A meeting of the Vidyalaya Manag

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A meeting of the Vidyalaya Manag Powered By Docstoc
					A meeting of the Vidyalaya Management Committee was held at 1100 Hrs on 19.08.2008. The
following were present in the meeting.

Cmdr. S.K.Jha                                    Chairman
CO INS Venduruthy
Naval Base
Kochi.

Cdr.George Varughese                             Chairman’s Nominee
Sr.Education Officer
INS Veduruthy

Cdr.P.C.Mathew(Retd)                             Eminent Educationist
Principal
Naval Children School
Kochi

Prof .Thomaskutty Mukkadan                       Eminent Educationist
Mukkat House
Konthuruthy Road
Thevara P.O
Kochi - 13

Smt. Shyamala Surendran                          Eminent Person in the field of Culture
An Authority in Mohiniattom & Bharatnatyam
Founder Dharani School of Performing Arts
SRM Road Kochi

Lt. Col. John Jacob                              Parent Representative
SO (I) Works
MES Naval Base Kochi


Shri D K N Rao                                    Representative of SC / ST

Dr. Pramila Harimohan                            Eminent Medical Doctor
Sruthi Silpam
Palluruthy
Kochi -06

Smt.M Sobha                                      Teacher Representative
TGT (Hindi)
KV II, Naval Base Kochi

Shri.P.U.Chackappan                              Member Secretary
Principal
KVII,Kochi


Garrison Engineer                                Co-opted member
B & R, MES, Kochi

Chairman welcomed all the members to the meeting after which the agenda points were
deliberated upon.




                                                                                          1
REVIEW OF THE MINUTES OF THE PREVIOUS MEETING.

  1. CONDEMNATION AND WRITE OFF
         Rs. 35247 /- worth furniture and Rs. 4258 /- worth library books from School
         Fund and Rs. 10495/- worth Library books recommended by the VMC for
         condemnation and write-off were disposed of as per established procedures and
         the articles were written off the stock. The proceeds, whatever obtained, were
         credited to the appropriate account.

MAINTENANCE AND REPAIR WORK

  1. CONSTRUCTION OF A SUMP
          Construction of staging for 2 syntex tanks of 10000 litres each with motor pumps
          and necessary plumbing works had been given approval in principle by the VMC.
          The estimate of the expenditure ( Rs. 268455/-) with the quotations and
          comparative statement was submitted to the VEC. The plan and estimate, the
          estimated expenditure exceeding two lakh, were referred to the Assistant
          Commissioner for his approval. Vide his letter no.F.7-27-2007-08/KVS
          (CHER)/29834/ dated 27-12-2007 he gave approval for the tank, subject to the
          modification that it is a proper RCC underground sump and not staged syntex
          tanks. Accordingly purchase / work procedure were gone through afresh, the
          quotations and comparative statements were got approved by VEC. The work has
          been taken up and is in fast progress. Simultaneously approval of the Assistant
          Commissioner is to be sought for the enhanced expenditure due to RCC sump and
          also the expenditure being beyond the financial limit for petty construction.

  2. CONVERSION OF THE OLD SUPW ROOM INTO AN AUDIO VISUAL ROOM

            The old SUPW Room has been renovated into a proper Audio Visual Room, with
            an LCD and a screen and a TV installed there.

  3. WHITE WASHING AND PAINTING OF THE SCHOOL BUILDING.

            The school building has been painted, Apex Ultima Olive Green on the exterior
            and interior painted upto lintel level with paint and the portion above with
            distemper.
                   Though other works proposed like reconstruction of drainage wall,
            renovation of Assembly Hall, renovation of laboratories, Eco- proofing of
            Assembly Hall, Face-lift to the Vidyalaya lobby could not be taken up as some
            other works which had not been foreseen and ordered by the organisation, i.e,
            demolition of the platforms in 48 class rooms had to be taken up during the
            vacation.
                   Another work which has been completed is the renovation of a room into a
            medical room with an attached toilet and wash basin.

  4. RENOVATION OF TOILETS AND LEAK – PROOFING

            The work has almost been completed but for some defects which have been
            pointed out by the Monitoring Committee to be rectified. The amount deposited is
            yet to be settled.


  5. CONSTRUCTION OF A COMPUTER ROOM

            Though an amount of Rs. 13 lakh has been deposited and sanction for another 3
            lakh as required after revised estimate has been given Administrative approval by
            Sangathan. The work is yet to be taken up. The M.E.S representative in the VMC
            was asked to expedite the work.




                                                                                           2
   6. PURCHASE OF PHOTOCOPIER, LCD, COMPUTER, PRINTERS

             A digital copier for Rs. 48360 /- , two LCDs each for Rs. 73125/- were purchased.
             The second one was necessitated due to the instruction received from the
             Sangathan for the purchase of an LCD under strengthening of Primary Section. A
             high resoluting resograph was also purchased at a cost of Rs. 140585 /- as a part
             of the strengthening of Primary Education.
                     As for the purchase of computers three systems were purchased from
             VVN under the powers of the VEC

                            Sl.                            No. of
                                          Amount
                            No.                            System

                            01.        Rs. 34,492.00         1

                            02.       Rs. 34, 670.00         1

                            03.       Rs. 29, 619.00         1

                         TOTAL         Rs. 98781.00          3



             Sanction was obtained from Sangathan for the purchase of computers worth Rs.
             3.5 lakh from VVN. Under the approval the following systems were purchased @
             DGS & D rates from Wipro ( franchise Techsted Ltd.)

                            Sl.                            No. of
                                          Amount
                            No.                            System

                            01.       Rs. 207340.00          7

                            02.       Rs. 1,42,651.00        4

                         TOTAL        Rs. 349991.00          11




II. BUDGET ESTIMATES FOR VVN AND SF ACCOUNT FOR THE YEAR 2007-2008

Principal presented the Budget Estimates for VVN and SF for the year 2008-09.
       The Committee discussed the Budget and gave approval to the Budget proposals for
VVN and SF.




                                                                                            3
                        Summary Budget – SF

                            Actuals
                            01-04-                                                                              Actual
                              2008     Revised     Budget                                           Approved   01-04-     Revised     Budget
                             to 31-   Estimates   Estimates                               Actual      B.E.     2008 to   Estimates   Estimates
 Head of the    Statement      07-      2008-      2009-        Head of      Statement    2007-      2008-     31-07-      2008-      2009-
  Account          No.        2008      2009        2010        Account         No.       2008        2009      2008       2009        2010

                                                              A.
                                                              Recurring
1. Fees &                                                     1. Pay and
Fines              II        86995      145000      160000    Allowances        III      15833091   18420621   6915313   25724317    29871161
                                                              2.
                                                              Examination
2. Misc.                                                      Fee
Income             II        35328       40000       32000     for SC/ST        IV       16900      30000      0            30000       30000

3. Recoveries
of Revenue                                                    3. Refresher
Nature             II                        0           0    Course            IV       2494       25000      0            25000       30000
4. Recoveries
of House
Rent
   From
employees
occupying
quarters
owned by /
leased to
Sangathan          II                        0           0    TOTAL                      15852485   18475621   6915313   25779317    29931161
5. KVS
Employees
  Welfare
Fund               II        10835       32000       32000



     GRAND TOTAL            133158      217000      224000                               15852485   18475621   6915313   25779317    29931161




                                                                                                                                4
                 BUDGET ESTIMATES- VVN


                                       Actuals                                                                     Actuals
                            Actuals     from     Revised                                                 Actual     from      Revised
                    State     in      01.04.08   Estimate    Budget                             Statem    s in    01.04.08   Estimates     Budget
S.     Head Of      ment     2007-        to       s for    Estimates              Head Of        ent    2007-        to     for 2008-    Estimates
No.    Account       No       08      31.07.08   2008-09     2009-10    S.No.      Account        NO.     08      31.07.08       09        2009-10
      Opening                                                                   RECURRING
      Balance                                                            A      EXPENDITURE       B


      VVN Fees                                                                  As per                   34130
2     & Fines        A      3997835   1979970    4011840     4512000     1      Statement B                 26    1211878     4983951      4159461


      Pre
      Primary
      Fees &                                                                                             34130
3     Fines                                                                     Subtotal (A)                26    1211878     4983951      4159461


      Computer
4     Fund           A       400085         0     377760      386400
                                                                                NON
                                                                                RECURRING
                                                                         B      EXPENDITURE
      Misc.
5     Income         A       106766     14710      60000      100000     1      Land              C           0         0             0          0

                                                                         2      Building          C           0         0      400000       100000
      Recoveries
      of
      Revenue                                                                   Furniture &              346,92
6     Nature         A            0         0          0           0     3      Fixtures          C           3    28,000     400,000      200,000

                                                                         4      Library Books     C      64572          0      100000        50000
      Recoveries
      of Capital                                                                Office
7     Nature         A            0         0          0           0     5      Equipments        C          0          0      100000            0
                                                                                Computer                 53263
                                                                         6      Equipments        C          0       2150      650000       300000
      Bank                                                                      Other Fixed              66556
8     Interest       A       103706     46860     100000      120000     7      Assets            C          1     139261      820000       529639




                                                                                                         16096
                                                                                Sub Total (B)               86     169411     2470000      1179639


                                                                                Closing
                                                                                Balance                                               0          0



      GRAND                                                                     GRAND                    50227
      TOTAL                 4608392   2041540    4549600     2041540            TOTAL                       12    1381289     7453951      5339100




                                                                                                                                  5
III. FRESH ADMISSION 2008.

         Fresh admission was given only to Class I as the enrolment in other classes did not come
below the sanctioned strength. All the sanctioned seats in Class I were filled as per priority
strictly following the admission guidelines. Admission to Class XI was completed. Except for
one single girl child admission, no fresh admission was given to Class XI as all the seats were
claimed by Kendriya Vidyalaya candidates themselves. A summary of admission both to Class I
and Class XI was presented to the committee.




                                                                                               6
                  IV. REVIEW OF THE RESULTS OF BOARD EXAMINATIONS 2007-2008

                          Principal presented the summary of the Board Results and the Result Analysis.

                  CLASS X

                                                            No. of students in each grade
  Sl.                         Total     Total                                                                TOTAL
                                                                                                                       PASS
               SUBJECT      Appeared   Passed
                                                                                                            GRADES
                                                                                                                        %
                                                                                                                                 NXW          PI
  No.                                                                                                        A1 to E
                                                 A1    A2     B1     B2      C1     C2        D1   D2   E

      1        ENGLISH        160       160      17    33     26      18     31     19        12   4    0    160       100       822        64.219
      2        HINDI          115       115      47    29     11      15      6      6        1    0    0    115       100       764        83.043
      3        MATHS          160       159      13    24     25      28     22     25        14   8    1    160       99.38     761        59.453
      4        SCIENCE        160       160      27    23     29      24     32     10        14   1    0    160       100       858        67.031
               SOCIAL
      5        STUDIES        160       160      25    35     35      17     21     13        11   3    0    160       100       888        69.375

      6        SANSKRIT       45         45      20    13      7      4       0      1        0    0    0     45       100       316        87.778
               Total          160       159     149   157     133    106    112     74        52   16   1    800       99.38     4409       68.89



                  CLASS : XII

                                       Total                  No. of students in each grade                  TOTAL
Sl.                           Total                                                                                      PASS       NX
No.
                SUBJECT
                              App.
                                       Passe                                                                GRADES                                  PI
                                         d                                                                     N          %         W
                                                A1    A2     B1      B2     C1      C2        D1   D2   E


  1       ENG. CORE           133      133      52    29     20     10      11      9         2    0    0     133         100       864       81.203
  2       HINDI-CORE           21       21       3    2       3      3       2      3         3    2    0      21         100          96     57.143
  3       SANSKRIT             12       12       8    4       0      0       0      0         0    0    0      12         100          92     95.833
  4       MATHS                98       96      14    18     14      9      22      5         6    8    2      98        97.96      490            62.5
  5       PHYSICS              80       80      28    18     11     12       6      3         2    0    0      80         100       513       80.156
  6       CHEMISTRY            80       78      19    9      21      9      11      2         3    4    2      80        97.5       446       69.688
  7       BIOLOGY              51       51       8    6       8      7      11      3         4    4    0      51         100       254       62.255
  8       COMP.Sc              29       28       0    1       2      1       4      4         6    10   1      29        96.55         74     31.897
  9       IP                   11       9        0    1       1      0       1      3         0    3    2      11        81.82         29     32.955
10        ECONOMICS            44       42       0    1       8      9       6      7         5    6    2      44        95.45      161       45.739
11        BUSINESS STUD.       53       53      23    18      6      4       2      0         0    0    0      53         100       374       88.208
12        ACCOUNTANCY          53       53       6    24     14      6       3      0         0    0    0      53         100       342        80.66
               Total          133      124      161   131    108    70      79      39        31   37   9     665        93.23     3735            70.2




                          The Committee assessed that the results of Class XII went down in percentage compared
                  with the previous year though there is a slight increase in the quality as evident from the higher
                  performance index. In this connection Chairman advised that students who need special attention
                  be identified early in the academic year and step by step progressive remedial measures be taken
                  up to help them at School. Smt. Premila Harimohan, Member suggested drafting in the services
                  of educational counsellors for the benefit of the students so that they are helped to get over their
                  problems and to acquire proper study skills. All members agreed that identification of learning
                  deficiencies at the early stage is to be ensured so that they are tackled at the early stages and
                  problems nipped in the bud.

                         The committee also gave approval for engaging a trained counsellor against life skills
                  education for the year on payment as per KVS guidelines.




                                                                                                                                        7
V. SHORTAGE AND IRREGULARITY IN WATER SUPPLY BY M.E.S

         Principal brought it to the attention of the Committee that water supply to the Vidyalaya
has been short and irregular. The supply to the Primary has been completely stopped and the
Vidyalaya has been forced to purchase water from Private Water Suppliers now at the rate of Rs.
650/- per load of 6000 litre. The supply to the two overhead tanks in the secondary section has
not been sufficient and also irregular. Vidyalaya has undergone tremendous hardship on account
of this. Chairman offered to take up the matter with the MES and tackle the issue.

VI. NOMINATION OF PARENT TEACHER MEMBERS TO THE VMC & EC

       The following members were nominated to the Vidyalaya Management Committee

   1. Smt. Shyamala Surendran ( Eminent person in the field of culture) in place of K K
      Warrior
   2. Smt. M Sobha ( Teacher representative )
   3. Garrison Engineer E & M ( Co –opted in addition to Garrison Engineer B & R , MES
      Kochi)
   4. Shri. D K N Rao ( Representative of SC / ST ) in place of Mrs. Narayanikutty who has
      retired )

The Committee thus consists of the following members.


Cmdr. S.K.Jha                                       Chairman
CO INS Venduruthy
Naval Base
Kochi.

Cdr.George Varughese                                Chairman’s Nominee
Sr.Education Officer
INS Veduruthy

Cdr.P.C.Mathew(Retd)                                Eminent Educationist
Principal
Naval Children School
Kochi

Prof .Thomaskutty Mukkadan                          Eminent Educationist
Mukkat House
Konthuruthy Road
Thevara P.O
Kochi - 13

Smt. Shyamala Surendran                             Eminent Person in the field of Culture
An Authority in Mohiniattom & Bharatnatyam
Founder Dharani School of Performing Arts
SRM Road Kochi

Shri. D K N Rao                                     Representative of SC / ST

Lt. Col. John Jacob                                 Parent Representative
SO (I) Works
MES Naval Base Kochi

Dr.Preethi Sreekumar                                Parent Representative
Medical Officer in-charge
Govt. Hospital Palluruthy

Dr. Pramila Harimohan                               Eminent Medical Doctor
Sruthi Silpam
Palluruthy Kochi - 06

Smt.M Sobha                                         Teacher Representative
                                                                                                8
TGT (Hindi)
KV II, Naval Base Kochi

Shri.P.U.Chackappan                              Member Secretary
Principal
KVII,Kochi

Garrison Engineer                                Co-opted member
E & M, MES, Kochi

Garrison Engineer                                Co-opted member
B & R, MES, Kochi



      Consequently the following will be the Vidyalaya Executive Committee for the year
2008-2009.



   Cmde. S.K.Jha                                 Chairman
   CO INS Venduruthy
   Naval Base
   Kochi.

   Cdr.George Varughese                          Chairman’s Nominee
   Sr.Education Officer
   INS Veduruthy

   Lt. Col. John Jacob                           Parent Representative
   SO (I) Works
   MES
   Naval Base
   Kochi

   Smt.M Sobha                                   Teacher Representative
   TGT ( HINDI )
   KV II , Naval Base
   Kochi


   Shri.P.U.Chackappan                           Member Secretary
   Principal
   KVII,Kochi



VII. NOMINATION OF THE EXECUTIVE COMMITTEE OF PTA.
       The following were nominated to the Executive Committee of the PTA.

       Shri. P U Chackappan                      Chairman
       Principal
       KV II Naval Base Kochi

       Cdr. T K Suresh Kumar                     Vice Chairman
       Mess Secretary SNCO Mess
       Naval Base Kochi
       Tel. 2661099 (O), 4117310(R )

       Fr. George Abraham, Vicar                 Secretary
       St. Thomas Marthoma Church
       Aluva
       Tel: 2624356, Mob: 9495674361

                                                                                          9
        Paul Jacob                                  Joint Secretary
        TGT Maths
        KVII Naval Base Kochi

        Smt. Binimol K G                            Member
        Section Officer
        Dept. of Atmospheric Science
        University of Cochin

        Shri. Renjith C P                           Member
        NAI Naval Base Kochi

        Smt. Sobha Kurup                            Member
        PRT
        KVII Naval Base Kochi

VIII. MAINTENANCE, REPAIR AND OTHER WORKS TO BE TAKEN UP DURING THE
YEAR

Principal proposed the following works required to be taken up for the year

   1.   Re construction of drainage and garden walls in the quadrangle of the Vidyalaya building
   2.   Face-lift to the Vidyalaya lobby
   3.   Construction of a platform ( stage ) to the west end of the Vidyalaya quadrangle.
   4.   Renovation of laboratories
   5.   Tiling of the floor of the library.
   6.   Eco - proofing of Assembly Hall
        The Committee advised to get the renovation of laboratories and Eco – proofing the
        Assembly Hall through the Construction Agency as the works require high expertise.
        Proposal with plan and estimate may be obtained from MES and forwarded to Kendriya
        Vidyalaya Sangathan for Administrative Sanction and grant of money from plan fund.
                The estimate for the construction of the platform was examined by the Committee
        who gave it general approval and referred it to the VEC for signature.
                As per other works the Committee decided that each work be taken up and
        completed following the procedure as laid down by Kendriya Vidyalaya Sangathan and
        keeping in view the financial limits and powers. The plan and estimate of each work may
        be got approved by Vidyalaya Executive Committee as and when it is taken up.
        Purchase of Computers
         Purchase of Computers to bring the Computer Pupil Ratio to the desired level may be
        taken up first within the powers delegated to the Vidyalaya from VVN and proposal may
        be submitted to the Kendriya Vidyalaya Sangathan for approval for further purchase from
        VVN and for approval and sanction of funds from plan fund.
        Learning disabilities and lack of motivation

        Dr Premila suggested that Vidyalaya arrange counselling sessions by experts for children
        and also draft in the services of experts to help children overcome learning disabilities.
        The name of a student Subramanian of Class __________ came up in this connection.
        Cdr. ( Retd) P C Mathew suggested that Surg. Lt. Cdr. Pisharody of INHS Sanjeevani
        may be approached for help in such cases.
        Garbage disposal and no plastic zone
                Mrs. Shyamala Surendran advised to inculculate in children values of
        environment and cleanliness. She cited the approach to garbage disposal as an instance.
        At School the teachers should incorporate the civic sense in children so that they replace
        plastic bags with paper bags and learn to grade garbage into bio – degradable and
        degradable and dispose indispensable garbage accordingly. In this context Chairman
        reminded that Naval Base is already a no plastic zone and also that there is provision for
        collection of plastic waste which the Vidyalaya may avail. He also advised that the civic
        sense is a part of personal improvement which should originate in the family and grow
        into the society and the country.




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