Volunteer Guide 2008
Thank You for contributing your time and effort
to this worthwhile event. With your
enthusiastic help, 10,000+ participants will
remember the thrill of this midnight bike ride
through the streets of St Louis. We hope this
will be a unique and enjoyable experience for
you. As a volunteer, you will be a core
component in the ride, and without volunteers
like yourself this event would not be possible.
More than 40 years ago Dick Leary, an active member of Hostelling International (then known as American
Youth Hostels) decided to list a midnight bike ride in the association’s
calendar on an August night in St. Louis. No one showed up for his ride,
HISTORY OF but Dick rode the route himself. The next year, he listed the ride again,
THE and gradually he began to build interest.
Dick Leary continued to lead the ride for the next 10 years, and
MOONLIGHT eventually it became too successful for just one person. The St. Louis
office of Hostelling International (HIGC) began organizing the event
RAMBLE® through a committee. Today, Moonlight Ramble® is known far and wide
as the world’s original (and largest) nighttime bicycling event. Dick Leary
passed away in 1996, but not before he saw, for many years, the marvelous gathering that his Ride had
become. Thank you for participating in such an incredible St Louis tradition!
Hostelling International’s mission is “to help all, especially the young, gain a better understanding of the world
and its people through Hostelling”. Hostelling promotes global awareness through
a network of welcoming, comfortable, and affordable hostels that encourage
ABOUT exploration and nurture cross-cultural communication, and through programs that
Hostelling interpret local culture principally through interaction among hostlers and
community members. It encourages educational travel through information,
International activities, and services that facilitate safe, affordable, and culture-sensitive
travel for all ages. It interprets our environment through activities that promote
meaningful, low-impact travel using hostels, and focus on the conservation and interpretation of the built and
natural environment. It broadens community participation through involvement of all members of the
community in hostel travel, programs, and volunteer participation.
As of January 2008, the Gateway Council has been pursing an exciting opportunity to redevelop an historical
property in the Old North St. Louis neighborhood, just north of Downtown St. Louis, as a state-of-the-art
International Youth Hostel. This year’s Moonlight Ramble® will play a significant role in providing exposure to
The Gateway Council Office of Hostelling International includes a travel center, where you can purchase hostel
memberships, international student ID cards, and other travel related items.
The Travel Center is open 12 noon to 5 p.m. Monday through Friday. ABOUT
MasterCard, Visa, and Discovery cards are accepted.
The Gateway Council also offers its members over 300 volunteer-led travel
education, bicycling, walking/hiking, canoeing/sailing activities each year. Council Office
As a 501( c)3, Gateway Council puts on fund-raising activities to promote its of Hostelling International
mission like Moonlight Ramble®, International Travel Day, and Cycle across
Missouri. All contributions to HI-GC are tax deductible to extent allowed by
To make your Moonlight Ramble® experience as pleasant as
Volunteer possible for yourself and the riders you help, please take a
Guidelines moment to read the following guidelines.
Wear comfortable, cool clothes;
you will be issued an official
Moonlight Ramble® Volunteer tee
ON THE NIGHT OF THE EVENT
shirt to wear.
Pack belongings in a fanny pack or backpack (there will be NO safe place to store your
purse or other valuables.
Water will be provided and each volunteer will receive a voucher for a hot dog and chips
from T-Dawgs in Vendor Village. If you desire, you may bring your favorite snacks or
Keep your smile on and have fun!
Plenty of parking is available the night of the
VOLUNTEER PARKING event. We suggest you arrive early if you would
AND like to be close to the site. There is limited
parking for volunteers on Chestnut Street west of
VOLUNTEER CHECK-IN 14th.
When you arrive at the site, report to the
Volunteer Check-In Tent 30 minutes before your shift. Once you check in, you will be
directed to your station. If you have questions about your mission, contact your Team
VOLUNTEER We hope you will enjoy yourself and have a truly rewarding
experience. What follows are descriptions for the volunteer
TEAM/JOB INFO positions at the Moonlight Ramble®.
Team Coordinators: RUDY BUEC SITE SET-UP Team
JASON FULTZ May I ride? Yes
Team Members Needed: 20 Description: The Set-up Team is responsible for
SHIFT Time: Sat. 5:00pm- 9:00pm the different tasks at three locations:
Main Staging Area
- Build the corral with the bike barricades by linking them according to site map
- Unload truck and set marked boxes in appropriate areas
- Distribute garbage containers throughout the site
- Fill plastic tubs with ice and beverages, distribute
- Set signs and banners
- Put up signs and cones along the route
- Set up 4 barricades per block and spread them at every street intersection.
Rest Stop Set-Up
- Fill water jugs with ice and water , set out jugs on tables
- Put up Rest Stop signage and put out First Aid Kits
Team Coordinator: ERIC JANSON
May I ride? Yes, after your shift
Team Members Needed: 25 Description: The Registration Team is responsible for
SHIFT Time: Sat. 8:00pm- 12:30am registering thousands of participants on event night.
Volunteers collect money for tickets and waivers from
participants. This assignment involves cash handling, and volunteers are responsible for accuracy
with cash and merchandise. Cashier experience is a plus and the training session is mandatory.
Volunteers assigned to work Registration must report to the Registration Tent by 8:30pm for a
brief training session.
May I ride? Yes, after your shift.
Team Coordinator: BILLIE TENEAU Description: The Pre-Paid Registration Team is
Team Members Needed: 4 responsible for administrating “Will Call” (pre-paid
SHIFT Time: Sat. 8:30pm- 12:30am tickets), by granting admission of pre-paid riders with
May I ride? Yes, after your shift.
Team Coordinator: JAMES HECKMAN Description: The Volunteer Registration Team is
Team Members Needed: 6 responsible for checking-in all volunteers, collecting
SHIFT Time: Sat. 8:00pm- 12:00am waivers, and directing volunteers to the appropriate
station or person to begin their shift.
Team Coordinator: JUDY MEYER T-SHIRT DISTRIBUTION Team
Team Members Needed: 20 May I ride? Yes, after your shift
Description: The T-Shirt Distribution Team is
SHIFT Time: Sat. 8:30pm- 12:30am responsible for distributing appropriate sized tee shirt to
each rider from the T-Shirt Pick-Up Tents located near Registration (marking rider wristbands to
show they received their shirt).
Team Coordinator: GEORGE YEH PERIMETER AND START LINE Team (P.S.L)
Team Members Needed: 20 May I ride? Yes, after your shift.
SHIFT Time: Sat. 8:30pm- 12:30am Description: P.S.L. Team is responsible for securing the
perimeter of the site and helping to ensure an orderly
safe Start Line. Riders will depart in segmented groups and a limited number of riders depart at the
same time. Premier Riders depart first, followed by the general public and then volunteers.
Team Coordinators: JOHN SLOSAR COMMUNICATIONS Crew
DICK GRADY May I ride? Yes, after the Volunteer group has passed.
BILL COBY Description: The Communications Crew is responsible
Team Members Needed: 50 for traffic control at intersections, making sure riders
turn at the right places along the route, and helping
SHIFT Time: Sat. 10:00pm-2:00am
riders who need assistance. Crew members are
equipped with a route map, flashlight, and safety vest
(mandatory). SAG vehicle drivers pick up stranded cyclists and return them to starting area, and
carry a first-aid kits. In the event of a serious injury, Crew members call for assistance. Crew HQ
will be stationed near the Start Line and Ham radio operators will be in each SAG vehicle and along
the route to supplement communication between riders, the police, and Crew HQ.
Team Coordinators: May I ride? Pre-Ride Crew can ride But Post-
TIM ALMSTEDT – Pre-Ride Hospitality Ride Crew will be preparing for Post-Ride
Party and cannot ride.
JIM JESKE – Post-Ride Hospitality
Description: Hospitality Crew is responsible
CHRISTY NUEHOFF - Rest Stop Coordinators for preparation, distribution and clean-up of
Team Members Needed: 15 and 15 food and beverages in starting area, at Rest
SHIFT Times: Sat. 8:30pm- 12:30am and Stop and at Post-Ride Party.
11:00pm – 3:00am
CLEAN-UP Crew Team Coordinators:
May I ride? Yes. KAREN KARABELL AND TIM O’DONNELL
Description: The Clean-Up Crew is responsible for Team Members Needed: 20 and 20
site maintenance during and after the event, tear SHIFT Times: Sat. 9:00pm – 12:00am and
down and loading up to close the event.
Event Chairman: J. Chris Wells
Other Jobs Executive Director Mark T. Cockson
Event Coordinator Michelle McCartney, Planet-Do-It
Announcements Rob Dixon
Office Support Mack Su and Dylan Cockson
Volunteer Coordinator: James Heckman
Photographer: Rudy Beuc
HAM, and REACT
Special Thanks Step-Up St. Louis
to our group volunteers St Louis Bike Federation
Girl Scouts and Boy Scouts
American Youth Hostels
Mark T. Cockson, Executive Director
Telephone (314) 644-4660
Fax 1 + 206-203-4567
Riders may have questions about Moonlight
Ramble®, and they will consider you, the
Volunteer, to be an expert! Please take a 10 F.A.Q.s
moment to review these frequently asked “Frequently Asked Questions”
1. Is there a shorter route?
About Moonlight Ramble®
Yes, there is a short route of about 10 miles noted
on the route map. A reasonably healthy person,
cycling slowly and taking frequent breaks, should be able to complete the main route in less than 2
hours. In addition, the route is relatively flat and easy, with a few hills.
If you cannot complete the ride, you can put your bicycle in one of the SAG (Support and Gear)
vehicles, and then take a ride back to the start point. Go to an intersection with a volunteer manning
a radio. The SAG vehicles must move slowly through the crowd of riders, so please be patient.
2. Where are the restrooms?
Portable restrooms will be located near Registration, at the Rest Stop, and at the Post-Ride Party.
3. Where is First Aid?
First Aid and Information Tent will be located near Registration and at the Rest Stop. If you need
First Aid along the route, go to an intersection with a volunteer manning a radio who can call for
emergency medical service.
4. Where can I get water (food, etc.)?
You can fill up your water bottles at the water fountains on fire hydrants near the Starting Line, or at
the Rest Stop. Limited food and beverages will be available for sale or sample in Vendor Village. All
registered riders will receive a snack at the end of the ride.
5. Can you help me fix my bicycle?
We offer limited repair services in Vendor Village but, because of long lines, it is possible that not
everyone will get service. We highly recommend that you get your bike into good repair prior to
event day. If your bicycle breaks down while on the route, you and your bicycle can catch a ride in a
6. I lost my friends! Can you help me find them?
In the event of an emergency, such as a lost child, go to the First Aid and Information Tent near
Registration, or find a volunteer staffing a radio. We do not have a public-address system.
7. Is the ride safe?
The Moonlight Ramble® historically is very safe. Police officers ride and patrol the route. In addition,
volunteers with radios are stationed at many corners along the route. Tens of thousands of people,
from seniors to young children have ridden with no problems!
8. Is anything going on before the Ride starts?
Lots! Vendor Village, entertainment, & more will be located inside the Start Line area.
9. I’m lost! Where does the route go next!?
All registered riders will receive a map; if you get lost simply find a volunteer along the route to
10. What becomes of the money you raise with the Moonlight Ramble®?
The Moonlight Ramble® is the single largest fundraising event of the Gateway Council. The proceeds
are used to fund community-oriented services, including low-budget travel workshops and low-cost
outdoor recreational activities for the entire family, such as hiking, biking, and canoeing.