrutiny Training Offered                                                                          Training                    other boroughs, always held          offered as part of monthly
members in relation to      Skills                                                                                               Implementing own training
                                                                                                                                                                 Scrutiny Training           after elections                      member training programme.
OSC duties?                                                                                                                      programme this year


N.B. Benchmarking conducted primarily via email and telephone with some information identified through authority websites




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