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					                             Meeting Report, Rev. 1




       Regional Workshop
Denials of Shipment of Radioactive
             Material
     European Commission
           Luxembourg

         17-19 June 2009


         Meeting Report
                                                                                  Meeting Report, Rev. 1




IAEA REGIONAL WORKSHOP ON DENIALS OF SHIPMENT                                                      OF
RADIOACTIVE MATERIAL FOR THE EUROPEAN REGION


                                              MEETING REPORT

1.    Introduction and background
A Regional Workshop on Denials of Shipment of Radioactive Material for the European Region
was held in Luxembourg from 17-19 June 2009. The Workshop was organised by the IAEA in
cooperation with the European Commission.
The Workshop was in response to a resolution by the 51st regular session of the IAEA General
Conference.
This workshop is the 6th of a series of other such workshops. Fifteen (15) delegates from 9
countries (Annex 1) and one international organization, World Nuclear Transport Institute
(WNTI) ① attended this workshop.
The International Steering Committee on Denial of Shipments of Radioactive Material (ISC), set
up by the IAEA in 2006, was represented by Vice-Chairman, Mr J. Fuller. The IAEA Secretariat
was represented by Ms K. K. Varley, from the Transport Safety Unit, RIT/NSRW.
Across the world, delays and denials of shipments of radioactive material, even if consignments
are prepared fully in compliance with international regulations, have been identified by the IAEA
as a cause of concern. They can result in additional risk and cost; economic hardship; and at worst
consumers being denied products which include radioactive material. This includes isotopes
commonly used in medicine to diagnose heart attacks, sterilize medical equipment or treat cancer.
Three specific action items concerning denials were included in the Safety of Transport of
Radioactive Material Five-Year Action Plan. In response to these three items, the IAEA hosted a
Fact Finding Discussion Forum and a Consultants Meeting. Developments were reported to the
annual General Conference. The IAEA assigned high priority in addressing the denial of
shipments. Pursuant to the resolution of the Agency’s General Conference in 2005, the IAEA
Director General created a senior level International Steering Committee on Denials of Shipments
of Radioactive Material (ISC). This committee includes representatives from IAEA Member
States, International Governmental and non-governmental organizations and industry. The
committee’s mandate is aimed at increasing transparency, seek effective solutions and permit
participation of interested parties, to oversee and coordinate international efforts with a view to
eliminating cases of denials.
The International Steering Committee developed a strategy and an action plan. The strategy is
based on the following principles: a) promote education; b) make a collective effort to share
information and experience; c) report denials; and d) look at real experience at how measures
produced specific results, and share that best practice. The action plan includes setting up a series
of regional workshops for Latin America, Asia, Africa and Mediterranean basin Members States.
The workshops are meant to inform the concerned stakeholders, viz. representatives of competent
authorities, suppliers of radioactive sources, some users of radioactive sources, public authorities
and other regulators about the difficulties posed by denial of shipment and the known causes and
explain the standard of safety ensured by the IAEA Regulations. The workshops provide an
opportunity to the various players to interact face-to-face and sort out the hurdles and thereby


     ①
         IAEA, , International Steering Committee, , WNTI.

                                                                                                      1
ensure smooth and unhindered safe movement of radioactive material and consequently ensuring
and promoting peaceful applications of radiation.
2.    Development of the Workshop
Mr J. Fuller, Vice-Chairman of the International Steering Committee and Mr Joel Binet, Technical
Advisor, Nuclear- Energy, Waste Management and Transport of the European Commission
welcomed the participants.
In the opening remarks Mr Fuller made clear how denials or delays of transportation of radioactive
materials can adversely affect various applications, including medical treatment and diagnoses,
construction projects, scientific research and development, etc. It was emphasized that delays or
refusals of transport of radioactive materials might have significant impact to users of
radioisotopes with very short half-lives; and that any interruption to their delivery can render them
ineffective. The delay or refusal of radioactive materials is not only time consuming, costly and
inconvenient, but also it can in some circumstances increase the risks for radiation hazards as
journeys are unnecessarily prolonged.
He requested that participants to wholeheartedly dedicate themselves to the deliberations of this
crucial workshop on ways to prevent or reduce instances of denials of shipments and to alleviate
the hardships to users of radioactive material that have been denied or delayed for the benefit of
Europe and the International Community as a whole.
Ms K. K. Varley, IAEA/Scientific Secretary for this workshop, addressed the problems of denials
and delays and the work of the Secretariat in assisting to facilitate the mandate the International
Steering Committee (ISC) on Denials of Shipments. She mentioned results from similar
workshops held in Montevideo/Uruguay, Rome/Italy, Arusha/Tanzania, Beijing/China and
Antanavario/Madagascar.
Presentations to the workshop covered, among other things, uses of radioactive material and
causes of denial, the work of the ISC and its Action Plan. IAEA regulations for packaging,
shipping and historical safety records for the safe transport of radioactive material were also
presented. The participants were informed of the relationship between the IAEA Transport
Regulations with respect to the UN Sub-Committee of Experts, responsible for the production of
the UN Orange Book.
Industry's experience and actions to alleviate denials of shipments was presented by Trevor Dixon,
Specialist Adviser to the World Nuclear Transport Institute (WNTI). He presented information on
the work of WNTI Sustaining Shipments Industry Task Force; development of the WNTI
Knowledge Base and how education modules can be tailored for specific issues of concern to port
authorities and shipping companies. He further explained WNTI’s outreach programme including
the lectures WNTI provides to students of the IMO World Maritime University (WMU) and the
WNTI connections with port authorities, shipping companies, port and shipping-related
organisations, the IMO and IAEA International Steering Committee on Shipment Denials
Ms Varley extended apologies on behalf of Mr Dave Brennan (IATA). She then assumed this
responsibility and screened the IATA video on air transport of radioactive materials and also made
available a presentation given by Mr Brennan at the Beijing Workshop. Some discussion ensued
following these agenda items. This referred to the fact that some of the data (e.g. UN2974) was
outdated. Type A and Type B(U) packages are marked with package orientation arrows.
Orientation arrows are not required on packages containing Class 7 radioactive material in type
IP-2, type IP-3, type A, type B(U), type B(M) or type C packages in accordance with 5.2.1.7.2 of
the UN Recommendations on the Transport of Dangerous Goods 15 revised edition. It was
mentioned that the orientation arrows though not forbidden, inform people that content of the

2
package is not leak-tight in all orientations. Another topic discussed was the relationship of IATA
Dangerous Goods Regulations (DGR) and ICAO’s, Technical Instructions Regulations. This
factor together with state variations culminates in a very un-harmonized approach and is a factor
that needs to be addressed’
Mr B Monot provided the meeting with a report on the establishment and progress of the Rome
Regional network. This network had its first meeting in Rome during May 2008. 15 Countries
from Mediterranean Basin and International Organisations namely IAEA, IATA, IMO, ISSPA,
WNA and WNTI were invited. Following this two regional coordinators meetings in Madrid
(November 2008) and in Paris (May 2009) were convened. The priorities of this group are
outlined further in the report. In general at this first meeting for Network for Europe there was
agreement with the conclusions of the Mediterranean Basin Network.
In previous regional workshops, group discussions centred around the six areas of the ISC action
plan: awareness, training, communication, lobbying, economic, and harmonization, seeking to
identify specific actions that were appropriate to the region. Regional action plans were developed
during such workshops including actions with clear ownership and responsibility for taking action
forward, and proposed time schedules for completion.
In light of experience from past regional workshops and the small numbers of participants present,
it was practical to create only two working groups to address the six areas of the action plan. It
was unanimously agreed that an additional area relating to reporting with respect to the database
was important and this subject was addressed by both groups.
Group 1 (G 1) addressed awareness, training, communication and reporting while Group 2, (G 2)
concentrated on aspects such as lobbying, economic, harmonization and reporting The action plan
developed is attached as Annex 2.
In the discussions, following the presentations, participants acknowledged that the problem of
denials continued to exist and actions have to be undertaken to resolve the issue. They outlined the
importance of successful communication and strong cooperation between the Steering Committee,
the IAEA, the UN and International Modal Organizations, trade associations, regional networks,
and the National Focal Points in each country to lead to better understanding and resolution of the
problem. It was also mentioned that other organizations, for example WHO, PAHO and ILO
might usefully be invited to participate in the International Steering Committee deliberations. The
available training material also needs to be utilized more effectively, starting with clear
communication from IAEA about what is available.
They also considered the importance of gathering hard evidence of instances of denial to provide
better data and information from which to arrive at solutions to the problems and to quantify the
extent of the problem and measure success in this area. Evidence is crucial, and the database of
denials needs to be kept up to date, with reports entered promptly once submitted. It was noted
that the database analysis available for this meeting was more than a year out of date.
However, it was also recognised that information could be sensitive and the right balance needed
to be struck between recording evidence on the database and assuring companies that
confidentiality would not be breached in ways that caused them difficulties. Ways of striking this
balance are discussed at length in the action plan at annex 2.
The participants agreed that regional ownership and the creation of a network is important to
enable them to solve region-specific issues and work with other regional networks and the ISC to
resolve higher level issues.
Generic and key region specific conclusions and recommendations are set out below.


                                                                                                  3
3.    Generic conclusions and recommendations
The meeting identified a number of approaches that, in the opinion of the group, needed to guide
all work in the denials area.

     actions plans need to be commensurate with resources
     they need to respond to local conditions, and take account of sensitivities
     this points to a targeted approach, backed up by the generic awareness and training materials
      that the IAEA has helped develop
     there is a danger of getting too obsessed with definitions and precise costing. Denial
      occupies a spectrum running from delay through diversion to complete denial.
     it is better to focus on the objective of facilitating free movement of radioactive goods by all
      means, including by harmonising legislative requirements as far as possible and making it
      easier for shippers and consignors to know what is required when moving radioactive goods
      between national jurisdictions and across different modes.
3.1    National Focal Points (NFP)
3.1 1 The meeting recommended that, in order to facilitate communication, contact details for all
National Focal Points (NFP) should be available on the web. This information should be
structured as far a possible by country and region. A short profile of the NFP was also suggested
as a useful addition, but this should not hold up action on the main recommendation.
3.1.2 Participants asked the Secretariat to encourage all Member States in the region to appoint an
NFP and encourage their active participation.
3.1.3 To give added impetus, a formal launch and training of the NFP is recommended for next
year. This could be a session that is scheduled back to back with an ISC meeting
3.1.4 The Mediterranean Region has coordinators from Italy, Spain and France. The
recommendation is that this be expanded to include a representative of one of the newly joining
competent authorities. It may be advisable to nominate a 4th regional coordinator for the Europe
region. It was suggested that this person could be from, or have good contacts with, Eastern
Europe.
It was hoped that IAEA could use the occasion of TRANSSC in July to obtain agreement to the
expanded regional grouping and also to progress the appointment of a new member of the team of
regional coordinators for this region.
3.2    Network for the European Region - Affiliation with the Mediterranean Network
3.2.1 The meeting recommended that the Mediterranean region working group be expanded to
include the other European competent authorities in a new “Europe and Mediterranean Basin”
regional group. The advantages of including the whole European region were felt to outweigh the
difficulties that the size of this grouping would present.

3.2.2 The existing priorities of the Mediterranean group, as reported to the meeting by Bernard
Monnot, should be endorsed and taken forward by the new larger group, i.e.

     training of selected stakeholders is a very important issue
     training and information materials need to be categorised and made available for this
      purpose




4
     harmonization is a key issue. This means between EU and UN; between modes of transport;
      between different sources of advice [ICAO/IATA etc] and between competent authorities to
      the greatest extent possible
     better use needs to be made of the Denial of Shipping database. This means that competent
      authorities need to promote greater reporting; IAEA needs to provide up to date analysis of
      the database content; action on unresolved denials needs to be prompt by IAEA or the
      National Focal Point as appropriate.
3.2.3 It was recommended that the regional coordinators, once all are appointed, should review the
recommendations alongside existing priorities to produce a unified regional action programme.
3.3    Education and Training

3.3.1. When requested to assist in port or shipping company relations by a WNTI Member WNTI
can develop tailor educational modules for presentations for specific concerns of the company.
WNTI would consider through a WNTI Members request to support a CA in their dealings with a
port authority or shipping company.



3.4    Harmonization
3.4.1 Progressing the harmonization agenda, including cross-modally, will make a valuable
contribution to the success of actions to be taken
3.5    Database

3.5.1 Better use of the DoS database needs to be initiated
The DoS seems not to be used much. Possible causes are discussed in the group and two main
causes are identified:
1) DoS and report form is not widely known; however promotion initiatives are identified (e.g.
working paper at ICAO DGP meeting).
2) Industry is reluctant to report all details of denials. It feels like naming and shaming their
carriers (partners) or Competent Authorities (partners as well) while the structure of, access to and
confidentiality of database is not clear.
Both working groups discussed reporting in general since it was recognized the current lack of
reporting is a bottleneck for the overall action plan (see annex 2). Both working groups shared the
concern regarding the confidentiality of data. Working group 2 has opted for a slightly different
use of the database reporting form: initially this was developed as the first report of a denial, to be
able to start actions for redressing the situation. With the introduction of the National Focal Point
there is now a more direct way to redress denials: a notification can be done by e-mail or
telephone, the NFC can try to address the problem and then the formal reporting form can be used
as a closure form for “lesson learned” consideration and data collection. After discussion Working
Group 1 agreed to the proposed approach of Working Group 2 regarding the data collection and
introduction of a less formal notification to the NFP. There will still be occasions where it is
appropriate to complete an early report to the database, and in such cases it is important that the
reported denials are resolved as quickly as possible by the IAEA and NFP. In other cases,
however, the form will be to complete the record rather than to stimulate action.




                                                                                                     5
3.5.2 The IAEA has to analyse inputs to the database and ensure that reflected information is
maintained current to the extent possible. This will assist as lessons learnt is an important output
from the database.
3.5.3 A mechanism of effectively sharing, commercial aspects and confidentiality has to be
developed and enhanced.




6
                                                                                WP03, Rev. 0




                                         ANNEX 1
                                    MEETING AGENDA


                          Day 1: Wednesday 17 June 2009

12:30-     Registration
14:00

14:00      Plenary session
           Chairperson: International Steering Committee Management (ISC),
           J Fuller (DfT, UK)

           Welcome and Opening remarks
14:00-
14:15

(15min)

14:15-
14:30      Opening address by IAEA (Ms K K Varley, Transport Safety Unit, IAEA)
(15min.)

14:30-     Participants’ introduction (name, organization and responsibility)
15:00
(30min.)

15:00-     Administrative issues (Jöel Binet)
15:10
(10min)

15:10-     BREAK
16:00      (group photograph)
(50 min)

           Plenary session
           Chairperson: J Fuller (ISC)

16:00-     Uses of Radioactive Material & Consequences of Denials
16:20      (ISC- J Fuller)
(20min)

16:20-     Safety Requirements for the Safe Transport of Radioactive Material
16:40
(20min)    (Ms K K Varley, Transport Safety Unit, IAEA)

16:40-     Implementing the International Action Plan (ISC- J Fuller)
17:00


6
(20min.)

17:00-      Instances of denials of shipment and proposed reasons (Ms K K Varley,
17:10       Transport Safety Unit, IAEA)
(10min.)

17:10-      Summary of the day and arrangement of 3 Working Groups:
18:00       WG #1 - awareness and training (leader and reporter to be volunteered)
(50min)     WG #2 - lobbying and economic (leader and reporter to be volunteered)
            WG #3 - communication and harmonization (leader and reporter to be
            volunteered)

                              Day 2: Thursday, 18 June 2009

            Plenary session
            Chairperson: J Fuller (ISC)/

09:30-      IATA presentation and Video Film on Denials (D Brennan IATA1)
10:00
(30min)

10:00-      Presentation on Sustaining Shipments (T Dixon, WNTI2)
10:15
(15min)

10:15-      Establishment and progress of the Rome Network (Mr B Monot )
10:30
(15min.)

10:30-      Discussion
11:00
(30min)

11:00-      BREAK
11:15
(15 min.)

11:15-      Working Group discussion (on domestic and region-specific issues)
16:15       (group leaders)
(4 hrs
including
lunch and
tea
breaks).)

14:00-      Working Group discussion(group findings: conclusions, possible action
15:30       plan)
(90 min)

15:30-      BREAK
16:45
(15 min)

                                                                                     7
               Plenary session
               Chairperson: /J Fuller (ISC)

16:15-         Presentations of groups findings (all participants)
17:15
(60 min.)

17:15-         Discussion and Summary of the Day
18:00
(45min.)



                                 Day 3: Friday, 19 June 2009

Plenary Session
Chairperson, / J Fuller (ISC)

09:30-         Drawing up agreed conclusions on the way forward (all participants)
10:00
(30min.)

10:00-         Discussion of report and regional action plan (all participants)
12:00
(2 hrs)

12:00-         Closure of Meeting
12:30          International Steering Committee Management
               Chairperson, / J Fuller (ISC)




Notes:
1
    IATA – International Air Transport Association
2
    WNTI – World Nuclear Transport Institute




8
                                              WP03, Rev. 0




                ANNEX 2

           REGIONAL ACTION



            Regional Workshop
Denials of Shipment of Radioactive Material
           European Commission


               Luxembourg

             17-19 June 2009

            Working Group 1




                                                        9
                                                               Action Plan of
                                           G1: awareness, training, communication and reporting

Action                                                           Who                   When       Status/ priority
Awareness:
Key instruments to be used for raising awareness are DOS
database and network of NFP's
The DOS database is not sufficient in itself. CA's need to be
aware of difficulties and make ports/ carriers etc to be aware
of consequences: communication


Identify the National Focal Points for European Region in a IAEA                                  1
list available to all ? CA to designate the NFP
NFP to dissimilate information about their role to key NFP                                        2
stakeholders (e.g. carriers / customs / transport authorities /
producers) and building relationships
DoS Database:                                                 NFP                                 4
Report form not generally known, promote use of form via
NFP (NFP needs to be aware of the specific denial issue to be
able to take action)
NFP needs to give information regarding what happens with
supplied information about the denial / delay
Need of briefing of NFP about confidentiality of information IAEA and       Regional              3
of DoS database                                              Coordinator


Training:
List of available training material is needed. This should

10
                                                                                                           0


Action                                                            Who           When   Status/ priority
include:
Awareness training: Factsheets for large groups for people NFP
potentially involved, promote via NFP
Function specific training: e.g. carrier, first responder,
authorities.                                                                           1

Safety training
See training programmes as mentioned in modal transport
regulations
List of training institutions available and their target groups   NFP


Communication
Send list of European State Deviations identified by European UK – German NFP          1
Association
Create European and Mediterranean NFP list from global NFP IAEA
list for networking purposes


Reporting
Clarify use of Reporting Form and subsequent reporting lines IAEA / ISC
to reporting parties
Make information available on the IAEA / IMO /ICAO IAEA / IMO / ICAO
website how to use the reporting form and the reporting
process and inform NFP(s) involved


                                                                                                          11
Action                                                       Who            When   Status/ priority
Suggestion to ISC to change title of reporting form to clarify IAEA / ISC
difficulties




12
                                              IP01, Rev. 0




            Regional Workshop
Denials of Shipment of Radioactive Material
           European Commission


               Luxembourg

             17-19 June 2009

            Working Group 2

             Table of Actions




                                                      13
                                                                Action Plan of
                                             G2: lobbying, economic, harmonization and reporting

                            Action                                      Who                    When              Status
Economic
The group took the view that further work to cost denials was All member states         For use, next meeting
not a priority. Enough had been done to give a good idea of                             in Jan 2010 with the
costs, and precision was unachievable.                                                  collected information.


However, it would be useful to understand the scale of
diversions and the dependence on certain key routes with few
or no alternatives. Where the opportunity exists, NFPs should
therefore work with key companies to develop route maps for
radioactive transport. Software is available (piloted in UK) to
assist this


Harmonization
Collect Data (evidence). As part of the work to promote NFP in each member              End of Nov 09
harmonization, each NFP shall identify the authorities and state; report to regional
relationships that govern radioactive dangerous goods at co-ordinator
airports and ports in their MS.
Reporting
It is critically important that we develop a better
understanding of where and why there are instances of denial
The time and effort that has gone into developing the existing
reporting form is recognised. Nonetheless there is evidence
that industry is reluctant to use the form and therefore changes
14
                            Action                                     Who                         When   Status
are proposed to Improve its level of use. With the introduction
of the NFP network it is now possible to make personal
contact based on less detailed information enabling a basis of UK + EU association. To   Jan 2010
trust to be developed between the NFP and the reporter. The be approved by ISC
IMO FAL reporting form would be completed later in the
process following initial contact.
Therefore in addition to the FAL form we should create a
simple notification of denial; contact details, UN No. and
Location (remove blame and shame).


All notifications and the response of NFPs shall be recorded
and shared with other NFPs to facilitate learning from
experience. This should include notifications to the NFP by
telephone/e-mail.


NFPs need to be better enabled to deal with instances of UK + EU association             Jan 2010
denial once reported
We should therefore develop an NFP guidance document to
guide the NFP through a graded approach response, and
records the recommendations and actions taken. It will
include all data required on the current FAL reporting form.
It is important to agree confidentiality of data with all NFP.
Write and issue guidance to industry and NFP.


Prepare a proposal document detailing the rationale for UK                               Sept 09

                                                                                                                   15
                              Action   Who            When   Status
proposed actions;                            Sep 09
submit to NFPs for comment;                  Dec 09
submit to ISC for approval.




16
                ANNEX 3




            Regional Workshop
Denials of Shipment of Radioactive Material
           European Commission


               Luxembourg

             17-19 June 2009


OPENING REMARKS BY MS K.K. VARLEY




                                              17
Opening remarks

Distinguished representatives of the Member Sates in Europe, International
Organizations and Associations (IATA, WNTI), distinguished members of the
Steering Committee on denials of shipments, distinguished representatives of the
European Commission, dear colleagues, ladies and gentlemen. It is a real pleasure for
me, on behalf of the International Atomic Energy Agency, to take this opportunity to
welcome each of you here today in the city of Luxembourg, and to formally open this
regional workshop on denial of shipments of radioactive material for Europe. I thank
you very much for accepting our invitation to participate in this important event
aimed at stimulating the discussion among all of you with a view to better
understanding the reasons and the implications associated with denial of and delay in
shipment of radioactive material and also at identifying measures suitable to reduce
and hopefully eliminate instances of denials of shipment of radioactive material in
your region.
We all know that delays in and denials of shipments of radioactive material for
medical use can result in hardships to patients undergoing diagnosis and treatment
with radioactive material and to others, who rely on products sterilized by radiation.
More recently, in the light of high expectation of revitalization of nuclear energy
development and expected significant increase in non nuclear power applications,
indications of denials of shipment have increased the concerns of the nuclear and
other industries. Thus there continues to be an urgent need for effective
communication and increased awareness of all stakeholders on an informed approach
reflecting the continuous high level of safety and security performance during
transport.
Since staring our work in the area of denials of shipment, we have been joined by the
International Maritime Organization and the UN’s Economic and Social Council
(ECOSOC) in approving resolutions committing Member States to examine the
problem and work with their UN Organizations to minimize the effect of a denial.
Steering Committee
In September 2005, the General Conference of the Agency asked the Secretariat to
establish the International Steering Committee on Denial of Shipments of Radioactive
Material. This resolution was reaffirmed in 2006 and 2007.
At its first meeting in November 2006 the Steering Committee established an Action
Plan. This Action Plan indicates actions, the Committee member who would take the
action and the date by which the action would be accomplished. The Steering
Committee, at its second meeting in June 2007 and its third meeting in January 2008,
noted that substantial progress had been made in implementing the Action Plan.
Additionally, to obtain direct evidence of a denial and its cause, the SC urged all
Member States and International Organisations to inform concerned stakeholders of
the denial database working process and encourage inputs from industry and others.
In September 2007 the Steering Committee had a very successful booth at the
Agency’s 51st General Conference specifically to make the delegates aware of the
issues related to denial of shipment. The booth attracted strong support for the need
for an enhanced, coordinated approach. Mr Edlow, Chair of the Steering Committee,



18
Agency staff and other participants in Steering Committee activities were at the
booth.
In September 2008 at the Agency’s 52nd General Conference, the Steering Committee
had a very successful round table discussion, organized jointly by the Division of
NSRW and the Canadian Mission. Specifically the objective of this discussion was to
make the delegates aware of the issues related to denial of shipment.
The ISC convened its 4th meeting in Vienna from 20 to 21 January in this year. At the
meeting a new chair and two deputy chairs were elected. Mr Paul Gray (Canada,
Industry) replaced Mr Jack Edlow as chairperson, Ms Ana Sobreira (Brazil, Industry)
and Mr John Fuller (regulator) were elected ISC vice-chairpersons. The international
action plan to reduce instances of denials and delays was updated.
The meeting was preceded by a one day meeting of regional coordinators. The
regional coordinators for Latin America and the Caribbean (Montevideo Network),
Mediterranean Basin (Rome Network), Asia and Pacific (Beijing Network) and Africa
(Arusha and Antananarivo Networks were endorsed. Regional action plans were
developed at this meeting and were presented addressed to the steering committee.
The 4th ISC was followed by a two day meeting of the regional coordinators to
exchange their experience in establishing the regional networks, to develop regional
strategy to implement regional action plans and as recommended by the ISC to define
priorities for the next six months.
Action Plan
To satisfy its commitments under the Action Plan, the Agency has accomplished a
number of tasks since the establishment of the SC.
The Agency has now begun to input information into the denial of shipments
database. Although we have received some reports, we are encouraged that industry
and Member States are working together to obtain information that will facilitate a
better understanding of the problem of denials. Where we now have anecdotal
evidence, reports will provide us with specific data to substantiate the anecdotal
information.
In November 2007 the Agency asked its Member States to nominate a National Focal
Point for Denial of Shipments of Radioactive Material. In a separate correspondence
the Agency requested Member States to provide information on Competent
Authorities for transport and the national legislation governing transport safety at the
governmental level.
Workshops
Now I would like to provide a little more detail about the Agency’s achievements
particularly as they relate to the Workshops, data collection and regional networks.
In July 2007 the Agency conducted a Workshop in Montevideo, Uruguay. At this
Workshop the participants agreed to:
•   Disseminate the results from the Steering Committee and get engagement at
    national level;
•   Continue the communication among the participants;


                                                                                     19
•    Create a regional data bank on delays of and denials in shipments;
•    Provide continuous information to the Steering Committee on instances of denials
     and delays and regional actions and results; and
•    Establish a protocol among Latin America countries by which information on
     shipments can be provided in advance and then avoid problems.
Subsequent to the Workshop, the so called “Montevideo Group” has developed a
regional network specifically to address denial of shipment. I would like to stress
again that one of the outputs expected from this workshop is to establish a regional
Action Plan and a regional network based on the successful model of the Montevideo
workshop.
Regional Networks
We also want to continue and expand on the success of the Latin America regional
network of governments and industry representatives in discussing and resolving
denial problems. In light of the international character of this issue, we feel that
regional networks have a key role in engaging all of the appropriate regional players
and specifically the National Focal Points. Prevention and early response to potential
instances is vitally important to minimize social and economic impacts and possible
recurrences. The regional networks will be able to identify regional issues and
potentially resolve issues before they become an actual instance of denial. The
regional networks will keep the Steering Committee informed of its activities.
To improve awareness and find regional solutions to denial of shipments, the Agency
has conducted regional workshops in Rome for the Mediterranean Region, Arusha
and Madagascar respectively for English and French speaking countries in Africa, a
regional workshop in China, for Asia and the Pacific region.
These actions substantially complete the Agency’s commitments as identified in the
initial Action Plan and following recommendations form its General Conference
resolutions.
Data Collection
While Workshops provide us with the opportunity to share experiences and to
disseminate good practices, the database on denial of shipments will provide the
mechanism for identifying and analyzing the information and identifying issues and
trends in a consistent and reliable manner. The Agency, along with our UN partners,
International Maritime Organization and the International Civil Aviation
Organization, has implemented a database and a programme of collection of data.
This data will provide us with specific information on the cause of a denial or a delay.
In this manner we can obtain concrete and comprehensive facts on denials and delays
rather than anecdotal data. This information will permit us to support enhanced
activities within our activities. National Focal Points in our Member States will be our
chief allies to obtaining reliable data for our database.
Communication of Activities
Let me emphasize that communication will be our strongest tool for preventing
instances of denials. Successful communication amongst the Steering Committee
members, the UN Transport Organisations, the regional networks and the National
Focal Points will inevitably lead to an excellent understanding of the problem and the


20
sustainability of shipments of radioactive material. If we fail in communication, we
will have failed to provide the world populations with the access they need to
medical, industrial and power application of nuclear and radioactive material.
Furthermore, communication with our General Conference and the Board of
Governors will also be important for obtaining continued endorsement and support
from our Member States. Inevitably, the commitments for new activities will need
Board and Member States approvals for the needed resources that we will need to
continue our efforts. In view of strict zero-growth budgets, extra budgetary and in
kind contributions will be most welcome from Member States and other stakeholders
concerned with the issue of denials.
Closing
We need the Member States, International Organizations and Associations and the
industry to be very proactive in denial activities and we want your commitments to
resolving these problems. The later our response to addressing an issue, the more time
and resources will be needed to solve the issue. In this respect the year, 2009, is a
crucial year for containment of the denial problem as we will have all regional
networks in operation. Early preventative actions on your part, the SC, the Agency,
the International Organizations and Associations and the Industry are crucial if we are
to sustain our successes in reducing the instances of denial.
Let me remark again that it should be appreciated by all concerned that there has been
no significant accident from transport of radioactive material over the past half
century. We should not let the issue of denial of shipments of radioactive material
render ineffective the good work that has been done for over a half century to ensure
this great record. Let me challenge you to commit to establishing and implementing
your action plan and running your network so that we will be able to make a real
change.
Again, the Agency is very grateful for the time and the effort you have, all of you,
given to travel here to this meeting and we look forward to your active participation
and concrete outputs. The success of this workshop is in no small way due to
      Chairperson’s acceptance of IAEA’s proposal at the 46th SWG meeting in
       June 2008 to initiate a European Network
      Good arrangements and effective support from Mr Joel Binet
I also would like to sincerely thank Mr. John Fuller, from the United Kingdom
Department for Transport, for accepting to represent the International Steering
Committee Management at the workshop.
I wish you all a very productive workshop and thank you for your attention.




                                                                                    21
                                 ANNEX 4
     REGIONAL TRAINING WORKSHOP ON DENIAL OF SHIPMENT OF
               RADIOACTIVE MATERIALS IN EUROPE
                LUXEMBOURG, 17 TO 19 JUNE 2009-06-24
                    List of Participants and Facilitators


No.   Country          Name               of Full Address
                       Participant
01    BELGIUM          Mr.    Dominique DC Invest & Logistic Consulting
                       Corbeel           Driesstraat, 22
                                         B 1910 Kampenhout
                                         Tel: +32 2 753 00 70
                                         Fax: +32 2 753 00 72
                                         Email:
                                         dominique.corbeel@investdc.eu
02    BELGIUM          Mr Erik Cottens   Federal Agency for Nuclear Control
                                         (AFCN/FANC)
                                         Security and Transport Department
                                         36, rue Ravenstein
                                         B-1000 Brussels
                                         Tel: +32 (2) 289-2185 or 89
                                         Fax: +32 (2) 289-2182
                                         Email: erik.cottens@fanc.fgov.be
03    CROATIA          Ms           Nera State Office for Radiation Protection
                       Belamarić         Head, Department of Education,
                                         Cooperation, Legal and Common
                                         Affairs
                                         Frankopanska 11
                                         HR-10000 ZAGREB
                                         Tel: +385 (1) 488-1770 or 4881785
                                         Fax: +385 (1) 488-1780
                                         Email: nera.belamaric@dzzz.hr

04    FRANCE           Mr Damien             Autorité de Sûreté Nucléaire-ASN
                       Letellier             10 route du Panorama Robert
                                             Schuman
                                             F-92266 Fontenay aux Roses,
                                             Cédex
                                             Tel: +33 143 19 70 95
                                             Fax: +33 1 43 19 70 27
                                             Email: damien.letellier@asn.fr
05    FRANCE           Mr            Bernard External Relations Vice President,
                       Monot                 Logistics Business Unit
                                             AREVA NC
                                             1 rue des Hérons
                                             F-78180 Montigny-le-Bretonneux


22
No.   Country       Name           of Full Address
                    Participant
                                       Tel: +33 (1) 3948 7694
                                       Fax: +33 (1) 3948 7493
                                       Email: bernard.monot@areva.com
06    GERMANY       Ms        Christel Bundesamt für Strahlenschutz (BfS)
                    Fasten             Willy-Brandt-Strasse 5
                                       Postfach 10 01 49
                                       D-38201 Salzgitter
                                       Tel: +49 0 3018 333 1772
                                       Fax: +49 0 3018 333 1705
                                       Email: cfasten@bfs.de
07    IRELAND,      Mr Tom Ryan        Radiological Protection Institute of
      REPUBLIC OF                      Ireland (RPII)
                                       Director, Regulatory Services
                                       Division
                                       3 Clonskeagh Square
                                       Clonskeagh Road
                                        Dublin 14
                                       Tel: +353 (1) 269 7766
                                       Fax: +353 (1) 260 5797
                                       Email: tryan@rpii.ie
08    NETHERLANDS   Mr Ter Mathieu     Ministry of Housing, Spatial
                    Morshuizen         Planning & the Environment
                                       Ministerie VROM
                                       8 Rijnstraat/IPC 645
                                       P.O. Box 340940
                                       NL-2500 GX The Hague
                                       Tel: +31 70 339 4910
                                       Fax: +31 70 339 1286
                                       Email:
                                       mathieu.terMorshuizen@minvrom.nl
09    NETHERLANDS   Ms. Eugenie        Transportation Compliance Manager
                    Roelofsen          Covidien
                                       p/a Westerduinweg 3
                                       1755 Le Petten
                                       Tel: +31 0 22456 7225
                                       Fax: +31 0 22456 7008
                                       Email:
                                       Eugenie.roelofsen@covidien.com
10    POLAND        Mr Tadeusz         National Atomic Energy Agency
                    Dziubiak           (PAA)
                                       Nuclear Regulatory Inspector,
                                       Department for Regulatory Control
                                       of Radiation Applications
                                       ul. Krucza 36
                                       PL-00-522 Warsaw
                                       Tel: +48 (22) 6769707 ext. 26
                                       Fax: +48 (22) 6144 252


                                                                        23
No.   Country               Name            of Full Address
                            Participant
                                                Email: tadeusz.dziubiak@paa.gov.pl
11    UNITED                Mr George Sallit    Department for Transport (DFT)
      KINGDOM                                   Dangerous Goods Division
                                                Division, Zone 2/26
                                                Great Minister House
                                                76 Marsham Street
                                                SW1P 4 DR London
                                                Tel: +44 0 207 944 5777
                                                Fax: +44 0 207 944 2187
                                                Email: george.sallit@dft.gsi.gov.uk
12    UNITED                Mr Steve            Department for Transport (DFT)
      KINGDOM               Whittingham         Dangerous Goods Division
                                                Division, Zone 2/26
                                                Great Minister House
                                                76 Marsham Street
                                                SW1P 4 DR London
                                                Tel: +44 (207) 944 5233
                                                Email:
                                                Steve.Whittingham@dft.gsi.gov.uk
13    European              Mr Joël Binet       Nuclear Energy, Waste Management
      Commission (EC)                           & Transport Unit, EUFO 04/291A,
                                                Directorate Energy & Transport
                                                10, Rue Robert Stumper
                                                L-2557 Luxembourg
                                                Tel: +352 4301 38010
                                                Fax: +352 4301 30139
                                                Email: Joel.Binet@ec.europa.eu
14    International         Ms Kasturi Varley   Transport Safety Unit, Division of
      Atomic Energy                             Radiation, Transport and Waste
      Agency (IAEA)                             Safety (NSRW)
                                                Vienna International Centre
                                                Wagramer Strasse 5
                                                A-1400 Vienna
                                                Austria
                                                Tel: +43 2600 22468
                                                Fax: +43 (1) 2600-7
                                                Email: K.Varley@iaea.org
15    World Nuclear         Mr Trevor Dixon     Remo House, 310-312 Regent
      Transport Institute                       Street
      (WNTI)                                    W1B 3AX London
                                                UNITED KINGDOM
                                                Fax: +44 207 495 1964
                                                Email: trevord@wnti.co.uk




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