ECF Agreement

Document Sample
ECF Agreement Powered By Docstoc
					THIS AGREEMENT is made the                             day of                    2006
BETWEEN
(1) ENGLISH CHESS FEDERATION whose registered office is at The Watch
Oak, Chain Lane, Battle, East Sussex TN33 0YD (“ECF”)
(2)
                                                    (“ MO”)
WHEREAS
    (1) Article 5(13) of the Articles of Association, the Direct Members Bye Laws
        and the Game Fee Bye Laws of ECF authorise ECF to enter into Membership
        Agreements with Constituent Units, Counties and Leagues.
    (2) The purpose of such Membership Agreements is to make ECF Membership
        available to members of MO on advantageous terms in consideration of MO
        using its best endeavours to ensure all its members and all participants in its
        competitions become ECF Direct Members.
    (3) ECF and MO have agreed to enter into this Agreement on the terms
        hereinafter stipulated.
NOW IT IS HEREBY AGREED as follows:
    1. In this Agreement the expressions defined in the Articles of Association, the
        Direct Member Bye Laws and the Game Fee Bye Laws shall have the
        meanings therein ascribed to them.
    2. This Agreement shall commence on the date hereof and shall continue until
        terminated by either party by written notice to the other party given on or
        before 1st March in any year and if such notice is given this Agreement shall
        continue in effect until 31st August following the giving of the notice.
    3. MO shall use its best endeavours to ensure that all its members and all
        participants in its competitions shall become ECF Direct Members.
    4. ECF will waive Game Fee for all games played by members of MO who are
        ECF Direct Members or members of another Chess Federation affiliated to
        FIDE.
    5. The benefits and current membership fees for Basic Members and Basic
        Junior Members are set out in the Second Schedule hereto and the benefits of
        other categories of Direct Membership of ECF are as set out in the Direct
        Member Bye Laws.
    6. MO as agent for ECF shall collect and account for the membership fees for
        ECF Basic Members and Basic Junior Members by 31st October in every year
        at the rates current at the time of payment and shall submit to ECF by such
        date applications for membership of ECF in the form set out in the First
        Schedule hereto duly signed together with details of the members in an
        electronic format compatible with ECF office systems as stipulated from time
        to time by ECF. MO shall be entitled to a 10% discount for prompt payments
        made by such date for the year commencing on the preceding 1st September.
        Details of new members after 31st October shall be forwarded to ECF on a
        weekly basis so that the relevant information can be forwarded to Congress
        Organisers and accounted for at the end of each following quarter and MO
        shall be entitled to a 5% discount in respect thereof. The membership fees for
        other categories of ECF Direct Membership shall be paid by the members to
        ECF direct and shall not be eligible for discount.
    7. If ECF receives applications for membership of ECF in the form set out in the
        First Schedule hereto and/or membership fees for ECF Basic Members and
        Basic Junior Members direct from members of MO then it shall so advise MO
    at regular intervals and shall account for the appropriate discount to MO on
    the footing that the deemed date of receipt from MO is the actual date of
    receipt in every case.
8. Monies collected by MO as agent for ECF shall either be held in a designated
    bank account “MO re ECF” in which case copies of the bank statements for
    such account shall be supplied to ECF or in MO’s own bank account in which
    case the MO shall maintain proper accounting records which identify the split
    of the monies received which shall be open to inspection by ECF on
    reasonable notice.
9. MO shall notify ECF of the names and addresses of its members who are ECF
    Direct Members in categories other than Basic Members and Basic Junior
    Members by 31st October in every year for the purpose of clauses 4 and 12
    hereof.
10. MO shall register any graded events which it proposes to organise in
    accordance with the Game Fee Bye Laws and when it furnishes the designated
    officer appointed by ECF Board to administer the Game Fee Bye Laws with
    an estimate of the expected number of grading results it shall apportion the
    same between expected results for ECF Direct Members and non members.
11. MO shall be entitled to submit for grading result of ECF Members in non
    registered events.
12. MO shall submit the results of any graded events and non registered events in
    an electronic format and by deadlines both as stipulated from time to time by
    the Director responsible for Grading.
13. The calculation of votes for MO at General Meetings of ECF pursuant to
    Article 31 of the Articles of Association shall included the relevant payments
    for Game Fee received from MO and the deemed payments of Game Fee
    waived for games played by ECF Direct Members in the graded events
    registered by MO pursuant to clause 9 hereof as well as any payments
    assigned to MO by clubs or other non-member organisations.
14. If Game Fee is paid for any games played by members of MO who are ECF
    Direct Members in graded events not registered by MO then MO shall be
    entitled to claim a refund thereof from ECF within nine calendar months of the
    game the subject of any claim being played.
15. ECF shall keep the information referred to in clause 6 in secure conditions in
    accordance with its obligations under its Data Protection Registration and shall
    only use such information for the purpose of communicating with and
    providing services to its Members and for such other purposes to which such
    Members shall expressly consent.
16. MO shall act as agent for ECF in collecting and forwarding to ECF the
    information referred to in clause 6 and shall keep the same in secure
    conditions and shall not use the same for any purpose whatsoever except for
    publication of limited information identifying the names and ECF membership
    numbers of members of the MO.
17. ECF intends not to increase the fee for Basic Members and Basic Junior
    Members in 2007 unless exceptional circumstances arise.
18. Notices served hereunder shall in the case of ECF shall be delivered to its
    registered office addressed to the Chief Executive and in the case of MO shall
    be addressed to the address set out above or any other address notified to ECF
    for such purpose.
   AS WITNESS whereof the hands of duly authorised representatives of the parties
   the day and year first before written




                            THE FIRST SCHEDULE
                        MEMBERSHIP APPLICATION FORM

ENGLISH CHESS FEDERATION

English Chess Federation is a company limited by guarantee,
registered in England and Wales
Registered Number 5293039
Registered address: The Watch Oak, Chain Lane, Battle, East Sussex,
TN33 0YD
Tel No 01424 775222           Fax No 01424 775904


APPLICATION FORM FOR DIRECT MEMBERSHIP

To the Board of ENGLISH CHESS FEDERATION, The Watch Oak, Chain Lane, Battle, East
Sussex TN33 0YD


I, [full surname and forenames]


of [address and post code]




wish to become a member of English Chess Federation subject to the provisions of the
Memorandum and Articles of Association of the Company and to the Bye Laws and
Regulations. I agree to pay to the Company an amount of up to £1 if the Company is wound
up while I am a member or for up to 12 months after I have left the Company. I agree to
pay a membership fee levied each year in accordance with the Company’s Rules.

Signed



Dated

Membership Number

Email address

(The provision of this information will enable ECF to communicate with you in
an efficient manner)

Date of Birth (if under 18)
                       THE SECOND SCHEDULE
       BASIC AND BASIC JUNIOR MEMBERSHIP FEES AND BENEFITS

                     Basic Membership Fee for 2006: £10 per annum
                   Basic Junior Membership Fee for 2006: £5 per annum


All Direct Members shall be entitled to participate in events run by ECF or by third
parties by arrangement with ECF, where it is a condition of entry that the participant
is a member of ECF, on paying the requisite entry fees for the same.

ECF will use reasonable endeavours to include Direct Members in the Grading Lists
published from time to time provided they qualify for such inclusion by virtue of the
number of their graded games submitted in accordance with the Game Fee Bye Laws.

ECF will also use reasonable endeavours to ensure that FIDE Rated games played by
Direct Members in the British Championships and FIDE Registered events in England
are included in FIDE’s calculations of that Direct Member’s FIDE Rating.

Basic Members and Basic Junior Members are entitled to download ChessMoves.
They are also eligible to claim Direct Member discount at congresses offering that
facility.

Basic Members and Basic Junior Members are entitled to elect two Direct Members’
Representatives.



Signed by

On behalf of ECF



Signed by

On behalf of MO


                              NOTE (Not part of Agreement)
                           This Agreement is for a single MO.
    It is possible for there to be Multi Party Agreement for example between 2 or
         more adjacent MO’s and a League for teams within their boundaries.

				
DOCUMENT INFO