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Meeting called to order at 900 a

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									                   February 19, 2004 meeting of the Monroe County Highway Committee

Meeting called to order at 9:00 a.m., by Chairman Loren Pierce.

Members present: Loren Pierce, Cedric Schnitzler, Chuck Bluske, Maila Kuhn, and LaVern Betthauser
Others present: Highway Commissioner – Jack Dittmar & Shop Superintendent - Gary Wieman (bid awards only)

I.      Motion to approve the minutes of the regular February 05, 2004 meeting made by Chuck Bluske,
        seconded by LaVern Betthauser. All ayes, motion carried. Motion to approve the closed session minutes
        of the February 05, 2004 meeting made by Maila Kuhn, seconded by Chuck Bluske. All ayes, motion
        carried. Closed session minutes were sealed in an envelope to be deposited in the Department vault.

II.     Motion to approve payroll made by Chuck Bluske, seconded by Maila Kuhn. All ayes, motion carried.
         Field Personnel              $74,877.92
         Administration               $11,798.77
         Sick Leave Pay Out           $ 1,724.68
         Total                        $88,401.37

III.    Motion to approve vouchers in the amount of $174,677.62 made by Chuck Bluske, seconded by Maila
        Kuhn. All ayes, motion carried.

IV.     Revisions – Consulting Engineer “Short List”

        Jack handed out copies of our 10/04/01consulting engineer “short list” and two federal aid contract history
        lists (one sorted by year and the other sorted by consultant) which show our contract work and with what
        consultants. We are expecting approval of our 2005-2007 bridge replacement program within the next
        month. Jack has letters with solicitations from 21 firms in three states that expressed interest in our
        upcoming bridge projects through the WDOT’s website notification. If we revise our list, now is the time
        before we select consultants for the new bridge projects. Jack wants to keep the list to a maximum of 5
        firms. Even then, some will not get a project this federal biennium because we have fewer than 5
        projects. The current list is Ayres Associates; Civil Professional Consultants, Inc (CPC); MSA
        Professional Services; Romenesko Engineering, LLC; and Short Elliott Hendrickson Inc. Various
        consulting engineering firms were discussed. Motion to remove CPC from the short list was made by
        Cedric Schnitzler, seconded by Chuck Bluske. All ayes, motion carried. Motion to add Mead & Hunt Inc.
        to the short list was made by Cedric Schnitzler, seconded by Chuck Bluske. All ayes, motion carried.

V.      Approval – Operator Skill Based Pay Plan (OSBPP)

        Jack handed out copies of the 04/11/00 OSBPP Summary for the Committee’s information. Jack asked if
        there were any questions or comments on the draft plan as handed out at the January 22, 2004 meeting.
        Except for grammatical corrections and cleaning up the draft to be in presentable format, there were no
        revisions. Motion to approve the Operator Skill Based Pay Plan was made by Cedric Schnitzler,
        seconded by Maila Kuhn. All ayes, motion carried. Jack will clean up the draft and forward it to the Union
        for their comments.

VI.     10:00 AM – Bid Award – 2004 Tri-axle Patrol Truck Accessories

        Shop Superintendent Gary Wieman joined the meeting. Jack handed out a bid tabulation sheet of the
        bids, which were publicly opened and read Monday, February 16, 2004 at 3:00 p.m. The bids are
        summarized as follows (bid price is for two units as specified):

        VENDOR                           MAKE OF ACCESSORIES                              BASE BID

        Monroe Truck Equipment           Monroe: RDS Box, Plow, Wing, Material            $136,091
                                                      Spreader & Controls

        Universal Truck Equipment, Inc Henderson: MUNI-body II Box & Material             $129,424
                                                       Spreader
                                       Universal: Plow & Wing
                                       Force America: Controls


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                       February 19, 2004 meeting of the Monroe County Highway Committee

            Vendor representatives Wade Neville of Monroe Truck Equipment and Donnie Bjorge of Universal Truck
            Equipment, Inc. individually discussed their bids and answered Committee questions. We have
            purchased six tri-axle patrol trucks from Universal over the last 3 years with the same make and model of
            accessories and are very happy with them. We do not have a Monroe conveyor bottom truck yet. Motion
            by Chuck Bluske, seconded by Maila Kuhn to purchase accessories for two tri-axle trucks from low bidder
            Universal Truck Equipment, Inc. for a total price of $129,424. All ayes, motion carried.

VII.        10:45 AM – Bid Award – 2004 Single Axle Patrol Truck Accessories

            Jack handed out a bid tabulation sheet of the bids, which were publicly opened and read Monday,
            February 16, 2004 at 3:10 p.m. The bids are summarized as follows (bid price is for two units as
            specified):
                                                                                               BASE BID with
            VENDOR                          MAKE OF ACCESSORIES                              ADDITIONAL ITEMS

            Monroe Truck Equipment           Monroe: RDS Box, Plow, Wing, Underbody                 $117,545
                                                    Scraper, Material Spreader & Controls

            Universal Truck Equipment, Inc Henderson: MUNI-body II Box & Material                   $119,366
                                                  Spreader
                                           Universal: Plow & Wing
                                           Force America: Controls
                                           Schmidt/Wausau: Underbody Scraper

            Vendor representatives Wade Neville of Monroe Truck Equipment and Donnie Bjorge of Universal Truck
            Equipment, Inc. individually discussed their bids and answered Committee questions. We purchased our
            first two single axle patrol trucks from Universal last year and are happy with them. Like any new product
            and system, we did have to do some modifications to the accessories to work efficiently in our operation.
            We do not have a Monroe conveyor bottom truck yet. Motion by Chuck Bluske to purchase accessories
            for two single axle trucks from Universal Truck Equipment, Inc. for a total price of $119,366. Motion failed
            due to lack of a second. Chuck Bluske had to leave the meeting at 11:00 am. Motion by Loren Pierce,
            seconded by LaVern Betthauser, to purchase accessories for two single axle trucks from low bidder
            Monroe Truck Equipment for a total price of $117,545. Four ayes, no nays, motion carried.

VIII.       Informational Items/ Project Status

           Equipment Status: Jack handed out copies of the actual YTD Machinery purchases for 2004 to 02/05/04
            and discussed the tag axle on the hydroseeder truck purchased at the last meeting. For a savings of
            almost $1k we will be having Universal Truck Equipment install the axle rather than Sterling. Today’s bid
            awards, will put us around $775k total costs with only a few items left on our scheduled purchases (under
                                                                                                             th
            $60k total). Jack just received a copy of the 2002 machinery fund for each county. We had the 4
            highest percentage gain in the entire state. Respectively, We were #3 in 2001, #4 in 2000, & #17 in 1999
           Personnel Status: Jack handed out copies of the draft summer 10 hour days and straight 8 hour days
            Memorandum of Understandings that he just posted and sent to the Union.
           An agricultural “clean sweep” is being planned by the County LCD for 09/23/04 at the Sparta shop.
           Garbage from the dog pound was discussed. Motion by Maila Kuhn, seconded by Chuck Bluske to
            charge $300 per year for garbage disposal. All ayes, motion carried.
           The two waysides the WDOT will be closing this spring in the County (STH 21 in Angelo and STH 27 just
            south of the interstate) were discussed in detail.
           On Thursday, February 26, 2004 at 6:30 to 8:30 p.m. at the Sparta Best Western motel, the WDOT will be
            holding an informational meeting regarding the STH 16 resurfacing planned for 2005 east of Sparta.
           The state OCR has determined that the Iberia Ave & Hammer Rd crossings with the Soo Line railroad in
            the Town of Sparta will receive flashing lights and gates before the end of 2005.

            Motion to adjourn at 12:50 p.m. made by Loren Pierce, seconded by Maila Kuhn. All ayes, motion
            carried.
                                                           _________________________________________
                                                           LaVern Betthauser, Secretary


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