GLENN COUNTY WASTE MANAGEMENT REGIONAL AGENCY A JOINT POWERS AUTHORITY MINUTES WEDNESDAY, OCTOBER 13, 1999 The Glenn County Waste Management Regional Agency Meeting convened at 5:30 p.m. on the above date, at Glenn County Public Works Conference Room with the following members present: DIRECTORS PRESENT: Marjorie Palmer Dick Mudd Mike Murray Paul Barr Charles Harris DIRECTORS ABSENT: Keith Hansen Thomas Tinsley OTHERS PRESENT: Gerry de Roco Randy Johnson Myron Holub Jennifer Peters ITEMS DISCUSSED 1. WELCOME Mr. de Roco welcomed everyone to the Regional Agency meeting. 2. ROLL CALL Mr. de Roco conducted a roll call. 3. ACTION ITEMS 3.1 Bylaws Mr. de Roco stated that a meeting was held on Friday, October 8, 1999 between Randy Johnson, Mike Mistrot, and himself. In this meeting Mr. Johnson presented the Glenn County Waste Management Regional Agency (GCWMRA) bylaws which he had rewritten. Mr. de Roco stated that the newly rewritten bylaws were more appropriate than those that were previously proposed. The new bylaws were distributed to everyone present at the meeting. 3.2 Approval of Minutes from July 7, 1999 Mr. Murray made a motion to adopt the minutes from the July 7, 1999 meeting. Mr. Harris seconded the motion. A vote was taken with everyone voting aye except Dick Mudd who abstained, as he had not been present at that meeting. The motion carried. 3.3 Election of New Officers Mr. de Roco stated that an election of new officers was needed due to the fact that Lori Pride, who had previously been elected as chairman, resigned. No election had taken place since then, as there had been no quorum at the subsequent meetings. Mr. Murray motioned to nominate Paul Barr for chairman. Mr. Harris seconded the motion. Mr. Mudd motioned to have a unanimous vote and close the nominations. Mr. Harris seconded the motion. A vote was taken with a unanimous vote of ayes. Ms. Palmer motioned to nominate Mike Murray as vice chairman. Mr. Harris seconded the motion. Mr. Mudd motioned to have a unanimous vote and close the nominations for Mike Murray as vice chairman. Mr. Harris seconded the motion. A vote was taken with everyone voting aye to close nominations and electing Mike Murray for vice chairman. 4. DISCUSSION ITEMS: 4.1 Report on Free Dump Day Mr. de Roco reported on the “Free Dump Day” held on September 25, 1999. Mr. de Roco stated that everything went well, as they were better prepared for this event. Mr. de Roco compared the recent event with the event held in April. At the September 25, 1999 event there were 487 vehicles. They received 400 appliances during this event. A total of 2,500 tires were collected, approximately 1,000 tires were collected in Orland at the Fairgrounds, and in Willows a little over 100 tires were collected at Wal Mart. The remainder of the tires were collected at the landfill. Mr. de Roco stated that they have not yet calculated the cost of the event. Mr. de Roco stated that work has begun on the removal of the scrap metal pile. 4.2 County-Wide Franchise Agreement Mr. de Roco reported that proposals have been made by the two city managers to combine the two cities and one county disposal franchises into one franchise. Mr. Johnson discussed the current separate franchises for the county and each of the two cities. Mr. Johnson stated that combining the franchises would be more efficient. Mr. Holub discussed the variations that currently exist between the separate franchise agreements and stated that he would be willing to negotiate a new contract combining all of the franchise agreements into one. Mr. de Roco stated that there are two issues to be decided, one the combination of all of the franchise agreements into one, and the other was mandatory disposal service. Mr. de Roco stated that state law requires garbage disposal weekly; however, this is not currently being enforced. Mr. Holub stated that he is willing to help educate the people of Glenn County regarding recycling and mandatory service. Mr. Holub also suggested that the move towards mandatory service be done in phases. Mr. Holub discussed the issue variations as they relate to the current rates and rate setting for mandatory service. Mr. Johnson stated that in the future it would be necessary to centralize all the disposal reporting information into larger entities to send to the state to show compliance with 939. Mr. de Roco discussed the calculation of AB 939 numbers. 4.3 Disposal of Appliances Mr. de Roco discussed the possibility of changing the policies regarding the acceptance of appliances at the landfill in the future. Mr. Johnson stated concern regarding potential problems that may occur if the practices of the acceptance of appliances at the landfill were changed. Mr. de Roco stated that this issue needs further review, public meetings, and that the matter would need to be taken to the Board of Supervisors before any changes are made. Mr. de Roco stated that this issue would be brought back to this agency in the future with some recommendations. 4.4 Bylaws Mr. Murray stated that he reviewed the bylaws earlier today with Mike Mistrot, and that he would like to see them on the agenda at the next meeting for adoption. Mr. de Roco suggested the scheduling of a meeting specifically to approve the bylaws. Mr. Murray stated that he was willing to take the bylaws to the next city council meeting. Mr. Barr stated a special meeting would be scheduled to adopt the bylaws. 4.5 Unincorporated County Clean Up Fund Mr. de Roco stated that the Board of Supervisors established a County Clean Up Fund in the amount of $20,000. Mr. de Roco stated that the issue of nuisances had been discussed previously, and that the problem in the past had always been who would be responsible for payment for the clean ups. There was no provision as to who was to pay, except to put a tax lean against the property. Mr. de Roco stated that two locations have already been approved. 4.6 New and Existing Grants Mr. de Roco reported on the status of the Household Hazardous Waste building at the landfill. Mrs. Peters discussed the continuation of the Re-Refined Oil Racing Program at the Orland Fairgrounds Raceway using grant funds. Mrs. Peters provided an update on the Department of Conservation Grant. Mrs. Peters stated that the grant is nearing its completion and that they have submitted their final reports and final requests for reimbursement on the grant. Mrs. Peters discussed the two tire grants. She stated that work should begin on the grant to resurface the running track at Butte College at the end of football season, with the majority of the work to be completed after the weather clears in the Spring of 2000. Mrs. Peters reported that they are still working on the logistics for the tire amnesty day events including satellite locations and dates for the events. Mr. de Roco stated that Glenn County has applied for a HHW grant to conduct one-day collection events in Elk Creek, Hamilton City and Butte City. Mr. de Roco provided additional information regarding the HHW 7 county regional grant for the operations of the HHW building. 4.7 Meeting Dates Mr. de Roco suggested that if they continue to have a problem of getting a quorum at the meetings that they should schedule this agency’s meetings on the same day as the joint city county meeting. Following discussion regarding the bylaws, the directors stated that they were all willing to take the bylaws back to their respective jurisdictions for approval, and a special meeting to discuss the bylaws would not be necessary. Mr. Barr scheduled the next meeting for January 5, 2000 at 5:30 p.m. at the Glenn County Public Works Conference Room. 5. ITEMS FOR NEXT AGENDA Bylaws Election of New Officers 6. ADJOURN MEETING Meeting adjourned at 6:50 p.m.