THIS AGREEMENT is made the day of 2006 BETWEEN (1) ENGLISH CHESS FEDERATION whose registered office is at The Watch Oak, Chain Lane, Battle, East Sussex TN33 0YD (“ECF”) (2) (“ MO”) WHEREAS (1) Article 5(13) of the Articles of Association, the Direct Members Bye Laws and the Game Fee Bye Laws of ECF authorise ECF to enter into Membership Agreements with Constituent Units, Counties and Leagues. (2) The purpose of such Membership Agreements is to make ECF Membership available to members of MO on advantageous terms in consideration of MO using its best endeavours to ensure all its members and all participants in its competitions become ECF Direct Members. (3) ECF and MO have agreed to enter into this Agreement on the terms hereinafter stipulated. NOW IT IS HEREBY AGREED as follows: 1. In this Agreement the expressions defined in the Articles of Association, the Direct Member Bye Laws and the Game Fee Bye Laws shall have the meanings therein ascribed to them. 2. This Agreement shall commence on the date hereof and shall continue until terminated by either party by written notice to the other party given on or before 1st March in any year and if such notice is given this Agreement shall continue in effect until 31st August following the giving of the notice. 3. MO shall use its best endeavours to ensure that all its members and all participants in its competitions shall become ECF Direct Members. 4. ECF will waive Game Fee for all games played by members of MO who are ECF Direct Members or members of another Chess Federation affiliated to FIDE. 5. The benefits and current membership fees for Basic Members and Basic Junior Members are set out in the Second Schedule hereto and the benefits of other categories of Direct Membership of ECF are as set out in the Direct Member Bye Laws. 6. MO as agent for ECF shall collect and account for the membership fees for ECF Basic Members and Basic Junior Members by 31st October in every year at the rates current at the time of payment and shall submit to ECF by such date applications for membership of ECF in the form set out in the First Schedule hereto duly signed together with details of the members in an electronic format compatible with ECF office systems as stipulated from time to time by ECF. MO shall be entitled to a 10% discount for prompt payments made by such date for the year commencing on the preceding 1st September. Details of new members after 31st October shall be forwarded to ECF on a weekly basis so that the relevant information can be forwarded to Congress Organisers and accounted for at the end of each following quarter and MO shall be entitled to a 5% discount in respect thereof. The membership fees for other categories of ECF Direct Membership shall be paid by the members to ECF direct and shall not be eligible for discount. 7. If ECF receives applications for membership of ECF in the form set out in the First Schedule hereto and/or membership fees for ECF Basic Members and Basic Junior Members direct from members of MO then it shall so advise MO at regular intervals and shall account for the appropriate discount to MO on the footing that the deemed date of receipt from MO is the actual date of receipt in every case. 8. Monies collected by MO as agent for ECF shall either be held in a designated bank account “MO re ECF” in which case copies of the bank statements for such account shall be supplied to ECF or in MO’s own bank account in which case the MO shall maintain proper accounting records which identify the split of the monies received which shall be open to inspection by ECF on reasonable notice. 9. MO shall notify ECF of the names and addresses of its members who are ECF Direct Members in categories other than Basic Members and Basic Junior Members by 31st October in every year for the purpose of clauses 4 and 12 hereof. 10. MO shall register any graded events which it proposes to organise in accordance with the Game Fee Bye Laws and when it furnishes the designated officer appointed by ECF Board to administer the Game Fee Bye Laws with an estimate of the expected number of grading results it shall apportion the same between expected results for ECF Direct Members and non members. 11. MO shall be entitled to submit for grading result of ECF Members in non registered events. 12. MO shall submit the results of any graded events and non registered events in an electronic format and by deadlines both as stipulated from time to time by the Director responsible for Grading. 13. The calculation of votes for MO at General Meetings of ECF pursuant to Article 31 of the Articles of Association shall included the relevant payments for Game Fee received from MO and the deemed payments of Game Fee waived for games played by ECF Direct Members in the graded events registered by MO pursuant to clause 9 hereof as well as any payments assigned to MO by clubs or other non-member organisations. 14. If Game Fee is paid for any games played by members of MO who are ECF Direct Members in graded events not registered by MO then MO shall be entitled to claim a refund thereof from ECF within nine calendar months of the game the subject of any claim being played. 15. ECF shall keep the information referred to in clause 6 in secure conditions in accordance with its obligations under its Data Protection Registration and shall only use such information for the purpose of communicating with and providing services to its Members and for such other purposes to which such Members shall expressly consent. 16. MO shall act as agent for ECF in collecting and forwarding to ECF the information referred to in clause 6 and shall keep the same in secure conditions and shall not use the same for any purpose whatsoever except for publication of limited information identifying the names and ECF membership numbers of members of the MO. 17. ECF intends not to increase the fee for Basic Members and Basic Junior Members in 2007 unless exceptional circumstances arise. 18. Notices served hereunder shall in the case of ECF shall be delivered to its registered office addressed to the Chief Executive and in the case of MO shall be addressed to the address set out above or any other address notified to ECF for such purpose. AS WITNESS whereof the hands of duly authorised representatives of the parties the day and year first before written THE FIRST SCHEDULE MEMBERSHIP APPLICATION FORM ENGLISH CHESS FEDERATION English Chess Federation is a company limited by guarantee, registered in England and Wales Registered Number 5293039 Registered address: The Watch Oak, Chain Lane, Battle, East Sussex, TN33 0YD Tel No 01424 775222 Fax No 01424 775904 APPLICATION FORM FOR DIRECT MEMBERSHIP To the Board of ENGLISH CHESS FEDERATION, The Watch Oak, Chain Lane, Battle, East Sussex TN33 0YD I, [full surname and forenames] of [address and post code] wish to become a member of English Chess Federation subject to the provisions of the Memorandum and Articles of Association of the Company and to the Bye Laws and Regulations. I agree to pay to the Company an amount of up to £1 if the Company is wound up while I am a member or for up to 12 months after I have left the Company. I agree to pay a membership fee levied each year in accordance with the Company’s Rules. Signed Dated Membership Number Email address (The provision of this information will enable ECF to communicate with you in an efficient manner) Date of Birth (if under 18) THE SECOND SCHEDULE BASIC AND BASIC JUNIOR MEMBERSHIP FEES AND BENEFITS Basic Membership Fee for 2006: £10 per annum Basic Junior Membership Fee for 2006: £5 per annum All Direct Members shall be entitled to participate in events run by ECF or by third parties by arrangement with ECF, where it is a condition of entry that the participant is a member of ECF, on paying the requisite entry fees for the same. ECF will use reasonable endeavours to include Direct Members in the Grading Lists published from time to time provided they qualify for such inclusion by virtue of the number of their graded games submitted in accordance with the Game Fee Bye Laws. ECF will also use reasonable endeavours to ensure that FIDE Rated games played by Direct Members in the British Championships and FIDE Registered events in England are included in FIDE’s calculations of that Direct Member’s FIDE Rating. Basic Members and Basic Junior Members are entitled to download ChessMoves. They are also eligible to claim Direct Member discount at congresses offering that facility. Basic Members and Basic Junior Members are entitled to elect two Direct Members’ Representatives. Signed by On behalf of ECF Signed by On behalf of MO NOTE (Not part of Agreement) This Agreement is for a single MO. It is possible for there to be Multi Party Agreement for example between 2 or more adjacent MO’s and a League for teams within their boundaries.