Guide to Application--grant in aid by guy23

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									Grants for Applied Research in
Diabetes Education, Management and Care




Guide to Application




Revised: 2003
                                                                                  Grants for Applied Research in Diabetes
                                                                                  Education, Management and Care

TABLE OF CONTENTS

INTRODUCTION ....................................................................................................................... 1

RESEARCH PRIORITIES/OBJECTIVES ..................................................................................... 1

PROGRAM ADMINISTRATION: ............................................................................................... 1
  Funding Ceiling ............................................................................................................................ 1
  Period of Support ........................................................................................................................... 1
ELIGIBLE APPLICANTS ............................................................................................................. 2

AREAS OF SUPPORT ................................................................................................................. 2

AREAS OF NON-SUPPORT ........................................................................................................ 2

APPLICATION PROCEDURE ..................................................................................................... 3
  Submission Deadlines ...................................................................................................................... 3
APPLICATION GUIDELINES ..................................................................................................... 3
  Please note: .................................................................................................................................. 3
  Overview of Grant Application Requirements: ........................................................................................ 4
  Budget: ....................................................................................................................................... 4
  a) Personnel:................................................................................................................................. 4
  b) Equipment: ............................................................................................................................... 5
  c) Materials and Supplies: ................................................................................................................ 5
  d) Fieldwork Travel: ....................................................................................................................... 5
  e) Conference Travel: ...................................................................................................................... 5
  f) Publication Costs:........................................................................................................................ 5
  g) Subject Payment: ........................................................................................................................ 5
  h) Future Funding: ......................................................................................................................... 5
  Acknowledgement Form .................................................................................................................... 5
  Ethical Conduct for Research Involving Humans: .................................................................................... 5
  Brief Description of Research Project .................................................................................................... 6
  Project Proposal ............................................................................................................................. 6
  Resumes and Curriculum Vitae........................................................................................................... 6
  Other Funding .............................................................................................................................. 6
  Appendices ................................................................................................................................... 7
  Letters of Collaboration: .................................................................................................................. 7
  Other:......................................................................................................................................... 7
REVIEW PROCESS ..................................................................................................................... 7

ADMINISTRATION OF GRANT FUNDS .................................................................................... 7
  Use of Grant Funds......................................................................................................................... 7
  Payments ..................................................................................................................................... 8
TRANSFER OF GRANTS ............................................................................................................. 8

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                                                                                 Grants for Applied Research in Diabetes
                                                                                 Education, Management and Care

MEDIA RELATIONS AND PUBLIC ACTIVITIES ....................................................................... 8

PROPRIETARY RIGHTS ............................................................................................................ 8

PROGRESS AND FINAL REPORTS ............................................................................................. 8

APPENDIX A .............................................................................................................................. 9
  Research Works ............................................................................................................................. 9
  The DES Mentorship Program ........................................................................................................... 9
  The DES Research Network (DESRN) .................................................................................................. 9




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                                                               Grants for Applied Research in Diabetes
                                                               Education, Management and Care


Grants for Applied Research in

Diabetes Education, Management and Care

INTRODUCTION
The Grants Program for Applied Research in Diabetes Education, Management and Care is a research grant
opportunity to encourage research that, due to its applied nature or setting, may not be supported by the
other Operating Grant Programs of the Canadian Diabetes Association (CDA). The Grants Program for
Applied Research is intended to support research pertinent to the following areas:
             diabetes care and management
             diabetes education program evaluation
             practical implementation of clinical research findings
             community or population-based diabetes research
The CDA encourages applications from healthcare professionals such as dietitians, nurses, community
physicians and others who are on the frontline of diabetes care. The CDA hopes to generate research results
that will be of direct benefit to people with diabetes and will increase visibility of CDA research programs
in the diabetes community.
 For healthcare professionals who are not in an academic setting or who have limited research experience,
the Diabetes Educator Section (DES) has published Research Works, a self-directed learning manual, and has
established a mentorship program to “provide guidance to DES members in all aspects of the research
process.” Applicants with limited research experience are strongly encouraged to develop their research
skills through Research Works (Appendix A), explore the options of the DES mentorship program and seek
the advice of a suitable mentor to assist in preparing the proposal to increase the chance of their proposal
being funded.


RESEARCH PRIORITIES/OBJECTIVES
To promote and support research that will have a direct impact on the daily management and quality of life
of people with diabetes or at risk for diabetes.

PROGRAM ADMINISTRATION:

Funding Ceiling
The maximum amount per grant is $50,000 per annum.

The CDA will consider group applications consisting of a maximum of three (3) projects for funding of
$50,000 each. The principal investigator of each application will be responsible for a distinct part of the
overall research project.

Period of Support
Applications can be made for one or two years.




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                                                               Grants for Applied Research in Diabetes
                                                               Education, Management and Care


ELIGIBLE APPLICANTS
Healthcare professionals involved with the education, management and care of people with or at risk for
diabetes are eligible (e.g., dietitians, nurses, community physicians or others). University affiliation is not
necessary, however the principal investigator must be a member of the CDA.
Applicants should be affiliated with institutions or organizations registered with Revenue Canada as
carrying out charitable activities. Health agencies including universities, hospitals, public health units,
community groups or associations and non-profit organizations are eligible. Grants are awarded to the
institution responsible for the administration of funds within the guidelines set by the CDA. Grants cannot
be awarded to individuals.

Successful proposals are available to view on the CDA Website:
www.diabetes.ca/Section_Professionals/research_index.asp . Applicants are encouraged to take
advantage of these resources.

Also, for healthcare practitioners who have limited experience with research, we recommend that you
consider obtaining Research Works, a self-directed learning manual from the DES, and explore the DES
mentorship program. You may also wish to contact and seek advice from a suitable mentor (you may find
such a person in a relevant Faculty/Department at your nearest university) to assist in preparing your
research proposals. Note: If required, consultation fees for a research mentor/consultant may be included
in the budget.

AREAS OF SUPPORT
Research relevant to the field of diabetes education, prevention, management and care will be considered.
Successful applicants are expected to publish their results at the end of the term of the grant. Publications
resulting from the research must include an acknowledgement of support from CDA.
Examples of research projects that would be considered for funding include:

   evaluation of the effects of implementing new clinical practices in the general diabetes population
   development of an information system or database with specific research objectives
   evaluation of the impact of educational programs on patients
   evaluation of strategies for improving quality of life
   comparison of different educational methods on patient outcome
   evaluation of the relationship between training of healthcare professionals and client outcome
   evaluation of different dietary strategies
   evaluation of exercise programs
   prospective cohort or case control studies
   economic aspects of diabetes care; cost benefit analyses
   health services research involving administrative data sets
Projects should address the general diabetes population or a well-defined population (e.g. Aboriginals).

AREAS OF NON-SUPPORT
Examples of projects or activities that would not normally be supported are:
   basic science research, especially animal experimentation

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                                                               Grants for Applied Research in Diabetes
                                                               Education, Management and Care

   drug trials
   continuing education of applicant(s)
   educational programs for support staff
   operating costs of organizations or departments
   service programs
   ongoing research previously supported by another funding agency (unless it is a discrete project that
    can be published separately)
   major equipment (in excess of $3000)
   films, books, journals, cookbooks, patient care manuals, videos, etc.

APPLICATION PROCEDURE

Applications may be submitted in either French or English.

Submission Deadlines

Deadline for submission is DECEMBER 1.

Eight (8) copies of the completed application, including one with the original signatures, are required for
each proposed project.

A detailed peer review of the Grant Application will be undertaken by the Applied Research Grants
Committee and expert external reviewers regarding suitability for funding. Final recommendations are
submitted to the CDA’s National Research Council for approval of funding. A final decision concerning the
funding of the project will be available in late MAY.

APPLICATION GUIDELINES

Any single applicant may hold a maximum of two (2) grants at any one time and be Principal Investigator
on only one. Applicants should indicate whether the current proposal is a new submission, a re-submission
of a grant previously submitted to the CDA or a renewal of a CDA-funded grant.

Applicants are expected to use current application forms, since the terms of funding may change from time
to time. Application forms may be replicated on a computer, but care must be taken that margins, spacing,
headings etc. are copied correctly. 12-point font and 1 inch margins are required. Application forms are
available on CDA website at: www.diabetes.ca/Section_Professionals/research_index.asp

Please note:
 Carefully consider and clearly outline the relevance of your proposal to people with diabetes, as
   requested on page 7, number 17.
 Consider the research priority areas identified by the CDA.
 Applicants with limited research experience should include an outline of resources and support systems
   available to the applicant to facilitate research (e.g. research mentor, university links, statistician etc.)

If the proposal is a resubmission of an application previously submitted to the CDA, applicants should
indicate how comments made by past reviewers were addressed.

The proposal will be assessed based on its scientific merit and the perceived potential of the work to fulfill
its main objectives. Criteria used in this assessment include:

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                                                             Grants for Applied Research in Diabetes
                                                             Education, Management and Care

       Originality of the proposal
       Feasibility of the project
       Relationship of current project to previous work by applicant(s), including an evaluation of the
        previous work described in the progress report (if applicable)
       Breadth and depth of the critical review of literature

Overview of Grant Application Requirements:
Completion of the identification on each page, with original signatures of officials of the sponsoring agency
(e.g. university, hospital, health unit, etc.). The sponsoring agency assumes responsibility for the
accounting and payment of all project expenses. The sponsoring agency is responsible for acquiring and
maintaining liability insurance acceptable to CDA.
 Checklist
 Acknowledgement form
 A lay summary or brief description of research project in non-technical language of no more than 100
    words for publication by the CDA
 Classification of Research Project
 Budget
 Budget Justification
 Human ethics form and approval as required
 An abstract of the research proposal
 Project proposal (maximum 10 pages)
 *Resumes or curriculum vitae of investigators, with publications listed for the last 5 years
 *List of applications submitted for funding by the applicant (Principle Investigator) and all co-applicants
 *List of funds currently held by applicant and all co-applicants
 Appendices (maximum 10 pages in total), including letters of collaboration, and copies of budget
    summary sheet(s) of all grants currently held.
* in place of resumes/c.v. list of applications submitted and list of funds currently held,
applicants and co-applicants can submit a completed Common CV module from Canadian
Institutes of Health Research (CIHR)

Budget:
The application must contain a detailed budget indicating the funds required for:

a) Personnel:
The applicant must indicate the number of hours per week they will devote to the project. The funding is
not intended to support the salary of the applicant. However, in exceptional circumstances the CDA will
consider partial funding of the principal investigator’s salary. A detailed request must be submitted
explaining the need for the salary support together with a statement from the institution indicating
agreement with the proposal. Consultation fee for a research mentor/consultants may be included in the
budget.

Please state the qualifications of the personnel required including their education and experience
requirements of each person and the hours expected to be spent on the project by such individual. Support
for transcribing audiotapes etc. may be included.



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                                                               Grants for Applied Research in Diabetes
                                                               Education, Management and Care

Salaries for personnel must be in accordance with those paid to similarly qualified persons at the institution
where the project is undertaken. The employer’s cost for fringe benefits may be included in the budget.

b) Equipment:
The CDA will not usually consider requests for the purchase of equipment in excess of $3,000. Only in
exceptional cases where equipment is shown to be essential to the project will the Committee consider
requests for equipment exceeding the maximum of $3,000.

The title to any equipment purchased with funds provided by the CDA shall be given jointly to the grantee
and the institution where the grantee is employed. Should there be any dispute regarding the ownership in
the event a grantee relocates, the CDA reserves the right to decide.
c) Materials and Supplies:
Funding can cover expendable materials, telephone, postage, computer rental, computer software,
printing, photocopying, rental charges, laboratory chemicals, analytical services or maintenance costs
related to equipment used in the project. Where applicable, unit cost, quantity and total cost should be
specified for an item.
d) Fieldwork Travel:
Funds essential for the collection of data, transportation of subjects or other fieldwork travel are legitimate
expenditures. Details must be given to show how the costs are calculated.
e) Conference Travel:
Funds for travel to centres doing similar work for the purpose of obtaining first-hand essential information,
or to scientific meetings for the presentation of project-related papers, will be considered, to a maximum
of $3,000 per year
f) Publication Costs:
Costs related to publication in scientific journals can be included in the budget.

g) Subject Payment:
Subjects can be reimbursed for expenses incurred (e.g. travel, parking or food necessary for the project,
etc). A modest stipend for time spent by subjects may be included in the budget.
h) Future Funding:
Granting is for either a one- or two-year period. A financial statement is required at the end of the granting
year, by August 31st of each year. If the researcher wishes to extend the research project beyond the
granting term, a letter of intent must be submitted and the request will be considered.

Acknowledgement Form
Upon receipt of the grant application by the CDA, the Acknowledgement Form will be sent to the
applicant.

Ethical Conduct for Research Involving Humans:
The CDA has adopted the Tri-Council Policy Statement on “Ethical Conduct for Research Involving
Humans (August 1998) available from: http://www.nserc.ca/programs/ethics/english/policy.htm
                                     Tri-Council Policy Statement
                                 Canadian Institutes of Health Research
                                  410 Laurier Avenue West, 9th Floor
                                      Ottawa, Ontario K1A 0W9


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                                                              Grants for Applied Research in Diabetes
                                                              Education, Management and Care

Each project in a research proposal involving human subjects must have Form CDA/1 completed,
authorized and signed by a local institutional Research Ethics Committee confirming its ethical
acceptability. The form, if not attached to the application, must be received within sixty (60) days of the
December 1st deadline.

Brief Description of Research Project
All applicants must include a summary in non-technical language of no more than 100 words for
publication by the CDA.

Project Proposal
The proposal must not exceed ten (10) typewritten pages. Please adhere to the space and format limitations
of the grant application form. The proposal must include:

      abstract of research proposal (use form provided, not counted in the 10 pages)

      purpose and specific objectives of the research and the underlying hypothesis (if applicable or
       research questions)

      relevance of the proposal to people with diabetes

      critical review of literature outlining the present state of knowledge relative to proposed research
       and any relevant work done by the applicant

     research design, including a description of the study groups, methods to be used , rationale for
      sample size, criteria for evaluating outcome, outline of the statistical method used to analysis
      results, time chart for major activities and other relevant information. Economic analysis of cost-
      effectiveness, cost-benefit or cost-utility should be included if pertinent.

     those applicants with limited research experience may wish to include a section indicating any
      resource and support systems available to them to facilitate research (e.g. research mentor,
      university link, statistician etc.)

     complete references, including titles, as set out in the Author Guidelines for the Canadian Journal of
      Diabetes (not counted in the 10 pages)

     if this is a re-submission of a grant previously submitted to the CDA, indicate how previous
      reviewer comments have been addressed.

Resumes or Curriculum Vitae
A résumé or c.v. is required for each applicant, consultant and any senior personnel employed on the
project. Please use either the Personal Data Form provided on page 10 of the application or you may
submit a copy of the Common CV available at CIHR.

Other Funding
Applicants and all co-applicants must inform the CDA of any related support requested and/or received
from other funding agencies. Please indicate the extent to which there is any overlap with the present
application and whether each application is presently funded, or under review. The abstract or summary
page and the budget page from all grants applied for or currently held should be included.



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                                                              Grants for Applied Research in Diabetes
                                                              Education, Management and Care

Should applications for the same project be successful with more than one agency, only one application can
be funded, and the applicant makes the choice of agency. If partial funding is requested for a larger project,
it must be made clear that the CDA funds will be used for a distinct part of the project such that the results
can be published separately and the work conducted within the time frame of the CDA grant.
 (If you chose to submit a copy of the Common CV from CIHR, you do not need to provide separate
statements of funds applied for and funds held since that is included in the Common CV).

Appendices

Letters of Collaboration:
When the proposed project requires the support and cooperation of other professionals, (e.g. research
mentor) departments, associations or health agencies, their willingness to cooperate must be clearly
confirmed in correspondence appended to the application.
Other:
Other relevant appendices, such as questionnaires or unpublished manuscripts, may be added to the
application. They should be distinct from the proposal itself and limited to a total of ten (10) pages. Excess
pages will not be considered.


REVIEW PROCESS
The Applied Research Grants Committee, a standing subcommittee of the CDA’s National Research
Council, reviews the full Grant Applications submitted to the CDA for scientific merit and makes
recommendations to the National Research Council.
The prime responsibilities of the Applied Research committee is to evaluate applications submitted to each
competition, to assign a priority ranking and to recommend the funds needed to support the research if the
application is approved. The criteria for ranking proposals include: scientific merit and potential of the
work proposed, strengths and weaknesses of the proposal with regards to its originality, feasibility and
relevance to current knowledge. The relationship of the applicant’s training and experience to the proposal
is also assessed.
The National Board of the CDA appoints members of the Applied Research Grants Committee upon the
recommendation of the National Research Council. The committee is composed of a Chair, and up to 9
other voting members. All members of the committee will have research experience but an academic
appointment is not a requirement. Regional distribution and expertise is normally taken into consideration
in appointment of members. The committee will normally include one person with diabetes.
Research applications submitted are evaluated and peer reviewed by two internal and three external
reviewers. The peer review process is the cornerstone of the CDA National Research Council’s operations.
The National Research Council has the final authority in deciding which Applied Research applications will
be funded each year.
The committee may seek, by letter or personal interview, clarification from the applicants on specific
aspects of the proposal.
Copies of written reviews of the Grant Application are provided to the applicants by the dates indicated
earlier in the section “Submission Deadline”.

ADMINISTRATION OF GRANT FUNDS

Use of Grant Funds
A grantee must use the money for the purposes outlined in the application. Permission must be obtained to
make any major changes. Maximum carryover of funding from one granting year to the next is 15% of the
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                                                              Grants for Applied Research in Diabetes
                                                              Education, Management and Care

award. Any carryover in excess of 15% must be approved by the CDA and will be judged on a case-by-case
basis.
Indirect costs to institutions cannot be paid from the CDA grants.

Payments
Payments are made quarterly in July, October, January and April. Funds are forwarded to the
sponsoring institution administering the award, with a copy of the covering letter sent to the investigator.
Grant holders will in turn be paid by the sponsoring institution in accordance with the policies of the
institution.
An annual financial statement whether interim or final, from the applicant’s institution must be submitted
to CDA by AUGUST 31st each year. The financial statement must be submitted using CDA Grant
Revenue and Expense form. The form will be sent by the CDA to the institution’s financial officer.
The CDA does not assume any financial obligation beyond the granting period specified in the award.

TRANSFER OF GRANTS
If the grantee leaves the department where the proposed research is to be conducted, the grant may be
terminated or transferred at the discretion of the CDA.
If the grantee requests permission from the CDA to move his/her research project (and equipment) to
another institution, it is the responsibility of the grantee to obtain from his/her present institution, a
Statement of Expenditures for the project as of the date of the move and to submit same to the CDA before
his/her request will be considered.

MEDIA RELATIONS AND PUBLIC ACTIVITIES
All recipients of CDA Grants must advise the Senior Research Associate and/or the Senior Manager,
Strategic Communications and Media Relations of any proposed activities that may have media-related
implications related to the work supported by the CDA. Copies of relevant materials should be submitted
to the Senior Research Associate and/or the Senior Manager, Strategic Communications and Media
Relations for approval in advance of the activity.

PROPRIETARY RIGHTS
The CDA claims a proprietary rights interest in any patent rights resulting from research supported by its
funds of twenty percent (20%) of the investigator’s share which is in excess of $25,000. Any question of
the amount or extent of such interest is to be determined by agreement between the investigator and the
CDA and in default of agreement by a sole arbitrator under the Ontario Arbitration Act.

FINAL REPORT
A final report is required at the conclusion of the research project. This report should be submitted within
6 months following the termination of the funding agreement. This report should include the original title
of the funded grant, names of applicant and co-applicants, the hypothesis or question stated in the grant,
results and outcomes achieved, their relevance to the diabetic person, abstract(s) derived from the study
that has(ve) been presented and/or published and reprint of manuscript(s) or indication that manuscripts
are in preparation.




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                                                              Grants for Applied Research in Diabetes
                                                              Education, Management and Care


APPENDIX A

Research Works

Research Works is a practice-based research manual for diabetes educators.
This manual is designed to guide and support those who wish to conduct practice-based research. It
provides the basic information that you will need to conduct sound and meaningful practice-based research.

Research can be defined as the rigorous and systematic investigation of any phenomenon, such as human
behaviour. “Rigorous” refers to the quality of the research. “Systematic” refers to the practice of conducting
research as a logical, orderly and disciplined process.

Research Works provides a step by step method to investigate your area of interest, formulate your
methodology, and present your results.

Research Works is available for purchase through the CDA at a cost of $140, including shipping and tax.

The DES Mentorship Program

The Diabetes Education Section (DES) has developed a Mentorship Program to support and guide Diabetes
Educators who wish to conduct practice-based research. The program matches experienced researchers
with practitioners based on similar research interests, goals and expectations. To participate in the
Mentorship Program, candidates must be DES members and have graduate level research training or have
completed Research Works, a manual that helps to teach research skills.

The DES Research Network (DESRN)

A new initiative of the DES, this network was initiated to facilitate communication among researchers. The
DESRN provides a structure for meeting research colleagues, for exchanging information, and for
researcher input on various issues.




                                                                        Charitable Number 11883 0744 RR0001




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