Classified Employee Evaluations

							                                               Procedure
                                       Classified Employee Evaluations
                                                  CLS-P005


1.0 SCOPE:

    1.1 This procedure details monitoring and processing Classified employee evaluations.

2.0 RESPONSIBILITY:

    2.1 Personnel Specialist
                                                                              The online version of this procedure is
3.0 APPLICABILITY:                                                            official. Therefore, all printed versions of
                                                                              this document are unofficial copies.
    3.1 All Classified employees

4.0 APPROVAL AUTHORITY:
                                                             ______________________________________    _____________________
    4.1 Executive Director of Human Resources                Signature                                 Date


5.0 DEFINITIONS:

    5.1 Filemaker- A database program used widely throughout the District to sort data.

    5.2 HR – Human Resources

6.0 PROCEDURE:

    6.1 When an employee is hired, the probation start and end dates are recorded in the computer.

    6.2 In January each year, a list of all employees who require an evaluation is prepared using the computer. This
         information is copied into Filemaker. This program sorts the evaluations due for each location

    6.3 A cover memo is prepared, attached to the list of evaluations due and sent to the location along with copies of a
        blank evaluation forms – Classified Employee Performance Evaluation Report (CLS-F005), Classified
        Evaluation Factor Checklist (CLS-F006).

    6.4 The supervisor of the location completes the performance evaluation and returns it to HR.

    6.5 The Personnel Specialist reviews the evaluation to assure that it is complete and that remarks are appropriate
        to the evaluation. If the evaluation fails this review, it is returned to the originating supervisor. Additional
        instruction may be given to the supervisor. The evaluation is revised, signed by the employee and returned to
        HR.

    6.6 When finalized, the Personnel Specialist updates the evaluation date in Filemaker.

7.0 MEASUREMENT: The percentage of required evaluations that are completed each year.

8.0 ASSOCIATED DOCUMENTS:

    8.1 Classified Employee Performance Evaluation Report (CLS-F005)

    8.2 Classified Evaluation Factor Checklist (CLS-F006)

9.0 RECORD RETENTION TABLE:

Identification                        Storage                 Retention            Disposition              Protection
Classified Employee Evaluation        Employee personnel      Permanent            N/A                      Office locked when
Report, Classified Evaluation         file                                                                  closed
Factor Checklist




Date: 1/25/08                                     DOC#: CLS-P005                                                      Page 1 of 4
                                            Procedure
                                    Classified Employee Evaluations
                                               CLS-P005


10.0 REVISION HISTORY:

Date            Revision Ref.                 Description
9/11/07                                       Initial Draft
1/25/08                    A                  4.1 Approval authority chgd to Director of HR.


11.0 FLOWCHART:

   11.1 A flowchart follows this procedure.




Date: 1/25/08                                     DOC#: CLS-P005                               Page 2 of 4
                        Procedure
                Classified Employee Evaluations
                           CLS-P005




Date: 1/25/08          DOC#: CLS-P005             Page 3 of 4
                        Procedure
                Classified Employee Evaluations
                           CLS-P005




Date: 1/25/08          DOC#: CLS-P005             Page 4 of 4